2 Administrative Roles jobs in Mason City
Administrative Assistant
50402 Mason City, Iowa
Trinity Health
Posted 1 day ago
Job Viewed
Job Description
**Employment Type:**
Full time
**Shift:**
**Description:**
**Administrative Assistant**
Under general supervision, this role provides essential administrative and clerical support to assigned staff members. Responsibilities include handling documentation, data processing, report generation, meeting scheduling, maintaining office files, and managing office supplies and equipment. This position also involves screening and prioritizing phone calls and mail, editing outgoing correspondence, and coordinating schedules. Cross-support for other administrative staff is provided as needed.
**Qualifications:**
+ High school diploma or equivalet
+ Minimum of two years of clerical/administrative experience, ideally in a corporate environment.
+ Proficiency in Microsoft Office (Word, Excel, PowerPoint); strong typing, proofreading, and communication skills.
+ Ability to operate standard office equipment (phones, copiers, fax machines, etc.).
+ Excellent interpersonal skills to manage communications and coordinate meetings across departments.
+ Strong organizational and analytical skills, with attention to detail and confidentiality.
+ Ability to handle multiple tasks and prioritize effectively in a dynamic environment.
+ Commitment to Trinity Health's Mission, Vision, and Values.
**Key Responsibilities:**
+ Prepare, format, and summarize data for reports and projects.
+ Assist with special projects and provide backup administrative support.
+ Maintain accurate and organized file systems.
+ Schedule and manage meetings and travel arrangements.
+ Handle incoming calls and mail, ensuring prompt and accurate responses.
+ Ensure adherence to Trinity Health policies and compliance standards.
+ Promote a customer-focused work environment and provide excellent internal and external service.
**Physical and Mental Requirements:**
+ Primarily seated work with occasional walking, bending, and lifting of light office supplies.
+ Ability to perform detailed tasks in a fast-paced, frequently changing environment.
+ Must be able to travel between various work locations as needed.
**What We Offer:**
+ **Comprehensive Benefits** : Enjoy medical, dental, and vision coverage starting on day one, along with short and long-term disability insurance.
+ **Retirement Planning** : Benefit from our 403(b) plan with a generous matching contribution.
+ **Work-Life Balance** : Take advantage of generous paid time off, including 7 paid holidays, and a flexible schedule.
+ **Professional Growth** : Receive comprehensive orientation and up to $5,250 annually in tuition reimbursement to support your continuing education.
+ **Daily Pay Option** : Access your earnings as you need them with our daily pay option.
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran
Full time
**Shift:**
**Description:**
**Administrative Assistant**
Under general supervision, this role provides essential administrative and clerical support to assigned staff members. Responsibilities include handling documentation, data processing, report generation, meeting scheduling, maintaining office files, and managing office supplies and equipment. This position also involves screening and prioritizing phone calls and mail, editing outgoing correspondence, and coordinating schedules. Cross-support for other administrative staff is provided as needed.
**Qualifications:**
+ High school diploma or equivalet
+ Minimum of two years of clerical/administrative experience, ideally in a corporate environment.
+ Proficiency in Microsoft Office (Word, Excel, PowerPoint); strong typing, proofreading, and communication skills.
+ Ability to operate standard office equipment (phones, copiers, fax machines, etc.).
+ Excellent interpersonal skills to manage communications and coordinate meetings across departments.
+ Strong organizational and analytical skills, with attention to detail and confidentiality.
+ Ability to handle multiple tasks and prioritize effectively in a dynamic environment.
+ Commitment to Trinity Health's Mission, Vision, and Values.
**Key Responsibilities:**
+ Prepare, format, and summarize data for reports and projects.
+ Assist with special projects and provide backup administrative support.
+ Maintain accurate and organized file systems.
+ Schedule and manage meetings and travel arrangements.
+ Handle incoming calls and mail, ensuring prompt and accurate responses.
+ Ensure adherence to Trinity Health policies and compliance standards.
+ Promote a customer-focused work environment and provide excellent internal and external service.
**Physical and Mental Requirements:**
+ Primarily seated work with occasional walking, bending, and lifting of light office supplies.
+ Ability to perform detailed tasks in a fast-paced, frequently changing environment.
+ Must be able to travel between various work locations as needed.
**What We Offer:**
+ **Comprehensive Benefits** : Enjoy medical, dental, and vision coverage starting on day one, along with short and long-term disability insurance.
+ **Retirement Planning** : Benefit from our 403(b) plan with a generous matching contribution.
+ **Work-Life Balance** : Take advantage of generous paid time off, including 7 paid holidays, and a flexible schedule.
+ **Professional Growth** : Receive comprehensive orientation and up to $5,250 annually in tuition reimbursement to support your continuing education.
+ **Daily Pay Option** : Access your earnings as you need them with our daily pay option.
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran
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0
Assistant Dental Office Manager
50402 Mason City, Iowa
Aspen Dental
Posted 1 day ago
Job Viewed
Job Description
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $18 - $20/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
**Job Type:** Full-time
**Salary:** $18 - $20/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
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