19 Administrative Roles jobs in Monee

Job Description

If asked to describe the culture at Metropolitan Family Services, we could do that in one word. COMMUNITY ! Reflected in both our internal culture as well as through the services we provide, community is at the heart of all we do.

Metropolitan Family Services (MFS) empowers families to learn, to earn, to heal, to thrive. Part mentor, part motivator, part advocate, since 1857, Metropolitan Family Services has been the engine of change that empowers families to reach their greatest potential and positively impact their communities. Are you looking to have an impact on more than just a company’s bottom line? Then we’d love to hear from you!

We are currently looking to fill a Bilingual Office Assistant role at our Midway office.

SALARY:

• The average starting salary for this position will fall in the range of $30,000 and $5,000 annually. Where candidates fall in this range will be based on skill and experience level.

ESSENTIAL JOB FUNCTIONS:

• Greet staff, clients, and visitors professionally, following safety and compliance practices.
• Answer and direct phone calls, handling difficult or sensitive inquiries with professional judgment.
• Monitor and maintain electronic and physical records and client files, managing open and closed files and responding to record requests and subpoenas.
• Use intermediate skills to create and edit documents and reports with agency software.
• Manage client interactions per agency policies, including check-in/check-out,processing payments, obtaining signatures, and managing physical and electronic documents. Schedule appointments, arrange meetings, and make reminder calls to clients.
• Process account receivables, payables, and program billing as assigned.
• Make frequent contacts with community partners and vendors.
• Prepare information for dissemination with community partners or at events.
• Support direct service and administrative staff in agency-wide committees and initiatives, including site/community events.
• Set up, coordinate, and purchase items for site events as needed. Collaborate with leadership on additional needs for meetings and events, including taking minutes.
• Operate and troubleshoot office equipment, reporting issues to the IS
• Department.
• Order and maintain office supplies and process mail and packages.
• May travel to other MFS sites to serve as backup for support staff, training, or operational tasks.
• Work evening and weekend hours as needed.
• Other duties as assigned.

KNOWLEDGE, SKILLS, and ABILITIES:

• Excellent verbal and written communication skills.
• Intermediate proficiency in office software (e.g., MS Office and Outlook).
• Effective interpersonal and problem-solving skills.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Comfortable working independently in a fast-paced environment.
• Ability to interact appropriately with diverse clients and staff.
• Use discretion and judgment in handling sensitive situations.
• Learn new systems quickly, adapt to change, and take initiative.
• Adaptability, reliability, and dependability are essential skills.

QUALIFICATIONS:

• High school diploma or equivalent education, and 2+ years of office experience, including automated systems experience.

ADDITIONAL REQUIREMENTS:

• Satisfactorily pass all relevant screenings and criminal background checks.

TRANSPORTATION/TRAVEL REQUIREMENTS:

• Driving for work preferred with a personally owned vehicle. Travel between sites not required.

PHYSICAL DEMANDS:

• While performing the essential duties of this job, the employee is required to sit and stand for sustained periods of time, frequently talk, hear, use hands and fingers to feel, handle, and operate objects or controls, and occasionally stand, bend, stretch, stoop, kneel and crouch. The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, and viewing a computer terminal.

Metropolitan Family Services puts our people first with a top-of-the-line benefits package. Find out more by clicking here !

Some highlights include:

• Blue Cross and Blue Shield Medical Coverage, Guardian Dental Coverage, and VSP Vision Coverage.
• Metropolitan Family Services contributions of 2,000 to individual, and 4,000 to family, HSA accounts, pro-rated to your benefits start date.
• FREE General Medicine and Behavioral Health Teladoc services provided to all team members.
• Ascensus 401K plan services with a 4% employer match, vested at 100% on day one of eligibility.

And so much more! Make sure you click here to see the full suite of benefits offered!

• Some of the above benefits are available for part-time and temporary workers, but not all. Be sure to inquire upon your hire as to which benefits apply to you.

MORE ABOUT US:

Metropolitan is Illinois' first comprehensive human services agency and reaches more than 122,970 individuals and families in Chicago, Evanston/Skokie, the southwest suburbs, and DuPage County with services promoting education, economic stability, emotional wellness, and empowerment.

Job Description

Position: Front Office Assistant - Bilingual

Location: Kankakee, IL

Community Health Partnership of Illinois is a is a non-profit organization that provides primary health care to migrant farmworkers and other medically underserved populations throughout northern and central Illinois that specializes in primary preventative medical, dental, and behavioral health service. Our focus is delivering quality, culturally responsive health care services to our patients, caregivers, and partners in the communities we serve.

We are seeking a friendly and organized Front Office Assistant to join our team. The Front Office Assistant will be responsible for providing excellent customer service to all guests and visitors that come to our office. The ideal candidate will have strong communication skills, be able to multitask effectively, and have a professional demeanor.

Key responsibilities:

- Greet and assist guests and visitors as they arrive at the office- Answer and direct phone calls in a professional and courteous manner- Maintain a clean and organized front desk area- Schedule appointments and manage the office calendar- Assist with administrative tasks as needed, such as filing, data entry, and photocopying- Handle incoming and outgoing mail- Stock and maintain office supplies- Ensure all visitors sign in and out of the office- Assist with special projects and events as needed

Qualifications:

• - High school diploma or equivalent
• - Previous experience in a customer service or administrative role preferred
• - Strong communication and interpersonal skills
• - Proficient in Microsoft Office applications
• - Ability to multitask and prioritize tasks effectively
• - Professional and friendly demeanor
• - Bilingual Spanish/English required

Licenses & Certifications:

• Valid Driver's license and automobile insurance.
• CPR certification within 90 days of employment and current certification thereafter. Annual OSHA/HIPPA training in accordance with the CHP OSHA/HIPPAmanual.
• Annual TB test in accordance with CHP TB policy and procedures. Hepatitis B vaccination/waiver in accordance with CHP Hepatitis B vaccination/waiver protocol.

If you are a motivated and detail-oriented individual with a passion for customer service, we would love to hear from you. Please submit your resume and a cover letter detailing why you would be a great fit for the Front Office Assistant position.

Job Description

We are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization.

Responsibilities:

• Manage records and information
• Plan and maintain work facilities
• Provide administrative assistance to management team
• Encourage and improve cross-department internal communication
• Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)
• Tracking and Recording of all Capital Improvements/Expenditures (Excel)
• Maintain Inventory Reports; price lists, inventory sheets and totals for audit
• Layout Format and Type Newsletter
• Maintain contracts and files
• Scheduling for Contractors
• Record W-9’s, liability and workers comp insurance from contractors
• Keep Manager fully appraised of all activities, phone messages, guests waiting for meetings, appointments, and any out of the ordinary occurrences
• Type letters, reports, flyers and notices to members for the Manager and Board Members
• Review daily bank balances and report to the Manager, bank reconciliations
• Cross training and teach all office responsibilities to staff
• Code and prepare payables (A/P), print checks, prepare weekly report for Board Treasurer
• Accounts Receivable, work orders
• Assist Manager with Budget preparation
• Help Senior Members sign up and apply for Certificate of Errors
• File all Annual Reports: State of Illinois, Park Forest Building Dept, PNC ARCS, Insurance providers, NAHC, etc
• Annual Meeting Preparation
• Recording and typing of Minutes of the Board of Directors
• Maintain Website, track Alter Dwelling Forms and paperwork for new hires
• To insure job tasks are accurate and completed by Office Assistant/s in a timely manner and delegate tasks when they are absent
• Month-End reporting
• Incident Reports (Members and/or Emloyees)
• 401K
• Attendance Tracking/Reporting
• Onboarding new hires (i.e. I-9 reporting, w-4, medical ins., direct deposit setup)
• Other duties as may be assigned by the Manager
• Reconcile petty cash
• Interviewing applicants

Qualifications:

• Previous experience in administrative services or other related fields
• Ability to prioritize and multi-task
• Strong organizational skills
• Deadline and detail-oriented
• Strong leadership qualities

Are you organized, detail-oriented, and a master at multitasking? CVS Health is seeking an Administrative Assistant to join our team. In this role, you will provide essential support to our office operations and contribute to the overall success of the company.

• Manage and maintain office supplies and equipment
• Answer and direct phone calls and emails
• Assist with scheduling meetings and appointments
• Prepare and distribute correspondence, memos, and reports
• Organize and maintain paper and electronic files
• Coordinate travel arrangements for staff
• Perform data entry and update databases as needed

• High school diploma or equivalent
• Proven experience as an administrative assistant or office admin assistant
• Proficient in Microsoft Office Suite
• Excellent communication and interpersonal skills
• Strong organizational and time-management skills
• Ability to work independently and prioritize tasks

If you are a proactive problem-solver with a can-do attitude, we want to hear from you. Apply now to join the CVS Health team as an Administrative Assistant!

Job Description

Description:

At McCaffery Interests, we are builders, not only of real estate, but of relationships, communities, and experiences that stand the test of time. Our core values guide everything we do, and as the Office Manager & Executive Assistant , you’ll be a key player in ensuring those values are reflected in the way we show up every day.

This dual-role opportunity is ideal for a professional who takes pride in operational excellence, earns trust through discretion and reliability, and thrives on delivering thoughtful support. You’ll keep our office running smoothly while directly supporting the CEO and leadership team with integrity, polish, and heart.

Key Responsibilities

Office Management & Workplace Hospitality

Earn Trust by providing consistent, responsive, and professional support to colleagues, vendors, and guests.
Take Pride in ensuring the office is a well-organized, welcoming environment that reflects the McCaffery brand and culture.

• Oversee daily operations of the office to maintain a clean, functional, and inviting workplace.
• Greet guests and clients warmly; offer hospitality including beverages and meeting preparation.
• Manage incoming calls, mail, packages, and outgoing deliveries with attention to detail.
• Monitor and replenish office and kitchen supplies; stock the refrigerator, make coffee, and support office-wide lunches or events.
• Maintain all office equipment and manage service contracts to ensure seamless functionality.
• Assist with general administrative tasks across departments when needed, helping bring people together in support of company goals.

Executive Assistant Support

Deliver Thoughtful Results through strong organization, clear communication, and high-level support for the CEO.
Find Creative Solutions by anticipating needs and resolving issues proactively.

• Manage the CEO’s calendar, coordinate meetings, and book travel arrangements.
• Act as a liaison between the CEO and internal/external stakeholders.
• Support planning and logistics for board and leadership meetings, and company-wide events.
• Handle confidential matters with discretion and integrity.
• Provide follow-through on assigned projects and manage competing priorities with grace and accountability.

Cross-Functional Department Support

Bring People Together by collaborating across teams and ensuring aligned support.

• Scan and digitally file documents for the Accounting Department.
• Assist with project allocations and bill-backs as requested.
• Provide occasional administrative support to HR, Marketing, and Operations for company initiatives and culture-building activities.

Core Competencies

• Professionalism & Discretion – Demonstrates integrity and maintains confidentiality.
• Customer Service & Hospitality – Creates a welcoming, solutions-oriented environment.
• Communication – Clear, polished, and effective in both written and verbal interactions.
• Organization & Prioritization – Balances multiple tasks with flexibility and accuracy.
• Initiative – Anticipates needs and takes action to keep things running smoothly.
• Problem-Solving – Resourceful in addressing challenges and proposing solutions.
• Team-Oriented – Collaborates well and is always ready to help others succeed.

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
• 5+ years of experience in office coordination and/or executive support.
• Strong Microsoft Office Suite skills (Outlook, Word, Excel, PowerPoint).
• Experience supporting C-suite leaders or working in real estate, property management, or professional services is a plus.

Work Environment & Physical Demands

This role is primarily on-site and involves frequent communication with internal staff and external guests. Occasional lifting of office supplies or packages, and the ability to sit or stand for extended periods, is required. Reasonable accommodations can be made.

Why Join McCaffery?

At McCaffery Interests, we earn trust through integrity, take pride in our work, find creative solutions to complex challenges, bring people together to collaborate and connect, and always strive to deliver thoughtful results . If these values resonate with you, we invite you to join a team that builds more than buildings; we build legacies.