101 Administrative Roles jobs in Monrovia

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a talented Office & Compliance Program Administrator to be located in Los Angeles or Ontario, CA.

Seeking a motivated individual to provide full-time onsite project and administrative support in Pomona, CA for a major railroad client, managing their compliance with Federal requirements related employee training and qualifications, drug testing, record-keeping, reporting and other duties. Candidate must be comfortable and adept in the use of technology as the role would role would operate within the client's information technology department and would involve the use of software for electronic record-keeping. Other key responsibilities may include contracts and procurement support, task management and progress reporting, schedule and budget tracking, etc.

Key Competencies:

• Strong organizational and time-management skills.

• Excellent written and verbal communication.

• High attention to detail and accuracy.

• Ability to handle sensitive information with confidentiality.

• Service oriented and client-focused

• Self-starter with the ability to work independently and as part of a team.

Qualifications

Minimum Requirements

• BA/BS + None or demonstrated equivalency of experience and/or education

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Preferred Qualifications:

• Experience in office administration, document control, contract administration, compliance, Requirements management, IT, training, or a related field.

• 2+ years of administrative experience, preferably in transportation or a regulated industry.

• Basic understanding of IT systems and troubleshooting.

• Familiarity with compliance tracking software or systems (e.g., railroad safety databases, ERP systems).

• Knowledge of regulatory environments (FRA) or strong aptitude to learn.

• Experience coordinating with external vendors or support teams.

• Project coordination or task management experience.

Additional Information

• Sponsorship is not available for this position.

• Relocation will not be provided for this position.

Offered compensation will be based on location and individual qualifications. The expected range is $30.00/hour - $5.00/hour.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of 16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10134026

Business Line: Transportation

Business Group: DCS

Strategic Business Unit: West

Career Area: Administration

Work Location Model: On-Site

Legal Entity: AECOM Technical Services Inc

Job Description

AECOM is seeking a talented Office & Compliance Program Administrator to be located in Los Angeles or Ontario, CA.

Seeking a motivated individual to provide full-time onsite project and administrative support in Pomona, CA for a major railroad client, managing their compliance with Federal requirements related employee training and qualifications, drug testing, record-keeping, reporting and other duties. Candidate must be comfortable and adept in the use of technology as the role would role would operate within the client’s information technology department and would involve the use of software for electronic record-keeping. Other key responsibilities may include contracts and procurement support, task management and progress reporting, schedule and budget tracking, etc.

Key Competencies:

• Strong organizational and time-management skills.

• Excellent written and verbal communication.

• High attention to detail and accuracy.

• Ability to handle sensitive information with confidentiality.

• Service oriented and client-focused

• Self-starter with the ability to work independently and as part of a team.

Qualifications:
Qualifications

Minimum Requirements

• BA/BS + None or demonstrated equivalency of experience and/or education
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Preferred Qualifications:

• Experience in office administration, document control, contract administration, compliance, Requirements management, IT, training, or a related field.
• 2+ years of administrative experience, preferably in transportation or a regulated industry.
• Basic understanding of IT systems and troubleshooting.
• Familiarity with compliance tracking software or systems (e.g., railroad safety databases, ERP systems).
• Knowledge of regulatory environments (FRA) or strong aptitude to learn.
• Experience coordinating with external vendors or support teams.
• Project coordination or task management experience.

Additional Information

• Sponsorship is not available for this position.
• Relocation will not be provided for this position.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options , well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Administrative and Office Support
• Environmental and Clean Energy Initiatives
• Logistics and Transportation
• Online Retail and E-commerce
• Fashion and Apparel
• Food and Beverage Services
• Automotive and Mobility Products
• Technology and Communications
• Customer Experience and Support
• Digital Education
• Media and Entertainment
• Healthcare and Wellness
• Manufacturing and Industrial Services
• Pet Products and Animal Care
• Outdoor and Recreational Goods
• Travel and Hospitality
• Toys, Games, and Family Products
• Consumer Research and Feedback

• Stable high-speed internet
• Laptop or desktop computer with webcam and microphone
• Quiet and organized home environment

• Clear and professional written communication
• Self-motivated and reliable work habits
• Familiarity with spreadsheets and basic online platforms
• Strong attention to detail and task completion

• Choose part-time or full-time hours
• Remote options available - complete tasks from your preferred environment
• Provide feedback on commonly used products and services
• No experience required - instructions provided for every assignment
• Continued project opportunities for consistent contributors
• No office commute needed
• You choose where you work

This Executive Assistant role will support the Assistant Chief Counsel, Technology Legal in a fast-paced environment.

• Manage workflow, track projects status, calendaring and scheduling, handling complex communications, and assisting with on-site needs.

The ideal candidate must be highly organized, detail-oriented, proactive, adaptable, with excellent written and verbal communication skills. Strong computing skills are required including proficiency in Microsoft Word, Excel, Outlook, and DocuSign.

Key Responsibilities:

• Manage calendars, schedule meetings, appointments, and collaborate with administrative teams to streamline communication.
• Conduct thorough contract searches across multiple repositories, increasing access to critical documentation.
• Prepare and submit travel and expense reports, draft correspondence, manage incoming/outgoing mail, and prioritize incoming communications.

Required Qualifications & Skills:

• 3+ years of relevant experience.
• Interact well with all levels of personnel.
• Work effectively in a team-oriented environment.
• Superior organizational skills with the ability to multi-task, prioritize workload efficiently and effectively.
• Strong computing skills, including proficiency in Microsoft Word, Excel, Outlook, and DocuSign.

Compensation Package:

• A competitive base pay will be offered based on internal equity and geographic region.
• Additional benefits may include a bonus and/or long-term incentive units, as part of the compensation package.

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Position Summary:

Under limited supervision, provides senior administrative support that requires little to no instructions on routine work, and general instructions on new assignments.
The HLA Lab performs the pre- and post-transplant testing for patients who have been identified for transplant.
This role is responsible to use complex decision skills to ensure the best patient treatment outcome by acting upon the HLA Algorithm order in CIS in a timely manner. These tasks include:
* Identifying and retrieving the HLA Algorithm order in CIS.
* Carefully evaluating the patient information to place the correct HLA orders in CIS.
* Reviewing patient insurance information and contacting referral coordinators for approval as needed.
* Contacting patients with siblings by phone or email to obtain family contact information.
* Contacting siblings who live locally to be registered in CIS.
* Registering the sibling appointment and places blood draw orders in CIS.

As a successful candidate, you will:

Contacts patients and family members by phone or email to obtain contact information.
Registers the local donor in CIS (City of Hope Clinical Information System), schedule the donor for the appropriate tests,
In CIS, find and act upon HLA algorithm orders in a timely manner to ensure the best patient outcome. Review the patient information and order HLA testing based on the specific criteria
Prepares test sendout kits for donors who cannot come to the hospital to be drawn, and tracks the return of the kits.
In CIS, registers the donor and schedules the HLA blood draw appointment.
Records Histotrac chart notes detailing the tracking of the testing process.

Qualifications

Your qualifications should include:

• High school diploma or GED, some vocational/specialized training.
• Experience may substitute for minimum education requirements
• 3-5 years responsible secretarial or clerical experience in a professional environment.

Preferred:

• Bilingual - Spanish speaking

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Under limited supervision, provides senior administrative support that requires no instructions on routine work, and general instructions on new assignments. Resolves routine complex inquiries utilizing knowledge of policies and procedures. Applies advanced skills to the position. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs or tables as necessary. Routine work may be scanned by others upon completion. Prioritizes projects for completion with only limited supervision, typically receiving only general instructions. Applies applicable policies, procedures, and practices to resolve a variety of new and routine issues. Relies on experience and judgment with little to no supervision.

As a successful candidate, you will:

• Answers telephone, screens and routes callers, responds to requests for information and triages communications in an appropriate and timely fashion.
• Screens visitors to department and assist them with directions and information as needed.
• Liaison with out-patient scheduling and clinic care teams as needed.
• Assist program director with administrative support of clinical program(s) as needed.
• Arranges appointments and meetings using calendaring software; coordinates meeting agenda and materials, may take and prepare minutes for meetings as needed.
• Initiate travel arrangements and prepare physician for leave of absence
• Process all business related expenses including travel, publication fees, and membership/association renewals.
• Complies information and prepares routine, confidential and special reports.
• Assists in composing general business correspondence and slide presentations.
• Reads and routes incoming mail. Picks-up and delivers materials as requested. Files correspondence and records.
• May train and direct clerical staff.
• Makes decisions on minor administrative matters and completes clerical details as needed.
• Orders office supplies and maintains office equipment.

Qualifications

Your qualifications should include:

Minimum Education:

• High school diploma or GED, some vocational/specialized training. Experience may substitute for minimum education requirements

Minimum Experience:

• 3-5 years responsible secretarial or clerical experience in a professional environment.

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.