49 Administrative Roles jobs in Mount Dora

Our client is seeking a highly organized and proactive Senior Administrative Manager to provide comprehensive support to our executive team. This role is based in our Orlando, Florida, US office, with a hybrid work arrangement that balances in-office presence with remote flexibility. You will be instrumental in ensuring the smooth day-to-day operations of the executive suite, managing complex calendars, coordinating domestic and international travel arrangements, and preparing for executive meetings and events. Responsibilities include drafting correspondence, managing confidential information, prioritizing tasks, and acting as a liaison between executives and internal/external stakeholders. You will also oversee administrative processes, manage office supplies and equipment, and contribute to improving administrative efficiency. The ideal candidate will possess exceptional organizational and time management skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Strong communication and interpersonal skills are essential for interacting professionally with senior leadership, clients, and staff. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and travel booking platforms are required. A minimum of 5 years of experience in an executive administrative or office management role is necessary, preferably supporting C-level executives. Experience in Orlando, Florida, US , or a similar large metropolitan area is advantageous. This is a critical role that requires discretion, initiative, and a commitment to providing high-level support. Join our client and become an integral part of our executive operations, contributing to the success of our leadership team.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This position is based in Orlando, Florida, US , and requires a professional with exceptional discretion, excellent communication skills, and a keen eye for detail. You will manage complex calendars, coordinate high-level meetings, prepare reports and presentations, and handle sensitive information with the utmost confidentiality. The ideal candidate is adept at anticipating needs, managing competing priorities, and maintaining a polished demeanor.

Responsibilities:

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, and detailed itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and manage executive-level meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential and sensitive information with the utmost discretion.
• Act as a gatekeeper and point of contact for executives, screening calls and visitors.
• Conduct research and compile information for reports and special projects.
• Manage expense reporting and reconciliation for executives.
• Assist with event planning and coordination for executive functions.
• Proactively identify and address potential issues and conflicts to ensure smooth operations.

Qualifications:

• Bachelor's degree or equivalent professional experience.
• Minimum of 7 years of experience providing high-level administrative support to C-suite executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and the ability to build rapport with internal and external stakeholders.
• High level of professionalism, discretion, and sound judgment.
• Ability to work independently with minimal supervision and as part of a team.
• Experience in managing complex projects and deadlines.
• Flexibility to work occasional overtime as needed.

This role demands a dedicated and experienced administrative professional committed to supporting executive leadership.

Psychiatric Office Assistant Internship/Outpatient Clinic (Certification Program)

Company: Harmony United Psychiatric Care

Program Duration: 3 to 6 months (600 hours total)

Schedule: Flexible, minimum 20 hrs/week with 10 hrs/day (Full office day) Location: Winter Garden

About Us: Harmony United Psychiatric Care is part of Harmony United Healthcare LLC. We are a network of outpatient mental health clinics. We provide comprehensive, full-service outpatient mental health services in Florida through in-person and virtual visits through a secure online telehealth platform. Our services include Psychiatric/Psychological Evaluations, Medication Management, Psychotherapy & Counseling, and Neuropsychological Testing Services. Our team of mental health professionals includes psychiatrists, clinical psychologists/neuropsychologists, board-certified psychiatric nurse practitioners, certified physician assistants, and licensed therapists. We care for adults, adolescents, and children aged five and above. Each patient is treated with compassion and respect at Harmony United Psychiatric Care. We strive to provide the best treatment possible through individualized care for patients' needs.

About the Program

The Psychiatric Office Assistant Internship Program is designed for individuals seeking to transition into healthcare careers or entry-level candidates without prior medical experience. This hands-on program offers foundational exposure to medical office operations, particularly within behavioral and mental health settings.

Participants will gain practical skills, industry knowledge, and mentorship, enhancing their resumes and employability in the healthcare field. After successfully completing the program, you will receive a Certificate of Completion stating the hours served and skills learned, which can be included in your resume as an experience.

Voluntary, Unpaid Internship Program

This internship is a voluntary and unpaid position. Participants will not receive financial compensation or wages for their time during the internship. However, they will gain valuable, hands-on experience and training in a professional mental health care environment.

There are no fees charged by Harmony United Psychiatric Care for this internship program. All training and mentorship are provided at no cost to the intern.

Eligibility Criteria

• Individuals aged 18 or above
• Must be a High School graduate
• No prior healthcare or office experience required
• Able to commit a consistent schedule
• Must pass a basic screening (e.g. background check)
• Motivated to gain healthcare experience for career development

Program Schedule:

• Week 1 Orientation and HIPAA/confidentiality training
• Week 2 to 4 Front desk observation and shadowing
• After week 4 Supervised hands-on practice in Psychiatric Out-Patient office tasks

Key Responsibilities and Training Offered

• Professional phone etiquette and patient scheduling
• Electronic Health Record (EHR) basics using MEDENT
• Patient check-in/check-out procedures
• Managing patient flow and waiting area
• Professionalism, discretion, and confidentiality in healthcare
• Appointment scheduling and front desk duties including faxing, copying and filing
• Basics of psychiatric services offered
• General medical terminology
• Introduction to insurance billing and coding
• HIPAA compliance and patient privacy
• And other responsibilities pertinent to the operation of the clinic.

Supervision and Support

• Assigned supervisor
• Weekly feedback and progress check-ins
• Real-time guidance and corrections
• Structured training checklist to track learning milestones
• Observation periods prior to independent work

Advantages

• Certificate of completion detailing hours and skills acquired
• Reference letter for employment or further education
• Experience to include on professional resumes

Eligibility to Complete the Program

To be eligible for completion of program and receiving Certificate of Completion, participants must successfully complete a minimum of 600 hours of internship with us. This ensures sufficient hands-on experience and mastery of the core skills outlined in the program.

Drug-free policy: Harmony United Psychiatric Care enforces a comprehensive drug-free workplace policy to ensure the safety and security of our employees and visitors. We prohibit the use of illegal drugs and the unauthorized use of controlled substances on company premises or during work hours. To ensure compliance, we conduct pre-joining drug screening and random drug testing. Violations of this policy will lead to disciplinary action, including termination of internship. By applying for an internship with us, candidates acknowledge their understanding of these terms and willingness to abide by our drug policy.

_Job Seekers can review the Job Applicant Privacy Policy by clicking here ( ._
**Job Description** :
**We are immediately hiring an Administrative Assistant to join our Ryder Apopka, FL Team. Apply here today to speak with a Recruiter about the position and perks of joining our Ryder Ever Better Team.**
+ Salary: $20 - $23/hr
+ Location: Apopka, FL
+ Experience in a fast paced environment and comfortable multitasking daily
+ Schedule: Monday - Friday 8am - 5pm
When Fortune 500 businesses and new startups need supply chain solutions, they look to our industry-leading logistics experts. At Ryder, there is more to being a supply chain professional than working on some of the nation's biggest brands. We make sure you are also getting the diverse experience, advancement opportunities, all from an industry-leading Fortune 500 company.
Here are a few of the many benefits when working with us:
+ Medical, Dental, Vision Benefits start at 30 Days
+ 401 (K) Savings Plan with a company match
+ Discounted employee stock purchase options
+ Quality employee discounts that actually save you money on tools, cars, appliances, travel and more
+ All major holidays paid and Paid time off within your first year
+ Up to 12 weeks paid maternity leave
**If you would like to learn more about this role and similar positions check out the link below:**
Administrative Assistant will handle a variety of tasks including administrative support to department staff.
**Essential Functions**
+ Answers phone, takes messages, answers routine inquiries, schedules appointments, meetings and keeps manager's calendar
+ Resolves routine issues in absence of manager. Coordinates special projects and analysis for manager.
+ Maintains budget and/or expense reports. Makes recommendations on and prepares budget and manager expense reports
+ Develops reports and presentations
+ Compiles, researches and tabulates data and may perform some analysis
+ Acts as interface with internal or external customers
+ Sorts, open and distributes mail.
+ Makes travel arrangements
+ Types, designs correspondence, memos, tables or graphs
+ Maintains files for the department
**Additional Responsibilities**
+ May periodically assist in training and checking the work of lower level employees
+ Performs other duties as assigned.
**Skills and Abilities**
+ Performs work independently with minimal supervision. Work can generally be completed without established procedures. Must have demonstrated ability to perform assigned tasks under own initiative, Required
+ Applies advanced skills in area of specialization, Required
+ Ability to maintain confidential information., Required
+ Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)., Required
+ Ability to work independently and as a member of a team., Required
+ Capable of multi-tasking, highly organized, with excellent time management skills., Required
+ Flexibility to operate and self-driven to excel in a fast-paced environment., Required
+ Excellent organizational skills. Ability to prioritize, Required
+ Strong verbal and written communication skills. Must have good writing composition skills, Required
**Qualifications**
+ H.S. Diploma/GED, Required
+ Bachelor's Degree in related field, Preferred
+ Three (3) years to Five (5) years or more in advanced administrative positions, Required
+ Requires strong knowledge or specialized training and a comprehensive understanding of general aspects of the functional area. Must be able to apply knowledge and skills to varied situations Advanced, Required
+ PC skills to include MS Office (Word, Excel) Advanced, Required
+ Prior knowledge of company procedures and policies Advanced, Required
**Travel**
+ No
#FB #LI-MF
**Job Category:** Administrative Services
**Compensation Information** :
The compensation offered to a candidate may be influenced by a variety of factors, including the candidate's relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:
**Pay Type** :
Hourly
Minimum Pay Range:
20.00
Maximum Pay Range:
23.00
Benefits Information:
**For all Full-time positions only** : Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.
Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.
All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
**Important Note** **:**
Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
Security Notice for Applicants:
Ryder will only communicate with an applicant directly from a (@ryder.com) email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire. During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through .
Should you have any questions regarding the application process or to verify the legitimacy of an interview or Ryder representative, please contact Ryder at or .
**Current Employees** **:**
If you are a current employee at Ryder, please click here ( to log in to Workday to apply using the internal application process.
_Job Seekers can review the Job Applicant Privacy Policy by clicking here ( ._
#wd

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
**WORK ENVIRONMENT**
When applicable and appropriate, consideration will be given to reasonable accommodations.
**Mental:** Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
**Physical:** Computer keyboarding, travel as required
**Auditory/Visual:** Hearing, vision and talking
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
**If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
**WORK ENVIRONMENT**
When applicable and appropriate, consideration will be given to reasonable accommodations.
**Mental:** Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
**Physical:** Computer keyboarding, travel as required
**Auditory/Visual:** Hearing, vision and talking
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
**If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
+ Supports the execution of strategic initiatives; includes tracking metrics and milestones.
+ Builds effective relationships with internal/external stakeholders.
+ Analyzes data and information to provide insights and recommendations.
+ Leads the planning, coordinating and implementing department events.
+ Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.
+ Coordinates and monitors budgets and reporting on results vs. budget.
+ Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
+ Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
+ Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
+ Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
+ Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
+ Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
+ Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
+ Makes travel arrangements, booking flight/hotel reservations as needed.
+ Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
+ Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
+ Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
+ Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
+ Collaborates with internal and external stakeholders in order to deliver on business objectives.
+ Organizes work information to ensure accuracy and completeness.
+ Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees.
+ Analyzes issues and determines next steps.
+ Broader work or accountabilities may be assigned as needed.
**Qualifications:**
+ Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable.
+ Specialized knowledge.
+ Verbal & written communication skills - Good.
+ Organization skills - Good.
+ Collaboration & team skills - Good.
+ Analytical and problem solving skills - Good.
**Salary:**
$41,714.00 - $65,000.00
**Pay Type:**
Salaried
The above represents BMO Financial Group's pay range and type.
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.
BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: Us**
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.
To find out more visit us at is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.
BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information.
Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

**ABOUT YOU**
Are you a driven and talented administrative assistant looking for a new challenge? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an exciting, long-term opportunity for you. Who are we? We are ARCO, a Family of Construction Companies.
We are looking for a full-time Administrative Assistant to join our Orlando office to meet the needs of a fast-paced and growing company. Successful candidates will be upbeat, creative, efficient, and will have strong communication, organizational, and detail skills. The individual must have a genuine passion for people and business.
**WHAT WE CAN OFFER YOU**
We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
+ Employee Stock Ownership Plan (ESOP)
+ Traditional and Roth 401k
+ Tuition reimbursement for associates
+ Scholarship for associates' children up to $28,000 per child
+ 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
+ 1-week paid volunteer leave each year
+ 100% charitable match
+ Medical, dental, and vision insurance coverage
+ 100% paid 12-week maternity leave
At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.
From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country - constructing a team of experts in architecture, design, engineering, project management, and business services.
**A DAY IN THE LIFE**
+ Responsible for all front desk and reception responsibilities including answering phones, greeting visitors, receive incoming packages, mail services, and coordinate visitor access with building management
+ Prepare various forms as directed by Project Managers (Subcontracts, Purchase Orders, Change Orders, and Professional Service Agreements)
+ Maintain compliance items including collecting insurance and licenses from our vendors
+ Manage various lists/directories
+ Assist in event planning for lunch meetings and special office events like happy hours or trainings, including scheduling, preparing handouts, and coordinating food
+ Assist with proposal and capabilities packages as needed, including printing and binding documents
+ Reorder and restock office supplies for office staff
+ Report any building maintenance items and act as liaison between ARCO Murray and property management team to coordinate repairs
+ Order flowers/gifts as applicable for special occasions
+ Prepare office space for new hires by coordinating needed supplies, building access, and welcome gifts
+ Additional ad hoc projects as required
**NECESSARY QUALIFICATIONS**
+ 1-7 years of related administration experience
+ High School Diploma or equivalent
+ Must be extremely organized, detail oriented, self-reliant, and proactive
+ Ability to multi-task in a fast-paced team-oriented environment
+ Have excellent communication and customer service skills
+ Strong computer skills, must be proficient in Microsoft Office Suite
+ Experience with Adobe Acrobat, DocuSign, Viewpoint, Mailchimp, and Cluster a plus
**MAKE YOUR MOVE**
We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,300 design-build projects across 48 states and 48 major cities nationwide. We ranked #4 out of the top 100 design-build companies in the U.S. and #17 on ENR's Top 400 Contractors list of 2024. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, "Yes!" we look forward to meeting you.
_ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO's Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers._
**LEGAL DISCLAIMER**
EOE, including disability/vets

**Administrative Assistant - AdventHealth Medical Group**
**All the benefits and perks you need for you and your family:**
+ Paid Days Off from Day One
+ Career Development
+ Whole Person Wellbeing Resources
+ Pet Insurance*
**Our promise to you:**
Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**Shift** : Monday - Friday, 8am - 5pm
**Location: 2600 Westhall Lane, 4th Floor, Maitland, FL 32751**
**The community you'll be caring for:**
+ More than 800 physicians, 450 advanced practice providers, and 2,600 clinical and support staff in over 40 specialties, provide patients with a broad range of medical and surgical services.
+ AdventHealth Medical Group Central FL operates over 200 offices, providing compassionate, multidisciplinary care to more than one million patients a year.
+ In existence since 1994, AdventHealth Medical Group Central FL has demonstrated consistent growth and stability in an ever-changing health care market.
**The role you'll contribute:**
The Admin Assistant provides general administrative support to professionals within the organization including, but not limited to, one of more Vice Presidents, Directors, Associate Directors, Office Managers or Physicians. General duties include maintaining office supplies, files and records in accordance with internal procedures, receiving and referring visitors and telephone callers, responding to routine requests for information, opening and distributing mail, responding with form letters to routine requests, typing routine letters and memoranda, assembling relevant data and compiling information as directed, producing a variety of correspondence and reports and maintaining appointment calendars.
**The value you'll bring to the team:**
+ Composes, types and distributes correspondence such as letters, memorandums, policies, reports, and presentations from either notes, drafts or dictation in an accurate, neat and timely manner
+ Manages multiple schedules and coordinates meetings and conferences. Prepares meetings in advance including, but not limited to, materials, location and food if necessary
+ Reviews, authorizes and submits payment authorization vouchers to accounts payable
+ Ensures a smooth on-boarding process for new providers/practices using the administrative tools provided
+ Provides support for physician for scheduling appointments, meetings, travel, etc
+ Performs a daily reconciliation of payment batch and corrects any discrepancies prior to the daily close as applicable
+ Must be willing to float to other practice and departments, within reason, when patient load, vacation schedules or other situations make it necessary
Qualifications
**The expertise and experiences you'll need to succeed:**
**Minimum Requirements:**
+ High school graduate or equivalent required
+ Proficient with Microsoft Windows
+ Ability to communicate in English
+ Demonstrates interpersonal skills by effectively communicating with all levels of management, staff and outside vendors and patients
+ Obtains a strong emphasis on organizational skills, strong attention to detail, and ability to multitask
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:** Physician Services
**Organization:** AdventHealth Medical Group Central FL
**Schedule:** Full-time
**Shift:** 1 - Day
**Req ID:**
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.