47 Administrative Roles jobs in Mount Dora

Description
Summary:
The Sr. Administrative Support Specialist, Auto Finance position provides Simply the Best customer service at all times.
Duties & Responsibilities:
+ Provides administrative support, including typing, filing and answering telephones for a sales function for one or more account officers.
+ Responsible for the day-to-day activities and interaction between the client and Huntington, in terms of the establishment, documentation, and maintenance and servicing of the relationship.
+ Fosters and develops internal and external relationships including advising and counseling on bank products and services.
+ Responsible for identifying, researching, analyzing and resolving complex problems with accounts.
+ Assist the sales function or an officer by processing and maintaining complete and accurate documentation.
+ Compiles information, composes memos and prepares other correspondence that will be presented to clients, officers, attorneys, agencies and others.
+ Maintains up-to-date knowledge and may train others on products, services, departmental systems and related technology.
+ Makes routine decisions in the absence of an officer.
+ Performs other duties as assigned.
Basic Qualifications:
+ High School Diploma or GED required
+ 3 years in a clerical support role required
Preferred Qualifications:
+ Excellent in customer service, highly motivated, focused, and goal oriented
+ Must have excellent written and verbal (face-to-face and phone) communication skills including professional grammar and demeanor
+ Strong organizational skills with attention to detail, planning and follow-up
+ Ability to build and expand quality internal and external customer relationships
+ Ability to multi-task
+ PC and internet proficiency
Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay)
No
Workplace Type:
Office
Our Approach to Office Workplace Type
Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.
Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.
Huntington is an Equal Opportunity Employer.
Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.
Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow.
As a Facilities Support Professional, your role is critical to keep our offices running and allow our teams to focus on delivery. This is a part-time (25 hours per week) position in Orlando, FL.
As part of our Real Estate Operations, you will join our collaborative team providing our corporate offices with administrative support, project management, and related facilities activities. We are looking for a passionate Facilities Professional who is driven by collaboration, exceeding expectations, and challenging the status quo. You will perform various facilities related tasks to ensure smooth operations, including providing reception services, assisting internal clients, maintaining the office, heavy meeting support, front office security, monitor security badges, and responding to tasks related to facility management and appearance. You will also provide onboarding/offboarding support, assist the local Facilities Lead, and help manage requests.
Your keen ability to multi-task, communicate effectively and tackle challenges will allow you to thrive in our fast-paced environment. Working together, we'll help you grow and pursue what fulfills you so that we can make impacts on the future - big and small, global, and local.
* At least 2 years of experience in a customer-focused and administrative role
* Experience with Microsoft Office Suite
* Effective verbal and written communication skills
* Ability to work part-time (25 hours per week) on-site in Orlando, FL
Additional requirements:
Responsibilities may require physical activity, including some or all the following: Bending, stooping, walking, pushing, lifting up to 50 lbs., climbing stairs and/or ladders, sitting for long periods, and typing.
#LI-MP1
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in Orlando, Florida, US . This role is essential for ensuring the smooth and efficient operation of the executive office, managing calendars, coordinating meetings, preparing correspondence, and handling various administrative tasks. The ideal candidate is detail-oriented, possesses excellent communication skills, and can manage multiple priorities with discretion and professionalism. You will be a key point of contact, contributing to the productivity and effectiveness of senior leadership.

Responsibilities:

• Manage complex and dynamic executive calendars, including scheduling, rescheduling, and confirming appointments.
• Coordinate and prepare agendas, materials, and minutes for executive meetings.
• Arrange travel logistics, including flights, accommodations, and ground transportation, ensuring efficient itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, directing them to the appropriate parties.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and maintain filing systems, both physical and electronic.
• Manage office supplies, equipment, and vendor relationships.
• Assist with expense report preparation and submission.
• Greet visitors and manage reception duties as needed.
• Provide support for special projects and initiatives as assigned.
• Anticipate the needs of executives and proactively address them.
• Maintain a high level of professionalism and a positive attitude in all interactions.
• Liaise with internal departments and external contacts on behalf of the executives.
• Ensure the executive office runs efficiently and effectively.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to work effectively with all levels of staff.
• High level of attention to detail and accuracy.
• Ability to multitask, prioritize, and manage competing demands.
• Discretion and confidentiality are essential.
• Experience in coordinating travel arrangements and managing expense reports.
• Proactive problem-solving abilities.

Join a dedicated team that values efficiency and supports executive success.

Our client, a prominent leader in the hospitality industry, is seeking a highly professional and meticulously organized Executive Administrative Assistant to provide comprehensive support to their C-suite executives in Orlando, Florida, US . This critical role demands exceptional discretion, proactive problem-solving, and superior organizational skills to manage complex calendars, coordinate travel, prepare confidential materials, and facilitate smooth day-to-day operations for top-level management.

Key Responsibilities include:

• Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Arranging domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screening and prioritizing incoming communications, emails, and phone calls, acting as a gatekeeper when necessary.
• Coordinating meeting logistics, including room bookings, catering, and preparing meeting materials.
• Managing and maintaining confidential files and records with utmost discretion.
• Handling expense reporting and managing departmental budgets for administrative needs.
• Proactively anticipating needs and taking initiative to resolve issues before they arise.
• Assisting with special projects and events as assigned by executives.
• Maintaining a professional and positive demeanor, representing the executives and the company effectively.

The ideal candidate will possess an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent extensive experience. A minimum of 5 years of experience supporting C-level executives in a corporate environment is required. Proven experience in calendar management, travel arrangements, and document preparation is essential. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is mandatory. Outstanding organizational, time management, and prioritization skills are critical. Superior communication (written and verbal), interpersonal, and problem-solving abilities are necessary. Discretion, confidentiality, and a proactive, results-oriented approach are paramount. This is an excellent opportunity to support leadership in a dynamic and growing organization located in the vibrant business environment of Orlando, Florida, US .

Job Title: Front Office Medical AssistantJob Description
The Front Office Medical Assistant will serve as the first point of contact for patients and guests at the primary care office. This role is central to ensuring a welcoming environment and supporting patients throughout their healthcare journey.
Responsibilities
+ Serve as the initial point of contact for patients and guests.
+ Ensure a welcoming and supportive environment for all visitors.
+ Assist with appointment scheduling and management using electronic health records.
+ Provide exceptional customer service to patients and guests.
+ Support healthcare providers with administrative tasks as needed.
Essential Skills
+ Proficiency in medical terminology.
+ Experience with electronic health records, particularly eCW EMR.
+ Ability to manage appointment scheduling efficiently.
+ Strong customer service skills.
Additional Skills & Qualifications
+ Certified Medical Assistant.
+ 6+ months' experience with phlebotomy.
+ Previous experience as a front office medical assistant.
+ Demonstrates initiative, organization, and flexibility.
+ Team player.
Work Environment
This position is 100% onsite in a team-environment. The clinic is open Monday through Sunday and includes 6 physician providers and 7 medical assistants on the team. The opportunity to transition to a permanent role is available.
Job Type & Location
This is a Contract to Hire position based out of Orlando, Florida.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Orlando,FL.
Application Deadline
This position is anticipated to close on Aug 29, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.

Our client is looking for a proactive and organized Administrative Assistant to support their team in Orlando, Florida, US . This role is essential for maintaining smooth day-to-day operations and providing comprehensive administrative support to management and staff. You will be responsible for a wide range of tasks, including managing calendars, scheduling appointments and meetings, preparing reports and presentations, handling correspondence, and maintaining organized filing systems. Excellent communication and interpersonal skills are vital, as you will be interacting with clients, vendors, and internal staff. The ideal candidate possesses strong organizational abilities, keen attention to detail, and proficiency in office software suites like Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with CRM systems and general office equipment is also important. You should be adept at prioritizing tasks, managing multiple projects simultaneously, and meeting deadlines in a fast-paced environment. This position offers a hybrid work arrangement, providing a balance between working from the office and remotely. Our client values a team-oriented approach and offers opportunities for professional development and growth within the administrative field. If you are a motivated individual looking to contribute to a dynamic workplace, we encourage you to apply.

Our client, a forward-thinking organization, is looking for a highly organized and proactive Administrative Assistant to join their fully remote team. This role is essential in providing comprehensive administrative support to executives and teams, ensuring the smooth and efficient operation of daily activities. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence and reports, and handling general office duties. This position requires excellent communication skills, a meticulous attention to detail, and the ability to manage multiple tasks simultaneously in a remote setting. The ideal candidate is proficient in office software, possesses strong organizational abilities, and maintains a high level of professionalism and discretion. We are seeking someone who is self-motivated, capable of working independently, and committed to providing exceptional support. A Bachelor's degree or Associate's degree in Business Administration or a related field, coupled with at least 3 years of administrative experience, is required. Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings and appointments.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails and phone calls.
• Organize and maintain electronic and physical filing systems.
• Assist with the preparation of meeting materials and minutes.
• Conduct research and compile data for various projects.
• Manage office supplies and equipment inventory.
• Provide support for special projects as needed.
• Ensure efficient workflow and timely completion of administrative tasks.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field.
• 3+ years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to multitask and prioritize effectively in a remote environment.
• Professional demeanor and strong interpersonal skills.
• Proactive attitude and ability to work independently.

This is an excellent opportunity for a dedicated administrative professional to contribute to our client's success from the comfort of their home office.

**Description:**
You will be the Senior Administrative Assistant for Lockheed Martin Missiles and Fire Control (MFC) in Orlando.
**What You Will Be Doing**
We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our three Production Operations Directors. The successful candidate will be a strategic partner responsible for handling a wide range of clerical and organizational tasks to ensure the smooth operation of their organizations. This is an excellent opportunity for a self-motivated, forward thinker and skilled administrative professional to join our team and contribute to the success of our production operations.
As the Senior Administrative Assistant, you will be responsible for:
- Manage calendars and coordinate meetings in Outlook
- Make travel arrangements and submit expense reports in Concur
- Prepare and edit documents, reports, and presentations as needed
- Provide general administrative support, including answering phone calls, responding to emails, and greeting visitors
- Assist with event planning, including coordinating logistics, arranging catering and accommodations, and sending invitations
- Manage office supplies, including ordering and maintaining inventory
- Develop and implement effective filing systems, both physical and digital, to ensure easy access and retrieval of information
- Provide exceptional customer service to internal and external stakeholders
- Perform other administrative tasks as needed to support the Production Operations Directors
**Why Join Us**
We're looking for a collaborative and forward-thinking Senior Administrative Assistant to join our team. As a highly organized and detail-oriented individual, you will have the opportunity to make a significant impact on our production operations and contribute to the success of our team. If you're a self-motivated and skilled administrative professional who is passionate about providing exceptional customer service, we encourage you to apply. This role offers a unique opportunity to work with a dynamic team and develop your skills in a fast-paced and supportive environment.
**Further Information About This Opportunity:**
This position is in Orlando. Discover more about our Orlando, Florida location.
**Basic Qualifications:**
- Experience providing administrative support to senior executives
- Strong communication, organizational, and technical skills
- Experience with document management and creating status reports
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Familiarity with calendar management and meeting support activities
- Familiarity with making travel arrangement and expense reporting
- Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
- Excellent attention to detail and ability to maintain confidentiality
- Strong interpersonal skills and ability to work effectively with internal and external stakeholders
- Must be willing to work overtime as needed
**Desired Skills:**
- Experience working in a production or operations environment
- Knowledge of event planning and coordination principles
- Experience with digital document management through SharePoint, shared drives, MS Teams and Channels
- Experience setting up and running VTC meetings including solving technical challenges quickly
- Ability to solve problems under pressure
- Experience in Concur (Travel/Expense reporting)
**Clearance Level:** None
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** MISSILES AND FIRE CONTROL
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in their Orlando, Florida, US office. This pivotal role requires meticulous attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a self-starter, capable of anticipating needs and executing tasks with minimal supervision. Responsibilities include managing complex calendars, scheduling meetings and appointments, making travel arrangements (domestic and international), preparing reports and presentations, coordinating company events, and acting as a primary point of contact for internal and external stakeholders. You will also be responsible for managing office supplies, processing expense reports, and ensuring the smooth operation of the administrative functions. The ability to maintain confidentiality and handle sensitive information with discretion is paramount. We are looking for someone who can adapt quickly to changing demands and contribute positively to our collaborative work culture. This role offers a blend of in-office and remote work, providing flexibility while ensuring essential on-site presence for key meetings and collaborative sessions. The successful candidate will possess strong problem-solving abilities and a commitment to delivering high-quality results. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Experience with project management software is a plus. If you are a motivated administrative professional seeking a challenging and rewarding opportunity, we encourage you to apply.