12 Administrative Roles jobs in Oconomowoc

Salary: $16.00 - $18.00 Hourly
Location : N165 W20330 Hickory Lane, WI
Job Type: Part-Time
Job Number: 2025-1
Department: Parks and Recreation
Opening Date: 08/22/2025

Summary of Position

Performs clerical, secretarial, financial, and administrative work in answering phones, receiving the public, providing customer assistance, cashiering, and data processing. This is a front-line staff position, which is the first impression for our patrons. It requires a very upbeat, energetic individual that is capable of problem solving and answering multiple questions in a positive and helpful manner. The work area for this position is the central hub/command central of the Jackson Community Center.
Essential Duties & Responsibilities

Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; knowledge of accounting principles and practices. Ability to perform daily accounting duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations. The ability to multi-task and use a phone system; a higher level of computer literacy including Microsoft Office Programs, Google Docs, RecDesk- registration and facility registration programs; copy machine; fax machine. The ability to handle stressful situations.
Education and/or Experience Required

Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting, and bookkeeping. A minimum of 3 years' experience working in a fast paced, multi-tasking environment.
Knowledge, Skills & Abilities

Other duties or functions may be required from time to time, and thus the information below is not an exhaustive list of responsibilities for this role.
- Utilizes office forms, files, and procedures as defined by the Operations Manager.
- Assist with administrative tasks involving facility usage/rentals, and program information. - Answers central telephone system and transfers calls as necessary.
- Assists with marketing including, but not limited to print and web ads, email blasts and approved social media.
- Assists with departmental special events.
- Maintains a positive, helpful, and supportive attitude toward the public and other staff.
- Receives the public and responds to inquiries from employees, citizens, and others and refer, when necessary, to appropriate persons. Responds to inquiries from employees, citizens, and others and refer, when necessary, to appropriate persons.
- Responsible for receipting various payments and completing program and rental registrations.
- Performs janitorial/custodial tasks as needed at the Jackson Community Center.
- Responsible for room setups for meetings and programs, which may include setting up tables, chairs and required AV equipment.
- Operates office machines as required, such as; stamps, and distribute incoming mail, process outgoing mail; process program and class registration; prepare and distribute news releases, flyers, brochures, notices, newsletters, etc.; assist with scheduling and room set up; duplicate and distribute materials; assist public with use of department facilities; provide backup to related positions; compose, type, and edit correspondence, reports, memoranda, and other materials requiring judgement as to content, accuracy, and completeness.
The Village of Jackson does not offer benefits with this position.

**Details**
+ **Department:** Electrophysiology
+ **Schedule:** 1.0 FTE | 40 hours a week | Full-time | M-F | 8:30 AM - 5 PM | No weekends or holidays
+ **Hospital:** Wauwatosa Ambulatory Center
+ **Location:** Wauwatosa, WI
**Benefits**
Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community
_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer._
**Responsibilities**
Work in a customer service capacity providing administrative and clerical support to patients and customers in a medical setting.
+ Greet patients and visitors, check patients in and out, and obtain necessary documentation.
+ Verify and enter demographic information.
+ Obtain and verify insurance authorizations/precertification.
+ Complete medical record release requests and schedule/confirm patient appointments.
+ Enter, review and submit charges for patient procedures and services daily.
+ Collect co-payments and reconcile all daily reports and deposits for accuracy.
+ Provide general office and clerical support to assigned area.
**Requirements**
Education:
+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
**Additional Preferences**
Medical office experience, Cardiology/Electrophysiology experience helpful, able to multitask, answer multiple incoming phone lines, accept constructive feedback, able to adapt to change, EPIC experience helpful.
**Why Join Our Team**
Ascension Wisconsin has been providing rewarding careers to healthcare professionals since 1848. Operating 17 hospital campuses and over 100 related healthcare facilities from Racine to Appleton, you will find opportunities that allow you to create a career path you love, all while delivering compassionate, personalized care to the communities we serve.
Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.
Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.
**Equal Employment Opportunity Employer**
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.
For further information, view the EEO Know Your Rights (English) ( poster or EEO Know Your Rights (Spanish) ( poster.
As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.
Pay Non-Discrimination Notice ( note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
**This Ministry does not participate in E-Verify and therefore cannot employ STEM OPT candidates.**

Description We are looking for a skilled Administrative Assistant to join our team in Brookfield, Wisconsin. This is a Contract-to-permanent position, offering a dynamic opportunity for someone who thrives in a fast-paced environment and enjoys building relationships. You will play a key role in ensuring smooth operations by managing loan documentation and providing exceptional support to both customers and internal teams.
Responsibilities:
- Process loan documents accurately and efficiently, acting as the liaison between the company and customers to ensure timely collection of required materials.
- Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.
- Maintain detailed records of all interactions and updates in company software systems.
- Coordinate email correspondence, ensuring timely and accurate communication.
- Provide exceptional service with quick response times, prioritizing customer needs.
- Perform data entry tasks with precision and attention to detail.
- Utilize Microsoft Excel, Outlook, Word, and PowerPoint to support administrative tasks.
- Collaborate with team members to ensure consistent workflow and a positive work environment.
- Demonstrate a commitment to long-term career growth within the organization. Requirements - Minimum of 2 years of experience in an administrative or customer support role.
- Strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
- Excellent organizational skills and attention to detail.
- Effective communication abilities, both written and verbal.
- Self-motivated and capable of handling multiple tasks in a fast-paced setting.
- Ability to build and maintain positive relationships with customers and colleagues.
- Comfort with answering inbound calls and managing email correspondence.
- Reliable commute to Brookfield, Wisconsin, or willingness to relocate prior to starting. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Finance Administrative Assistant

We are Generac, a leading energy technology company committed to powering a smarter world. Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

A career at Generac means stepping into a company that leads technological advances. For more than five decades, Generac has designed and manufactured diesel, natural gas, and bi-fuel generators, but we've evolved into so much more. As we continue to grow in both size and technological advances, we consistently push past norms to pave a way towards the future. We are not simply satisfied with what is working now. Instead, we challenge ourselves to revolutionize and optimize the industry while bringing out the best in our people.

The Finance Administrative Assistant will serve as the point of contact for the Finance/Accounting department and will be responsible for providing dedicated clerical and administrative support. This role assists the Travel & Expense Administrator, oversees the administration of multiple corporate business accounts, acts as departmental onboarding coordinator for new hires, creates and tracks purchase orders, and organizes meetings and department events. This role also assists with various departmental projects necessary to support ongoing business initiatives, as needed. The candidate will have the ability to communicate with all levels and functions within the organization, including key business group leaders.

Major Responsibilities

• Support department hiring process by coordinating onboarding tasks for managers and acting as a liaison between department and IT for new hire technology needs
• Generate purchase orders and track approvals, invoices and payments; facilitate new vendor setup when necessary
• Administer business accounts for Amazon, Staples and Iron Mountain
• Assist with general meeting, meal coordination and event planning for the department
• Process Enterprise direct bill payments and BOD out-of-pocket expense reimbursements
• Maintain department contact list and seating chart
• Ensures annual renewal of corporate P.O. Boxes, sorts incoming facility mail, distribute mail for the department, and processes all outgoing department mail
• Process GL/Vendor and customer check deposits
• Order and manage office supplies for department
• Act as liaison between department and IT for hardware/software requests, submitting help desk tickets, and general IT troubleshooting
• Assist with flowers/gifts for sympathy/babies/retirement etc.
• Ensure annual registration/renewal of company-owned, WI-based vehicles
• Ad hoc projects, as requested

Travel & Expense Responsibilities

• Expectation that candidate will become familiar with SAP Concur and assist the Travel & Expense Administrator in supporting the US-based expense program
• Assist with Concur expense user training and ensure training documents are kept current on company portal
• Provide troubleshooting support to expense users via Teams, in person or email interactions; manage Concur user support inbox
• Fulfill Travel & Expense documentation requests from Tax team for sales tax audits
• Monthly tasks include running and distributing various expense related reports and completing expense reports for termed employees
• Provide follow up actions on aged credit card transactions
• Assist with PCard distribution in-person or via UPS as needed
• Ad hoc projects, as requested

Credit Administration Responsibilities

• Manage Credit and Deductions shared email boxes, ensuring timely distribution to correct contacts
• Provide support to Credit & Deductions Engagement Committee
• Other projects or duties as requested by Credit and/or Deductions Manager

Minimum Job Requirements

• High School Diploma or equivalent required
• 2 years of administrative assistant or related office clerical experience in an office environment
• Strong written and verbal communication skills
• Ability to work independently and with cross-functional teams

Preferred Job Requirements

• Associate's degree or Administrative Assistant program certificate preferred
• Basic knowledge of SharePoint and SAP Concur

Great Reasons to work for Generac:

• Competitive Benefits: Health, Dental, Vision, 401k and many more
• Free onsite gym open Monday through Saturday for Generac employees
• We offer product loan (for up to 4 days) and discount programs
• Pride! When a storm strikes, Generac employees always rise to the occasion. Each time a storm hits, many employees volunteer their time with the customer support team or on the production line, while others go right into storm-affected areas to repair generators
• Make a positive impact. Generac has always been community-minded and dedicated to giving back. The company proudly offers a Volunteer Time Off program, inviting team members to participate in charitable volunteer opportunities on company time.
• We believe in having fun. From minor celebrations to major events, our employees balance their work by building a strong culture of teamwork and collaboration through a variety of occasions, including our Fun Days.
• We're an inclusive company that celebrates differences and keeps equity and respect at the forefront.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We are Generac, a leading energy technology company committed to powering a smarter world.

Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

At Generac Industrial Energy, we harness decades of experience and resources to help you lead the way. It's the foundation of prosperity, fueling the industries and essential services that drive our society forward. It's so much more than power. We provide a range of solutions that will work together to streamline your systems across every stage of the energy journey. Our people are united by a shared mission to make the world safer, brighter, and more productive. Come be part of a team where diverse backgrounds, ideas, and talents drive real impact.

The Finance Administrative Assistant will serve as the point of contact for the Finance/Accounting department and will be responsible for providing dedicated clerical and administrative support. This role assists the Travel & Expense Administrator, oversees the administration of multiple corporate business accounts, acts as departmental onboarding coordinator for new hires, creates and tracks purchase orders, and organizes meetings and department events. This role also assists with various departmental projects necessary to support ongoing business initiatives, as needed. The candidate will have the ability to communicate with all levels and functions within the organization, including key business group leaders.

Major Responsibilities

• Support department hiring process by coordinating onboarding tasks for managers and acting as a liaison between department and IT for new hire technology needs
• Generate purchase orders and track approvals, invoices and payments; facilitate new vendor setup when necessary
• Administer business accounts for Amazon, Staples and Iron Mountain
• Assist with general meeting, meal coordination and event planning for the department
• Process Enterprise direct bill payments and BOD out-of-pocket expense reimbursements
• Maintain department contact list and seating chart
• Ensures annual renewal of corporate P.O. Boxes, sorts incoming facility mail, distribute mail for the department, and processes all outgoing department mail
• Process GL/Vendor and customer check deposits
• Order and manage office supplies for department
• Act as liaison between department and IT for hardware/software requests, submitting help desk tickets, and general IT troubleshooting
• Assist with flowers/gifts for sympathy/babies/retirement etc.
• Ensure annual registration/renewal of company-owned, WI-based vehicles
• Ad hoc projects, as requested

Travel & Expense Responsibilities

• Expectation that candidate will become familiar with SAP Concur and assist the Travel & Expense Administrator in supporting the US-based expense program
• Assist with Concur expense user training and ensure training documents are kept current on company portal
• Provide troubleshooting support to expense users via Teams, in person or email interactions; manage Concur user support inbox
• Fulfill Travel & Expense documentation requests from Tax team for sales tax audits
• Monthly tasks include running and distributing various expense related reports and completing expense reports for termed employees
• Provide follow up actions on aged credit card transactions
• Assist with PCard distribution in-person or via UPS as needed
• Ad hoc projects, as requested

Credit Administration Responsibilities

• Manage Credit and Deductions shared email boxes, ensuring timely distribution to correct contacts
• Provide support to Credit & Deductions Engagement Committee
• Other projects or duties as requested by Credit and/or Deductions Manager

Minimum Job Requirements

• High School Diploma or equivalent required
• 2 years of administrative assistant or related office clerical experience in an office environment
• Strong written and verbal communication skills
• Ability to work independently and with cross-functional teams

Preferred Job Requirements

• Associate's degree or Administrative Assistant program certificate preferred
• Basic knowledge of SharePoint and SAP Concur

Great Reasons to work for Generac:

• Competitive Benefits: Health, Dental, Vision, 401k and many more
• Free onsite gym open Monday through Saturday for Generac employees
• We offer product loan (for up to 4 days) and discount programs
• Pride! When a storm strikes, Generac employees always rise to the occasion. Each time a storm hits, many employees volunteer their time with the customer support team or on the production line, while others go right into storm-affected areas to repair generators
• Make a positive impact. Generac has always been community-minded and dedicated to giving back. The company proudly offers a Volunteer Time Off program, inviting team members to participate in charitable volunteer opportunities on company time.
• We believe in having fun. From minor celebrations to major events, our employees balance their work by building a strong culture of teamwork and collaboration through a variety of occasions, including our Fun Days.
• We're an inclusive company that celebrates differences and keeps equity and respect at the forefront.

Physical Demands : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."

**We are Generac, a leading energy technology company committed to powering a smarter world.**
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
The Production Administrative Assistant is responsible for supporting the Operations team by working collaboratively with employees and management on various tasks and projects. This role is responsible for ordering department supplies, preparing reports, and training others in relation to these tasks. This position also includes general receptionist responsibilities by directing calls and greeting visitors/guests to the facility.
**Basic Qualifications:**
+ High School education, GED, or equivalent certification.
**Additional Qualifications:**
+ Previous experience using SAP or equivalent ERP;
+ Ability to work on and complete multiple projects simultaneously;
+ Excellent written and verbal communication skills;
+ Ability to proactively identify, troubleshoot and resolve issues that may arise;
+ Ability to work independently and as part of a team;
+ Ability to prioritize and stay organized in a changing environment;
+ Solid attention to detail and ability to manage shifting priorities.
**Preferred Qualifications:**
+ 1 year of related work experience in a manufacturing environment;
+ Associate's Degree;
+ Strong computer skills with Microsoft Office Suite (PowerPoint, Word, Excel, and Outlook);
**Essential Duties and Responsibilities:**
+ Contribute to increasing team efficiency by providing support both operationally and administratively.
+ Maintain records of company policies and procedures; create spreadsheets and databases to support business need.
+ Provide weekly/daily reporting as requested to management.
+ Assist in coordinating facility meetings and events by accommodating several schedules.
+ Process intercompany and external mail; manage and order office supplies.
+ Provide general receptionist duties for the company by directing calls, taking messages, and greeting guests.
**Essential Duties and Responsibilities:**
+ Contribute to increasing team efficiency by providing support both operationally and administratively.
+ Maintain records of company policies and procedures; create spreadsheets and databases to support business need.
+ Provide weekly/daily reporting as requested to management.
+ Assist in coordinating facility meetings and events by accommodating several schedules.
+ Process intercompany and external mail; manage and order office supplies.
+ Provide general receptionist duties for the company by directing calls, taking messages, and greeting guests.
**Level of Independence** **:** This position acts under the direction of the Director Operations or Director Manufacturing.
**Physical Demands** : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.
_"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."_
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac's success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people's lives and their own.

**We are Generac, a leading energy technology company committed to powering a smarter world.**
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
At Generac Industrial Energy, we harness decades of experience and resources to help you lead the way. It's the foundation of prosperity, fueling the industries and essential services that drive our society forward. It's so much more than power. We provide a range of solutions that will work together to streamline your systems across every stage of the energy journey. Our people are united by a shared mission to make the world safer, brighter, and more productive. Come be part of a team where diverse backgrounds, ideas, and talents drive real impact.
The Finance Administrative Assistant will serve as the point of contact for the Finance/Accounting department and will be responsible for providing dedicated clerical and administrative support. This role assists the Travel & Expense Administrator, oversees the administration of multiple corporate business accounts, acts as departmental onboarding coordinator for new hires, creates and tracks purchase orders, and organizes meetings and department events. This role also assists with various departmental projects necessary to support ongoing business initiatives, as needed. The candidate will have the ability to communicate with all levels and functions within the organization, including key business group leaders.
**Major Responsibilities**
+ Support department hiring process by coordinating onboarding tasks for managers and acting as a liaison between department and IT for new hire technology needs
+ Generate purchase orders and track approvals, invoices and payments; facilitate new vendor setup when necessary
+ Administer business accounts for Amazon, Staples and Iron Mountain
+ Assist with general meeting, meal coordination and event planning for the department
+ Process Enterprise direct bill payments and BOD out-of-pocket expense reimbursements
+ Maintain department contact list and seating chart
+ Ensures annual renewal of corporate P.O. Boxes, sorts incoming facility mail, distribute mail for the department, and processes all outgoing department mail
+ Process GL/Vendor and customer check deposits
+ Order and manage office supplies for department
+ Act as liaison between department and IT for hardware/software requests, submitting help desk tickets, and general IT troubleshooting
+ Assist with flowers/gifts for sympathy/babies/retirement etc.
+ Ensure annual registration/renewal of company-owned, WI-based vehicles
+ Ad hoc projects, as requested
**Travel & Expense Responsibilities**
+ Expectation that candidate will become familiar with SAP Concur and assist the Travel & Expense Administrator in supporting the US-based expense program
+ Assist with Concur expense user training and ensure training documents are kept current on company portal
+ Provide troubleshooting support to expense users via Teams, in person or email interactions; manage Concur user support inbox
+ Fulfill Travel & Expense documentation requests from Tax team for sales tax audits
+ Monthly tasks include running and distributing various expense related reports and completing expense reports for termed employees
+ Provide follow up actions on aged credit card transactions
+ Assist with PCard distribution in-person or via UPS as needed
+ Ad hoc projects, as requested
**Credit Administration Responsibilities**
+ Manage Credit and Deductions shared email boxes, ensuring timely distribution to correct contacts
+ Provide support to Credit & Deductions Engagement Committee
+ Other projects or duties as requested by Credit and/or Deductions Manager
**Minimum Job Requirements**
+ High School Diploma or equivalent required
+ 2 years of administrative assistant or related office clerical experience in an office environment
+ Strong written and verbal communication skills
+ Ability to work independently and with cross-functional teams
**Preferred Job Requirements**
+ Associate's degree or Administrative Assistant program certificate preferred
+ Basic knowledge of SharePoint and SAP Concur
**Great Reasons to work for Generac:**
+ Competitive Benefits: Health, Dental, Vision, 401k and many more
+ Free onsite gym open Monday through Saturday for Generac employees
+ We offer product loan (for up to 4 days) and discount programs
+ Pride! When a storm strikes, Generac employees always rise to the occasion. Each time a storm hits, many employees volunteer their time with the customer support team or on the production line, while others go right into storm-affected areas to repair generators
+ Make a positive impact. Generac has always been community-minded and dedicated to giving back. The company proudly offers a Volunteer Time Off program, inviting team members to participate in charitable volunteer opportunities on company time.
+ We believe in having fun. From minor celebrations to major events, our employees balance their work by building a strong culture of teamwork and collaboration through a variety of occasions, including our Fun Days.
+ We're an inclusive company that celebrates differences and keeps equity and respect at the forefront.
**Physical Demands** : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.
_"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."_
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac's success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people's lives and their own.

**We are Generac, a leading energy technology company committed to powering a smarter world.**
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
Generac has an exciting opportunity for an Executive Administrative Assistant for the EVP and President of the Consumer Power business and the Senior Consumer Power Leadership Team (staff) as needed. This role is expected to provide personalized and confidential executive assistance with discretion and judgment, working with limited direct supervision while displaying a high level of professionalism in all interactions - internal and external.
Responsibilities are inclusive of standard executive administrative assistant duties to include scheduling/calendar management, meeting facilitation, documentation/meeting notes and follow-up, organizing team volunteer activities and outside/social events for the senior leadership team, and other administrative duties as assigned to include the following:
+ Administer travel
+ Approve PTO/travel on behalf of the President
+ Expense administration for the President
+ Manage calendar and meeting schedule of the President and key Consumer Power meetings
+ Onboard direct reports of the President
+ Coordinate needs of the Pewaukee facility in partnership with Operations, HR and Internal Communications where appropriate
+ Administer Consumer Power facility needs for daily employee usage
+ Serve on teams focused on Pewaukee facility employee engagement
In addition, this role will be responsible for initiatives and programmatic work to include but not limited to the following:
+ Own and develop the Leadership Connect Series program to engage employees through visibility and exposure to senior leadership and to build/develop business acumen.
+ Develop and execute internal employee communication plan for President to employees (monthly email from Kyle Raabe to CP organization) in partnership with Internal Communications and HR.
+ Coordination of Corporate presentations; provide input and editing as appropriate.
+ Administration of CP key events calendar and coordination with Corporate key meeting/events calendar.
**Major Responsibilities**
**Administrative Duties:**
+ Manage travel & expense management.
+ Serve as onboarding coordinator for new employees reporting to the President, Consumer Power.
+ Approve PTO and travel.
+ Provide general administrative support for the President and his senior leadership team.
**Meeting & Calendar Management:**
+ Manage calendar and meeting schedule of the President and key Consumer Power leadership meetings.
+ Manage all remote and internal meetings for VP level and up within Consumer Power.
+ Coordinate meeting room set up for key Consumer Power meetings, internal & external.
+ Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering.
**Pewaukee Facility Oversight:**
+ Coordinate Pewaukee Facilities Steering Committee and participate in quarterly meetings dedicated to identifying building needs and enhancements.
+ Consumer Power parking administration: Administer underground parking passes for Consumer Power.
+ Conference Room Management and set-up.
**Project Work/Additional Duties:**
+ Partner with the President to develop monthly email communication to employees.
+ Own, develop and evolve the Consumer Power Leadership Connect Series focused on employee learning (i.e., developing business acumen) and exposure to senior leaders.
+ Serve as a member of the Pewaukee FUN Committee dedicated to identifying and planning various fun, social events to drive employee connections and relationship building.
+ Provide input to the President on team matters, employee morale, opportunities to improve operational efficiencies and meeting structures and employee engagement.
+ Coordination of Corporate and Consumer Power presentations; ensure established deadline is met and provide input and editing.
+ Participate in special projects as they arise and with the support/approval of the President.
**Minimum Job Requirements**
**Education**
Associate Degree's in Business or related field
**Certification / License**
**Work Experience**
+ A minimum of 5 years prior experience in executive administration or similar role supporting a business segment President and senior leadership team (Sr Directors, VPs and SVPs).
+ Prior project management experience.
+ Prior experience managing calendars and coordinating travel for an Executive and senior leadership team/staff.
**Knowledge / Skills / Abilities**
+ High proficiency with Microsoft Office Suite software (e.g., Teams, Outlook, PowerPoint, Word)
+ Project management knowledge and skills.
+ Excellent written and verbal communication skills with the ability to interact with senior leaders, and internal and external stakeholders.
+ Demonstrated discretion and integrity in managing confidential information with a high degree of professionalism.
+ Exceptional customer service skills.
+ Excellent organizational skills.
+ Ability to work quickly and decisively.
+ Ability to problem solve and support Executive in "off hours" situations (e.g., travel changes).
+ Attention to detail and organizational skills.
+ Possesses confidence and ability to make decisions and prioritize independently.
+ Ability to work in a fast-paced environment as part of a cohesive team to meet critical deadlines.
+ Ability to anticipate needs and demands and assume a proactive approach supporting the President and his senior leadership team.
**Preferred Job Requirements**
**Work Experience**
+ Diversification of career in other areas (E.g., Marketing, Communications, Project Management, etc.) that would indicate greater depth of knowledge beyond Executive Administration.
**Physical Demands** : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.
_"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."_
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac's success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people's lives and their own.

**Location:** **UWW Complex**
+ We are hiring immediately for a part time **ADMINISTRATIVE ASSISTANT** position.
+ **Address** : UWW Complex - 800 West Main Street, Whitewater, WI 53190. _Note: online applications accepted_ _only_ _._
+ **Schedule** : Part time schedule. Monday through Friday, hours may vary. More details upon interview.
+ **Requirement** : Previous Microsoft Office experience is preferred.
+ **Fixed Pay Rate:** $13.00 per hour
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to 75000 and **search requisition ID** **number** **1453789** .
_The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions:_ _ Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.
Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!
**Job Summary**
**Summary:** Responsible for clerical functions and administrative support of food service programs.
**Essential Duties and Responsibilities:**
+ Answer telephones and direct inquiries in a professional and client centric manner.
+ Maintain confidential personnel files.
+ Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
+ Assist with staffing, including finding staff when employees call out on short notice.
+ Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
+ Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
+ Enter weekly cash sales and meal counts using computer.
+ Perform daily bank deposit reconciliation.
+ Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
+ Perform monthly vendor statement reconciliation.
+ Prepare monthly state claim form for reimbursement.
+ Assist in preparation of end of month financial reports.
+ Attend in-service and/or safety meetings as required.
+ Maintain clean and safe work environment; ability to perform job safely.
+ Performs other duties as assigned.
**The Benefits**
We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:
+ Opportunities for Training and Development
+ Retirement Plan
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
In addition, full-time positions also offer the following benefits to associates:
+ Medical
+ Dental
+ Vision
+ Life Insurance/AD
+ Disability Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely,_ click here ( _for information on additional company-provided time off benefits._
_Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year._
**Our Commitment to Diversity and Inclusion**
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
Chartwells Higher Ed maintains a drug-free workplace.