6 Administrative Roles jobs in Odenville

**Job Description:**
+ This position is responsible for providing administrative support to the client power Delivery Data Analytics Department.
+ This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting.
+ Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners.
+ This individual will work regularly with others to build and maintain positive relationships with internal and external clients.
+ Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners.
+ Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization.
+ Position requires occasional travel throughout the Company footprint, up to 10% of the time.
**Job Duties and Responsibilities:**
+ Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task)
+ Tracking receipts and contacting team members to obtain when necessary.
+ Timekeeper for teams mentioned above
+ Process time adjustments when needed.
+ Set up meetings and meals for team members as requested
+ Travel arrangements/reservations for Managers as needed
+ Coordinate logistics for Exhibitor Conferences
+ Register employees and set up hotel accommodations as needed
+ Assist with new employees on-boarding
+ Obtain client Badge and access
+ Order P-card & assist with activation and training
+ Coordinate with finance and budgeting teams on account number questions as needed
+ Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts)
+ Maintain office supply cabinet and assist with keeping office area stocked and clean
+ Small event coordinator for internal/external collaboration and business development
+ Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available.
**Experience Requirements:**
+ A minimum of two (2) years of clerical /administrative, or customer service experience preferred
+ Proficient in Microsoft Outlook, Word, Excel & PowerPoint required
+ Knowledge of Oracle and Maximo preferred
+ Strong communication skills
+ Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings
**Knowledge, Skills & Abilities: Behavioral Attributes:**
+ Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment)
+ Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc.
+ Excellent communication skills, calendar management, scheduling, and logistic coordination
+ Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks
+ Ability to proactively prioritize and multi-task
+ Ability to make decisions and anticipate next steps
+ Ability to build and maintain relationships with the administrative staff of officers and directors
+ Excellent time management and organizational skills
+ Comprehensive knowledge of company operations, policies, and procedures
+ Must be a self-starter and be able to work independently
+ Ability to adjust to changing priorities
**Education Requirements:**
+ Two (2) years or more of vocational, college work or higher education degrees preferred.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ( .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Description
A growing manufacturing company is seeking an Administrative Assistant to provide vital support to plant operations. This role is heavily focused on order entry, work order management, and reporting, in addition to broader administrative tasks that keep the plant running smoothly. Success in this position requires accuracy, attention to detail, strong organizational skills, and effective communication.
Key Responsibilities
+ Perform accurate order entry by creating sales orders in the ERP system from customer purchase orders.
+ Generate work orders from existing quotes and print associated tags or labels.
+ Prepare and compile weekly reports using Microsoft Excel, including exporting and analyzing data.
+ Enter and reconcile daily production labor reports.
+ Maintain customer and vendor information.
+ Assist with timekeeping verification and labor tracking.
+ Provide administrative support for company events, training sessions, and audits.
+ Prepare correspondence, reports, and meeting documentation.
+ Maintain inventory and purchase office/non-operating supplies.
+ Coordinate with Shipping/Receiving and Accounting to ensure accurate receipt of purchased items in the ERP system.
+ Greet visitors, customers, and vendors entering the facility.
+ Answer and forward incoming calls as needed.
+ Provide backup support for other administrative staff as necessary.
+ Maintain records in compliance with company procedures.
For immediate consideration, apply now or contact Bryan Rushing with Robert Half in Birmingham on LinkedIn.
Requirements
+ High school diploma or equivalent required; Associate degree preferred.
+ 2+ years of applicable administrative experience, preferably in a manufacturing environment.
+ Strong proficiency with Microsoft Excel, including exporting and compiling reports.
+ Proficiency with Microsoft Word and Outlook.
+ Experience with ERP systems; JobBOSS or Visual preferred.
+ Strong organizational, problem-solving, and time management skills.
+ Effective interpersonal and communication abilities.
+ High attention to detail and accuracy.
For immediate consideration, apply now or contact Bryan Rushing with Robert Half in Birmingham on LinkedIn.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers.
**Responsibilities:**
+ Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests.
+ Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed.
+ Coordinate invoice routing and monitor payments to subcontractors and vendors.
+ Enter and maintain client and prospect data in automated system.
+ Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required.
+ Answer and direct phone calls or take messages for appropriate parties.
+ Verify insurance certificates and follow up to insure proper coverage is in place.
+ Greet and welcome persons entering the office, determine the nature and purpose of visit, and direct or escort them to specific destinations.
+ Notarize, copy and distribute required documents.
+ Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.
+ Prepare plans and specifications for pickup/shipment.
+ Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
+ Contact subcontractors and/or vendors to follow up on signed subcontracts, purchase orders and change orders.
+ Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records.
**Requirements:**
+ High School Diploma, GED or equivalent
+ 1-2 years of experience providing administrative support preferably in the A/E/C industry
+ Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
+ Proficient in MS Office, Adobe/Bluebeam; Procore experience preferred
+ General basic knowledge of or ability to learn accounting software and systems.
+ Valid Driver's License required
Physical Demands and Working Environment:
_The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions._
Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
EOE - Vets/Disabilities
_HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM._

Job Description

Job Description

Our client, a leading full-service law firm, is looking for an experienced Legal Administrative Assistant in its Birmingham office. The Legal Administrative Assistant will support two attorney’s in their high-volume, fast paced litigation area.

This is a direct-hire opportunity.  The salary range is between $55,000 - $65,000 based on experience.

The hours are Monday – Friday, 8:00 a.m. to 4:30 p.m.

Legal Administrative Assistant Duties:

·    Provide legal and administrative support to assigned attorneys.

·    Prepare letters, memos, pleadings, and other documentation as required.

·    Managing ever changing calendars.

·    Coordinate travel arrangements.

·    Docket dates into the central docketing system.

·    Prepare expense reports.

·    Enter conflict information into the system to run conflict checks for new clients and prepare supporting documents.

·    Generate monthly reports for clients.

Legal Administrative Assistant Requirements:

·    5+ years of litigation experience.

·    Proficient with MS Word, Outlook, and Excel.

·    Excellent prioritization skills and the ability to manage a high-volume and diverse workload.

·    Strong verbal and written communication skills.

·    Designation as a Certified Legal Assistant is a plus.

The Phillip Charles Group has been serving the local metro Detroit area for over 35 years and has built incredibly strong partnerships with our clients, candidates and employees.

Legal Administrative Assistant Benefits:

·    Health Insurance with optional HAS/FSA

·    Short & Long Term Disability

·    Dental Insurance

·    Vision Care

·    Life Insurance

·    401(k)

·    PTO

·    Eligibility for an annual discretionary bonus

Company Description

WE LOVE HELPING OTHERS ADVANCE THEIR CAREERS. NOTHING MEANS MORE TO US THAN YOUR SUCCESS.
Our approach is rooted in developing deep and meaningful personal relationships with jobs seekers who have strong work ethics.
When you engage The Phillip Charles Group, you will work with well-established and trusted professionals who are chiefly focused on delivering job opportunities that are driven by your particular skills, interests and culture fit to help you find the right position.
THE PHILLIP CHARLES GROUP SPECIALIZES IN TEMPORARY, CONTRACT-TO-HIRE AND DIRECT HIRE PLACEMENT FOR JOB SEEKERS IN THE FOLLOWING BUSINESS SECTORS:

Company Description

WE LOVE HELPING OTHERS ADVANCE THEIR CAREERS. NOTHING MEANS MORE TO US THAN YOUR SUCCESS.
Our approach is rooted in developing deep and meaningful personal relationships with jobs seekers who have strong work ethics.
When you engage The Phillip Charles Group, you will work with well-established and trusted professionals who are chiefly focused on delivering job opportunities that are driven by your particular skills, interests and culture fit to help you find the right position.
THE PHILLIP CHARLES GROUP SPECIALIZES IN TEMPORARY, CONTRACT-TO-HIRE AND DIRECT HIRE PLACEMENT FOR JOB SEEKERS IN THE FOLLOWING BUSINESS SECTORS:

Location: Anywhere in Country
At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
Join our Enterprise Support Services (ESS) team and you will be an integral part of our Administrative Services function that keeps our organization running strong. You will use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator Manager you will work across teams to provide the supervision, knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
**The opportunity**
As an Executive Administrative Coordinator Manager, you will be responsible for implementing administrative strategic plans, operations and customer relations of the Executive Administrative Coordinator (EAC) Team. As part of Administrative Services, this team will provide enhanced administrative support to PPMDDs in eligible roles including OMPs, Sector Leaders, and GCSPs for G360 accounts. In addition to supervising up to approximately 30 direct reports, the EAC Manager is responsible for proactively developing relationships with stakeholders, understanding their business priorities and complex support needs, as well as monitoring financial and operational performance of the team. This dynamic position will lead and develop individuals and teams by using people management processes and tools that involve staffing, training, supervising, coaching, and performance management to achieve optimal performance. You'll be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Develops relationships with key internal customers to identify and proactively address emerging needs to evaluate and coach executive assistants on their performance
+ Promotes an understanding of Enterprise Support Services (ESS) goals and contributions to secure necessary support from others to achieve business unit goals.
+ Influences customers and/or organizational leadership to accomplish operational objectives
+ Manages a group of people within a defined discipline, geography or national department
+ Will also meet or exceed the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value.
+ Sets up full project plans rapidly for project teams including objectives, milestones, priorities, teams, calendar and nature of deliverables
+ Leads the assembly of the right team to achieve business goals by creating the right mix of skills and the right environment
+ Alerts teams and colleagues to social, economic and technology trends likely to affect EY and/or our clients' business
+ Anticipates what customers will want and follows up on a regular basis
+ Participates in teams drawn from other areas of EY
**Skills and attributes for success**
+ Manages and counsels mid to large size teams up to approximately 30 people within a location or department
+ Solicits on-going feedback from customers to evaluate and coach individuals on their performance
+ Demonstrates proactive business development by initiating discussions with existing internal clients on possible additional work and satisfaction with current support
+ Coordinates and assists with budget planning and is responsible for operating within approved budget
+ Meets or exceeds the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value
+ Creates a culture that supports knowledge transfer and teaming
+ Participates on national or area projects
+ Proficiency in MS Word, Excel, PowerPoint, and Outlook
+ Works independently on complex projects
**To qualify for the role, you must have**
+ Bachelor's degree in a related discipline, or equivalent work experience required
+ 8-10 plus years of experience
+ 5 plus years of experience managing people
+ In-office presence as needed to meet with teams and customers
+ Must be flexible to travel
+ Flexibility to work outside of core hours. This role will support EST time zone and must have flexibility to accomodate.
**Ideally, you'll also have**
+ Experience with project management
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $99,300 to $85,800. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 119,200 to 211,100. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. 
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .