73 Administrative Roles jobs in Palos Hills

• Manage executive calendars, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Screen and manage incoming communications (emails, phone calls).
• Prepare presentations, reports, and correspondence.
• Maintain organized digital filing systems and databases.
• Process expense reports and manage invoices.
• Assist with special projects and event coordination.
• Provide proactive support to ensure smooth daily operations for executives.
• Handle confidential information with the utmost discretion.

• 3-5 years of experience in an administrative support or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and professionalism in handling confidential information.
• Self-starter with the ability to work independently in a remote setting.
• Associate's or Bachelor's degree is preferred.

Office Assistant with Accounts Payable Experience

JOB SUMMARY:

WE ARE SEEKING A DETAIL-ORIENTE D AND HIGHLY ORGANIZE D OFFICE ASSISTANT TO JOIN OUR TEAM ON A FULL-TIME BASIS. THIS

ROLE PLAYS A KEY PART IN SUPPORTING DAY-TO-DAY OPERATIONS AND A CCOUNTING FUNCTIONS. THE IDEAL CANDIDATE WILL

HAVE E XPERIENCE USING SAGE A CCOUNTING SOFTWARE AND A STRONG GRASP OF FINANCIAL PRINCIPLES TO ENSURE ACCURATE

BOOKKEEPING, REPORTING, AND OVERALL OFFICE EFFICIENCY.

RESPONSIBI LITIE S:

• Provide comprehensive administrative support to ensure smooth office operations.

• Perform bookkeeping tasks, including accounts payable and accounts receivable.

• Maintain accurate financial records using Sage.

• Prepare general ledger entries and perform balance sheet reconciliations.

• Create journal entries and conduct account analysis as needed.

• Assist with the preparation of internal financial reports.

• Conduct bank reconciliations.

• Support budgeting, forecasting, and financial planning efforts.

• Maintain organized financial records and documentation.

PRE FERRE D QUA LI FI CATI ONS:

• Proficiency in Sage accounting software.

• Understanding of double-entry bookkeeping, debits/credits, and account reconciliation.

• Experience with journal entries, budgeting, and financial report preparation.

• Strong analytical skills with attention to detail and accuracy.

• Ability to prioritize tasks and manage time effectively in a fast-paced environment.

• Excellent communication and collaboration skills in a team setting.

Position Details:

JOB TYPE: FULL-TI ME PAY RA NGE: $22.00 – $26.00 PER HOUR BENE FI TS: HEA LTH /DE NTAL/ VISI ON /RE TIRE MENT

Office Assistant with Accounts Payable Experience

JOB SUMMARY:

WE ARE SEEKING A DETAIL-ORIENTE D AND HIGHLY ORGANIZE D OFFICE ASSISTANT TO JOIN OUR TEAM ON A FULL-TIME BASIS. THIS

ROLE PLAYS A KEY PART IN SUPPORTING DAY-TO-DAY OPERATIONS AND A CCOUNTING FUNCTIONS. THE IDEAL CANDIDATE WILL

HAVE E XPERIENCE USING SAGE A CCOUNTING SOFTWARE AND A STRONG GRASP OF FINANCIAL PRINCIPLES TO ENSURE ACCURATE

BOOKKEEPING, REPORTING, AND OVERALL OFFICE EFFICIENCY.

RESPONSIBI LITIE S:

Provide comprehensive administrative support to ensure smooth office operations.

Perform bookkeeping tasks, including accounts payable and accounts receivable.

Maintain accurate financial records using Sage.

Prepare general ledger entries and perform balance sheet reconciliations.

Create journal entries and conduct account analysis as needed.

Assist with the preparation of internal financial reports.

Conduct bank reconciliations.

Support budgeting, forecasting, and financial planning efforts.

Maintain organized financial records and documentation.

PRE FERRE D QUA LI FI CATI ONS:

Proficiency in Sage accounting software.

Understanding of double-entry bookkeeping, debits/credits, and account reconciliation.

Experience with journal entries, budgeting, and financial report preparation.

Strong analytical skills with attention to detail and accuracy.

Ability to prioritize tasks and manage time effectively in a fast-paced environment.

Excellent communication and collaboration skills in a team setting.

Position Details:

JOB TYPE: FULL-TI ME PAY RA NGE: $22.00 $26.00 PER HOUR BENE FI TS: HEA LTH /DE NTAL/ VISI ON /RE TIRE MENT

Job Description

About Us: DRII Productions is a growing film production company committed to fostering a collaborative and supportive work environment. We believe in investing in our team members' professional development and creating opportunities for advancement as our company expands.

Position Overview: We're seeking an experienced Office Administrator to serve as the operational backbone of our dynamic film production company. This role offers growth potential and the opportunity to make a significant impact on our organization's success through efficient office management and process improvement.

Core Responsibilities:

• Develop and implement efficient office procedures that streamline operations and support company growth
• Manage comprehensive office operations including communication systems, document management, and workspace organization
• Serve as the primary point of contact for client relations, maintaining professional relationships with vendors, talent, and visitors
• Coordinate executive calendar management and travel arrangements, ensuring smooth scheduling and logistics
• Oversee office budget, including supply management, expense tracking, and cost optimization
• Process accounts payable/receivable and assist with payroll documentation
• Create and maintain organized digital and physical filing systems for production documentation and contracts
• Support marketing initiatives through content scheduling and basic social media management
• Contribute to team success by identifying operational improvements and suggesting solutions

Professional Growth & Development:

• Opportunity to learn production management software and industry-specific tools
• Regular professional development workshops and training sessions
• Potential for advancement as the company grows
• Mentorship opportunities with senior team members

Requirements

Required Qualifications:

• 3+ years of administrative experience in a fast-paced environment
• Expert proficiency in Microsoft Office Suite and Google Workspace
• Strong project management and problem-solving capabilities
• Excellence in written and verbal communication
• Demonstrated ability to maintain confidentiality and exercise discretion

Preferred Qualifications:

• Experience in the entertainment or creative industries
• Knowledge of basic accounting principles and financial software
• Familiarity with social media management platforms
• Experience with CRM systems and database management

Office Operations Assistant - UChicago Medicine AdventHealth Great Lakes Multispecialty

All the benefits and perks you need for you and your family:

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support
• Pet Insurance
• Debt-free Education (Certifications and Degrees without out-of-pocket tuition expense)

Our promise to you:

Joining UChicago AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. UChicago AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time Monday - Friday 8a-6p, Saturday 9a-1p (once per month)

Location: 630 E North Ave, Carol Stream, IL

The role you'll contribute:

Under direct supervision, this position provides clerical office/departmental support. Responsibilities may include answering incoming calls, routing calls to appropriate location, greeting and directing visitors, mail distribution, ordering of supplies, office/department scheduling, and all other clerical related duties.

The value you'll bring to the team:

• Warmly greeting and checking-in patients, inputting, confirming, and/or updating demographic and insurance information
• Collecting cash copays and existing balances, reconciling the cash drawer daily, answering patient billing or insurance questions, checking for referral, if required for a special visit, scheduling appointments in person and via phone, answering phones, assisting patient with clinic appointment requests, taking accurate messages for the clinical team.
• Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately
• Retrieves, sorts, and distributes the department mail
• Orders and maintains supplies for department within budget guidelines, interacts with department staff to meet needs of area
• Maintains calendar and schedules appointments for department
• Maintains organized files and office equipment
• Meets department set SLA/performance standard
• May greet and direct visitors appropriately
• May be required to provide lunch coverage

Qualifications

The expertise and experiences you'll need to succeed:

• High School Grad or Equiv Required
• Two or more years of Medical Office Experience Preferred
• Bilingual English/Spanish strongly preferred
• Proficient in Microsoft Office, including Outlook, Excel, PowerPoint and Word
• Effective time management and organizational skills
• Ability to display professional interactions with all levels of internal and external customers
• Must be able to read, write and speak conversational English language
• Excellent communication skills
• Effectively able to problem solve in complex situations
• Ability to adapt to new situations and responsibilities
• Excellent written communication skills

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Physician Services

Organization: UChicago Medicine AdventHealth Great Lakes

Schedule: Full-time

Shift: 1 - Day

Req ID:

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.