41 Administrative Roles jobs in Parkville
Administrative Support Roles
21075 Elkridge, Maryland
Adecco US, Inc.
Posted 3 days ago
Job Viewed
Job Description
**Administrative & Support Roles**
These roles support daily operations through clerical, human resources, or compliance-based functions. Requires strong communication, organization, and computer skills.
+ **HR/Admin Assistant** Assists with employee onboarding, file management, scheduling, and other HR-related tasks; supports administrative operations.
+ **Employee Health & Safety Coordinator** Oversees safety protocols, conducts training, and ensures compliance with health and safety regulations; assists with incident reporting and prevention.
**Pay Range:** _$20.00 - $5.00 per hour_
**Pay Details:** 20.00 to 25.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
These roles support daily operations through clerical, human resources, or compliance-based functions. Requires strong communication, organization, and computer skills.
+ **HR/Admin Assistant** Assists with employee onboarding, file management, scheduling, and other HR-related tasks; supports administrative operations.
+ **Employee Health & Safety Coordinator** Oversees safety protocols, conducts training, and ensures compliance with health and safety regulations; assists with incident reporting and prevention.
**Pay Range:** _$20.00 - $5.00 per hour_
**Pay Details:** 20.00 to 25.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
View Now
0
Office Administration Specialist
21017 Belcamp, Maryland
Coty
Posted 3 days ago
Job Viewed
Job Description
Office Administration Specialist
**ADMINISTRATIVE BUSINESS PARTNER**
**RIVERSIDE DC**
**COTY is looking for smart leaders who are fast and passionate.**
We're Coty, a global leader in beauty. We're World #1 in Fragrance World #3 in Color Cosmetics. Our iconic portfolio of more than 77 brands are sold in over 150 countries around the world. We believe in beauty with a purpose and brands that inspire.With an ambitious vision and a culture of inclusion, Coty is the ideal place to build a career that's both impactful and industry-defining.
**RESPONSIBILITIES**
As the Administrative Business Partner, you will collaborate closely with the Distribution Center Leadership Team to provide exceptional administrative support and ensure efficient service delivery. This role is on-site and involves working directly with Senior Directors, their teams, and both internal and external stakeholders to represent Coty as a world-class organization. Additionally, the Administrative Business Partner will take on responsibilities as an Export Shipment Planner, coordinating with cross-functional teams to ensure that all shipments are scheduled promptly and in full compliance with customs and shipping regulations.
**Key Responsibilities:**
+ Provide high-level administrative support to the Senior Director and SLT, including managing calendars, scheduling meetings, tracking action items, and preparing reports and presentations.
+ Oversee daily operations of the Company Store, including inventory management, staffing coordination, and budget monitoring, under the guidance of the HR Director or designee.
+ Act as the site's primary communication lead, ensuring consistent and effective messaging through internal tools and fostering continuous improvement in communication practices.
+ Coordinate and serve as the point of contact for all external site visits and tours.
+ Facilitate community outreach programs and donation requests, collaborating with the HR Director or designee to manage funding and support.
+ Actively participate in the Employee Resource Group (ERG) team to help coordinate employee engagement events such as Deployment Day celebrations and work anniversary recognitions.
+ Perform a variety of administrative duties, including travel coordination, expense reporting, office supply management, and publication of internal communications like the DC Virtual Gazette-while maintaining discretion with sensitive information.
+ Learn and execute distribution center-specific export activities such as preparing Bills of Lading, pulling data from Warehouse Management Systems (WMS), performing pallet consolidations, and responding to shipment inquiries.
+ Manage export documentation and logistics processes, including carrier bookings, inventory alignment with outbound schedules, and resolution of logistics issues in collaboration with internal and external stakeholders.
+ Execute Procure-to-Pay (P2P) tasks such as placing supply orders, tracking invoices, and maintaining vendor communication.
**Working at Coty:**
Coty is a place where innovation meets opportunity. We believe in empowering our people to think boldly, act fearlessly, and deliver excellence. We celebrate diversity and inclusion, fostering a culture where your ideas are valued, and your career potential is limitless. We're seeking a highly organized, proactive, and resourceful team player who thrives in a dynamic, fast-paced environment. If you're driven, curious, and passionate about contributing to a high-performing team-Coty is the place for you.
**Team Environment:**
You'll be joining a collaborative and diverse team working closely with departments such as Distribution Center Leadtime, Employee Resource Groups (ERG), P2P, Shipping & Receiving, ITrade, and Planning. Our team members are technically skilled, communicative, fast-paced, and supportive of each other's growth.
**QUALIFICATIONS**
We'd love to see candidates who have:
**Essential:**
+ **_Associate's degree in business administration or related field_**
+ **_Minimum of two years' experience in a commercial, office environment, or Administrative Assistant role_**
+ **_Strong Knowledge of computer applications (Word, Excel, PowerPoint) & basic knowledge of Power BI_**
+ **_Strong oral and written communication skills_**
+ **_Minimum of one year experience in a Distribution Center or manufacturing facility_**
**Desirable:**
+ **_Knowledge of Distribution Center or Manufacturing Operations desired_**
+ **_Possess excellent computer skills, including experience with MS Excel, MS Word, MS PowerPoint, SAP system or power BI intermediate level_**
+ **_Possess excellent oral and written communication skills_**
**OUR BENEFITS**
As our Administrative Business Partner, this is unique role with a genuine opportunity to make an impact, you'll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.
This is a full-time on-site position.
This position requires the ability to work overtime (when needed to meet business needs either within the day and/or the weekends).
+ Medical, Dental, & Vision coverage
+ 401k with 6% employer match
+ Paid time off
RECRUITMENT PROCESS
1. Our recruiter will contact you.
2. A telephone/online introductory meeting follows.
3. A first online/in-person interview
4. A second interview
5. You will receive a proposal with the terms of employment.
**ABOUT COTY**
Coty is one of the world's largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness.
Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you're the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible - we'd love to hear from you.
Coty is deeply committed to Changing the Conversation around Diversity, Equity & Inclusion in an effort to create a more open, inclusive, and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!
**EQUAL EMPLOYMENT OPPORTUNITIES**
We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.
English - Please click on this link to review the Notification of Equal Opportunity Rights poster
Español - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo
For additional information about Coty Inc., please visit US
City: Belcamp
**Nearest Major Market:** Baltimore
**ADMINISTRATIVE BUSINESS PARTNER**
**RIVERSIDE DC**
**COTY is looking for smart leaders who are fast and passionate.**
We're Coty, a global leader in beauty. We're World #1 in Fragrance World #3 in Color Cosmetics. Our iconic portfolio of more than 77 brands are sold in over 150 countries around the world. We believe in beauty with a purpose and brands that inspire.With an ambitious vision and a culture of inclusion, Coty is the ideal place to build a career that's both impactful and industry-defining.
**RESPONSIBILITIES**
As the Administrative Business Partner, you will collaborate closely with the Distribution Center Leadership Team to provide exceptional administrative support and ensure efficient service delivery. This role is on-site and involves working directly with Senior Directors, their teams, and both internal and external stakeholders to represent Coty as a world-class organization. Additionally, the Administrative Business Partner will take on responsibilities as an Export Shipment Planner, coordinating with cross-functional teams to ensure that all shipments are scheduled promptly and in full compliance with customs and shipping regulations.
**Key Responsibilities:**
+ Provide high-level administrative support to the Senior Director and SLT, including managing calendars, scheduling meetings, tracking action items, and preparing reports and presentations.
+ Oversee daily operations of the Company Store, including inventory management, staffing coordination, and budget monitoring, under the guidance of the HR Director or designee.
+ Act as the site's primary communication lead, ensuring consistent and effective messaging through internal tools and fostering continuous improvement in communication practices.
+ Coordinate and serve as the point of contact for all external site visits and tours.
+ Facilitate community outreach programs and donation requests, collaborating with the HR Director or designee to manage funding and support.
+ Actively participate in the Employee Resource Group (ERG) team to help coordinate employee engagement events such as Deployment Day celebrations and work anniversary recognitions.
+ Perform a variety of administrative duties, including travel coordination, expense reporting, office supply management, and publication of internal communications like the DC Virtual Gazette-while maintaining discretion with sensitive information.
+ Learn and execute distribution center-specific export activities such as preparing Bills of Lading, pulling data from Warehouse Management Systems (WMS), performing pallet consolidations, and responding to shipment inquiries.
+ Manage export documentation and logistics processes, including carrier bookings, inventory alignment with outbound schedules, and resolution of logistics issues in collaboration with internal and external stakeholders.
+ Execute Procure-to-Pay (P2P) tasks such as placing supply orders, tracking invoices, and maintaining vendor communication.
**Working at Coty:**
Coty is a place where innovation meets opportunity. We believe in empowering our people to think boldly, act fearlessly, and deliver excellence. We celebrate diversity and inclusion, fostering a culture where your ideas are valued, and your career potential is limitless. We're seeking a highly organized, proactive, and resourceful team player who thrives in a dynamic, fast-paced environment. If you're driven, curious, and passionate about contributing to a high-performing team-Coty is the place for you.
**Team Environment:**
You'll be joining a collaborative and diverse team working closely with departments such as Distribution Center Leadtime, Employee Resource Groups (ERG), P2P, Shipping & Receiving, ITrade, and Planning. Our team members are technically skilled, communicative, fast-paced, and supportive of each other's growth.
**QUALIFICATIONS**
We'd love to see candidates who have:
**Essential:**
+ **_Associate's degree in business administration or related field_**
+ **_Minimum of two years' experience in a commercial, office environment, or Administrative Assistant role_**
+ **_Strong Knowledge of computer applications (Word, Excel, PowerPoint) & basic knowledge of Power BI_**
+ **_Strong oral and written communication skills_**
+ **_Minimum of one year experience in a Distribution Center or manufacturing facility_**
**Desirable:**
+ **_Knowledge of Distribution Center or Manufacturing Operations desired_**
+ **_Possess excellent computer skills, including experience with MS Excel, MS Word, MS PowerPoint, SAP system or power BI intermediate level_**
+ **_Possess excellent oral and written communication skills_**
**OUR BENEFITS**
As our Administrative Business Partner, this is unique role with a genuine opportunity to make an impact, you'll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.
This is a full-time on-site position.
This position requires the ability to work overtime (when needed to meet business needs either within the day and/or the weekends).
+ Medical, Dental, & Vision coverage
+ 401k with 6% employer match
+ Paid time off
RECRUITMENT PROCESS
1. Our recruiter will contact you.
2. A telephone/online introductory meeting follows.
3. A first online/in-person interview
4. A second interview
5. You will receive a proposal with the terms of employment.
**ABOUT COTY**
Coty is one of the world's largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness.
Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you're the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible - we'd love to hear from you.
Coty is deeply committed to Changing the Conversation around Diversity, Equity & Inclusion in an effort to create a more open, inclusive, and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!
**EQUAL EMPLOYMENT OPPORTUNITIES**
We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.
English - Please click on this link to review the Notification of Equal Opportunity Rights poster
Español - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo
For additional information about Coty Inc., please visit US
City: Belcamp
**Nearest Major Market:** Baltimore
View Now
1
Office Administration Support - Entry-Level (Part-Time or Full-Time)
21276 Baltimore, Maryland
Top Level Promotions
Posted 10 days ago
Job Viewed
Job Description
Office Administration Support - Entry-Level (Part-Time or Full-Time)
About the Job Position
This flexible opportunity is open to individuals located in or near Baltimore, Maryland. Remote options are available, and all responsibilities are completed off-site. This entry-level position involves basic administrative support such as organizing data, compiling consumer feedback, handling simple email communication, light recordkeeping, and assisting with day-to-day office operations. The role is ideal for someone seeking to grow experience in administrative tasks by following structured, online assignments.
Who We Are
Top Level Promotions partners with companies to help them better understand how their products and services perform in the real world. Through digital task-based assignments, we provide structured opportunities for individuals to contribute to projects that shape decision-making. We're currently growing our Baltimore network and are looking for a reliable administrator who can complete tasks independently using standard computer tools.
Industries We Support:
Baltimore is a city of innovation, history, and resilience, known for its dynamic neighborhoods and strong presence in healthcare, education, and port-related industries. Home to major medical institutions, universities, and one of the busiest seaports on the East Coast, the city provides companies with access to informed and diverse consumers. Your feedback may contribute to refining healthcare services, improving digital tools, or enhancing the customer experience for urban professionals and families. Local projects may reflect Baltimore's unique cultural energy and its reputation for blending community values with industry leadership.
Requirements
Compensation
Hourly pay ranges from $18.50 to $36.00 USD, depending on assignment type and complexity.
Experience
No previous experience is needed. Clear, step-by-step instructions are provided for every project.
How to Apply
If you're located in Baltimore and are interested in flexible, entry-level work with remote options, please apply online to get started.
About the Job Position
This flexible opportunity is open to individuals located in or near Baltimore, Maryland. Remote options are available, and all responsibilities are completed off-site. This entry-level position involves basic administrative support such as organizing data, compiling consumer feedback, handling simple email communication, light recordkeeping, and assisting with day-to-day office operations. The role is ideal for someone seeking to grow experience in administrative tasks by following structured, online assignments.
Who We Are
Top Level Promotions partners with companies to help them better understand how their products and services perform in the real world. Through digital task-based assignments, we provide structured opportunities for individuals to contribute to projects that shape decision-making. We're currently growing our Baltimore network and are looking for a reliable administrator who can complete tasks independently using standard computer tools.
Industries We Support:
- Administrative Office Support
- Health Care and Patient Experience
- Shipping, Logistics, and Maritime Services
- Education and Training Platforms
- Consumer Goods and Essentials
- Local and Specialty Food Brands
- Digital Media and Communications
- Transportation and Mobility Products
- Retail and Online Shopping Platforms
- Urban Planning and Environmental Projects
Baltimore is a city of innovation, history, and resilience, known for its dynamic neighborhoods and strong presence in healthcare, education, and port-related industries. Home to major medical institutions, universities, and one of the busiest seaports on the East Coast, the city provides companies with access to informed and diverse consumers. Your feedback may contribute to refining healthcare services, improving digital tools, or enhancing the customer experience for urban professionals and families. Local projects may reflect Baltimore's unique cultural energy and its reputation for blending community values with industry leadership.
Requirements
- Stable high-speed internet access
- Laptop or desktop computer with a working webcam and microphone
- Quiet, organized workspace for completing assignments
- Effective written communication
- Independent work habits and self-discipline
- Comfort using common online platforms and spreadsheets
- High attention to accuracy and detail
- Choose full-time or part-time hours based on your schedule
- Remote options available - complete tasks from a setting that works for you
- Contribute insights on real-world products and services
- Entry-level friendly - each assignment includes simple instructions
- Ongoing opportunities based on consistency and reliability
- No office commute needed
- You choose where you work
Compensation
Hourly pay ranges from $18.50 to $36.00 USD, depending on assignment type and complexity.
Experience
No previous experience is needed. Clear, step-by-step instructions are provided for every project.
How to Apply
If you're located in Baltimore and are interested in flexible, entry-level work with remote options, please apply online to get started.
View Now
2
Culinary Administrative Support Specialist - Oriole Park at Camden Yards
21217 Baltimore, Maryland
Compass Group, North America
Posted 3 days ago
Job Viewed
Job Description
Levy Sector
Position Title: Culinary Admin
Pay Range: $23.00 to $25.00/hour
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1435547 .
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!
Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
For more information on what we are about as a company, check us out by following the link below: Summary
Levy Restaurants Group is seeking an organized and detail-oriented Administrative Support Specialist to join our team, providing vital support to operations at premier sports and entertainment venues, including football stadiums, ballparks, and convention centers. In this role, you will assist with administrative tasks, coordination, and communication to ensure smooth event operations and seamless team collaboration.
This position is ideal for a proactive individual who excels at multitasking, thrives in dynamic environments, and enjoys being part of the behind-the-scenes efforts that create unforgettable experiences for guests.
Key Responsibilities:
+ Administrative Support
+ Manage and organize event schedules, staff rosters, and operational plans.
+ Coordinate and communicate key updates to staff, vendors, and management teams.
+ Prepare and maintain accurate records, reports, and documentation related to event logistics, payroll, and inventory.
+ Operational Assistance Provide administrative support to the operations team during event setup, execution, and breakdown.
+ Ensure timely and accurate ordering, distribution, and tracking of supplies and materials.
+ Support point-of-sale (POS) systems setup and troubleshoot basic issues during events.
Communication and Coordination:
+ Serve as a central point of contact for internal and external communications during events.
+ Collaborate with department leads to ensure smooth operations and resolve administrative challenges.
Compliance and Standards:
+ Maintain adherence to company policies, health and safety regulations, and venue-specific requirements.
+ Assist with compliance reporting and audits as needed.
Apply to Levy today!
Levy is a member of Compass Group USA
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Associates of Levy are offered many fantastic benefits.
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.
Position Title: Culinary Admin
Pay Range: $23.00 to $25.00/hour
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1435547 .
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!
Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
For more information on what we are about as a company, check us out by following the link below: Summary
Levy Restaurants Group is seeking an organized and detail-oriented Administrative Support Specialist to join our team, providing vital support to operations at premier sports and entertainment venues, including football stadiums, ballparks, and convention centers. In this role, you will assist with administrative tasks, coordination, and communication to ensure smooth event operations and seamless team collaboration.
This position is ideal for a proactive individual who excels at multitasking, thrives in dynamic environments, and enjoys being part of the behind-the-scenes efforts that create unforgettable experiences for guests.
Key Responsibilities:
+ Administrative Support
+ Manage and organize event schedules, staff rosters, and operational plans.
+ Coordinate and communicate key updates to staff, vendors, and management teams.
+ Prepare and maintain accurate records, reports, and documentation related to event logistics, payroll, and inventory.
+ Operational Assistance Provide administrative support to the operations team during event setup, execution, and breakdown.
+ Ensure timely and accurate ordering, distribution, and tracking of supplies and materials.
+ Support point-of-sale (POS) systems setup and troubleshoot basic issues during events.
Communication and Coordination:
+ Serve as a central point of contact for internal and external communications during events.
+ Collaborate with department leads to ensure smooth operations and resolve administrative challenges.
Compliance and Standards:
+ Maintain adherence to company policies, health and safety regulations, and venue-specific requirements.
+ Assist with compliance reporting and audits as needed.
Apply to Levy today!
Levy is a member of Compass Group USA
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Associates of Levy are offered many fantastic benefits.
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.
View Now
3
Office Assistant
21046 Columbia, Maryland
Corporate Office Properties Trust
Posted 3 days ago
Job Viewed
Job Description
POSITION SUMMARY:
Provides general cleaning, stocking, clerical, and administrative assistance to daily office operation of CDP headquarters.
ESSENTIAL FUNCTIONS:
Education - High School Diploma or equivalent.
Professional Experience - Minimum of two years general clerical/administrative experience.
Computer Skills -
Mobility - N/A
Other Requirements - Developed communication skills.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Provides general cleaning, stocking, clerical, and administrative assistance to daily office operation of CDP headquarters.
ESSENTIAL FUNCTIONS:
- Front Desk- Provide back up support to Receptionist on front desk responsibilities including answering phone calls, greeting visitors, UPS/courier shipments and deliveries and corporate passes.
- Office Environment - Develop and process all kitchen supply orders and verify accuracy of orders.
- Stock all conference rooms and kitchen areas with supplies; maintain cleanliness and appearance of same.
- Maintain refrigerators and freezers to keep them clean.
- Office Supplies - Place and process orders for all copier paper.
- Assist routinely with stocking productions rooms.
- Print and replace updated phone list in conference rooms.
- Assist Associate Office Manager with escorting TrueShred for monthly pickup and distributing office supplies and front desk supplies.
- Billing/Invoices - Analyze, review, code, and process invoices for payment for paper, water, and kitchen supplies.
- Provide back up support to Associate Office Manager on all other invoices in Voyager.
- Record Retention - Assist administrative staff with their record retention needs.
- Provide back up support to Associate Office Manager on all Iron Mountain/record retention needs.
- Clerical Assistance - Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed).
- Maximo (work order system) - Provide back up support to Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management.
- U.S. Mail - Sort incoming mail daily and take outgoing mail to pickup area in lobby each morning.
- Perform other job-related duties as assigned.
Education - High School Diploma or equivalent.
Professional Experience - Minimum of two years general clerical/administrative experience.
Computer Skills -
- PC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.
- Ability to adapt to new or changing software programs.
Mobility - N/A
Other Requirements - Developed communication skills.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
View Now
4
TEMP Office Assistant
21276 Baltimore, Maryland
PrideStaff
Posted 10 days ago
Job Viewed
Job Description
We're looking for a reliable and detail-oriented individual to assist in our Baltimore office for a short-term assignment, with the possibility of a longer-term opportunity if it's a great fit!
Dates: Wednesday, June 18 - Thursday, June 27
Schedule:
- Monday-Thursday: 7:30 AM - 4:30 PM
- Friday: 7:30 AM - 2:00 PM
- 45-minute lunch break each day
Responsibilities include:
- Answering incoming calls
- Gathering basic information for quotes (e.g., contact details, origin and destination locations, dimensions of items, etc.)
- Communicates clearly and professionally over the phone
- Pays close attention to detail
- Shows up on time and follows through with tasks
If you're dependable, organized, and available for the listed dates, we'd love to connect with you!
Compensation / Pay Rate (Up to): $17.00 - $17.00 Per Hour
View Now
5
Healthcare Office Assistant
21062 Long Green, Maryland
Robert Half
Posted 3 days ago
Job Viewed
Job Description
Description
The Office Assistant provides essential administrative support to ensure the smooth day-to-day operations of a healthcare facility. This role requires exceptional organizational, communication, and multitasking skills while upholding the highest level of professionalism. The Office Assistant will collaborate with medical and administrative staff to enhance overall efficiency and deliver outstanding service to patients and stakeholders.
Key Responsibilities:
? Front Desk & Patient Services
+ Greet and check in patients in a professional and courteous manner.
+ Answer and route phone calls, respond to inquiries, and take messages.
+ Schedule, confirm, and manage patient appointments.
+ Maintain and update patient records with accuracy and confidentiality.
? Administrative Support
+ Perform data entry, filing, copying, scanning, and faxing of medical and administrative documents.
+ Assist with insurance verification tasks.
+ Prepare and distribute correspondence, reports, and forms as needed.
+ Monitor and order office and medical supplies.
? Records & Compliance
+ Ensure compliance with HIPAA and confidentiality standards in all interactions and record-keeping.
+ Support preparation for inspections, or regulatory reviews.
+ Maintain accurate logs, including incident reports, visitor records, and supply inventory.
? Team & Facility Support
+ Coordinate meetings, take meeting minutes, and support communication between departments.
+ Assist healthcare providers and nursing staff with administrative needs.
+ Help manage facility maintenance requests and vendor communications.
Requirements
Qualifications:
+ 1-3 years of administrative experience in a healthcare or medical setting preferred.
+ Familiarity with electronic health records (EHR) systems (e.g., Epic, Cerner, Kareo, etc.).
+ Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
+ Strong communication and customer service skills.
+ Ability to multitask, prioritize, and work in a fast-paced environment.
+ Knowledge of HIPAA regulations and patient confidentiality practices.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
The Office Assistant provides essential administrative support to ensure the smooth day-to-day operations of a healthcare facility. This role requires exceptional organizational, communication, and multitasking skills while upholding the highest level of professionalism. The Office Assistant will collaborate with medical and administrative staff to enhance overall efficiency and deliver outstanding service to patients and stakeholders.
Key Responsibilities:
? Front Desk & Patient Services
+ Greet and check in patients in a professional and courteous manner.
+ Answer and route phone calls, respond to inquiries, and take messages.
+ Schedule, confirm, and manage patient appointments.
+ Maintain and update patient records with accuracy and confidentiality.
? Administrative Support
+ Perform data entry, filing, copying, scanning, and faxing of medical and administrative documents.
+ Assist with insurance verification tasks.
+ Prepare and distribute correspondence, reports, and forms as needed.
+ Monitor and order office and medical supplies.
? Records & Compliance
+ Ensure compliance with HIPAA and confidentiality standards in all interactions and record-keeping.
+ Support preparation for inspections, or regulatory reviews.
+ Maintain accurate logs, including incident reports, visitor records, and supply inventory.
? Team & Facility Support
+ Coordinate meetings, take meeting minutes, and support communication between departments.
+ Assist healthcare providers and nursing staff with administrative needs.
+ Help manage facility maintenance requests and vendor communications.
Requirements
Qualifications:
+ 1-3 years of administrative experience in a healthcare or medical setting preferred.
+ Familiarity with electronic health records (EHR) systems (e.g., Epic, Cerner, Kareo, etc.).
+ Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
+ Strong communication and customer service skills.
+ Ability to multitask, prioritize, and work in a fast-paced environment.
+ Knowledge of HIPAA regulations and patient confidentiality practices.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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6
Office Assistant - AERS Program
21286 Towson, Maryland
County of Baltimore Maryland
Posted 3 days ago
Job Viewed
Job Description
This job posting may close at any time. Applicants are advised to apply promptly. Pay Schedule 1, Grade 19, Regular Schedule: 35 hours per week. A vacancy exists in the Department of Health and Human Services, Community Health Services, Assessments, Office Assistant, Program, Processing, High School, Application, Education, Business Services
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7
Office Assistant - Public Works
21286 Towson, Maryland
Baltimore County
Posted 3 days ago
Job Viewed
Job Description
Salary: $36,038.00 - $1,458.00 Annually
Location : Towson, MD
Job Type: MERIT
Job Number: 1.600 7-2025
Department: PUBLIC WORKS: METRO/DISTRICT FINANCING & PETITIONS
Opening Date: 07/29/2025
Pay Schedule I, Grade 19, Regular Schedule: 35 hours per week
A vacancy exists in the Department of Public Works: Metro/District Financing & Petitions.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
You MUST attach your transcript(s) or license(s) to your application.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Examples of Duties
Under general supervision, performs comprehensive word processing, typing, and other clerical duties in support of an office.
Essential Job Functions
(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)
Qualifications
Required Qualifications
Possession of a high school diploma or an appropriate equivalent
plus
one year typing, word processing, or secretarial experience. (Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education. Additional education may be substituted on a year-for-year basis for the required experience.)
Knowledge, Skills, and Abilities
Knowledge, Skills, and Abilities (Entry Lev el):
Knowledge of modern office methods and procedures, including filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of word processing, database management, and spreadsheet software packages.
Skill in the operation of office machines as listed in essential duties. Skill in the use of word processing software.
Ability to use automated office systems and database management and spreadsheet software packages. Ability to compose simple letters and memos. Ability to communicate effectively. Ability to perform basic mathematical computations. Ability to set up and maintain paper and electronic filing systems, databases and spreadsheets. Ability to follow County and departmental rules and regulations. Ability to respond appropriately to inquiries from the public. Ability to establish and maintain effective working relationships. Ability to take verbatim notes. Ability to type from plain copy at a rate equivalent to 40 WPM.
Knowledge, Skills, and Abilities (Full Performance):
Knowledge of County and departmental rules, regulations, policies, and procedures. Thorough knowledge of word processing, database management, and spreadsheet software packages.
Skill in operation of automated office systems and word processing, database management, and spreadsheet software packages. Skill in composing simple letters and memos. Skill in setting up and maintaining paper and electronic filing systems, databases and spreadsheets. Skill in responding to inquiries and handling routine complaints.
Ability to complete tasks in accordance with established guidelines and deadlines. Ability to work independently. Ability to lead and instruct others.
Proof of Licenses, Certifications and Education
Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. ()
Mail or deliver documents to:
ATTN: Office Assistant
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204
You can attach your transcript(s) or license(s) to your application.
EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment
Physical and Environmental Conditions
The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.
Employment Background Investigation
Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.
Employment Benefits for Full-Time, Merit or Classified Employees
Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.
Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Smoke free workplace
All Baltimore County offices are smoke free.
Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
Salary
Annual Salary review - Step increases may be granted on anniversary date based on satisfactory job performance
General Increases - Cost of living increases and adjustments may be granted as legislated.
Longevity Increases - In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.
Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
Health Insurance
Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:
Medical, Prescription, Dental and Vision insurance.
Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
Life Insurance
Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher 1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to 100,000.
Retirement
Employees are required to participate in the Baltimore County Employees' Retirement System (ERS), with very limited exceptions.
Paid Leave
Paid benefits listed below vary depending upon the Classification.
Sick Leave
Vacation Leave
Personal Leave
Holidays
Bereavement Leave
Jury Leave
Military Leave
Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.
Educational Assistance
70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.
Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
Disclaimer
This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.
Location : Towson, MD
Job Type: MERIT
Job Number: 1.600 7-2025
Department: PUBLIC WORKS: METRO/DISTRICT FINANCING & PETITIONS
Opening Date: 07/29/2025
Pay Schedule I, Grade 19, Regular Schedule: 35 hours per week
A vacancy exists in the Department of Public Works: Metro/District Financing & Petitions.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
You MUST attach your transcript(s) or license(s) to your application.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Examples of Duties
Under general supervision, performs comprehensive word processing, typing, and other clerical duties in support of an office.
Essential Job Functions
- Uses automated office systems, such as word processing equipment or a computer, to prepare a variety of letters, memos, and other material from draft or specific instructions.
- Selects the appropriate letter or memo format, proofreads and edits documents for grammar, punctuation, and spelling, and prepares document for distribution or mail.
- Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes.
- Sets up and maintains office databases and logs.
- Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records. Performs queries and compiles routine reports from various data sources.
- Assembles data for inclusion in narrative and statistical reports.
- Creates and updates office spreadsheets.
- Establishes and maintains confidential alphabetical, chronological, or subject matter files and records.
- Locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints.
- Determines release of information according to established procedures and confidentiality.
- Initiates the process of purging and updating files.
- Opens, date stamps, and distributes incoming mail to appropriate staff.
- Tracks the handling of correspondence and/or written complaints to the time of completion.
- Ensures office responses are completed in a timely manner.
- Greets and directs clients and visitors.
- Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail.
- Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary.
- Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space.
- Types, photocopies, and distributes meeting agendas and/or minutes.
- Prepares or assists in the preparation of personnel related documents and forms.
- Performs timekeeping functions for the work unit.
- Prepares payroll and tracks leave usage.
- Operates office machinery, such as microcomputers, photocopiers, fax machines, calculators, telephones, canners, and printers.
- Assists in the preparation of County legislation.
- Maintains simple financial and statistical records.
- Reconciles account balances.
- Orders and maintains office supplies.
- Prepares and processes purchase orders, direct payments, and invoices.
- Verifies procurement card purchases.
- May take verbatim notes or minutes.
- May lead and instruct others.
- Performs other related duties as required.
(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)
Qualifications
Required Qualifications
Possession of a high school diploma or an appropriate equivalent
plus
one year typing, word processing, or secretarial experience. (Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education. Additional education may be substituted on a year-for-year basis for the required experience.)
Knowledge, Skills, and Abilities
Knowledge, Skills, and Abilities (Entry Lev el):
Knowledge of modern office methods and procedures, including filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of word processing, database management, and spreadsheet software packages.
Skill in the operation of office machines as listed in essential duties. Skill in the use of word processing software.
Ability to use automated office systems and database management and spreadsheet software packages. Ability to compose simple letters and memos. Ability to communicate effectively. Ability to perform basic mathematical computations. Ability to set up and maintain paper and electronic filing systems, databases and spreadsheets. Ability to follow County and departmental rules and regulations. Ability to respond appropriately to inquiries from the public. Ability to establish and maintain effective working relationships. Ability to take verbatim notes. Ability to type from plain copy at a rate equivalent to 40 WPM.
Knowledge, Skills, and Abilities (Full Performance):
Knowledge of County and departmental rules, regulations, policies, and procedures. Thorough knowledge of word processing, database management, and spreadsheet software packages.
Skill in operation of automated office systems and word processing, database management, and spreadsheet software packages. Skill in composing simple letters and memos. Skill in setting up and maintaining paper and electronic filing systems, databases and spreadsheets. Skill in responding to inquiries and handling routine complaints.
Ability to complete tasks in accordance with established guidelines and deadlines. Ability to work independently. Ability to lead and instruct others.
Proof of Licenses, Certifications and Education
Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. ()
Mail or deliver documents to:
ATTN: Office Assistant
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204
You can attach your transcript(s) or license(s) to your application.
EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment
Physical and Environmental Conditions
The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.
Employment Background Investigation
Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.
Employment Benefits for Full-Time, Merit or Classified Employees
Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.
Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Smoke free workplace
All Baltimore County offices are smoke free.
Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
Salary
Annual Salary review - Step increases may be granted on anniversary date based on satisfactory job performance
General Increases - Cost of living increases and adjustments may be granted as legislated.
Longevity Increases - In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.
Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
Health Insurance
Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:
Medical, Prescription, Dental and Vision insurance.
Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
Life Insurance
Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher 1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to 100,000.
Retirement
Employees are required to participate in the Baltimore County Employees' Retirement System (ERS), with very limited exceptions.
Paid Leave
Paid benefits listed below vary depending upon the Classification.
Sick Leave
Vacation Leave
Personal Leave
Holidays
Bereavement Leave
Jury Leave
Military Leave
Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.
Educational Assistance
70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.
Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
Disclaimer
This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.
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8
Rights & Permissions Office Assistant
21276 Baltimore, Maryland
Johns Hopkins University
Posted 10 days ago
Job Viewed
Job Description
Johns Hopkins University Press is seeking a part-timeOffice Assistant who will be responsible for administrative support for the Rights & Permissions Department at Johns Hopkins University Press. The Office Assistant will join a team of exceptional professionals committed to bringing the benefits of discovery to the world by providing global access, impact, and influence for the scholarship that we publish and distribute. This position will help to ensure that the Press is a leader in selecting and developing innovative ideas and scholarship, creating and embracing transformative technologies to enhance discovery and learning, and connecting people to the most trusted knowledge from global researchers, scholars, and educators.
This position supports the Copyright and Permissions Department for all Books and Journals published by the press. It provides key administrative support that is integral to the copyright registration process. The position also involves tracking, recording and posting revenue for the department. Responsibilities also include maintaining the press library and other vital administrative tasks. This position reports to the Rights Manager.
The Press is committed to honoring every person's inherent dignity as human beings and making that the foundation of our organizational culture. We proactively find ways to ensure opportunities that promote diversity, equity, inclusion, and access. We strive to publish courageously, giving voice to groundbreaking ideas. We support each other and our stakeholders and envision a future where knowledge enriches the life of every person. The successful candidate will join a welcoming community that is inclusive and values the contributions and perspectives of individuals from all backgrounds.
The starting salary range for this position is $15.70 to $0.50. Actual salary is based on factors such as work experience, market conditions, education/training, skill level, and
geographic location.
Specific Duties & Responsibilities
- Maintain calendar and schedule appointments and meetings.
- Complete various request forms for office supplies and equipment.
- Assist with preparing correspondence.
- Type, edit, format, and proof materials and/or communications.
- Maintain paper and electronic files and perform data entry.
- Open, sort and screen mail.
- Plan, support, and organize various office activities and/or priorities.
- Collect documents and scan physical documents into digital formats.
- Resolve inquiries and advise on university policies and procedures, as needed.
- Organize and categorize scanned files.
- Assist with data entry and file management.
- Adhere to established scanning procedures and quality standards.
- Perform other related duties as requested.
Supplemental Responsibilities
- Copyright all JHU Press books, print journals and selected electronic journals, mail 2 copies of each (print, if required) or upload digital files (electronic) to the Copyright Office once application is complete.
- Maintain library by assigning reference numbers for books and filing books in library.
- Send translated books to authors.
- Vendor setup for payment of author royalties, subsidiary rights sales, and reader fees.
- Process checks and check requests working through SAP and PaymentWorks for authors owed royalty and subsidiary rights payments.
Special Skills, Knowledge & Abilities
- Experience with Excel, Microsoft and FileMaker database preferred.
- Self-motivated with ability to work independently as well as with a team.
- Excellent critical thinking and communication skills.
- Outstanding problem-solving skills including using analytics to drive decisions.
- Inclusive in decision-making and problem-solving.
- Excel in effective use of resources; keen self-awareness of strengths and weaknesses.
- High School Diploma or graduation equivalent
- Six months related experience
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
- Previous office experience of 3-5 years preferred.
- College Degree preferred but not required.
Classified Title: Office Assistant
Job Posting Title (Working Title):Rights & Permissions Office Assistant
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: Min 15.70 - Max 25.25 HRLY ( 30,000 Targeted; Commensurate w/experience)
Employee group: Part-time
Schedule: M-F 8:30 am - 5:00 pm
FLSA Status:Non-Exempt
Location: Homewood Campus
Department name: Press General Administration
Personnel area: Academic and Business Centers
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEOis the Law
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit
Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit all other JHU applicants should visit
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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9