21 Administrative Roles jobs in Quakertown

Company Summary Statement
PPL Electric Utilities delivers safe, reliable and affordable electricity to more than 1.4 million homes and businesses throughout its 29-county service territory in eastern and central Pennsylvania. Through smart investments and innovation, it has built one of the most advanced electric grids in the United States. And, with over a century of expertise, PPL Electric remains focused on continuing to build the utility of the future, today. Regularly ranking among the country's best utility companies for reliability and customer satisfaction, PPL Electric has won numerous awards, including 30 J.D. Power Awards for providing top-quality service to residential and business customers. PPL Electric is a major employer and an active supporter of the communities it serves. Empowering employees, community members and initiatives across its service territory through volunteerism and investments in organizations that support education, sustainability, and wellbeing.
Overview
**This is a temporary union position within PPL. The successful candidate will become a member of IBEW Local 1600. The hourly rate for this position is $24.488. This is a temporary position lasting up to 9 months. This position will report out of PPL's Lehigh Service Center.**
Responsibilities
This position may perform any number of the following activities as assigned to provide an efficient, organized and business-like environment in support of the department's objectives:
1. Type memos, correspondence, forms, reports, charts, etc.
2. Prepare various records and reports.
3. Create and maintain files and records management systems.
4. Receive, review and direct incoming correspondence.
5. Answer phones and relay messages.
6. Operate various office service machines.
7. Take training on automated office equipment.
8. Perform other related duties as assigned or as necessary.
Qualifications
**Candidate Qualifications**
Candidates must meet the basic qualifications and pass all required tests or assessments to receive consideration. In compliance with federal law, all persons hired will be required to verify identitiy and eligibility to work in the United States and to complete the required employment eligibility form upon hire.
**Basic Qualifications**
1. Successful completion of Clerical Job Family 2 Test and Typing Test.
2. Ability to follow instructions and learn methods.
3. Ability to write legibly.
4. Neatness in appearance.
#INDPPL
**Candidate Qualifications**
Candidates must meet the basic qualifications and pass all required tests or assessments to receive consideration. In compliance with federal law, all persons hired will be required to verify identitiy and eligibility to work in the United States and to complete the required employment eligibility form upon hire.
**Basic Qualifications**
1. Successful completion of Clerical Job Family 2 Test and Typing Test.
2. Ability to follow instructions and learn methods.
3. Ability to write legibly.
4. Neatness in appearance.
#INDPPL
This position may perform any number of the following activities as assigned to provide an efficient, organized and business-like environment in support of the department's objectives:
1. Type memos, correspondence, forms, reports, charts, etc.
2. Prepare various records and reports.
3. Create and maintain files and records management systems.
4. Receive, review and direct incoming correspondence.
5. Answer phones and relay messages.
6. Operate various office service machines.
7. Take training on automated office equipment.
8. Perform other related duties as assigned or as necessary.
Remote Work
The company reserves the right to determine if this position will be assigned to work on-site, remotely, or a combination of both. Assigned work location may change. In the case of remote work, physical presence in the office/on-site may be required to engage in face-to-face interaction and coordination of work among direct reports and co-workers.
Equal Employment Opportunity
Our company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, protected veteran status, sexual orientation, gender identify, genetic information, disability status, or any other protected characteristic.

Description
Are you an organized, detail-oriented professional looking for a full-time opportunity? Robert Half is seeking a skilled Full-Time Office Assistant to join a local and growing team. This role is perfect for someone who thrives in an administrative support role and has experience with data entry and invoice processing. If you're looking for a dynamic workplace with opportunities for professional growth, we want to hear from you!
Key Responsibilities
+ Greet visitors and clients with professionalism and provide general reception support.
+ Answer and direct phone calls, emails, and other communications in a timely and efficient manner.
+ Assist in maintaining office organization, including organizing files (digital and physical) and managing office supplies to ensure the workspace runs efficiently.
+ Enter, process, and reconcile invoices with accuracy and attention to detail, ensuring all financial data is up-to-date and recorded correctly.
+ Generate and prepare reports, memos, and correspondence as needed.
+ Support staff with scheduling meetings, appointments, and ensuring calendars are accurate and up-to-date.
+ Assist with special projects and provide ad-hoc administrative tasks as required.
Requirements
Qualifications
+ High school diploma or equivalent; additional coursework or certification in business or office administration is a plus.
+ Prior experience with invoice entry and data entry is required. Proficiency with financial or invoicing software (e.g., QuickBooks, SAP) is highly preferred.
+ Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office tools.
+ Excellent organizational skills and a high level of attention to detail.
+ Strong written and verbal communication skills, with a focus on professionalism and accuracy.
+ Ability to manage multiple tasks, prioritize workload, and meet deadlines.
+ A collaborative, proactive attitude with a willingness to take initiative and learn.
For immediate consideration, please call .
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description New Opportunity: A highly regarded organization in Newtown PA Bucks County is seeking an administrative professional for a long term temporary engagement. This position will start immediately and is 100% on site. The hours are 8:30am - 5:30pm.
Responsibilities:
Process and manage orders.
Perform data entry tasks with a high degree of accuracy.
Greet and assist visitors and staff in a professional manner.
Handle phone inquiries and direct calls as appropriate.
Maintain organized filing systems and handle clerical documentation.
Desired Skills and Qualifications:
Prior clerical or administrative experience preferred.
Strong organizational and multitasking skills.
Proficiency in Microsoft Office Suite, data entry tools.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
For immediate consideration please call the Trevose PA office of Robert Half at . Thank you! Requirements - Previous experience in a clerical or administrative role is preferred.
- Strong organizational skills and the ability to multitask effectively.
- Proficiency in Microsoft Office Suite and data entry software.
- Excellent communication skills, both verbal and written.
- Ability to work independently as well as collaboratively within a team.
- Familiarity with receptionist duties, including greeting visitors and answering calls.
- Attention to detail and a commitment to accuracy in all tasks. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Kelly Services** is looking for an **administrative assistant** in **Eagleville, PA!**
The Administrative Assistant provides support to the executive team-including the President, VP of Sales, and VP of Distribution-as well as to the inside sales, channels, marketing teams, and remote regional sales staff as needed.
**Essential Job Duties and Responsibilities:**
+ Provides administrative support to the President, VP of Sales and VP of Distribution and sales and marketing teams as needed.
+ Acts as main point of contact for sales and outside visitors making travel arrangements including booking flights, cars, hotel and restaurant reservations.
+ Plans, organizes, and schedules all sales meetings and events in the office, off-site and via video conference.
+ Plans, coordinates and organizes Streamlight University.
+ Coordinates, tracks and assists in scheduling in-person and/or virtual sales team training.
+ Creates standardized and customized Excel reports and PowerPoint presentations.
+ Assists with compiling, analyzing and reporting sales or other related marketing data.
+ Assists with sales & marketing projects when assigned.
+ Miscellaneous administrative tasks and duties as assigned.
**Knowledge, Skills, Experience and Education Requirements:**
+ Associate degree in business or related field preferred.
+ Three+ years of administrative experience, preferably in a sales support role.
+ Must be tech savvy and proficient in the use of Microsoft Word, Excel (pivot tables, intermediate formulas, etc.) and PowerPoint.
+ Knowledge of Salesforce or related CRM platforms helpful.
+ Ability to prioritize, multi-task and manage multiple projects while meeting tight deadlines.
+ Exceptional organizational, written and verbal communication skills with strong attention to details.
+ Must be professional with a Team attitude
+ Must be a self-starter and exhibit a high degree of motivation, creativity and initiative.
For consideration or to request more details, please send updated resumes to
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

We have an outstanding career opportunity for anAdministrative Assistantto join a leading Company located in theAllentown, PA surrounding area.
The Administrative Assistant is responsible for providing administrative support for the Senior Property Manager and the property management team. Responsibilities include general administrative duties, providing support to the building operations team, tenant relations, and maintaining a high level of customer service.
Job Responsibilities:
+ Answers all incoming calls, takes messages, answers general questions, and directs calls to the appropriate person.
+ Provides customer service to visiting clients, vendors, and visitors.
+ Receives, sorts, and distributes the daily mail. Coordinates the outbound mail services.
+ Builds and maintains tenant relations by communicating with tenants regularly to preserve the highest level of tenant satisfaction.
+ Maintains filing systems, scans documents, and archives files.
+ Maintains records of work order requests and codes invoices for approval.
+ Orders and maintains inventory of all office supplies.
+ Prepares documents, correspondence, purchase orders, agreements, contracts, reports, and presentations.
+ Updates various project status reports and assembles various reports and documents, and routes to the appropriate groups.
+ Request documents, approvals, signatures, and other time-sensitive documents from other groups and follow up on receipt.
+ Tracks tenant and vendor insurance to ensure compliance.
+ Other duties and projects as assigned.
Basic Hiring Criteria:
+ A High School Diploma or equivalent, certificate, or bachelor's degree.
+ A minimum of 2 years of receptionist or office support experience, with demonstrated ability to work independently on projects.
Desired Qualifications:
+ Prior knowledge and understanding of leases strongly preferred.
+ Working knowledge of office equipment, printers, scanners, and multiple-line phone systems.
+ Proficient in Microsoft Office, such as Word, Excel, Outlook, etc.
+ Strong verbal and written communication skills.
+ Must have excellent customer service skills and a positive attitude.
+ Ability to demonstrate professional appearance and demeanor at all times.
+ Ability to take direction from a supervisor.
+ Must be self-motivated, able to set goals, maintain schedules, and complete tasks.
Military connected talent encouraged to apply.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

**Position Overview**
As an Administrative Assistant, you are responsible for providing complex clerical, administrative and staff support including preparing and proofreading reports and presentation materials, processing invoices, and other office-related duties.
**Job Description**
**Description**
+ Perform clerical and administrative support, including the creating and maintaining of a filing system, being the interface of communication internally and externally (phones, mail, email, etc.)
+ Ensure department is prepared for all scheduled meetings; prepare materials, including presentation; facilitate others participation to ensure meeting efficiency
+ Process invoices
+ Maintain department calendar
+ Coordinate schedules and travel arrangements
+ Attend meetings as requested, capture and circulate questions, meeting minutes for approval etc
+ Create presentation materials and proofread presentations and reports
+ Travel Required:No
**Environment**
+ Office : Office Temperature (65F to 75F)
**Skills**
+ Specialized Knowledge :
+ Special Skills : Computer experience, including database software; Human Resource systems; Payroll systems; spreadsheet and Word processing software;
+ Physical abilities: :
+ Other: : Process oriented Systems savvy (C&S systems, Microsoft excel/PowerPoint/Visio) Strong attention to details Forward thinker who anticipates and does not wait for instruction Great with relationship building and how to navigate within C&S to get things done Self-starter.
**Years Of Experience**
+ 5-7 : Relevant work exeprience
**Qualifications**
High School Diploma - General Studies
**Shift**
1st Shift (United States of America)
**Company**
C&S Wholesale Grocers, LLC
**About Our Company**
C&S Wholesale Grocers, LLC is an industry leader in supply chain solutions and wholesale grocery supply in the United States. Founded in 1918 as a supplier to independent grocery stores, C&S now services customers of all sizes, supplying more than 7,500 independent supermarkets, chain stores, military bases and institutions with over 100,000 different products. C&S also proudly operates and supports corporate grocery stores and services independent franchisees under a chain-style model throughout the Midwest, South and Northeast. We are an engaged corporate citizen, supporting causes that positively impact our communities.
Working Safely is a Condition of Employment at C&S Wholesale Grocers, LLC. C&S Wholesale Grocers is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. The Company provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.
Company: C&S Wholesale Grocers, LLC
Job Area: Warehouse General Merch
Job Family: General & Administrative
Job Type: Regular
Job Code: JC0018
ReqID: R-

Description
Are you an organized and detail-oriented professional with a passion for supporting dynamic legal teams? Robert Half is seeking an Administrative Assistant for a leading law firm. This is a contract position offering exciting opportunities to contribute to the firm's success through your skills and expertise in administrative support.
Responsibilities:
+ Assist attorneys and legal staff with dictation and document preparation to ensure efficient workflow.
+ Maintain and update scheduling calendars, including meetings, deadlines, and appointments.
+ Perform notarization duties (if certified) as required for legal documents and transactions.
+ Provide support for various administrative tasks, including correspondence, filing, data entry, and client communication as needed by the team.
+ Coordinate with other team members to adapt to changing priorities and ensure all administrative functions are handled seamlessly.
Requirements
Qualifications:
+ Previous administrative experience within a professional setting; legal experience preferred.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
+ Excellent communication and organizational skills.
+ Ability to handle confidential information with professionalism and discretion.
+ Notary certification is a plus but not required.
+ A proactive attitude and ability to multitask in a fast-paced environment.
Ready to make an impact on a dynamic legal team? Apply today! For immediate consideration, contact Robert Half directly at .
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at no-style="text-align:left;">Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Spring House, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for Senior Administrative Assistant in Spring House, PA. This position may require up to 10% travel.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at a Senior Administrative Assistant, you will provide administrative support to the Vice President of DTMP at JJIM with limited supervision. This role requires the ability to build business relationships with key individuals throughout organization. Work both independently and as part of a dynamic team, handling tasks with efficiency, proactivity, and professionalism. The Senior Administrative Assistant will be responsible for managing a variety of administrative tasks, special projects, and meetings while maintaining excellent communication and interpersonal skills. The individual must possess sound judgment, discretion, and the ability to independently assess and resolve complex situations. This role requires agility to swiftly handle shifting priorities and demands.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes the following: additional duties may be assigned as needed):

• Calendar Administration:
  • Provide proactive and efficient calendar management for DTMP Vice President, ensuring optimal time management and prioritization.
  • Schedule and coordinate virtual and in-person meetings, reserving conference rooms, arranging A/V technicians and ensuring seamless meeting execution.
  • Handle catering arrangements, regularly update meeting agendas, and proactively resolve scheduling conflicts to maintain smooth operations.

• Event & Meeting Coordination:
  • Plan, organize, and coordinate meetings involving external speakers, consultants, and committee members, ensuring all logistics are professionally managed.
  • Oversee venue selection, catering, A/V needs, and travel/lodging arrangements for internal and external participants, ensuring a seamless experience.
  • Prepare detailed meeting agendas, materials, and distribute them in a timely manner to ensure productive and focused sessions.

• Travel Coordination:
  • Arrange both domestic and international travel for DTMP Vice President using the Corporate Travel Online system, adhering to the organization's Travel Policy and ensuring travel logistics are seamless.
  • Prepare, review, and submit expense reports and reimbursement requests, ensuring accuracy and compliance with travel policies and procedures.

• Interview Coordination:
  • Organize candidate interview schedules.
  • Handle travel, lodging, and transportation arrangements for candidates.

• New Hire Onboarding:
  • Manage and coordinate VP’s direct report new hires onboarding activities, including preparing and distributing announcements, ensuring a smooth transition for new employees.

• Organizational Charts and Contact Lists:
  • Maintain and regularly update department organizational charts and contact telephone lists to ensure accurate and accessible information.

• Office Supplies & Procurement:
  • Manage office supply orders using the Ariba buyer system/eMarketplace.

• Advanced Administrative Duties:
  • Perform advanced administrative responsibilities requiring sound judgment, discretion, and the ability to independently assess and address complex situations.
  • Maintain the highest standards of professionalism, confidentiality, and organization in executing administrative functions that are critical to the success of the department.

• Systems Knowledge & Use:
  • Extensive use of JJIM internal systems such as:
    • Concur Expense Reporting & Travel Online
    • Zoom and Zoom Webinars
    • Microsoft Suite
    • J&J Enterprise Tools (eMarketplace, SharePoint, IRIS etc.)

Qualifications:

• A minimum of a high school diploma is required; an Associate's degree is preferred.
• At least 5 years of administrative experience is required.
• Additional training or certifications related to administration are preferred.
• Experience providing support to multiple individuals at various organizational levels is required.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is required.
• Experience coordinating daily calendars for management, scheduling meetings, organizing offsite meetings, managing domestic and international travel, and preparing PowerPoint presentations is preferred.
• Must present themselves in a professional manner, with strong attention to detail and excellent organizational skills.
• Demonstrated ability to perform administrative and organizational tasks effectively, along with strong verbal and written communication skills, and a solid understanding of corporate organization and procedures is required.
• Proven track record of maintaining confidentiality, attention to detail, and professionalism, while working in a fast-paced, multicultural, and international environment is essential.
• This position is based in Spring House, PA, and will require up to 10% travel.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at no-style="text-align:left;">Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

Johnson & Johnson is currently seeking a Senior Administrative Assistant to join our team located in Horsham, PA. This position may require up to 10% travel.

Per our J&J Flex Policy, the expectation for this position is to work in the Horsham, PA office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at Senior Administrative Assistant will provide high-level administrative support to the Vice President of Medical Affairs for Derm/Rheum. This role requires a highly organized, self-motivated individual capable of thriving in a fast-paced, complex environment. Responsibilities include comprehensive calendar management, internal and external meeting coordination, event planning and execution, travel arrangements, expense reporting, and document management.

The Senior Administrative Assistant will collaborate across the franchise and occasionally support other administrative staff within Medical Affairs. Critical capabilities include advanced organizational skills, flexibility, approachability, and proactivity. Additional duties may be assigned as needed.

Key Responsibilities:

• Provide direct administrative support to the Vice President, including calendar management, travel coordination, and expense processing.
• Lead planning and execution of large department meetings/events, leadership team activities, and external events.
• Coordinate recruiting activities and support the onboarding/transition process for new team members.
• Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint.
• Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, Our Source, IRIS). Familiarity with Ariba/eMarketplace, Aravo, and Totality is preferred but not required.
• Collaborate with franchise teams and other administrative staff to ensure smooth operations across the organization.

Qualifications:

Required:

• A minimum of a High School diploma
• A minimum of 4 years of administrative experience, preferably within the pharmaceutical industry, supporting scientific/medical teams.
• Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
• Strong proficiency with productivity tools and portal technologies such as Workday, OUR SOURCE, MS Teams, Zoom, and SharePoint.
• Excellent verbal and written communication skills, paired with exceptional interpersonal abilities.
• Meticulous attention to detail, coupled with strong organizational skills.
• A sense of urgency and a high degree of professionalism are required.
• Proven experience interacting with senior-level management while maintaining confidentiality.
• Ability to prioritize effectively and ensure accurate follow-up on all issues and correspondence.
• Self-starter with a strong sense of ownership and proactive involvement.
• Demonstrated ability to manage complexity, work independently, and adapt in a fast-paced environment.

Preferred:

• Associate’s degree
• Bachelor’s degree
• Experience with Microsoft One Note, IRIS, and Ariba

 This job posting is anticipated to close on 8/21/2025.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.