55 Administrative Roles jobs in Quincy

For over 31,000 growing businesses and HR teams seeking a comprehensive, all-in-one HR suite, Workable emerges as the premier solution. We uniquely combine the world's most widely adopted Applicant Tracking System (Workable Recruiting) with a full-spectrum employee management system (Workable HR). At Workable, we empower companies to focus on what truly matters: hiring the right people and fostering their growth.

While we take HR seriously, we maintain a lighthearted and collaborative culture. At Workable, you'll find smart people who have fun, learn, innovate, and help others do the same. We respect everyone, we hire the best, and make sure every experience is special.

Workable is looking for an Office/HR Assistant to join our US team!

This is a high-impact role where you'll be the heart of our Boston office, keeping everything running smoothly, creating a welcoming atmosphere, and making sure our teams have everything they need to do their best work. From stocked snack shelves to seamless onboarding and HR experiences, you'll play a key role in fostering a workplace where people enjoy showing up.

We're a fast-paced, friendly team that believes in working smart, having fun, and always looking for ways to improve. You'll work closely with our global HR, IT, and Finance teams, and be the go-to person for office and admin support in the US. If you thrive in a fast-paced environment, love audits, keeping things organized, and have a knack for making things happen, this is the role for you.

Key Responsibilities

Office & Facilities

• Own the day-to-day rhythm of the Boston office, managing conference rooms, phone booths, kitchen areas, and storage spaces.
• Keep the office stocked and running like clockwork: snacks, drinks, coffee, paper goods, you name it.
• Oversee employee attendance tracking and keep our seating chart updated.
• Handle everything from ordering supplies (hello, Amazon!) to coordinating office repairs.

• Be our point person for all things building-related, working with Oxford Properties on access, maintenance, and events.
• Submit work orders, register visitors, and manage employee access cards through Building Engines.
• Receive and track deliveries, especially IT equipment - yes, even those pesky serial numbers.

• Keep tabs on laptops and equipment with weekly inventory checks and work with IT on replacements.
• Help maintain a smooth flow of tech supplies - no one should ever be stuck without a charger!

• Assist with employee onboarding: setting up workstations, preparing swag, managing I-9's and tracking all required new hire actions.
• Answer first line HR questions
• Support benefits enrollment by guiding new hires through enrollment steps and answering general questions. Prepare benefits enrollments and premiums reports for Finance.
• Administer special leaves like FMLA, MAPFML, Bonding and Disability
• Prepare employee agreements and track required HR documents.
• Update employee records in the HRIS system, process simple employee changes, and prepare employment letters (title changes, compensation updates, etc.).
• Run monthly attendance and employee data reports
• Partner with payroll for employee data updates
• Maintain internal HR resources like Confluence pages with policy and process changes.
• Track employee milestones such as service awards, and help coordinate gifts and celebrations.

• Bring the fun! Coordinate holiday parties, team gatherings, and office events.
• Support travel planning for US-based teams in partnership with our Travel Coordinator.

• Manage incoming/outgoing shipments (FedEx, USPS, etc.).
• Pitch in with vendor payments and invoice tracking alongside Finance.
• Be a trusted partner to HR, Finance, IT, and Recruitment teams.

• Previous experience in a HR support role
• Super-organized with excellent attention to detail and follow-through - you love a good checklist.
• Excellent communication and people skills - you're approachable, helpful, and proactive.
• Comfort working with confidential and sensitive information, with a high level of professionalism and discretion.
• Experience managing vendors and juggling multiple requests like a pro.
• Comfortable with Google Workspace, Slack, and basic task tracking systems.
• A hands-on, can-do attitude (light IT troubleshooting included).

• Experience in a high-growth tech or SaaS company.
• Familiarity with building management systems
• Event planning skills to help make office life more fun and engaging.

• Comprehensive Coverage: Private Health Insurance, Life, and AD&D Insurance to keep you and your loved ones secure.
• Financial Wellness: 401K, Retirement Plan, and Performance Bonuses to invest in your future.
• Stay Connected: Cell phone reimbursement for seamless communication.
• Work in Style: Apple gear provided to set you up for success.
• Support When You Need It: Access to our Employee Assistance Program (EAP) for personal and professional support.
• Daily Fuel: Receive a daily lunch allowance to keep you energized and productive during your workday at the office.

Who we are looking for

We are looking for a Audit Global Delivery/Chief Commercial Office (GD/CCO), Assistant Vice President to lead audit engagements focused in this area. This includes various components of State Streets core fund accounting and custody business, including sales, onboarding, client service, as well as all operational function supporting the delivery of custody and accounting services.In this role, under the direction of senior audit management, you will oversee individual audit engagement and lead assigned teams through all aspects of the audit (i.e. planning, assessments, testing and reporting). You will also play a critical role in the ongoing development of audit staff and support various departmental initiatives.

Why this role is important to us

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability; regulators rely upon us to provide assurance that the bank operates in a manner that is compliant with key banking regulations to properly manage risks to the company and the global financial systems. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role, you will help us build resilience and execute day to day deliverables at our best. Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for

As a Audit GD/CCO, Assistant Vice President you will:

• Plan, oversee and execute audits according to the Divisions risk-based audit methodology, other internal standards and industry practices.
• Supervise and direct the execution of risk and control assessments, along with the effective and efficient testing of key controls.
• Review audit workpapers to ensure execution in line with internal standards and that conclusions are properly supported.
• Draft audit reports that clearly communicate overall conclusion, including: key risks, identified issues and their root cause, and impact on overall business strategy.
• Work in partnership with business area management to communicate expectations and manage any project issues that may arise during the audit engagement.
• Escalate potential and identified issues to senior management timely and work with business management to develop and negotiate solutions.
• Develop and maintain a thorough understanding of assigned areas of responsibility, including key technology, products, organizational activities, regulatory environment and global footprint.
• Establish and maintain strong and effective client relationships with business management across the lines of defense and assist management in understanding and implementing / maintaining internal control principles.
• Contribute to change initiatives through active participation in working groups and adoption of practices in day-to-day responsibilities.
• Coach and mentor audit staff as part of their ongoing development.

What we value

These skills will help you succeed in this role

• A high degree of professionalism with proven history of providing effective leadership to diverse teams.
• The ability to manage complexity, effectively prioritize multiple tasks and work independently in non-routine situations and in a fast-paced environment.
• Experience with fund accounting and custody operations, either directly or in a risk management capacity.
• Excellent analytical, problem resolving, communication (written and verbal), interpersonal, organizational and presentation skills.
• Demonstrated ability to synthesize understanding of business processes into value added feedback on risk and control environment.
• Proven ability to research, interpret and apply regulatory requirements.

Education & Preferred Qualifications

• 5 - 10 years s of experience in Public Accounting, Internal Auditing, or fund accounting and custody experience.
• Bachelors degree, preferable in finance, accounting or related field.
• Advanced degree or certification (CFA, FRM, CPA, CIA) preferred.
• Experience executing or auditing fund accounting and custody.
• Experience in auditing information technology general controls.

Additional requirements

While majority of the time you will work from your primary location, some domestic and international travel may be required to a variety of locations where State Street operates.

Are you the right candidate? Yes!

We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we dont necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit.

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, were making our mark on the financial services industry. For more than two centuries, weve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. Youll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

Salary Range:

$8000 - $132500 Annual

The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.

Job Application Disclosure:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Who we are looking for

We are looking for a Audit Global Delivery/Chief Commercial Office (GD/CCO), Assistant Vice President to lead audit engagements focused in this area. This includes various components of State Streets core fund accounting and custody business, including sales, onboarding, client service, as well as all operational function supporting the delivery of custody and accounting services.In this role, under the direction of senior audit management, you will oversee individual audit engagement and lead assigned teams through all aspects of the audit (i.e. planning, assessments, testing and reporting). You will also play a critical role in the ongoing development of audit staff and support various departmental initiatives.

Why this role is important to us

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability; regulators rely upon us to provide assurance that the bank operates in a manner that is compliant with key banking regulations to properly manage risks to the company and the global financial systems. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role, you will help us build resilience and execute day to day deliverables at our best. Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for

As a Audit GD/CCO, Assistant Vice President you will:

• Plan, oversee and execute audits according to the Divisions risk-based audit methodology, other internal standards and industry practices.
• Supervise and direct the execution of risk and control assessments, along with the effective and efficient testing of key controls.
• Review audit workpapers to ensure execution in line with internal standards and that conclusions are properly supported.
• Draft audit reports that clearly communicate overall conclusion, including: key risks, identified issues and their root cause, and impact on overall business strategy.
• Work in partnership with business area management to communicate expectations and manage any project issues that may arise during the audit engagement.
• Escalate potential and identified issues to senior management timely and work with business management to develop and negotiate solutions.
• Develop and maintain a thorough understanding of assigned areas of responsibility, including key technology, products, organizational activities, regulatory environment and global footprint.
• Establish and maintain strong and effective client relationships with business management across the lines of defense and assist management in understanding and implementing / maintaining internal control principles.
• Contribute to change initiatives through active participation in working groups and adoption of practices in day-to-day responsibilities.
• Coach and mentor audit staff as part of their ongoing development.

What we value

These skills will help you succeed in this role

• A high degree of professionalism with proven history of providing effective leadership to diverse teams.
• The ability to manage complexity, effectively prioritize multiple tasks and work independently in non-routine situations and in a fast-paced environment.
• Experience with fund accounting and custody operations, either directly or in a risk management capacity.
• Excellent analytical, problem resolving, communication (written and verbal), interpersonal, organizational and presentation skills.
• Demonstrated ability to synthesize understanding of business processes into value added feedback on risk and control environment.
• Proven ability to research, interpret and apply regulatory requirements.

Education & Preferred Qualifications

• 5 - 10 years s of experience in Public Accounting, Internal Auditing, or fund accounting and custody experience.
• Bachelors degree, preferable in finance, accounting or related field.
• Advanced degree or certification (CFA, FRM, CPA, CIA) preferred.
• Experience executing or auditing fund accounting and custody.
• Experience in auditing information technology general controls.

Additional requirements

While majority of the time you will work from your primary location, some domestic and international travel may be required to a variety of locations where State Street operates.

Are you the right candidate? Yes!

We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we dont necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit.

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, were making our mark on the financial services industry. For more than two centuries, weve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. Youll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

Salary Range:

$8000 - $132500 Annual

The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.

Job Application Disclosure:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.