34 Administrative Roles jobs in Ralston

Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of executive-level activities, managing complex schedules, and facilitating seamless communication. As a key member of our remote-first organization, you will leverage your exceptional organizational skills, discretion, and proactive problem-solving abilities to support senior leadership. This is an ideal opportunity for an experienced administrative professional who thrives in a virtual environment and is dedicated to providing outstanding support.

Responsibilities:

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Coordinate domestic and international travel, including flights, accommodations, and ground transportation, ensuring all logistics are managed efficiently.
• Prepare and edit correspondence, presentations, reports, and other documents, ensuring accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately or direct them to the correct personnel.
• Organize and prepare materials for meetings, including agendas, background information, and minutes.
• Conduct research and gather information on various topics as requested by executives.
• Maintain confidential files and records with the utmost discretion.
• Serve as a liaison between executives and internal/external stakeholders, building and maintaining positive relationships.
• Anticipate the needs of executives and proactively address potential issues before they arise.
• Support special projects and ad-hoc administrative tasks as assigned.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent work experience.
• 5+ years of experience providing high-level administrative and executive support, preferably in a remote setting.
• Proven experience managing complex calendars and coordinating intricate travel arrangements.
• Exceptional organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools.
• Excellent written and verbal communication skills, with a strong command of grammar and punctuation.
• High level of professionalism, discretion, and confidentiality.
• Proactive approach to problem-solving and ability to work independently with minimal supervision.
• Adaptability and flexibility to manage changing priorities in a dynamic remote environment.
• Experience supporting C-suite executives is highly desirable.

This is a unique opportunity to contribute significantly to the productivity and success of our executive team from the comfort of your home office, supporting operations that impact the **Omaha, Nebraska, US**, business landscape and beyond.

Our client, a prominent firm in the financial services sector, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a crucial on-site position based in our corporate headquarters in Omaha, Nebraska, US . The ideal candidate will possess exceptional organizational skills, discretion, and the ability to manage complex schedules and administrative tasks with efficiency and professionalism.

Responsibilities:

• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and reports, ensuring accuracy and adherence to company standards.
• Act as a primary point of contact for internal and external stakeholders, screening calls and visitors with professionalism.
• Coordinate and prepare materials for board meetings, executive committee meetings, and other critical engagements.
• Manage travel logistics, including booking flights, accommodations, and transportation, and preparing detailed itineraries.
• Handle confidential information with the utmost discretion and integrity.
• Assist with expense report preparation and tracking.
• Conduct research and gather information as needed to support executive initiatives.
• Manage office supplies and maintain an organized and efficient executive office environment.
• Anticipate the needs of executives and proactively address potential issues.
• Liaise with other departments and external contacts to ensure smooth communication and execution of tasks.
• Provide support for special projects as assigned by the executives.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in the financial services industry.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact with individuals at all levels, both internally and externally.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Proactive and resourceful approach to problem-solving.
• Ability to work independently with minimal supervision.
• Professional demeanor and presentation.
• Must be able to work on-site in Omaha, Nebraska.

This role is essential to the smooth operation of our executive leadership team and offers a stable and rewarding career opportunity.

Our client, a rapidly growing corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This position is critical to the smooth operation of the executive office and is located in Omaha, Nebraska . The ideal candidate will be exceptionally detail-oriented, possess outstanding communication skills, and demonstrate a high degree of professionalism and discretion. You will manage complex calendars, coordinate executive travel arrangements (domestic and international), prepare meeting materials, and take minutes during important board and leadership meetings. This role also involves managing correspondence, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. Discretion and confidentiality are paramount, as you will be privy to sensitive company information. We are looking for an individual who can anticipate needs, manage priorities effectively, and work autonomously while maintaining strong working relationships across all levels of the organization. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling software are essential. The ability to multitask, adapt to changing priorities, and maintain composure under pressure is vital. This is an excellent opportunity for a seasoned administrative professional to support top-tier leadership and contribute to the strategic initiatives of a dynamic company. A positive attitude and a commitment to excellence are highly valued.
Responsibilities:

• Manage and coordinate complex calendars for multiple C-suite executives.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare and organize meeting agendas, materials, and presentations.
• Record and distribute meeting minutes accurately and efficiently.
• Screen and prioritize incoming communications, including emails and phone calls.
• Draft and proofread correspondence, reports, and other documents.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential and sensitive information with the utmost discretion.
• Manage expense reporting and reconcile corporate credit cards.
• Assist with event planning and logistics for executive-level meetings and functions.

Qualifications:

• Associate's or Bachelor's degree preferred.
• Minimum of 7 years of experience providing high-level administrative support, preferably to C-suite executives.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High degree of professionalism, discretion, and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with travel booking and expense management systems.

**Requisition ID:**
**Job Level:** Mid Level
**Home District/Group:** DHO Corporate Compliance
**Department:** Administration
**Market:** Corporate Home Office
**Employment Type:** Full Time
**Position Overview**
The Compliance Office Administrative Assistant will perform a variety of administrative, organizational and support duties, requiring flexibility with assignments and the ability to work with a geographically dispersed team of professionals. In this role, the Administrative Assistant will report to the Compliance Director and be expected to have an eye for detail, self-sufficient and self-motivated to enhance the compliance program. This role requires a high degree of organizational skill with the ability to communicate professionally with various levels of management.
The ideal candidate will be able to learn Kiewit's unique structure and have experience working with various levels of management at the corporate, shared services and field operational levels. This position collaborates closely with many individuals to promote a risk management culture and assist in advancing the goals of the Operations Compliance team.
At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals - they're the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won't find just anywhere. We're always pushing new limits. You can too!
**District Overview**
Kiewit provides a diverse range of shared service functions to assist our districts in their endeavors to pursue, win and successfully execute projects. Our shared services encompass Business Management, Kiewit Supply Network, Kiewit Technology Group, HR Operations, Safety, Environmental, Equipment, Quality, Legal, Compliance and more.
**Location**
This position is located on-site at our Kiewit Headquarters - 1550 Mike Fahey St. Omaha, NE 68102 - and requires regular in office attendance.
**Responsibilities**
- Manage the budget, including weekly, monthly and annual tracking of expenses.
- Document and organize material, including but not limited to, meeting minutes, agendas, business plans, and lead team meetings where necessary.
- Process invoices and be proficient in expense tools.
- Support the Regional Compliance Managers (RCMs) on ongoing projects.
- Assist RCMs with tasks as it relates to tracking daily opportunities, setting up mitigation action plans, close out and open item tracking.
- Support the Compliance Director in special projects assigned for operational compliance.
- Keep management informed by reviewing and analyzing special reports, summarizing information and identifying trends.
- Coordinate meetings, including executive management meetings with the Director, and team events.
- Tracking of open items and strong follow up skills.
- Supporting virtual meetings and organizing guest arrangements for virtual presentations.
- Operate in the InEight tool for Compliance on a regular basis
- Promote and support the Company's Core Value
**Qualifications**
- 5+ years of office management or administrative services experience preferred.
- Proven abilities around organization, detailed oriented and collaborative.
- Experience with budgeting and expenses.
- Demonstrate a high level of communication and time management skills while coordinating with a variety of stakeholders at varying levels of management.
- Promoting process improvement.
- Reporting skills.
- Attention to detail.
- Must be highly proficient in Microsoft Word, Excel and PowerPoint.
- Knowledge with PowerBI is preferred.
- Excellent customer service skills and attitude.
- Ability to work independently.
- Professional communication skills via email and phone.#LI-AK1
Other Requirements:
+ Regular, reliable attendance
+ Work productively and meet deadlines timely
+ Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
+ Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
+ Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
+ May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Equal Opportunity Employer, including disability and protected veteran status.

Company: Kiewit

**Calling all innovators - find your future at Fiserv.**
We're Fiserv, a global leader in Fintech and payments, and we move money and information in a way that moves the world. We connect financial institutions, corporations, merchants, and consumers to one another millions of times a day - quickly, reliably, and securely. Any time you swipe your credit card, pay through a mobile app, or withdraw money from the bank, we're involved. If you want to make an impact on a global scale, come make a difference at Fiserv.
**Job Title**
Administrative Assistant
**What does a successful Administrative Assistant do at Fiserv?**
You will perform administrative duties for several Vice Presidents and their teams within Output Solutions Technology. You have a keen eye for details and thrive in a fast-paced environment with a wide variety of tasks. You are a self-starter with an interest in taking on various initiatives.
**What you will do:**
+ Proactively manage and optimize executive's calendar, meetings, travel, and expenses
+ Learn organizational structure, department operations, corporate policies, systems, and procedures
+ Filter, prioritize, and manage incoming requests, ensuring only the most strategic reach the executive.
+ Attend staff meetings, take notes, and follow up on action items including following deadlines and tasks to keep initiatives on course.
+ Provide support for presentations, spreadsheets, and other documents, including preparation, proofreading, verification, and assembly.
+ Represent the team with professionalism in all aspects.
**What you will need to have:**
+ 7+ years of experience, including supporting senior level executives.
+ Organizational skills and attention to detail.
+ Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
+ Experience working under pressure and flexibility with changing business requirements.
+ Experience building relationships across all levels of the organization.
**What would be great to have:**
+ Strong organization and time management skills.
**Perks at Work:**
+ We're #FiservProud of our commitment to your overall well-being with a growing offering of physical, mental, emotional, and financial benefits from day one.
+ Maintain a healthy work-life balance with paid holidays, generous time off policies, including Recharge & Refuel time for qualifying associates, and free counseling through our EAP.
+ Plan for your future with competitive salaries, the Fiserv 401(k) Savings Plan, and our Employee Stock Purchase Plan.
+ Recognize and be recognized by colleagues with our Living Proof program where you can exchange points for a variety of rewards.
+ Prioritize your health with a variety of medical, dental, vision, life, and disability insurance options, and a range of well-being resources through our Fuel Your Life program.
+ Advance your career with training, development, certification, and internal mobility opportunities.
+ Join Employee Resource Groups that promote our diverse and inclusive culture where associates can share perspectives, exchange ideas, and elevate careers.
You must currently possess valid and unrestricted U.S. work authorization to be considered for this role. Individuals with temporary visas including, but not limited to, F-1 (OPT, CPT, STEM), H-1B, H-2, or TN, or any candidate requiring sponsorship, now or in the future, will not be considered for this role.
#LI-ME1
This role is not eligible to be performed in Colorado, California, District of Columbia, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York, Nevada, Rhode Island or Washington.
It is unlawful to discriminate against a prospective employee due to the individual's status as a veteran.
_Please note that salary ranges provided for this role on external job boards are salary estimates made by outside parties and may not be accurate._
Thank you for considering employment with Fiserv. Please:
+ Apply using your legal name
+ Complete the step-by-step profile and attach your resume (either is acceptable, both are preferable).
**Our commitment to Equal Opportunity:**
Fiserv is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, protected veteran status, or any other category protected by law.
If you have a disability and require a reasonable accommodation in completing a job application or otherwise participating in the overall hiring process, please contact . Please note our AskHR representatives do not have visibility to your application status. Current associates who require a workplace accommodation should refer to Fiserv's Disability Accommodation Policy for additional information.
**Note to agencies:**
Fiserv does not accept resume submissions from agencies outside of existing agreements. Please do not send resumes to Fiserv associates. Fiserv is not responsible for any fees associated with unsolicited resume submissions.
**Warning about fake job posts:**
Please be aware of fraudulent job postings that are not affiliated with Fiserv. Fraudulent job postings may be used by cyber criminals to target your personally identifiable information and/or to steal money or financial information. Any communications from a Fiserv representative will come from a legitimate Fiserv email address.

**Calling all innovators - find your future at Fiserv.**
We're Fiserv, a global leader in Fintech and payments, and we move money and information in a way that moves the world. We connect financial institutions, corporations, merchants, and consumers to one another millions of times a day - quickly, reliably, and securely. Any time you swipe your credit card, pay through a mobile app, or withdraw money from the bank, we're involved. If you want to make an impact on a global scale, come make a difference at Fiserv.
**Job Title**
Administrative Assistant
**What does a successful Administrative Assistant do at Fiserv?**
You will perform administrative duties for several Vice Presidents and their teams within Output Solutions Technology. You have a keen eye for details and thrive in a fast-paced environment with a wide variety of tasks. You are a self-starter with an interest in taking on various initiatives.
**What you will do:**
+ Proactively manage and optimize executive's calendar, meetings, travel, and expenses
+ Learn organizational structure, department operations, corporate policies, systems, and procedures
+ Filter, prioritize, and manage incoming requests, ensuring only the most strategic reach the executive.
+ Attend staff meetings, take notes, and follow up on action items including following deadlines and tasks to keep initiatives on course.
+ Provide support for presentations, spreadsheets, and other documents, including preparation, proofreading, verification, and assembly.
+ Represent the team with professionalism in all aspects.
**What you will need to have:**
+ 7+ years of experience, including supporting senior level executives.
+ Organizational skills and attention to detail.
+ Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
+ Experience working under pressure and flexibility with changing business requirements.
+ Experience building relationships across all levels of the organization.
**What would be great to have:**
+ Strong organization and time management skills.
**Perks at Work:**
+ We're #FiservProud of our commitment to your overall well-being with a growing offering of physical, mental, emotional, and financial benefits from day one.
+ Maintain a healthy work-life balance with paid holidays, generous time off policies, including Recharge & Refuel time for qualifying associates, and free counseling through our EAP.
+ Plan for your future with competitive salaries, the Fiserv 401(k) Savings Plan, and our Employee Stock Purchase Plan.
+ Recognize and be recognized by colleagues with our Living Proof program where you can exchange points for a variety of rewards.
+ Prioritize your health with a variety of medical, dental, vision, life, and disability insurance options, and a range of well-being resources through our Fuel Your Life program.
+ Advance your career with training, development, certification, and internal mobility opportunities.
+ Join Employee Resource Groups that promote our diverse and inclusive culture where associates can share perspectives, exchange ideas, and elevate careers.
**In order to be considered, you must be legally authorized to work in the U.S. without the need for visa sponsorship, now or in the future.**
#LI-ME1
This role is not eligible to be performed in Colorado, California, District of Columbia, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York, Nevada, Rhode Island or Washington.
It is unlawful to discriminate against a prospective employee due to the individual's status as a veteran.
_Please note that salary ranges provided for this role on external job boards are salary estimates made by outside parties and may not be accurate._
Thank you for considering employment with Fiserv. Please:
+ Apply using your legal name
+ Complete the step-by-step profile and attach your resume (either is acceptable, both are preferable).
**Our commitment to Equal Opportunity:**
Fiserv is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, protected veteran status, or any other category protected by law.
If you have a disability and require a reasonable accommodation in completing a job application or otherwise participating in the overall hiring process, please contact . Please note our AskHR representatives do not have visibility to your application status. Current associates who require a workplace accommodation should refer to Fiserv's Disability Accommodation Policy for additional information.
**Note to agencies:**
Fiserv does not accept resume submissions from agencies outside of existing agreements. Please do not send resumes to Fiserv associates. Fiserv is not responsible for any fees associated with unsolicited resume submissions.
**Warning about fake job posts:**
Please be aware of fraudulent job postings that are not affiliated with Fiserv. Fraudulent job postings may be used by cyber criminals to target your personally identifiable information and/or to steal money or financial information. Any communications from a Fiserv representative will come from a legitimate Fiserv email address.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Omaha, Nebraska, US . The ideal candidate will be a master of time management, possess excellent communication skills, and demonstrate a high level of professionalism and discretion. This role requires the ability to anticipate needs, manage multiple priorities, and maintain a calm demeanor under pressure.

Key responsibilities include:

• Managing complex calendars, scheduling appointments, and coordinating meetings for executives.
• Making domestic and international travel arrangements, including flights, accommodations, and ground transportation, and preparing detailed itineraries.
• Screening and prioritizing incoming communications, including emails, phone calls, and mail, and responding as appropriate.
• Preparing, editing, and proofreading documents, presentations, and reports.
• Organizing and maintaining confidential files and records.
• Coordinating logistics for executive events, meetings, and offsites.
• Acting as a liaison between executives and internal/external stakeholders.
• Processing expense reports and managing departmental budgets.
• Handling ad-hoc administrative tasks and special projects as assigned.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to C-suite executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms.
• Exceptional organizational and time management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and the ability to maintain confidentiality.
• Proactive problem-solving abilities and a high degree of initiative.
• Professional demeanor and the ability to represent executives effectively.
• Experience in a corporate or professional services environment is a plus.

This is a crucial role supporting the strategic direction of the company. If you are a polished and efficient administrative professional looking to make a significant impact, we encourage you to apply for this position in Omaha, Nebraska, US .

Our client, a thriving enterprise in Omaha, Nebraska, US , is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role demands exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. The ideal candidate will be a polished professional with outstanding communication and interpersonal skills, capable of representing the executive team with professionalism and efficiency. Responsibilities include managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and timeliness. Maintaining confidential files and records, and managing office supplies and equipment are also key duties. This role requires excellent organizational skills to coordinate internal and external meetings, including venue selection, catering, and logistics. You will act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries with tact and diplomacy. Assisting with project management tasks, tracking deadlines, and ensuring follow-up on action items will be essential. The Executive Administrative Assistant will also be involved in event planning and coordination for company functions and off-site meetings. A strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint, is required. Familiarity with video conferencing tools and other standard office technologies is also expected. The ability to anticipate needs and proactively address potential issues is highly valued. This position offers a hybrid work model, allowing for a blend of in-office collaboration and remote flexibility. You will be a vital support system, enabling our executives to focus on strategic initiatives. The successful candidate will embody a service-oriented attitude and a commitment to excellence, contributing significantly to the smooth operation of the executive office. This is a superb career advancement opportunity.