Office Assistant - Administration (Work from Home)

33602 Tampa, Florida Top Level Promotions

Posted 22 days ago

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Job Description

Permanent

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department
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Administrative Support Professional

33603 Tampa, Florida Cintas

Posted today

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Job Description

**Requisition Number:**
**Job Description**
Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ Minimum 2 years' administrative experience
+ Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
+ Strong communication and customer service skills
+ Ability to work with a sense of urgency and manage multiple tasks at one time
+ Ability to keep confidential matters regarding our business and partners in full confidence
+ Ability to meet pending deadlines, prioritize work and emergency work requests
Benefits
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
Company Information
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Rental
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift
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Office Administrative Support Specialist

33603 Tampa, Florida Insight Global

Posted 1 day ago

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Job Description

Job Description
We are seeking a detail-oriented and organized Office Administrative Support Specialist to join our client's team.
This role involves a blend of administrative, accounting, and customer account management duties. The ideal candidate
will have a strong background in bookkeeping and customer service, with the ability to manage multiple tasks efficiently.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
At least 2 years of previous administrative experience with a strong foundation in accounting.
Minimum of 2 years of bookkeeping or related accounting experience
At least 2 years of customer service or sales experience.
Accounting knowledge - Quickbooks
Live under 20 min. from the office and willing to come onsite 5x a week Accounting Software Proficiency:
- QuickBooks
- Microsoft Dynamics 365 Business Central
- Sage / Peachtree Accounting
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Spanish Bilingual Administrative Support

33781 Pinellas Park, Florida Adecco US, Inc.

Posted 1 day ago

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Job Description

The Pinellas Park, Florida Administrative Support position is responsible for supporting in sourcing and recruiting candidates to fill temporary, temporary-to-hire, and direct-hire job orders for a variety of moderately complex and specialized clients-partners with clients to define strategic objectives and hiring needs. Builds and maintains a comprehensive candidate pipeline that addresses client needs.
**Responsibilities for the Administrative support role include:**
+ Assist candidates with resumes, interview preparation, and coaching for specific roles.
+ Assist with identifying, sourcing, and screening top-quality candidates for open opportunities within the client program, as needed.
+ Attend to all candidates that contact the Branch, whether in person or online, ensuring that all candidates are provided with correct information about Adecco, offers, job guidance, and training and development programs clearly and professionally.
+ Conducts moderately complex searches leveraging Adecco and internet tools, analyzes results, and modifies as appropriate to meet needs inventory.
+ Answering incoming calls of potential candidates
+ Ensure that clients and candidates receive excellent service
+ Responds to temporary employee inquiries and escalate further as necessary.
+ Bilingual - Spanish English - preferred
**Pay Details:** $22.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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Remote Administrative Assistant - Executive Support

33601 Tampa, Florida $60000 Annually WhatJobs

Posted today

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Job Description

full-time
Our client, a leading firm in its industry, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote position requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities with discretion and efficiency. You will be the primary point of contact for managing schedules, communications, and logistical arrangements for senior executives, all from your home office. This role is essential for ensuring the smooth operation of executive functions within a demanding environment.

Responsibilities:
  • Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
  • Screen and prioritize incoming communications (emails, calls, mail), responding on behalf of executives when appropriate.
  • Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Organize and manage virtual and in-person meetings, including preparing agendas, taking minutes, and following up on action items.
  • Maintain confidential files and records with utmost discretion.
  • Assist with special projects and ad-hoc administrative tasks as assigned.
  • Conduct research and gather information for executive use.
  • Manage expense reporting and process reimbursements.
  • Act as a liaison between executives and internal/external stakeholders.
Qualifications:
  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • Minimum of 5 years of experience providing executive-level administrative support.
  • Proven ability to manage multiple calendars and complex scheduling.
  • Exceptional written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
  • Strong organizational skills and meticulous attention to detail.
  • Ability to multitask, prioritize, and manage time effectively in a remote setting.
  • Discretion and a high level of professionalism in handling confidential information.
  • Proactive approach to problem-solving and anticipating needs.
  • Experience with expense management systems is a plus.
This is an excellent opportunity for a dedicated Administrative Assistant to provide high-level support to executives in a remote, flexible work environment.
Apply Now

Senior Administrative Assistant - Executive Support

32201 Riverview, Florida $60000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time
Our client, a prominent organization in the corporate sector, is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support. This hybrid role requires a polished professional who can manage complex calendars, coordinate intricate travel arrangements, prepare high-level correspondence, and act as a gatekeeper for senior executives. You will be responsible for ensuring the smooth daily operation of the executive office, anticipating needs, and executing tasks with utmost efficiency and discretion. The ideal candidate possesses exceptional communication skills, a strong command of office technologies, and a proven ability to handle sensitive information with confidentiality.

Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls, resolving conflicts proactively.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation, preparing detailed itineraries.
  • Prepare, proofread, and edit a wide range of documents, including emails, memos, reports, presentations, and confidential correspondence.
  • Screen and prioritize incoming communications, taking appropriate action or redirecting as necessary.
  • Act as the primary point of contact for internal and external stakeholders interacting with the executives.
  • Organize and prepare materials for board meetings, executive team meetings, and other significant engagements.
  • Process expense reports and manage invoices, ensuring accuracy and timely submission.
  • Maintain organized filing systems, both physical and digital, for efficient retrieval of information.
  • Conduct research on various topics as requested by executives.
  • Manage special projects and initiatives as assigned, requiring strong organizational and project management skills.
  • Provide general administrative support, including answering phones, managing mail, and maintaining office supplies.
  • Uphold a high level of professionalism and discretion in handling confidential and sensitive information.
  • Assist in onboarding new team members and providing support to other administrative staff as needed.
  • Anticipate the needs of the executives and proactively offer solutions and support.
Qualifications:
  • High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • Minimum of 7 years of experience providing high-level administrative support to senior executives.
  • Proven proficiency in calendar management, travel coordination, and expense reporting.
  • Exceptional written and verbal communication skills, with impeccable grammar and proofreading abilities.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Strong organizational skills and meticulous attention to detail.
  • Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
  • Discretion and a high level of professionalism in handling confidential information.
  • Experience working in a hybrid work model is beneficial.
  • Proactive problem-solver with a resourceful and adaptable approach.
This hybrid position is based in Jacksonville, Florida, US . If you are a highly skilled administrative professional ready to support top-level executives, we encourage you to apply.
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Senior Administrative Assistant - Executive Support

32204 Riverview, Florida $65000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to senior leadership within their fully remote organization. This role is essential for ensuring the smooth operation of executive functions and maintaining high levels of efficiency. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a strong command of office productivity software. Experience supporting multiple executives simultaneously is highly desirable. As a remote-first company, you will utilize various digital tools for communication, task management, and document sharing, requiring a high degree of self-discipline and time management. Responsibilities include gatekeeping communications, arranging meetings, managing expenses, and serving as a liaison between executives and other departments or external parties. The ability to anticipate needs, prioritize tasks effectively, and maintain a professional demeanor is crucial. This is an exciting opportunity for a seasoned administrative professional to contribute to a dynamic team from the convenience of their home office. We are looking for someone who is adaptable, detail-oriented, and committed to providing top-tier support.

Responsibilities:
  • Manage complex executive calendars, scheduling meetings, appointments, and travel.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Handle confidential information with the utmost discretion and professionalism.
  • Serve as a liaison between executives and internal/external stakeholders.
  • Manage expense reporting and process invoices.
  • Organize and maintain digital filing systems.
  • Anticipate the needs of executives and proactively address them.
  • Assist with special projects and other administrative tasks as assigned.
Qualifications:
  • Associate's degree or equivalent work experience.
  • 5+ years of experience as an Administrative Assistant, preferably supporting senior executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Exceptional organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • High degree of professionalism and discretion.
  • Ability to multitask and prioritize effectively in a remote environment.
  • Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
Apply Now
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About the latest Administrative roles Jobs in Sun City Center !

Senior Administrative Assistant - Executive Support

33601 Tampa, Florida $55000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time
Our client is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support in **Tampa, Florida, US**. This role is critical to ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, a mastery of office management, and the ability to anticipate needs and manage competing priorities with professionalism and discretion. You will be the right-hand support for senior leadership, handling a wide range of administrative and logistical tasks.

Responsibilities:
  • Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
  • Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy.
  • Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
  • Handle incoming communications, screening calls, responding to emails, and redirecting inquiries as appropriate.
  • Organize and manage executive files and records, ensuring confidentiality and accessibility.
  • Assist with the preparation of board meeting materials and corporate communications.
  • Manage expense reporting and reconciliation for assigned executives.
  • Coordinate office logistics, including meeting room bookings, catering, and supplies.
  • Act as a liaison between executives and internal/external stakeholders.
  • Anticipate the needs of executives and proactively address potential issues.
  • Provide support for special projects and events as required.
Qualifications:
  • Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
  • Minimum of 5 years of experience providing administrative support, with at least 2 years supporting senior-level executives.
  • Proven ability to manage multiple calendars and complex scheduling in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills with exceptional attention to detail.
  • Discretion and the ability to handle confidential information with utmost professionalism.
  • Proactive approach with strong problem-solving abilities.
  • Ability to work independently and as part of a team.
  • Experience in a corporate or professional services environment is a plus.
This is an excellent opportunity to contribute to a dynamic organization and play a key role in supporting its leadership team in **Tampa, Florida, US**. If you are a highly motivated and skilled administrative professional, we encourage you to apply.
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Senior Administrative Director, Operations Support

33601 Tampa, Florida $105000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Senior Administrative Director to oversee Operations Support in Tampa, Florida . This key role is responsible for ensuring the smooth and efficient functioning of various administrative and operational departments that support the core business activities. The ideal candidate will have a strong background in administrative management, project coordination, and process improvement. You will manage a team of administrative professionals, oversee departmental budgets, and implement operational policies and procedures to enhance productivity and reduce costs. Key responsibilities include coordinating interdepartmental projects, managing vendor relationships, overseeing facility management, and ensuring compliance with relevant regulations. This position requires exceptional leadership, communication, and problem-solving skills. You must be adept at multitasking, prioritizing effectively, and maintaining a high level of attention to detail in a fast-paced environment. The ability to develop and implement strategic administrative initiatives that align with the company's overall objectives is essential. We are looking for a results-oriented professional who can drive operational excellence and foster a collaborative work environment. Experience with implementing new administrative systems or technologies is highly desirable. This hybrid role will require a balance of on-site presence for team leadership and operational oversight, combined with remote capabilities for strategic planning, reporting, and managing distributed workflows. Your expertise will be critical in streamlining operations and ensuring seamless support for all business functions. A proven ability to manage change effectively and to inspire a team towards achieving common goals will be a significant asset.
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