52 Administrative Roles jobs in Sun City Center

Civil/Industrial Engineer (CAFM) Administrative Support - Mid
Job Category: Engineering
Time Type: Full time
Minimum Clearance Required to Start: TS/SCI with Polygraph
Employee Type: Regular
Percentage of Travel Required: Up to 10%
Type of Travel: Continental US
* * *
**The Opportunity:**
Make a difference; join our team. We have an upcoming opportunity to support the United States Central Command's Directorate of Intelligence (USCENTCOM J2) with strategic and tactical all-source intelligence analysis support. In this exciting opportunity you will conduct responsive, efficient, and reliable analysis and production to satisfy USCENTCOM's primary lines of effort (LOEs). This will include analytical requirements focused on counterterrorism, counter insurgency, regional and transregional issues, energy, socio-cultural, and/or assisting with collection methodology. Help assess, interpret, forecast, and explain a range of national security issues and developments that help protect the Department of Defense (DoD) and advance USCENTCOM J2's priorities in the Middle East.
**Responsibilities:**
+ As a Civil/Industrial Engineer you will have the opportunity to provide Computer Aided Facilities Management (CAFM) administrative support to defense analytical requirements with enhanced engineering facility assessments through maintaining and managing the facility baseline drawings; creating space utilization strategic planning diagrams utilizing an automatic computer-aided design (AutoCAD)/Microsoft Visio software and through developing, creating, and maintaining facility data and accountability spreadsheets.
+ Maintain and manage the facility key control program using the Keeper Key control system software.
+ Maintain and manage the vinyl plotter.
+ Maintain and manage facility IN/OUT Processing accountability sheets.
+ Maintain and administer the Secret Internet Protocol Router (SIPR) network remedy ticket system software for USCENTCOM facilities.
**Qualifications:**
_Required:_
+ TS/SCI clearance with polygraph
+ Relevant specialized training and 5 years of experience
+ Demonstrated ability to work independently with minimal oversight and direction.
+ Demonstrated ability to integrate as part of a team, collaborate, and conduct coordination with partners at various levels within a combatant command.
+ Ability to communicate effectively with senior military and civilian government officials, managers, and co-workers.
_Desired:_
+ Previous experience with CAFM
+ Previous experience supporting USCENTCOM and/or another COCOM
+ Knowledge of USCENTCOM's organizational structure and facility locations
+ Deployment experience in the USCENTCOM AOR
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**___**
**What You Can Expect:**
**A culture of integrity.**
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.
**An environment of trust.**
CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
**A focus on continuous growth.**
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.
**Your potential is limitless.** So is ours.
Learn more about CACI here. ( Range** : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here ( .
The proposed salary range for this position is:
$71,500 - $150,200
_CACI is_ _an Equal Opportunity Employer._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any_ _other protected characteristic._

Our client, a prominent organization committed to operational excellence, is seeking a highly organized and efficient Administrative Director to oversee operations support functions in Tampa, Florida . This senior administrative role is pivotal in ensuring the smooth and effective functioning of various departmental operations through meticulous planning, coordination, and execution of administrative tasks. You will be responsible for managing office operations, supervising administrative staff, coordinating departmental projects, managing budgets, and implementing process improvements to enhance efficiency and productivity. Key responsibilities include developing and maintaining administrative procedures, managing vendor relationships, overseeing procurement and inventory, coordinating meetings and events, preparing reports and presentations, and serving as a key point of contact for internal and external stakeholders. This is an excellent opportunity for a proactive and detail-oriented individual to contribute significantly to the operational success of the organization.

The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field. A Master's degree or relevant professional certifications are a plus. A minimum of 6 years of progressive experience in administrative management or operations support, with proven experience in a supervisory capacity, is required. Exceptional organizational, time management, and multitasking skills are essential. Strong proficiency in office software suites (e.g., Microsoft Office Suite, Google Workspace) and experience with database management and project management tools are necessary. Excellent written and verbal communication skills, coupled with strong interpersonal and problem-solving abilities, are crucial for success in this role. Our client values individuals who are proactive, results-driven, and committed to maintaining a high standard of administrative support. If you are a seasoned administrator seeking a challenging and rewarding role where you can leverage your expertise to streamline operations and support organizational goals, we encourage you to apply.

Responsibilities:

• Oversee daily office operations and administrative procedures.
• Supervise and manage the performance of administrative support staff.
• Manage departmental budgets, vendor contracts, and procurement processes.
• Coordinate and manage departmental projects and initiatives.
• Develop and implement efficient administrative systems and workflows.
• Prepare reports, presentations, and correspondence for senior management.
• Ensure effective communication and coordination between departments.
• Maintain office supplies, equipment, and facilities.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 6 years of experience in administrative management or operations support.
• Proven experience in a supervisory or leadership role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Excellent communication, interpersonal, and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with budget management and vendor relations.

At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day.
Your Opportunity
We are currently seeking an Administrative Assistant in our Tampa, FL office. This person is a highly motivated individual with office administration experience to provide front desk and administrative support to our networked office. The individual will also provide secondary administrative support to the other offices and staff of Stantec as required. This position will play a key role by providing support to the local team and assisting with all office operations. This is an in-office role, Monday through Friday work week, from 8:00 AM to 5:00 PM. There is flexibility to work early, late or weekends on occasional/as-needed basis, including on short notice.
Your Key Responsibilities
- Provide progressive administrative assistance within a fast-paced office environment.
- Perform general office duties including, but not limited to: - typing and formatting correspondence and meeting minutes
- use of company templates and ability to customize them for a particular use if needed
- coordinating travel arrangements
- scheduling meetings
- maintaining electronic logs
- organizing/maintaining office files
- scanning and copying
- processing and preparing mail and packages for shipment
- Assist with front desk coverage for lunch, breaks and when otherwise necessary.
- Handle all incoming calls on switchboard, directing and transferring calls, taking messages.
- Ensure reception area, conference rooms, and kitchen are kept clean and tidy.
- Assist outside vendors and clients with AV equipment connection in conference rooms.
- Assist with office maintenance and cleaning related issues, recycling, etc.
- Troubleshoot and/or schedule technicians for equipment when necessary (i.e., printer).
- Able to lift 15 - 20 lbs (office supplies, cases of paper).
- Passionate about safety and the desire to be the representative of the office safety program.
- Assist the administrative team and project managers with archiving project records, e.g., filing, photocopying, collating, etc.
- Miscellaneous administrative duties as required.
Your Capabilities and Credentials
- Excellent interpersonal skills and a strong commitment to excellence and high standards.
- Excellent writing and editing skills.
- High level of attention to detail in completion of tasks.
- Ability to multi-task and prioritize in a fast-paced environment and possess flexibility when juggling numerous projects simultaneously in a rapidly changing environment or frequently changing priorities.
- Ability to grasp instructions and information rapidly and apply them with varying degrees of supervision.
- Willing to help all levels of staff members and understand how to effectively coordinate timely assistance from other support staff to accomplish tasks in order to meet deadlines.
- Willing and able to take the initiative when needed.
- Strong organizational, problem-solving, and analytical skills.
- Professional, positive attitude is needed.
- Proficient in Microsoft Office Suite, including but not limited to Word, Excel and PowerPoint
- Familiarity with maintaining records and archiving processes.
- Valid driver's license and ability to make occasional office errands/deliveries
Education and Experience
Minimum 1-2 years reception/office administration experience in an office environment.
High School diploma required.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | FL | Tampa
**Organization:** BC-2163 Shared Services-US Tampa FL
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 03/07/2025 12:07:28
**Req ID:** 1001372
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

**POSITION SUMMARY:** An Administrative Assistant provides administrative support to the manager(s) and others in the Company by supplying information to callers, maintaining files, organizing and keeping schedules and appointments, generating standard reports, and producing correspondence.
**PRINCIPAL RESPONSIBILITIES:**
+ Answer telephones and provide information to callers and/or route calls to appropriate person; place outgoing calls as required.
+ Greet visitors, ascertain nature of business, and escort to manager or other appropriate person.
+ Read and route incoming mail.
+ Respond to requests regarding information, materials or business needs.
+ Compose and prepare routine correspondence.
+ File correspondence and other records.
+ Schedule appointments for manager and other staff members.
+ Compile and maintain standard reports and other statistical reports or data compilations.
+ Maintain highest level of confidentiality at all times.
+ Perform other job-related duties as assigned.
**QUALIFICATIONS:**
+ Some college level coursework.
**MINIMUM REQUIREMENTS:**
+ High school diploma or G.E.D.
+ A minimum of 2 years of prior experience in an office environment.
+ Word, Excel, PowerPoint skills.
**Rewarding Compensation and Benefits**
Eligible employees can elect to participate in:
- Comprehensive medical benefits coverage, dental plans and vision coverage.
- Health care and dependent care spending accounts.
- Short- and long-term disability.
- Life insurance and accidental death & dismemberment insurance.
- Employee and Family Assistance Program (EAP).
- Employee discount programs.
- Retirement plan with a generous company match.
- Employee Stock Purchase Plan (ESPP).
_The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company._
EEO STATEMENT:Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.
**ABOUT THE COMPANY**
Republic Services, Inc. (NYSE: RSG) is a leader in the environmental services industry. We provide customers with the most complete set of products and services, including recycling, waste, special waste, hazardous waste and field services. Our industry-leading commitments to advance circularity and support decarbonization are helping deliver on our vision to partner with customers to create a more sustainable world.
In 2023, Republic's total company revenue was $14.9 billion, and adjusted EBITDA was $4.4 billion. We serve 13 million customers and operate more than 1,000 locations, including collection and transfer stations, recycling and polymer centers, treatment facilities, and landfills.
Although we operate across North America, the collection, recycling, treatment, or disposal of materials is a local business, and the dynamics and opportunities differ in each market we serve. By combining local operational management with standardized business practices, we drive greater operating efficiencies across the company while maintaining day-to-day operational decisions at the local level, closest to the customer.
Our customers, including small businesses, major corporations and municipalities, want a partner with the expertise and capabilities to effectively manage their multiple recycling and waste streams. They choose Republic Services because we are committed to exceeding their expectations and helping them achieve their sustainability goals. Our 41,000 team members understand that it's not just what we do that matters, but how we do it.
Our company values guide our daily actions:
+ **Safe** : We protect the livelihoods of our colleagues and communities.
+ **Committed to Serve** : We go above and beyond to exceed our customers' expectations.
+ **Environmentally Responsible:** We take action to improve our environment.
+ **Driven** : We deliver results in the right way.
+ **Human-Centered:** We respect the dignity and unique potential of every person.
We are proud of our high employee engagement score of 86. We have an inclusive and diverse culture where every voice counts. In addition, our team positively impacted 4.6 million people in 2023 through the Republic Services Charitable Foundation and local community grants. These projects are designed to meet the specific needs of the communities we serve, with a focus on building sustainable neighborhoods.
**STRATEGY**
Republic Services' strategy is designed to generate profitable growth. Through acquisitions and industry advancements, we safely and sustainably manage our customers' multiple waste streams through a North American footprint of vertically integrated assets.
We focus on three areas of growth to meet the increasing needs of our customers: recycling and waste, environmental solutions and sustainability innovation.
With our integrated approach, strengthening our position in one area advances other areas of our business. For example, as we grow volume in recycling and waste, we collect additional material to bolster our circularity capabilities. And as we expand environmental solutions, we drive additional opportunities to provide these services to our existing recycling and waste customers.
**Recycling and Waste**
We continue to expand our recycling and waste business footprint throughout North America through organic growth and targeted acquisitions. The 13 million customers we serve and our more than 5 million pick-ups per day provide us with a distinct advantage. We aggregate materials at scale, unlocking new opportunities for advanced recycling. In addition, we are cross-selling new products and services to better meet our customers' specific needs.
**Environmental Solutions**
Our comprehensive environmental solutions capabilities help customers safely manage their most technical waste streams. We are expanding both our capabilities and our geographic footprint. We see strong growth opportunities for our offerings, including PFAS remediation, an increasing customer need.
**SUSTAINABILITY INNOVATION**
Republic's recent innovations to advance circularity and decarbonization demonstrate our unique ability to leverage sustainability as a platform for growth.
The Republic Services Polymer Center is the nation's first integrated plastics recycling facility. This innovative site processes rigid plastics from our recycling centers, producing recycled materials that promote true bottle-to-bottle circularity. We also formed Blue Polymers, a joint venture with Ravago, to develop facilities that will further process plastic material from our Polymer Centers to help meet the growing demand for sustainable packaging. We are building a network of Polymer Centers and Blue Polymer facilities across North America.
We continue to advance decarbonization at our landfills. As demand for renewable energy continues to grow, we have 70 landfill gas-to-energy projects in operation and plan to expand our portfolio to 115 projects by 2028.
**RECENT RECOGNITION**
+ Barron's 100 Most Sustainable Companies
+ CDP Discloser
+ Dow Jones Sustainability Indices
+ Ethisphere's World's Most Ethical Companies
+ Fortune World's Most Admired Companies
+ Great Place to Work
+ Sustainability Yearbook S&P Global

Responsibilities:
+ Conduct data entry into company systems, and review and verify the information to ensure accuracy and accessibility.
+ Open and distribute mail, and use form letters or emails to respond to routine requests.
+ Maintain appointment calendars and reserve meeting rooms, following detailed instructions to arrange business meetings efficiently.
+ Organize own work schedule each day in line with changing priorities.
+ Receive visitors and assist with various requests for information, referring more complex matters to colleagues.
+ Support in using the internal communications system to access specific information on request.
+ Maintain files and records.
+ Use standard office software to carry out basic formatting of letters, memoranda, and routine reports.
+ Ensure a positive experience for clients by having courteous interactions with them.
+ Ensure a positive experience for internal clients by having courteous interactions with them.
+ Extract relevant data from information provided by others, and input it into spreadsheets or standard formats.
+ Support others by working on a variety of data management tasks.
Skills:
+ Uses clear and effective verbal communications skills with guidance (but not constant supervision) to express ideas, request actions and formulate plans or policies.
+ Supports business processes with guidance but not constant supervision by understanding and effectively using standard office equipment and standard software packages.
+ Works with guidance (but not constant supervision) to plan, organize, prioritize and oversee activities to efficiently meet business objectives.
+ Works with guidance (but not constant supervision) to develop, monitor, interpret and understand policies and procedures, while making sure they match organizational strategies and objectives.
+ Works under guidance (but not constant supervision) to analyze data trends for use in reports to help guide decision making.
+ Works under guidance (but not constant supervision) to acquire, organize, protect and process data to fulfill business objectives.
+ Works at a basic level to navigate customer conversations by leveraging the four parts of a service conversation: open, learn, reply, and close. Typically works under close supervision.
+ Uses an elementary understanding of numerical concepts to perform mathematical operations such as report analysis under supervision.
+ Works at a basic level to connect with customers to strengthen the relationship, meeting personal needs through positive customer experiences. Typically works under close supervision.
+ Works under supervision at an elementary level to analyze data from multiple sources to draw appropriate conclusions and make suitable recommendations.
+ Works at a basic level to make every customer interaction positive by leaving the customer feeling understood, appreciated, and confident in the organization's ability. Typically works under close supervision.
+ Works at an elementary level under supervision to select, deploy and get the best results from the most appropriate office system.

Administrative Assistant
**The future you want is within reach.**
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.
We're also looking at what's next for you and how we can help you build a career you're proud of.
Here's how an Administrative Assistant for our Civil Infrastructure office contributes to our team:
**Responsibilities**
+ Supports day-to-day operations by performing administrative tasks for manager, department, or team.
+ Develops and maintains customer-focused relationships with all stakeholders.
+ Answers telephone calls and takes messages for manager, department, or team members.
+ Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
+ Manages email and calendars on behalf of others.
+ Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
+ Arranges travel, hotel, and car reservations and preparing travel itinerary.
+ Orders office supplies for department as requested.
+ Supports mail distribution and courier requests. (if applicable).
+ Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
+ Mentors and coaches entry level administrative support staff. (if applicable)
**Qualifications**
+ High school diploma.
+ Associates or bachelor's degree, diploma or certificate in office administration program considered an asset.
+ 3 years of experience as an administrative assistant.
+ Excellent verbal, written and interpersonal communication skills.
+ Ability to prioritize tasks and adapt to change.
+ Ability to act with discretion when handling confidential information.
+ Ability to effectively handle difficult situations and remain calm under pressure.
+ Ability to develop and maintain effective stakeholder relationships.
+ Ability to create, edit, proofread, and format documents/presentations.
+ Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us ( ) with the position and location you are interested in.
Together, we can build success and a better future. Let's get started!
**Employee Status:** Regular Full-Time
**Company:** PCL Construction, Inc.
**Primary Location:** Tampa, Florida
**Job:** Administrative Assistant
**Requisition** : 9513

Schedule: Fully On-Site

Job Summary:
LHH is seeking a full-time Legal Administrative Assistant for supporting a Creditors' Rights and Bankruptcy practice in Tampa. This role involves a range of administrative and legal support tasks, including document preparation, court filings, calendar management, and coordination of meetings. The ideal candidate will be detail-oriented, organized, and experienced in a legal environment.

Primary Responsibilities:

• Perform advanced administrative duties requiring knowledge of legal terminology and procedures
  
• Draft, revise, and finalize legal correspondence, pleadings, and reports
  
• Apply formatting rules specific to various courts for legal filings
  
• File legal documents in bankruptcy, state, and federal courts
  
• Schedule meetings, depositions, and court appearances
  
• Maintain calendars and track important deadlines
  
• Arrange travel and prepare related itineraries
  
• Record and edit billable hours and assist with billing processes
  
• Submit expense reports and manage reimbursements
  
• Answer phone calls, manage mail, and prepare outgoing shipments
  
• Organize and maintain client files and case documentation
  
• Respond to internal and external requests for information
  
• Perform additional duties as assigned
  

Minimum Requirements:

• Minimum of two years' experience in a legal assistant or legal secretary role
  
• Associate degree or equivalent combination of education and experience
  
• Proficiency in Microsoft Word and ability to type at least 50 words per minute
  
• Strong organizational skills with a proactive, team-oriented mindset
  
• Ability to manage multiple priorities in a fast-paced setting
  
• Excellent written and verbal communication skills
  
• Professionalism and composure under pressure
  

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings for full-time employment include medical, dental, vision, term life and AD&D insurance, short-term and long-term disability, additional voluntary benefits, commuter benefits, wellness plans, and a 401k plan or a non-qualified deferred compensation plan. Available paid leave includes Personal Time Off (PTO) on an accrual basis up to 152 hours a year, 10 Paid Holidays, 1 Community Service Day, and up to 6 weeks of Paid Parental Leave. PTO and holiday hours are prorated based on hire date within the calendar year.

Pay Details: $50,000.00 to $70,000.00 per year

Search managed by: Clay Butler

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Tampa office of Shumaker, Loop & Kendrick, LLP seeks an experienced Legal Administrative Assistant to assist in the Immigration practice group. Candidate should be highly organized, resourceful, detail oriented, motivated, reliable, proactive and a self-starting individual seeking to challenge him/herself and develop a career in a supportive, team oriented environment.

Essential Duties and Skills:

• Experience preparing and filing Employment-Based, Nonimmigrant, Immigrant, Family and Naturalization matters preferred, but not required.
• Manages all aspects of attorney's billing, including but not limited to preparing BOA's, reviewing and sending monthly invoices, and collection of outstanding balances.
• Assists paralegal with preparation and filing of immigration petitions.
• Experience preparing forms and using immigration software, maintaining database software such as Tracker, preferred, but not required.
• Bilingual (English / Spanish), fluency in both verbal and written, preferred, but not required.
• Writes, proofreads, sends, files and manages correspondence, memos, pleadings, contracts, forms, indices and other related documents.
• Transcribes dictation.
• Answers telephone and routine questions or routes calls to appropriate staff members.
• Schedules/manages appointments and maintains updated contacts.
• Calendars all relevant deadlines.
• Manages multiple time-sensitive projects and applies various procedural guidelines of differing jurisdictions.
• Receives, reads and routes incoming mail.
• Operates office equipment including multi-function machines, cost recovery equipment, etc.
• Utilizes working knowledge of computer software including Microsoft Word, Outlook, Excel, PowerPoint and Nuance PDF.
• Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
• Keeps clients informed by maintaining contact; communicating case progress.
• Maintains case costs by verifying outstanding balances with attorney, clients and providers

Qualifications:

3+ years of law firm experience preferred
Preference will be given to candidates with a Bachelor's Degree
Proficient knowledge of Microsoft Word, Excel, Outlook

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Legal Administrative : 3 years (Required)
• Immigration: 3 years (Preferred)

Ability to Commute:

• Tampa, FL 33602 (Required)

Ability to Relocate:

• Tampa, FL 33602: Relocate before starting work (Required)

Work Location: In person

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Company Overview

Shriners Children's is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

All employees are eligible for medical coverage on their first day! In addition, upon hire all employees are eligible for a 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected. Additional benefits available to FT and PT employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.

Job Overview

Performs all administrative and secretarial duties directly supporting Healthcare and Research Attorney(s) and Paralegal(s) in the Legal Department. Assists in the day-to-day Hospital legal services in a highly dynamic environment. Often called upon to handle sensitive information with professionalism and integrity. Duties include, but are not limited to:

• Oversight of contract management systems, including monitoring user access, establishing contract records, and closing contract workflows
• Tracking and version control of complex contracts and documents, final review of documents prior to signature, and managing the signature process
• General secretarial skills, including creating new files in Legal Department's practice management system, electronic filing, and other general secretarial duties, and
• Supporting the Vice President of Legal in producing reports for system executives and Board members.

Key attributes include, but are not limited to:

• Demonstrated willingness and ability to be flexible function as a team player
• Ability to multitask and prioritize assignments to meet time deadlines in a corporate legal department with a high volume workload
• Ability to accurately and efficiently input and manage data within the Legal Department's contract management systems, including workflow and document management
• An understanding of and commitment to the unique confidentiality and privilege requirements of the Legal Department.
• Courteous and professional communication skills in dealing with all internal and external contacts with the Legal Department, including Board Members/ corporate officers, Headquarters Staff, Hospital personnel, and outside counsel.

This is a local hybrid position. After a training period, this position is eligible for several days of remote work each week.

Responsibilities

Administrative Support for Paralegals

• Provides administrative support to group paralegals as time permits. Prepares form letters, document review prior to signature, file maintenance as directed. - 10%

Communication

• Answers inquiries from healthcare facilities regarding a variety of different issues, including, but not limited to, contract management database, contract status, reassignment agreements, and other issues that may arise within the Legal Department. - 5%

Data Entry

• Responsible for proper entry and updating various types of information in Department's contract management database, including managing contract workflows and user access. Ensures invoices for service fees and costs for outside counsel and other vendors are accurately reviewed, processed , tracked and records updated. Enters meetings and conferences into Attorneys' calendars and database as appropriate. Enters, tracks and follows up relative to established deadlines. Manages reimbursement requests for conferences and other approved travel. Manages licensure renewals and continuing legal education credits for Attorneys. - 10%

Filing/File Maintenance

• Places documents in chronological order in digital contract management systems. Establish electronic files, creates and maintains working files on various subject matters and/or subcommittees in which Attorney(s) may participate. Prepares, maintains, and updates various reports. - 20%

Other

• Coordinates and arranges all necessary travel arrangements for Attorney, and arranges meetings when required. Prepares agendas and reports; provides assistance to Attorney and paralegal(s) upon request. Gathers and distributes general information as required. - 5%

This is not an all-inclusive list of this job's responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.

Qualifications

Minimum:

• 4 years of legal administrative assistant experience in a high volume legal practice
• 4 years of contracts and transactional legal work experience
• High School Diploma/GED