20 Administrative Roles jobs in Tamarac
Office Administration Assistant - Work from Home
33002 Hialeah, Florida
Top Level Promotions
Posted 18 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR Department
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0
Legal Administrative Support
33336 Fort Lauderdale, Florida
State Farm
Posted 5 days ago
Job Viewed
Job Description
Location US-FL-Fort Lauderdale
Job Category Corporate Services
Position Type Regular Full Time
Req ID 41991
Overview
Being good neighbors - helping people, investing in our communities, and making the world a better place - is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good!
ResponsibilitiesAs a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World's Most Admired Companies.
Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.
Nicholas J. Ryan & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Administrative Support role to join the Fort Lauderdale, Florida Claim Litigation office. While every day can provide different experiences and opportunities, a typical day involves providing administrative assistance to Law Department colleagues including attorneys and leadership in a fast-paced civil litigation environment. The office allows for collaborative environments with access to team members for support. This is an excellent entry level opportunity in a legal environment and provides diversity of work and the opportunity for career development. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:30am-5:00pm.
LOCATION: 110 E. 6th Street, 110 Tower, Suite 2100, Fort Lauderdale, FL 33301
Responsibilities include, but are not limited to
- Provide administrative support and assistance to Law Department colleagues, including rotation reception duties
- Reception area/phone responsibilities
- Processing mail
- New file intake
- Ordering/downloading records
- Subpoena medical records and follow ups
- Other tasks as assigned
Qualifications
Previous Experience required
- Office environment experience
- Strong customer service background
Key Skills required
- Strong organizational skills, prioritizing, decision making, multitasking, time management, and pro-activity
- Strong written and oral communication skills (attention to detail, accuracy of data entry)
- Accurate typing skills
- Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements is a competitive advantage
- Experience with medical records collection through subpoenas and/or authorizations is a competitive advantage
Technology/software experience required
- Working knowledge of Microsoft Office Suite
- Working knowledge of a Case Management system
- Working knowledge of a Document Storage system
Additional Details
- Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.
Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week!
- Potential starting salary range: $42,818.75 - $48,000.00
- Starting salary will be based on skills, background, and experience
- High end of the range limited to applicants with significant relevant experience
- Potential yearly incentive pay up to 9% of base salary
At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family!
- Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus.
- Stay Well! Focus on you and your family's health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more!
- Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring.
- Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union!
- Take a Little "You" Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you!
- Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund.
- Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary.
Visit our State Farm Careers page for more information on our benefits , locations , and the hiring process of joining the State Farm team!
Please see job descriptionPI277379795
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1
Bookkeeper/Office Assistant
33336 Fort Lauderdale, Florida
Staffing the Universe
Posted today
Job Viewed
Job Description
Bookkeeper/Office Assistant Opportunity
Our client provides a turnkey solution for your custom metal fabrication needs, from design and engineering through production to end product. They are looking for a Bookkeeper/Office Assistant to join a busy Davie office. The ideal candidate will be responsible for maintaining financial.
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2
Office Support Assistant
33313 Sunrise, Florida
Avnet
Posted today
Job Viewed
Job Description
**Who We Are:**
At Avnet, relationships matter. We are a global, FORTUNE ® 500 technology distributor and solutions company that delivers design, supply chain and logistics expertise to customers at every stage of a product's lifecycle. Our employees have a front row seat to the latest innovations shaping the world we live in and the future we share. We're driven to help our customers around the world succeed and we do so by earning the trust of some of the biggest names in technology.
Working at Avnet means being a part of a global team. We work collaboratively and with integrity, doing business the right way. For more than a century, we have partnered together to help our customers, suppliers and teammates realize the transformative possibilities of technology. Experience what's next at Avnet!
**Fully in office position: Monday - Friday (8:30am - 5:30 pm)**
**Applicants for this position must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.**
**Job Summary:**
This role provides essential internal service support to senior management and administrative support by performing tasks such as invoicing, answering calls and redirecting to appropriate persons and department, maintaining customer secure shipping sites, and tasks as they are assigned. The position involves processing invoices, maintaining records, and supporting day-to-day operational tasks to ensure smooth workflow and customer satisfaction.
**Principal Responsibilities:**
+ Daily tasks would include processing all customer invoices, credit memos and answering phones.
+ Maintaining inventory files for daily transfer to web sites.
+ Ensure logistics department has timely copies of all international invoices daily.
+ Provide all Drop Ship invoices to Sales Director daily as required.
+ Responsible to ensure all compliance related tasks are performed daily/timely.
+ Process credit card order requests, and ensure nothing is delivered prior to cc approval receipt.
+ Assist A/R collections, as required.
+ Assist customers with invoice discrepancies.
+ May schedule meetings and make arrangements and logistics.
+ Other duties as assigned.
**Job Level Specifications:**
+ Extensive knowledge of the organization, job, practices and procedures, enabling a high level of contribution.
+ Completes complex assignments requiring significant judgment, initiative and problem solving skills.
+ Work is performed under minimal guidance and assigned in the form of desired expectations. Independent judgment is used to determine best approach and creativity is expected to achieve maximum results and handle new situations.
+ Collaboration with internal or external contacts. May participate on teams for special assignments. Responds to requests from senior management, internal and/or external contacts.
+ Ensures that good customer relations are maintained, and customer claims and complaints are resolved fairly, effectively and in accordance with consumer laws (as applicable).
+ Extensive capability using multiple computer-based web and software systems.
+ Ability to multitask
+ Strong working capability in Microsoft Office Suite with excellent excel (including all formulas) and PowerPoint ability.
**Work Experience:**
+ Typically requires a minimum of five years of related experience.
**Education and Certification(s):**
+ High School Diploma or equivalent
**Distinguishing Characteristics:**
+ College degree preferred
#LI-Hyrbid
**What We Offer:**
Our employees work hard to live our values and help us grow. Our total rewards strategy supports Avnet's ability to attract, engage, develop, and reward our employees, while promoting a diverse and inclusive environment. We offer competitive compensation and benefit programs - from time away and flexible working arrangements to programs supporting employee well-being and opportunities to give back to your community.
+ Generous Paid Time Off
+ 401K and Pension Plan
+ Paid Holidays
+ Family Support (Paid Leave, Surrogacy, Adoption)
+ Medical, Dental, Vision, and Life Insurance
+ Long-term and Short-term Disability Insurance
+ Health Savings Account / Flexible Spending Account
+ Education Assistance
+ Employee Development Resources
+ Employee Wellness, Leadership Development and Mentorship Programs
Benefits listed above may vary depending on the nature of your employment with Avnet.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.
Avnet is an Equal Opportunity Employer committed to providing equal opportunities to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex (including pregnancy), age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other characteristic protected by law. This policy of non-discrimination also applies to religious dress and grooming practices. Avnet will accommodate employee religious dress standards and grooming practices that do not result in undue hardship for the Company. If you are interested in applying for employment with Avnet and need special assistance or an accommodation to apply for a posted position contact our Human Resources Service Center at ( .
At Avnet, relationships matter. We are a global, FORTUNE ® 500 technology distributor and solutions company that delivers design, supply chain and logistics expertise to customers at every stage of a product's lifecycle. Our employees have a front row seat to the latest innovations shaping the world we live in and the future we share. We're driven to help our customers around the world succeed and we do so by earning the trust of some of the biggest names in technology.
Working at Avnet means being a part of a global team. We work collaboratively and with integrity, doing business the right way. For more than a century, we have partnered together to help our customers, suppliers and teammates realize the transformative possibilities of technology. Experience what's next at Avnet!
**Fully in office position: Monday - Friday (8:30am - 5:30 pm)**
**Applicants for this position must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.**
**Job Summary:**
This role provides essential internal service support to senior management and administrative support by performing tasks such as invoicing, answering calls and redirecting to appropriate persons and department, maintaining customer secure shipping sites, and tasks as they are assigned. The position involves processing invoices, maintaining records, and supporting day-to-day operational tasks to ensure smooth workflow and customer satisfaction.
**Principal Responsibilities:**
+ Daily tasks would include processing all customer invoices, credit memos and answering phones.
+ Maintaining inventory files for daily transfer to web sites.
+ Ensure logistics department has timely copies of all international invoices daily.
+ Provide all Drop Ship invoices to Sales Director daily as required.
+ Responsible to ensure all compliance related tasks are performed daily/timely.
+ Process credit card order requests, and ensure nothing is delivered prior to cc approval receipt.
+ Assist A/R collections, as required.
+ Assist customers with invoice discrepancies.
+ May schedule meetings and make arrangements and logistics.
+ Other duties as assigned.
**Job Level Specifications:**
+ Extensive knowledge of the organization, job, practices and procedures, enabling a high level of contribution.
+ Completes complex assignments requiring significant judgment, initiative and problem solving skills.
+ Work is performed under minimal guidance and assigned in the form of desired expectations. Independent judgment is used to determine best approach and creativity is expected to achieve maximum results and handle new situations.
+ Collaboration with internal or external contacts. May participate on teams for special assignments. Responds to requests from senior management, internal and/or external contacts.
+ Ensures that good customer relations are maintained, and customer claims and complaints are resolved fairly, effectively and in accordance with consumer laws (as applicable).
+ Extensive capability using multiple computer-based web and software systems.
+ Ability to multitask
+ Strong working capability in Microsoft Office Suite with excellent excel (including all formulas) and PowerPoint ability.
**Work Experience:**
+ Typically requires a minimum of five years of related experience.
**Education and Certification(s):**
+ High School Diploma or equivalent
**Distinguishing Characteristics:**
+ College degree preferred
#LI-Hyrbid
**What We Offer:**
Our employees work hard to live our values and help us grow. Our total rewards strategy supports Avnet's ability to attract, engage, develop, and reward our employees, while promoting a diverse and inclusive environment. We offer competitive compensation and benefit programs - from time away and flexible working arrangements to programs supporting employee well-being and opportunities to give back to your community.
+ Generous Paid Time Off
+ 401K and Pension Plan
+ Paid Holidays
+ Family Support (Paid Leave, Surrogacy, Adoption)
+ Medical, Dental, Vision, and Life Insurance
+ Long-term and Short-term Disability Insurance
+ Health Savings Account / Flexible Spending Account
+ Education Assistance
+ Employee Development Resources
+ Employee Wellness, Leadership Development and Mentorship Programs
Benefits listed above may vary depending on the nature of your employment with Avnet.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.
Avnet is an Equal Opportunity Employer committed to providing equal opportunities to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex (including pregnancy), age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other characteristic protected by law. This policy of non-discrimination also applies to religious dress and grooming practices. Avnet will accommodate employee religious dress standards and grooming practices that do not result in undue hardship for the Company. If you are interested in applying for employment with Avnet and need special assistance or an accommodation to apply for a posted position contact our Human Resources Service Center at ( .
View Now
3
Front Office Medical Assistant
33056 Miami Gardens, Florida
Actalent
Posted today
Job Viewed
Job Description
Job Title: Front Office Medical AssistantJob Description
This dual-role position combines front desk administrative responsibilities with clinical support duties to ensure smooth patient experiences and efficient clinic operations.
Responsibilities
+ Greet and assist patients with professionalism and confidentiality.
+ Manage patient check-in, verify insurance eligibility, and collect payments.
+ Schedule and confirm appointments, ensuring documentation is complete.
+ Answer phones, manage paperwork, and assist with check-out procedures.
+ Maintain accuracy in EMR usage, passing audits and SME testing.
+ Reconcile daily reports and coordinate patient transportation.
+ Perform medical intake, evaluations, and immunizations.
+ Practice safe phlebotomy and document patient care thoroughly.
+ Complete prior authorizations and maintain clinical logs.
+ Support referrals and collaborate with internal and external teams.
+ Uphold HIPAA standards and contribute to continuous quality improvement.
+ Maintain office supplies and foster respectful, compassionate interactions.
Essential Skills
+ Medical assisting
+ Electronic health record management
+ Health care expertise
+ Appointment scheduling
+ Medical terminology
+ CPR certification
Additional Skills & Qualifications
+ Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA) or willingness to obtain within 6 months of start
+ Active CPR certification or willingness to obtain within 6 months
+ 6+ months' experience with phlebotomy
+ Prior experience as a Front Office Medical Assistant
+ Bilingual English-Spanish
+ Previous eCW experience preferred
+ Strong communication and interpersonal/customer service skills
+ Initiative and organizational skills
+ Team mindset and flexibility
Work Environment
This position is 100% onsite in a health clinic located in Miami Gardens, FL. The regular work schedule is Monday-Thursday from 8 am to 5:30 pm, and Fridays from 8:30 am to 12:30 pm. The candidate must be open to working one late night per month (11 am-8 pm) or one Saturday shift every other month (8:30 am-12:30 pm). If working on Saturday, the previous Friday will be given off. This late night/Saturday schedule is on a rotation and all staff participate.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Miami Gardens,FL.
Application Deadline
This position is anticipated to close on Aug 28, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
This dual-role position combines front desk administrative responsibilities with clinical support duties to ensure smooth patient experiences and efficient clinic operations.
Responsibilities
+ Greet and assist patients with professionalism and confidentiality.
+ Manage patient check-in, verify insurance eligibility, and collect payments.
+ Schedule and confirm appointments, ensuring documentation is complete.
+ Answer phones, manage paperwork, and assist with check-out procedures.
+ Maintain accuracy in EMR usage, passing audits and SME testing.
+ Reconcile daily reports and coordinate patient transportation.
+ Perform medical intake, evaluations, and immunizations.
+ Practice safe phlebotomy and document patient care thoroughly.
+ Complete prior authorizations and maintain clinical logs.
+ Support referrals and collaborate with internal and external teams.
+ Uphold HIPAA standards and contribute to continuous quality improvement.
+ Maintain office supplies and foster respectful, compassionate interactions.
Essential Skills
+ Medical assisting
+ Electronic health record management
+ Health care expertise
+ Appointment scheduling
+ Medical terminology
+ CPR certification
Additional Skills & Qualifications
+ Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA) or willingness to obtain within 6 months of start
+ Active CPR certification or willingness to obtain within 6 months
+ 6+ months' experience with phlebotomy
+ Prior experience as a Front Office Medical Assistant
+ Bilingual English-Spanish
+ Previous eCW experience preferred
+ Strong communication and interpersonal/customer service skills
+ Initiative and organizational skills
+ Team mindset and flexibility
Work Environment
This position is 100% onsite in a health clinic located in Miami Gardens, FL. The regular work schedule is Monday-Thursday from 8 am to 5:30 pm, and Fridays from 8:30 am to 12:30 pm. The candidate must be open to working one late night per month (11 am-8 pm) or one Saturday shift every other month (8:30 am-12:30 pm). If working on Saturday, the previous Friday will be given off. This late night/Saturday schedule is on a rotation and all staff participate.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Miami Gardens,FL.
Application Deadline
This position is anticipated to close on Aug 28, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
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4
Bilingual Front Office Medical Assistant
33056 Miami Gardens, Florida
Actalent
Posted today
Job Viewed
Job Description
Actalent is hiring a Front Office Medical Assistant!
Job Description
This dual-role position combines front desk administrative responsibilities with clinical support duties to ensure smooth patient experiences and efficient clinic operations.
Responsibilities
+ Greet and assist patients with professionalism and confidentiality.
+ Manage patient check-in, verify insurance eligibility, and collect payments.
+ Schedule and confirm appointments, ensuring documentation is complete.
+ Answer phones, manage paperwork, and assist with check-out procedures.
+ Maintain accuracy in EMR usage, passing audits and SME testing.
+ Reconcile daily reports and coordinate patient transportation.
+ Perform medical intake, evaluations, and immunizations.
+ Practice safe phlebotomy and document patient care thoroughly.
+ Complete prior authorizations and maintain clinical logs.
+ Support referrals and collaborate with internal and external teams.
+ Uphold HIPAA standards and contribute to continuous quality improvement.
+ Maintain office supplies and foster respectful, compassionate interactions.
Essential Skills
+ Medical assisting
+ Electronic health record management
+ Health care expertise
+ Appointment scheduling
+ Medical terminology
+ CPR certification
Additional Skills & Qualifications
+ Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA) or willingness to obtain within 6 months of start
+ Bilingual English-Spanish
+ Active CPR certification or willingness to obtain within 6 months
+ 6+ months' experience with phlebotomy
+ Prior experience as a Front Office Medical Assistant
+ Previous eCW experience preferred
+ Strong communication and interpersonal/customer service skills
+ Initiative and organizational skills
+ Team mindset and flexibility
Work Environment
This position is 100% onsite in a health clinic located in Miami Gardens, FL.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Miami Gardens,FL.
Application Deadline
This position is anticipated to close on Aug 30, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
Job Description
This dual-role position combines front desk administrative responsibilities with clinical support duties to ensure smooth patient experiences and efficient clinic operations.
Responsibilities
+ Greet and assist patients with professionalism and confidentiality.
+ Manage patient check-in, verify insurance eligibility, and collect payments.
+ Schedule and confirm appointments, ensuring documentation is complete.
+ Answer phones, manage paperwork, and assist with check-out procedures.
+ Maintain accuracy in EMR usage, passing audits and SME testing.
+ Reconcile daily reports and coordinate patient transportation.
+ Perform medical intake, evaluations, and immunizations.
+ Practice safe phlebotomy and document patient care thoroughly.
+ Complete prior authorizations and maintain clinical logs.
+ Support referrals and collaborate with internal and external teams.
+ Uphold HIPAA standards and contribute to continuous quality improvement.
+ Maintain office supplies and foster respectful, compassionate interactions.
Essential Skills
+ Medical assisting
+ Electronic health record management
+ Health care expertise
+ Appointment scheduling
+ Medical terminology
+ CPR certification
Additional Skills & Qualifications
+ Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA) or willingness to obtain within 6 months of start
+ Bilingual English-Spanish
+ Active CPR certification or willingness to obtain within 6 months
+ 6+ months' experience with phlebotomy
+ Prior experience as a Front Office Medical Assistant
+ Previous eCW experience preferred
+ Strong communication and interpersonal/customer service skills
+ Initiative and organizational skills
+ Team mindset and flexibility
Work Environment
This position is 100% onsite in a health clinic located in Miami Gardens, FL.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Miami Gardens,FL.
Application Deadline
This position is anticipated to close on Aug 30, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
View Now
5
Administrative Assistant
33313 Sunrise, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to provide high-level support to the President in Fort Lauderdale, Florida. In this long-term contract role, you will play a key part in managing schedules, coordinating travel, and ensuring seamless organizational operations. This position offers an opportunity to work closely with senior leadership while contributing to the smooth functioning of office activities.
Responsibilities:
- Coordinate the President's calendar, including scheduling meetings, appointments, and events.
- Organize travel arrangements such as accommodations, transportation, and dining for the President.
- Maintain office records and files, ensuring all documents are organized and easily accessible.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
- Facilitate internal communications and plan meetings and events, including staff appreciation initiatives and retreats.
- Assist in managing donor records, processing acknowledgments, and conducting donor research.
- Support executive meetings by preparing presentations, scheduling, setting up rooms, and recording minutes.
- Act as a liaison with organizational members and committee representatives.
- Handle general office tasks, including ordering supplies, managing subscriptions, and maintaining both digital and physical records.
- Provide support for special projects and initiatives as assigned by the President. Requirements - Proven experience as an Administrative Assistant, preferably supporting senior executives.
- Strong organizational skills and the ability to manage multiple tasks efficiently.
- Proficiency in calendar management and scheduling tools.
- Demonstrated ability to coordinate travel arrangements effectively.
- Excellent written and verbal communication skills.
- Competence in maintaining records and preparing well-organized documents.
- Familiarity with donor database management and research is a plus.
- Ability to work independently while maintaining confidentiality and discretion. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Coordinate the President's calendar, including scheduling meetings, appointments, and events.
- Organize travel arrangements such as accommodations, transportation, and dining for the President.
- Maintain office records and files, ensuring all documents are organized and easily accessible.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
- Facilitate internal communications and plan meetings and events, including staff appreciation initiatives and retreats.
- Assist in managing donor records, processing acknowledgments, and conducting donor research.
- Support executive meetings by preparing presentations, scheduling, setting up rooms, and recording minutes.
- Act as a liaison with organizational members and committee representatives.
- Handle general office tasks, including ordering supplies, managing subscriptions, and maintaining both digital and physical records.
- Provide support for special projects and initiatives as assigned by the President. Requirements - Proven experience as an Administrative Assistant, preferably supporting senior executives.
- Strong organizational skills and the ability to manage multiple tasks efficiently.
- Proficiency in calendar management and scheduling tools.
- Demonstrated ability to coordinate travel arrangements effectively.
- Excellent written and verbal communication skills.
- Competence in maintaining records and preparing well-organized documents.
- Familiarity with donor database management and research is a plus.
- Ability to work independently while maintaining confidentiality and discretion. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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6
Administrative Assistant
33313 Sunrise, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for an Administrative Assistant to join our team in Fort Lauderdale, Florida. In this long-term contract role, you will play a key part in providing front office support and executive assistance, ensuring smooth day-to-day operations. This position offers an excellent opportunity to contribute to a dynamic work environment while honing your administrative skills.
Responsibilities:
- Serve as the first point of contact by answering inbound calls and directing them appropriately.
- Manage daily administrative tasks such as filing, data entry, and calendar management.
- Assist with timesheet tracking and ensure timely submission and accuracy.
- Handle email correspondence and maintain clear and effective communication standards.
- Provide support with building permits and ensure proper documentation, training provided if needed.
- Maintain office supplies inventory and place orders as necessary.
- Utilize Microsoft Office Suite, including Excel, Word, and Outlook, to create reports and manage data.
- Support executive team members with scheduling, travel arrangements, and other administrative needs.
- Perform receptionist duties, including greeting visitors and maintaining a welcoming front office environment.
- Aid in back-office functions to ensure efficient workflow and organization. Requirements - Proven experience in administrative assistance or office support roles.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Strong organizational skills and attention to detail.
- Excellent phone etiquette and experience managing multi-line phone systems.
- Ability to handle email communications professionally and efficiently.
- Experience with building permits is a plus but not mandatory; willingness to learn is essential.
- Effective time management skills to prioritize tasks and meet deadlines.
- Bright, trainable, and eager to adapt to new tools and processes. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Serve as the first point of contact by answering inbound calls and directing them appropriately.
- Manage daily administrative tasks such as filing, data entry, and calendar management.
- Assist with timesheet tracking and ensure timely submission and accuracy.
- Handle email correspondence and maintain clear and effective communication standards.
- Provide support with building permits and ensure proper documentation, training provided if needed.
- Maintain office supplies inventory and place orders as necessary.
- Utilize Microsoft Office Suite, including Excel, Word, and Outlook, to create reports and manage data.
- Support executive team members with scheduling, travel arrangements, and other administrative needs.
- Perform receptionist duties, including greeting visitors and maintaining a welcoming front office environment.
- Aid in back-office functions to ensure efficient workflow and organization. Requirements - Proven experience in administrative assistance or office support roles.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Strong organizational skills and attention to detail.
- Excellent phone etiquette and experience managing multi-line phone systems.
- Ability to handle email communications professionally and efficiently.
- Experience with building permits is a plus but not mandatory; willingness to learn is essential.
- Effective time management skills to prioritize tasks and meet deadlines.
- Bright, trainable, and eager to adapt to new tools and processes. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
7
Administrative Assistant
33313 Sunrise, Florida
EMCOR Group
Posted today
Job Viewed
Job Description
**Description**
Harry Pepper is seeking a Administrative Assistant for our location in Martin County, Florida.
+ Duties:
+ Process invoices
+ Code invoices
+ Enter and upload invoices into system
+ Track delivery tickets
+ Prepare time sheets for weekly payroll
+ Submit all time to payroll department
+ Enter daily reports
+ General office duties; including filing, answering phones
+ Clerical duties for the QC department
+ Various duties as requested by managementRequirements:
+ Minimum of three (3) years AP experience, a plus
+ Cost coding experience, to include job costing
+ Strong computer skills required
+ Knowledge of accounts payable
+ Prior construction office experience a plus
**Notice to prospective employees:** **There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled** **#hpepper**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
Harry Pepper is seeking a Administrative Assistant for our location in Martin County, Florida.
+ Duties:
+ Process invoices
+ Code invoices
+ Enter and upload invoices into system
+ Track delivery tickets
+ Prepare time sheets for weekly payroll
+ Submit all time to payroll department
+ Enter daily reports
+ General office duties; including filing, answering phones
+ Clerical duties for the QC department
+ Various duties as requested by managementRequirements:
+ Minimum of three (3) years AP experience, a plus
+ Cost coding experience, to include job costing
+ Strong computer skills required
+ Knowledge of accounts payable
+ Prior construction office experience a plus
**Notice to prospective employees:** **There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled** **#hpepper**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
View Now
8
Administrative Assistant
33056 Miami Gardens, Florida
ABM Industries
Posted today
Job Viewed
Job Description
**Overview**
We are seeking a detail-oriented and proactive **Administrative Assistant** to support our Operations Team at a leading facility services company in **Miami Gardens, FL** . This role is essential in managing our Computerized Maintenance Management System (CMMS), streamlining maintenance workflows, and ensuring accurate data entry and reporting to support efficient service delivery across our facilities portfolio.
**Key Responsibilities:**
+ Administer and maintain the CMMS platform, ensuring accurate and timely entry of work orders, preventive maintenance schedules, and asset data.
+ Analyze CMMS data to identify trends, inefficiencies, and opportunities for process improvement.
+ Support the Operations Team with scheduling, resource allocation, and performance tracking through the CMMS.
+ Generate and distribute reports and dashboards related to maintenance activities, asset performance, and compliance.
+ Assist in the development and implementation of standard operating procedures (SOPs) for CMMS usage and maintenance operations.
+ Coordinate with vendors, subcontractors, and internal teams to ensure timely and documented service delivery.
+ Monitor compliance with safety, quality, and regulatory standards through CMMS tracking.
+ Provide administrative support for budgeting, procurement, and inventory control using CMMS and related systems.
**Qualifications:**
+ Associate or Bachelor's degree in Facilities Management, Business Administration, or a related field preferred.
+ 2+ years of experience in a CMMS administration or maintenance operations support role.
+ Proficiency in Microsoft Excel, Word, and PowerPoint; strong experience with CMMS platforms (e.g., eMaint, MPulse, Fiix, Maximo, or similar).
+ Excellent organizational, analytical, and communication skills.
+ Ability to work independently and collaboratively in a fast-paced environment.
**Preferred Skills:**
+ Familiarity with facility maintenance operations, asset management, and service delivery models.
+ Experience with data visualization tools (e.g., Power BI, Tableau) for reporting and analysis.
+ Knowledge of OSHA and other regulatory compliance standards.
+ Experience training users and developing CMMS documentation or user guides.
**Work Environment:**
This role is primarily office-based in **Miami Gardens, FL** . Standard business hours apply, with flexibility for urgent operational needs.
REQNUMBER: 124419
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
We are seeking a detail-oriented and proactive **Administrative Assistant** to support our Operations Team at a leading facility services company in **Miami Gardens, FL** . This role is essential in managing our Computerized Maintenance Management System (CMMS), streamlining maintenance workflows, and ensuring accurate data entry and reporting to support efficient service delivery across our facilities portfolio.
**Key Responsibilities:**
+ Administer and maintain the CMMS platform, ensuring accurate and timely entry of work orders, preventive maintenance schedules, and asset data.
+ Analyze CMMS data to identify trends, inefficiencies, and opportunities for process improvement.
+ Support the Operations Team with scheduling, resource allocation, and performance tracking through the CMMS.
+ Generate and distribute reports and dashboards related to maintenance activities, asset performance, and compliance.
+ Assist in the development and implementation of standard operating procedures (SOPs) for CMMS usage and maintenance operations.
+ Coordinate with vendors, subcontractors, and internal teams to ensure timely and documented service delivery.
+ Monitor compliance with safety, quality, and regulatory standards through CMMS tracking.
+ Provide administrative support for budgeting, procurement, and inventory control using CMMS and related systems.
**Qualifications:**
+ Associate or Bachelor's degree in Facilities Management, Business Administration, or a related field preferred.
+ 2+ years of experience in a CMMS administration or maintenance operations support role.
+ Proficiency in Microsoft Excel, Word, and PowerPoint; strong experience with CMMS platforms (e.g., eMaint, MPulse, Fiix, Maximo, or similar).
+ Excellent organizational, analytical, and communication skills.
+ Ability to work independently and collaboratively in a fast-paced environment.
**Preferred Skills:**
+ Familiarity with facility maintenance operations, asset management, and service delivery models.
+ Experience with data visualization tools (e.g., Power BI, Tableau) for reporting and analysis.
+ Knowledge of OSHA and other regulatory compliance standards.
+ Experience training users and developing CMMS documentation or user guides.
**Work Environment:**
This role is primarily office-based in **Miami Gardens, FL** . Standard business hours apply, with flexibility for urgent operational needs.
REQNUMBER: 124419
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
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