8 Administrative Roles jobs in Three Rivers

Job Description

Job Title: Administrative Assistant II
Location: Sturgis, MI – Onsite – local candidates only
Period: 11/25/2024 to 05/10/2025 – potential for extension/direct hire
Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half)
Rate: $22/hr
Contract Type: W2 only

Scope of Services:

Provides clerical will provide support to one or two department managers and their staffs. They will work in conjunction with other clerical staff to support the work area and division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling.

Role, Responsibilities, and Deliverables:

• Provide clerical support by performing tasks such as data entry, filing, and maintaining records.
• Assist with phone coverage, including answering and directing incoming calls in a professional manner.
• Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards.
• Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials.
• Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area.
• Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance.
• Professional handling of incoming calls and effective communication with internal and external stakeholders.
• Preparation of reports and documents that meet quality standards and contribute to informed decision-making.
• Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively.
• Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness.

Experience:

• Proficiency in one to two software programs, such as Microsoft Office Suite, is required.
• Prior experience in providing clerical support or administrative assistance is preferred.
• Strong organizational skills and attention to detail are essential for success in this role.
• Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders.
• Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment.

Job Description

Job Title: Administrative Assistant I
Location: Sturgis, MI – Onsite – local candidates only
Period: 09/30/2024 to 09/30/2025 – potential for extension
Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half)
Rate: $15/hr
Contract Type: W2 only

Scope of Services:

Provides clerical support to a smaller department or group of individuals or works in conjunction with other clerical staff to support a work area or division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling.

Role, Responsibilities, and Deliverables:

• Provide clerical support by performing tasks such as data entry, filing, and maintaining records.
• Assist with phone coverage, including answering and directing incoming calls in a professional manner.
• Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards.
• Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials.
• Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area.
• Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance.
• Professional handling of incoming calls and effective communication with internal and external stakeholders.
• Preparation of reports and documents that meet quality standards and contribute to informed decision-making.
• Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively.
• Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness.

Experience:

• Proficiency in one to two software programs, such as Microsoft Office Suite, is required.
• Prior experience in providing clerical support or administrative assistance is preferred.
• Strong organizational skills and attention to detail are essential for success in this role.
• Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders.
• Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment.

The College of Health and Human Services at Western Michigan University seeks to fill an Administrative Assistant II position. Posting #S1337P.

Provide administrative and budgetary support for the supervisor and the department in a lead capacity.

Major Duties

• Edit complex letters, memos, reports, statistical tables and other documents.


• Develop and explain departmental policies and procedures.


• Provide budgetary support.


• Schedule appointments and coordinate meetings; make travel arrangements.


• May supervise student employees.


• May update the content of the department’s website.

Minimum Qualifications

• Post high school training or education.


• Three years’ relevant experience.


• Proficiency with word-processing and spreadsheet software.


• Experience with using and querying databases and entering and tracking budget data.

Desired Qualifications

• Experience providing guidance to student employees.


• Notary Public of Michigan or willingness to be appointed and serve.

To Apply

Click the APPLY button to read the full job description and application process. Only applications submitted through this site will be considered.

WMU is an AA/EO employer.

Minorities, women, veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.

Job Description

Job Title: Administrative Assistant II | Sanitation Records Coordinator
Location: Sturgis, MI – onsite – local candidates only
Period: 08/19/2024 to 02/18/2025 – potential for extension
Hours/Week: 40 hours – hours over 40 will be paid at time and a half
Rate: $20 – $22/hr
Contract Type: W2 only

Scope of Services:

The Sanitation Records Coordinator plays a crucial role in ensuring the site’s compliance with regulatory and GMP requirements. This position involves managing, auditing, and filing sanitation and allergen preventive control records. The Coordinator will collaborate with various teams to maintain high standards of sanitation, environmental monitoring, and pest control.

Role, Responsibilities, and Deliverables:

• Compliance Management: Drive compliance with sanitation and allergen preventive control records and other sanitation programs. This includes reviewing, interpreting, managing, and filing records to ensure the site meets regulatory and GMP requirements.
• Record Auditing: Audit sanitation, allergen, and self-inspection records for compliance and completeness. Ensure that all records are accurately maintained and readily available for review.
• Collaboration: Work closely with Operations Leadership, Operations Associates, and the Site Cleaning Crew to achieve optimal environmental monitoring, pest control, and GMP performance. Facilitate effective communication and collaboration among teams to ensure compliance.
• Metrics Compilation: Compile monthly sanitation metrics for various areas of the site. Conduct weekly self-inspections as required by procedural guidelines to ensure program effectiveness and accountability. Report weekly metrics during site tier huddles when needed.
• Conformance Support: Support adherence to the master cleaning schedule and applicable cGMP guidelines, best practices, and requirements. Ensure that cleaning schedules are followed and that the site maintains high sanitation standards.
• Continuous Improvement: Exhibit a proven willingness to learn and a continuous improvement mindset. Identify areas for improvement and work collaboratively to implement changes that enhance sanitation practices and compliance.
• Teamwork: Work mindfully with others, demonstrating strong interpersonal skills and the ability to collaborate effectively. Maintain a positive and cooperative work environment.
• Software Proficiency: Utilize software tools such as Word, Excel, and PowerPoint to manage and present data, prepare reports, and support sanitation record-keeping activities.

Experience:

• Proven willingness to learn and adapt to new processes and requirements.
• Continuous Improvement minded with a proactive approach to enhancing processes.
• Ability to work collaboratively and mindfully with others.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Prior experience in a role involving compliance, record-keeping, or sanitation is a plus.

Qualifications:

• High school diploma or equivalent; additional education or certification in a related field is a plus.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and priorities effectively.
• Experience working in a regulated environment with knowledge of GMP requirements is preferred.

Join Our Team as an Optical Assistant / Optical Office Staff Are you passionate about eye care and looking to join a team that is committed to providing high quality eyecare for chilren and families? Look no further than Kalamazoo Valley Eyecare, office of Dr. Marie Fox. We would love to have your smiling face at our front desk! Join us in making a difference in our patients' lives! Daily Responsibilities: Typical Front Desk responsibilites. Multitasking is important. Vision and Medical Insurance knowledge. Checking patients in and out. Schedule appointments and manage electronic medical records Merchandising and maintaining a clean and organized office space Important Skills: Experience in eye care or optometry Flexibility and Communication skills Knowledge of HIPAA regulations Strong administrative skills Comfortable in a Pediatric environment Nice to Have Skills: A positive upbeat disposition Knowledge of HIPAA regulations Experience with patient care and medical records Salary and Benefits: Minimum Salary: $30,000.00 Maximum Salary: $6,000.00 This is an hourly position with 30-32 hours/week Vision Insurance Flexible Schedules Vacation Leave, Sick Leave, Holiday Pay Paid Time Off Clothing Allowance Paid Continuing Education Company Information: Welcome to Kalamazoo Valley Eyecare, office of Dr. Marie Fox. Our office is committed to providing high quality eyecare in a gentle and caring atmosphere. Our office provides full-scope optometry, vision therapy, and ocular disease management. We also have a beautiful and fun selection of glasses for all ages. We specialize in Pediatrics so working with kids should be joy! Experience is preferred. On the job training provided. EEO Statement: Kalamazoo Valley Eyecare is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. Employment Type: Part Time Years Experience: 1 - 3 years Salary: 15 - 18 Hourly Bonus/Commission: No