6 Administrative Roles jobs in Vail

Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB** **RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
Postal Code: 85719
Category (Portal Searching): Administration and Clerical
Job Location: US-AZ - Tucson
Job Profile ID: F00200
Time Type: Full time
Location Name: Funeraria del Angel Catalina

**Primary City/State:**
Payson, Arizona
**Department Name:**
Nursing Admin-Hosp
**Work Shift:**
Day
**Job Category:**
Administrative Services
Great careers are built at Banner Health. There's more to health care than doctors and nurses. We support all staff members as they find the path that's right for them. Apply today, this could be the perfect opportunity for you.
Banner Health was recently recognized on Forbes inaugural list of America's Dream Employers 2025. This list highlights employers across the country that prioritize workplace excellence and the happiness, satisfaction, wellbeing and fulfilment of their employees.
As the gateway to Arizona's dramatic high country, Payson offers four-season recreation. This land, where the Ponderosa Pine Forest meets desert canyon country, offers sparkling lakes, and scenic mountains. Ride horses in the morning and fly-fish in the afternoon, and once the first snow falls, strap on your skis and find a trail for cross-country skiing. Click here to view a video about Payson and the surrounding area. ( Payson Medical Center is a three-time recipient of the nation's 100 Top Hospitals® by Thomson Reuters** . **This full-time Administrative Assistant position will support the Senior Leadership Team, nursing leaders and volunteer services. This position is typically Monday-Friday with occasionally evening and weekend participation and will coordinate Volunteer Services operations, daily activities, serve as initial contact for the department and will assist with the operation of the facility gift shop.**
Your pay and benefits are important components of your journey at Banner Health. This opportunity includes the option to participate in a variety of health, financial, and security benefits.
Should you have any questions, please contact Mia Frahry at or call (
Banner Payson Medical Center is the largest community health care provider in Arizona's Rim Country and remains committed to making a difference in people's lives by providing the highest quality of care to the residents of Payson and the many surrounding communities. A full-service health care facility, the 25 bed hospital offers extensive services including cardiopulmonary/respiratory, emergency, intensive care, imaging, labor and delivery, laboratory, surgery and rehabilitation. Banner Payson Medical Center also offers an array of outpatient services and specialty clinics including OB/GYN, urology and podiatry surgery, general and orthopedic surgery, family medicine, outpatient imaging, bone densitometry, diagnostic x-rays, ultrasound, mammography, nuclear medicine, nuclear cardiac stress testing, CT scans, MRI, pulmonary function testing, EEG, infusion center, rehabilitation therapies, plus sleep studies and pain management.
POSITION SUMMARY
This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.
CORE FUNCTIONS
1. Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.
2. Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.
3. Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department's area of responsibility and general knowledge of company policies, practices, and operations.
4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
5. May coordinate supervisor's and/or department's calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.
6. May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.
7. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.
8. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
9. This position primarily focuses on supporting one supervisor. This position has frequent interaction with, but is not limited to, employees, physicians, patients, visitors, community agencies, vendors, etc.
MINIMUM QUALIFICATIONS
High school diploma/GED or equivalent working knowledge. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.
Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins. Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.
Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.
PREFERRED QUALIFICATIONS
Associate's degree
Additional related education and/or experience preferred.
**EEO Statement:**
EEO/Disabled/Veterans ( organization supports a drug-free work environment.
**Privacy Policy:**
Privacy Policy ( Health supports a drug-free work environment.
Banner Health complies with applicable federal and state laws and does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, or disability

**Overview**
**Compensation:** $19.00/Hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program
**Benefits:** ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management ( Monday to Friday 8am -4:30pm
**Position Summary:**
Join our team as a Workflow Administrator, where you'll play a key role in managing work orders, coordinating operational workflows, and ensuring seamless communication between teams. This is an onsite position and requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.
**Key Responsibilities:**
+ Work Order Management: Review and process work orders assigned to ABM, ensuring accurate documentation and timely completion.
+ Quoting & Proposal Creation: Develop standard quotes and proposals for work orders based on provided guidelines.
+ Communication & Coordination: Act as the primary point of contact for custodial service requests, reaching out to Leads for urgent work orders.
+ Administrative Support: Maintain organized records, track purchase orders, and support invoicing and expense processing.
+ Calendar & Meeting Coordination: Schedule and coordinate meetings, maintain an up-to-date calendar, and facilitate clear communication among stakeholders.
+ Reporting & Data Entry: Generate daily reports, manage digital and physical filing systems, and input data into work order and accounting systems.
+ Customer Service: Provide professional and responsive support to internal teams and external clients.
**Required Skills & Qualifications:**
+ Education: High school diploma or equivalent required; bachelor's degree preferred.
+ Experience: 2-3 years of administrative or workflow coordination experience preferred.
+ Technical Skills:
+ Computer literacy and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Experience with work order systems and data entry.
+ **Key Competencies:**
+ Strong multitasking abilities and ability to prioritize tasks.
+ Excellent verbal and written communication skills.
+ Detail-oriented with strong analytical and problem-solving skills.
+ Self-starter who can work independently with minimal supervision.
+ Ability to handle confidential information with discretion.
If you're looking for an opportunity to be a critical part of a highly organized, fast-moving team, apply today!
#LI-AH1
REQNUMBER: 121581
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

**Working At NYAP?**
+ NYAP's commitment to doing what is best for children, youth, and their families is a core value and one that we look for in our newest team members?
+ 33 Paid days off each year?(11 holidays + 22 days PTO)?
+ Healthcare Benefits for you and your family?
+ Pet insurance that provides discounts and reimbursements?
+ Competitive salaries and benefits, including a 401(k), Summer Hours Off (Half-day Fridays and Work Anniversary Trips!)?
+ Mileage Reimbursement, Phone Allowance, Student Loan Repayment Assistance, CEU's and ongoing trainings/education?
+ Why Work with Us?Exciting Benefits and Opportunities at NYAP?
The Administrative Assistant position for La Jornada provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbents must be well organized and able to effectively interact with agency staff and the public?
**?RESPONSIBILITIES?**
The Administrative Assistant will perform administrative duties including, but not limited to:?
+ Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies?
+ Flexible hours?
+ Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested?
+ Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc?
+ Provide quarterly and annual reports on all children served by the agency?
+ Coordinate newspaper advertisements for the program, advocates, and agency employees?
+ Collaborate and provide support to the designated manager, team, and/or other administrative staff as needed?
+ Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required?
+ Attend meetings and record and distribute meeting minutes as assigned by the Director or designee?
+ Provide any statistical data as required?
+ Maintain adequate office supplies?
+ Coordinate office equipment purchases, maintenance, and maintenance contracts?
+ Provide notary public services for the agency?
+ Provide general administrative support services for the assigned office?
+ Perform other additional responsibilities as required?
**MINIMUM QUALIFICATIONS?**
+ High School Diploma or GED equivalent?
+ Previous experience and proficiency in the use of various office machines, including computers?
+ Basic bookkeeping skills and experience?
+ Proficiency with Microsoft Office, including Excel and Word?
+ Proficient use of desktop and laptop computers, internet search, people management programs, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs?
+ Bilingual (English/Spanish). Fluency in Spanish is required?
+ Minimum automobile insurance coverage of $100,000/300,000 bodily liability coverage?
+ 21 years of age, valid state driver's license, a reliable personal vehicle, and a good driving record?
**OTHER SKILLS?**
+ Excellent customer service and communication skills?
+ Sensitivity to cultural diversity?
+ Enthusiastic self-starter?
+ Excellent oral and written communication skills?
+ Strong organizational and administrative skills?
+ Effective problem-solving and decision-making skills?
+ Works well independently and as a team member?
**PHYSICAL DEMANDS?**
+ Use of manual dexterity, tactile, visual, and audio acuity?
+ Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands?
+ Occasional lifting (up to 25 pounds), bending, pulling, and carrying?
+ Ability to travel frequently and drive a vehicle while sitting for extended periods, with frequency varying based on program demands?
+ Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job? ?
We are an Equal Opportunity Employer who celebrates diversity and is committed to creating an inclusive environment for all employees by prohibiting discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law?
**Who we are**
**National Youth Advocate Program has been serving communities and clients since 1978, and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement, and Reunification/Permanency?**
**We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families?** **?**
An Equal Opportunity Employer, including disability/veterans.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $18 - $22 / hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._