6 Administrative Roles jobs in Weirton

**ABOUT HUB:**
In a rapidly changing world, HUB Retirement & Private Wealth (RPW) advises businesses and individuals on how to prepare for their financial future. We are a service-oriented financial consulting firm providing an array of services, ranging from investment management, insurance and retirement consulting services. Our growing team of professionals across North America represents a broad, deep and one-of -a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the wealth management & insurance community.
**POSITION SUMMARY** :
The Administrative Assistant will provide admin and clerical support to Office Management and the Executive Administrative Assistant at HUB International as an integral member of our team. The Administrative Assistant will utilize their organizational, follow-through skills to provides valuable day-to-day support to the office.
**RESPONSIBILITIES:**
+ Maintains calendar and scheduling for Sr. Vice President
+ Manages client review scheduling to ensure meetings are timely and adhere with the stated client service matrix
+ Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner
+ Provide callers with address, directions, and other information as required
+ Opens and distributes the incoming mail / collects and prepares the outgoing and overnight mail
+ Check and mail processing
+ Prepares letters, forms, and spreadsheets to assist with servicing existing and prospective clients
+ Assist with organizing employee events
+ Update client relationship management software
+ Assists financial advisors with marketing efforts
+ File and uploading documents for compliance and internal records
+ Orders, receives, and maintains office supplies and proactively ensures office supplies are available when needed
+ Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned
+ File and uploading documents for compliance and internal records
**FACTORS FOR SUCCESS** :
+ High School diploma or GED; AA and/or college degree preferred, but not required.
+ 2+ years of related office experience, or an equivalent combination of education and experience
+ Proven computer proficiency
+ **MUST** be proficient with Microsoft Office (e.g., Word, Excel, Outlook)
+ Professional appearance and demeanor
+ Demonstrated customer service skills
+ Proven ability to manage multiple tasks with competing priorities
+ Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization
**WHY CHOOSE HUB?**
Throughout our network of more than 570+ HUB offices in North America, we offer a competitive exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.
We are the perfect fit if you:
+ Are seeking a progressive work environment at a rapidly growing organization
+ Have a desire to help others protect their future
+ Have an entrepreneurial spirit and are challenged by the opportunity to grow the business
+ Are focused on learning and development to enhance your industry knowledge and expertise
+ Are a self-starter willing to invest time and energy to learn the technical aspects of our business
+ Believe in integrity and building success by developing relationships with others
Department Office Administration & Clerical
Required Experience: 1-2 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

**Description**
EMCOR Services Scalise Industries, a wholly owned subsidiary of EMCOR Group, Inc., is a premier single source provider of mechanical construction and service work in Pennsylvania and West Virginia. From testing and servicing to complex construction projects, EMCOR Services Scalise Industries utilizes their extensive expertise, trade knowledge, and resources to provide clients with integrated construction solutions that help them stay competitive in today's market.
**Position: Construction Administrative Assistant / Backup Dispatcher**
EMCOR Services Scalise Industries seeks a Construction Administrative Assistant to assist the Project Management Team with administrative support related to their assigned construction projects. The Backup Dispatcher supports the Service Department with dispatch duties when the Service Coordinator/Dispatcher is on break, taking PTO, as requested by the Service Manager on an as needed basis. The backup dispatcher is required to be familiar with all aspects of dispatching in order to service the department, the technicians and our customers for business continuity purposes.
**Construction Administrative Assistant**
Essential Duties and Responsibilities:
+ Answer phones.
+ Process incoming and outgoing mail.
+ Provide administrative support to the Project Managers in the day-to-day processing of related paperwork required for their projects.
+ Prepare and proof documents and correspondence, including letters, memos, faxes, transmittals, meeting minutes, change order proposals, submittals, transmittals, purchase orders, subcontract work orders, field work orders, and reports as needed.
+ Set-up of Job Folders in the Shared Drive and on Bluebeam.
+ Maintain accurate database of all files and logs for projects for document control.
+ Track and update logs for change orders, submittals, equipment releases, and operation and maintenance manuals.
+ Maintain documents on project management sites that may be used by General Contractors (i.e., Procore).
+ Research information requests from Project Managers.
+ Prepare Operation and Maintenance Manuals prior to completion of projects as needed.
+ Assist Project Managers on close-out paperwork for projects.
+ Work independently and within a team on special, nonrecurring and ongoing projects. On occasion be the liaison for special projects which may include planning and coordinating multiple tasks including communicating results.
+ Assist other Construction Administrative Assistants as needed.
+ May perform other duties assigned by supervisor.
**Backup Dispatcher**
Essential Duties and Responsibilities:
The Backup Dispatcher supports the Service Department with dispatch duties when the Service Coordinator/Dispatcher is on break, taking PTO, as requested by the Service Manager on an as needed basis. The backup dispatcher is required to be familiar with all aspects of dispatching in order to service the department, the technicians and our customers for business continuity purposes.
+ Organize and manage technicians' daily work assignments.
+ Receive, schedule and dispatch customer service calls.
+ Maintain accurate customer, site, and call history information within computer system. Add and change customer site information as needed.
+ Receive, scrutinize, and properly code daily service reports from technicians.
+ Schedule and dispatch all work as required.
+ Effectively manage customer inquiries/requests and communicate with appropriate company personnel, when necessary.
+ Effectively communicate service problems, customer complaints and labor relations problems with the Service Manager.
+ Forward information on additional work to proper personnel.
+ Perform other duties that may be assigned if long term backup support is needed.
**Qualifications:**
+ High School Diploma or GED
+ Minimum of 1-3 years of experience in administrative duties and/or accounting data entry.
+ Experience in the construction industry preferred, but not required.
+ Proven knowledge and experience of Microsoft Office Software (i.e., Word and Excel).
+ Experience in dispatching a plus.
+ Experience using Bluebeam a plus.
+ Experience using COINS ERP+ a plus.
+ Detail-oriented, organized, efficient and accurate.
+ Can meet deadlines, sometimes on very short notice.
+ Ability to prioritize in a fast-paced multi-task environment.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Notice to prospective employees: There** have been fraudulent postings and emails regarding job openings. EMCOR Group and its compan _ies_ list positions at Please check our open positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process.
#scalise
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $19 - $21/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._

**Description**
As a member of the Client Service Team (CST), the Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys by performing complex, administrative assistance using specialized knowledge of the assigned practice area(s). The CSS works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients.
**ESSENTIAL FUNCTIONS:**
**Attorney Support**
+ Provide superior client service by answering and screening calls in a courteous and timely manner and providing other client assistance when needed.
+ Work closely with attorneys and clients to ensure seamless transfer of information.
+ Facilitates the management of client specific data to enhance the overall approach to dedicated interactions.
+ Manage workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work.
+ Assist with organization of meetings and client development activities.
+ Management and administration of client financial records and documents, including execution and filing.
+ Manage attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding same.
+ Prepare legal documents, memoranda, and correspondence from draft or dictated text. Create, edit, format, and proofread documents, spreadsheets and presentations with the highest level of accuracy and attention to detail.
+ Assist with management of client financial records, accountings and reporting requirements.
+ Assist multiple attorneys as primary assignment and provide additional support, back‐up, and PTO coverage for the CSS assigned to the team.
+ Transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger.
+ Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software.
+ Calendar all critical deadlines and other dates requiring action into a calendaring database and ensure accurate calculations; maintain and manage these deadlines.
+ Assist in the coordination of client billing using sophisticated software and procedures that may require client-specific instructions.
**Collaboration and Teamwork**
+ Work proactively with Legal Team Assistants to accomplish tasks.
+ Collaborate with resources, including Attorney Resource Center, as appropriate to complete projects and tasks.
+ Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.
**ADDITIONAL FUNCTIONS:**
+ Other related duties, as assigned.
**QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):**
**Education:**
+ Associate's Degree preferred; Bachelor's Degree a plus; applicable work experience may be considered in lieu of a degree.
**Experience:**
+ Minimum of five (5) years related experience at a law firm or legal or corporate department required.
**Knowledge, Skills, & Abilities:**
+ Ability to effectively gather and summarize data for reports, find solutions to various administrative problems and prioritize work.
+ Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
+ Excellent verbal and written communication skills. High level of inter-personal skills required to handle sensitive and confidential situations.
+ Position requires a highly professional demeanor and appearance including possessing poise, tact and diplomacy.
+ Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.
+ Proven proficiency using legal terminology and experience working in related practice area(s).
+ Experience with basic accounting principals.
+ Possess a high level of proficiency using a variety of office equipment including personal computer, telephone, transcription equipment, printer, and copier.
+ Keyboarding skills of 60 wpm or higher required.
+ Must have intermediate-level working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.
**WORK ENVIRONMENT & PHYSICAL DEMANDS:**
+ This job operates in a clerical, office setting. This role routinely uses standard office equipment including, but not limited to computers, telephones, printers, and copiers.
**PHYSICAL REQUIREMENTS**
Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.
**VISUAL ACUITY**
Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
**DISCLAIMER**
_Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future._
_The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position._
_Equal Opportunity Employer - vets, disability_
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

**Join Our Fun & Team-Based Pediatric Office!** Ready for an exciting adventure in pediatric healthcare? In our bustling practice, you'll build meaningful relationships with children and their families, collaborate with our enthusiastic team of providers, and thrive in a supportive, family-like atmosphere! If you're passionate about making a difference in young lives, apply today!**
Responsibilities:
+ Check schedules and organize patient flow efficiently.
+ Escort patients to exam/procedure rooms and assist with walking, transfers, dressing, specimen collection, and exam preparation.
+ Collect patient information/history, take vitals, and perform screenings per provider guidelines.
+ Relay instructions to patients and families with clarity and compassion.
+ Send and receive patient medical records in compliance with HIPAA and other regulations.
+ Prepare patient rooms, set up instruments and equipment according to department protocols.
+ Clean exam/procedure rooms and equipment between visits to maintain infection control and perform scheduled cleaning and record-keeping.
+ Perform phlebotomy, EKGs, and level one labs, along with clinic procedures as per policy.
+ Answer calls, providing pertinent information and patient education as directed.
+ Must be able to administer injectable medications and vaccines under the supervision of a physician.
+ Prefer a candidate who has completed a Medical Assistant Program.
Schedule: Monday - Friday, shifts include: 7AM-3:30PM, 7:30AM-4PM, 8AM-4:30PM, 8:30AM-5PM, and 9AM-5:30PM, 9:30AM-6:30PM.
+ High school diploma or equivalent is required.
+ Successful completion of a Medical Assistant program or equivalent hospital program, or a minimum of one year of direct patient care experience is preferred
+ Must have basic computer skills and knowledge of medical terminology, examination, diagnostic and treatment room responsibilities.
Licensure, Certifications, and Clearances:
+ BLS required within 30 days of hire/transfer.
+ Act 31 Child Abuse Reporting with renewal
+ Act 33 with renewal
+ Act 34 with renewal
+ Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran