20 Administrative Roles jobs in Westminster

Pay Schedule 1, Grade 19, Regular Schedule: 35 hours per week.

A vacancy exists in the Department of Health and Human Services, Bureau of Finance and Administration.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in this class may be filled from the list of eligible applicants.

All interested candidates must apply at this time.

List allpromotionsandchangesin job duties due toreclassificationas separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

Youmustattach your transcript(s)/degree(s) and license(s)/certification(s) to your application. Unofficial copies are acceptable.

Failure to submit proof ofLicenses, Certifications and Educationwill result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Examples of Duties

Under general supervision, the Office Assistant performs comprehensive word processing, typing, and other clerical duties in support of an office.

Essential Job Duties

* Uses automated office systems, such as word processing equipment or a computer, to prepare a variety of letters, memos, and other material from draft or specific instructions.
* Selects the appropriate letter or memo format, proofreads and edits documents for grammar, punctuation, and spelling, and prepares document for distribution or mail.
* Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes.
* Sets up and maintains office databases and logs.
* Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records.
* Performs queries and compiles routine reports from various data sources.
* Assembles data for inclusion in narrative and statistical reports.
* Creates and updates office spreadsheets.
* Establishes and maintains confidential alphabetical, chronological, or subject matter files and records.
* Locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints.
* Determines release of information according to established procedures and confidentiality.
* Initiates the process of purging and updating files.
* Opens, date stamps, and distributes incoming mail to appropriate staff.
* Tracks the handling of correspondence and/or written complaints to the time of completion.
* Ensures office responses are completed in a timely manner.
* Greets and directs clients and visitors.
* Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail.
* Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary.
* Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space.
* Types, photocopies, and distributes meeting agendas and/or minutes.
* Prepares or assists in the preparation of personnel related documents and forms.
* Performs timekeeping functions for the work unit.
* Prepares payroll and tracks leave usage.
* Operates office machinery, such as microcomputers, photocopiers, fax machines, calculators, telephones, scanners, and printers.

Examples of Other Duties

* Assists in the preparation of County legislation.
* Maintains simple financial and statistical records.
* Reconciles account balances.
* Orders and maintains office supplies.
* Prepares and processes purchase orders, direct payments, and invoices.
* Verifies procurement card purchases.
* May take verbatim notes or minutes.
* May lead and instruct others.
* Performs other related duties as required.

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)

Qualifications

Possession of a high school diploma or an appropriate equivalent;

Plus

One (1) year typing, word processing, or secretarial experience.

Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.

Additional education may be substituted on a year-for-year basis for the required experience.

Proof of Licenses, Certifications and Education

Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Proof of licenses, certifications, and/or education must be submitted with each application.

Proof of Degree Equivalency

Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (

Mail or deliver documents to:

ATTN: Office Assistant (HHS - Finance and Administration)

Office of Human Resources

Baltimore County Government

308 Allegheny Ave.

Towson, MD 21204

Youmustattach your transcript(s)/degree(s) and license(s)/certification(s) to your application. Unofficial copies are acceptable.

EXAMINATION PROCEDURE

Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Conditions of Employment

The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.

Medical Examination and Employment Background Investigation

Applicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.

**Overview**
**Position:** Office Assistant
**Location:** Clarksville, MD
**Type of Employment:** Part-Time
**Schedule:** Monday - Friday (3-4 evenings a week 3pm-8pm)
**Compensation:** Starting at $16/hr (pending experience)
At **NovaCare Rehabilitation** , we believe in delivering an excellent patient experience, starting at the front desk. We are seeking an office assistant to maintain the overall appearance of our center and assist front desk staff with administrative tasks.
**Why Join Us:**
**Fostering Well** - **Being:** We offer benefits which support the financial, work/life and emotional well-being of you and your family members. Part time positions are eligible for 401k based on reaching 1,000 hours within their first anniversary or subsequent calendar year. We also offer our employee assistance program to part time employees.
**Responsibilities**
+ Answer and direct telephone calls and schedule and coordinate patient appointments
+ Obtain and verify patient information to maintain accurate patient files, electronic medical records (EMR), and billing system information.
+ Prepare patient intake forms prior to appointments to ensure timely service.
+ Provide excellent customer service by meeting and greeting patients, family members, and visitors and answer any questions/offer assistance as needed
+ Help to maintain a positive patient experience and safe treatment environment by assisting the clinic staff in maintaining the general cleanliness of the center and ensuring patient care materials are readily available and kept orderly.
+ Ensuring compliance with healthcare regulations and company policies
+ Assist Patient Service Specialist with faxing and filing as needed
+ Maintain inventory and stock new inventory
+ Keep all linens and restroom products fully stocked
+ Maintain disinfectant spray bottles for the gym for patients and members
**Qualifications**
**Minimum:**
+ High School Diploma or GED
**Preferred:**
+ 1 Year of Scheduling Experience
+ Health care experience
+ Computer experience, experience with Microsoft Office
**Additional Data**
_Equal Opportunity Employer/including Disabled/Veterans_
Apply for this job ( this job
**Job ID** _ _
**Experience (Years)** _0_
**Category** _Administrative - Administrative Services_
**Street Address** _6100 Daylong Lane_
**Min** _USD $6.00/Hr._
**Max** _USD 17.00/Hr._

**Overview**
**Position:** Office Assistant
**Location:** Frederick, MD
**Type of Employment:** PRN
**Schedule:** (Hours Vary) (two evenings a week till 7:30pm)
**Compensation:** Starting at $15/hr (pending experience)
At **NovaCare** , we believe in delivering an excellent patient experience, starting at the front desk. We are seeking an office assistant to maintain the overall appearance of our center and assist front desk staff with administrative tasks.
**Responsibilities**
+ Answer and direct telephone calls and schedule and coordinate patient appointments
+ Obtain and verify patient information to maintain accurate patient files, electronic medical records (EMR), and billing system information.
+ Prepare patient intake forms prior to appointments to ensure timely service.
+ Provide excellent customer service by meeting and greeting patients, family members, and visitors and answer any questions/offer assistance as needed
+ Help to maintain a positive patient experience and safe treatment environment by assisting the clinic staff in maintaining the general cleanliness of the center and ensuring patient care materials are readily available and kept orderly.
+ Ensuring compliance with healthcare regulations and company policies
+ Assist Patient Service Specialist with faxing and filing as needed
+ Maintain inventory and stock new inventory
+ Keep all linens and restroom products fully stocked
+ Maintain disinfectant spray bottles for the gym for patients and members
**Qualifications**
**Minimum:**
+ High School Diploma or GED
**Preferred:**
+ Experience working in a healthcare office setting
+ Customer service skills
**Additional Data**
_Equal Opportunity Employer/including Disabled/Veterans_
Apply for this job ( this job
**Job ID** _ _
**Experience (Years)** _0_
**Category** _Administrative - Administrative Services_
**Street Address** _84 Thomas Johnson Court, Suite B_
**Min** _USD $5.00/Hr._
**Max** _USD 17.00/Hr._

We have an outstanding career opportunity for anOffice Assistant to join a leading Company located in the Columbia, MDsurrounding area.
Salary: 48K - 5% bonus
Job Responsibilities:
+ Provides general clerical, stocking and administrative assistance to daily office operations.
+ Front Desk- Provide back-up support to the Receptionist on front desk responsibilities including answering phone calls, greeting visitors, UPS/courier shipments and deliveries and corporate passes.
+ Office Environment - Develop and process all kitchen supply orders and verify accuracy of orders.
+ Stock all conference rooms and kitchen areas with supplies; maintain the cleanliness and appearance of same .
+ Maintain refrigerators and freezers to keep them clea n.
+ Office Supplies - Place and process orders for all copier paper.
+ Assist routinely with stocking production rooms.
+ Print and replace updated phone list in conference rooms.
+ Assist Associate Office Manager with escorting TrueShred for monthly pickup and distributing office supplies and front desk supplies.
+ Billing/Invoices - Analyze, review, code, and process invoices for payment for paper, water, and kitchen supplies.
+ Provide back up support to Associate Office Manager on all other invoices in Voyager.
+ Record Retention - Assist the administrative staff with their record retention needs.
+ Provide back up support to Associate Office Manager on all Iron Mountain/record retention needs.
+ Clerical Assistance - Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed).
+ Maximo (work order system) - Provide back up support to Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management.
+ U.S. Mail - Sort incoming mail daily and take outgoing mail to pickup area in lobby each morning.
Basic Hiring Criteria:
+ High School Diploma or equivalent.
+ Minimum of two years general clerical/administrative experience.
Desired Qualifications:
+ Excellent communication skills oral and written.
+ Organized and detail-oriented.
+ Ability to be flexible and multi-task.
+ Proficient in MS Office; Ability to adapt to new or changing software programs.
Benefits offered vary by contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, and affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Military connected talent encouraged to apply.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

Job Description Job Opening: Medical Assistant

Location: Chesapeake Oncology Hematology Associates

Job Description:

Duties will include:

• Escort patients to and from the exam room and complete the patient intake according to protocol
• Clean and straighten exam room between patients
• Prepare syringes and administer subcutaneous and intra-muscular injections
• Assist provider with injectable procedures
• Prepare pathology and lab specimens and route them to the correct lab as required by the patient's insurance
• Respond to patient questions in office and via phone as instructed by the physician
• Schedule or re-schedule appointments with providers, specialists as necessary.
• Work in compliance with OSHA, blood borne pathogen standards
• Knowledge of and compliance with HIPAA standards
• Maintain medication samples, discard out-of-date supplies, and keep appropriate records
• Trains other employees on medical assistant duties as required by the practice
• Assist with check-in or check-out procedures at the front desk when needed as a backup
• Perform additional duties as required

Provider will work independently or under direct supervision of Physician in a collaborative and patient-centered environment.

Qualifications:

• At least one (1) year of medical assisting experience (preferred)
• Completion of a Medical Assistant, Certified Nursing Assistant program
• Thrives in a fast-paced environment and able to work well within a team
• Professionalism and strong customer service skills are a must
• Able to communicate with doctors clearly and concisely
• Able to communicate with patients and co-workers in a professional and friendly manner
• Must be able to lift at least 15 pounds, stand for prolonged periods (i.e. an hour at a time)

Benefits:

• 401k
• Continuing education credits
• Health, Dental & Vision Insurance
• HSA Account
• Disability insurance
• Life insurance
• Paid time off (PTO)

Job Description Job Opening: Medical Assistant

Location: Chesapeake Oncology Hematology Associates

Job Description:

Duties will include:

• Escort patients to and from the exam room and complete the patient intake according to protocol
• Clean and straighten exam room between patients
• Prepare syringes and administer subcutaneous and intra-muscular injections
• Assist provider with injectable procedures
• Prepare pathology and lab specimens and route them to the correct lab as required by the patient's insurance
• Respond to patient questions in office and via phone as instructed by the physician
• Schedule or re-schedule appointments with providers, specialists as necessary.
• Work in compliance with OSHA, blood borne pathogen standards
• Knowledge of and compliance with HIPAA standards
• Maintain medication samples, discard out-of-date supplies, and keep appropriate records
• Trains other employees on medical assistant duties as required by the practice
• Assist with check-in or check-out procedures at the front desk when needed as a backup
• Perform additional duties as required

Provider will work independently or under direct supervision of Physician in a collaborative and patient-centered environment.

Qualifications:

• At least one (1) year of medical assisting experience (preferred)
• Completion of a Medical Assistant, Certified Nursing Assistant program
• Thrives in a fast-paced environment and able to work well within a team
• Professionalism and strong customer service skills are a must
• Able to communicate with doctors clearly and concisely
• Able to communicate with patients and co-workers in a professional and friendly manner
• Must be able to lift at least 15 pounds, stand for prolonged periods (i.e. an hour at a time)

Benefits:

• 401k
• Continuing education credits
• Health, Dental & Vision Insurance
• HSA Account
• Disability insurance
• Life insurance
• Paid time off (PTO)

Job Description Job Opening: Medical Assistant

Location: Chesapeake Oncology Hematology Associates

Job Description:

Duties will include:

• Escort patients to and from the exam room and complete the patient intake according to protocol
• Clean and straighten exam room between patients
• Prepare syringes and administer subcutaneous and intra-muscular injections
• Assist provider with injectable procedures
• Prepare pathology and lab specimens and route them to the correct lab as required by the patient's insurance
• Respond to patient questions in office and via phone as instructed by the physician
• Schedule or re-schedule appointments with providers, specialists as necessary.
• Work in compliance with OSHA, blood borne pathogen standards
• Knowledge of and compliance with HIPAA standards
• Maintain medication samples, discard out-of-date supplies, and keep appropriate records
• Trains other employees on medical assistant duties as required by the practice
• Assist with check-in or check-out procedures at the front desk when needed as a backup
• Perform additional duties as required

Provider will work independently or under direct supervision of Physician in a collaborative and patient-centered environment.

Qualifications:

• At least one (1) year of medical assisting experience (preferred)
• Completion of a Medical Assistant, Certified Nursing Assistant program
• Thrives in a fast-paced environment and able to work well within a team
• Professionalism and strong customer service skills are a must
• Able to communicate with doctors clearly and concisely
• Able to communicate with patients and co-workers in a professional and friendly manner
• Must be able to lift at least 15 pounds, stand for prolonged periods (i.e. an hour at a time)

Benefits:

• 401k
• Continuing education credits
• Health, Dental & Vision Insurance
• HSA Account
• Disability insurance
• Life insurance
• Paid time off (PTO)

Job Description Job Opening: Medical Assistant

Location: Chesapeake Oncology Hematology Associates

Job Description:

Duties will include:

• Escort patients to and from the exam room and complete the patient intake according to protocol
• Clean and straighten exam room between patients
• Prepare syringes and administer subcutaneous and intra-muscular injections
• Assist provider with injectable procedures
• Prepare pathology and lab specimens and route them to the correct lab as required by the patient's insurance
• Respond to patient questions in office and via phone as instructed by the physician
• Schedule or re-schedule appointments with providers, specialists as necessary.
• Work in compliance with OSHA, blood borne pathogen standards
• Knowledge of and compliance with HIPAA standards
• Maintain medication samples, discard out-of-date supplies, and keep appropriate records
• Trains other employees on medical assistant duties as required by the practice
• Assist with check-in or check-out procedures at the front desk when needed as a backup
• Perform additional duties as required

Provider will work independently or under direct supervision of Physician in a collaborative and patient-centered environment.

Qualifications:

• At least one (1) year of medical assisting experience (preferred)
• Completion of a Medical Assistant, Certified Nursing Assistant program
• Thrives in a fast-paced environment and able to work well within a team
• Professionalism and strong customer service skills are a must
• Able to communicate with doctors clearly and concisely
• Able to communicate with patients and co-workers in a professional and friendly manner
• Must be able to lift at least 15 pounds, stand for prolonged periods (i.e. an hour at a time)

Benefits:

• 401k
• Continuing education credits
• Health, Dental & Vision Insurance
• HSA Account
• Disability insurance
• Life insurance
• Paid time off (PTO)

Job Description Job Opening: Medical Assistant

Location: Chesapeake Oncology Hematology Associates

Job Description:

Duties will include:

• Escort patients to and from the exam room and complete the patient intake according to protocol
• Clean and straighten exam room between patients
• Prepare syringes and administer subcutaneous and intra-muscular injections
• Assist provider with injectable procedures
• Prepare pathology and lab specimens and route them to the correct lab as required by the patient's insurance
• Respond to patient questions in office and via phone as instructed by the physician
• Schedule or re-schedule appointments with providers, specialists as necessary.
• Work in compliance with OSHA, blood borne pathogen standards
• Knowledge of and compliance with HIPAA standards
• Maintain medication samples, discard out-of-date supplies, and keep appropriate records
• Trains other employees on medical assistant duties as required by the practice
• Assist with check-in or check-out procedures at the front desk when needed as a backup
• Perform additional duties as required

Provider will work independently or under direct supervision of Physician in a collaborative and patient-centered environment.

Qualifications:

• At least one (1) year of medical assisting experience (preferred)
• Completion of a Medical Assistant, Certified Nursing Assistant program
• Thrives in a fast-paced environment and able to work well within a team
• Professionalism and strong customer service skills are a must
• Able to communicate with doctors clearly and concisely
• Able to communicate with patients and co-workers in a professional and friendly manner
• Must be able to lift at least 15 pounds, stand for prolonged periods (i.e. an hour at a time)

Benefits:

• 401k
• Continuing education credits
• Health, Dental & Vision Insurance
• HSA Account
• Disability insurance
• Life insurance
• Paid time off (PTO)