56 Administrative Roles jobs in Westport

• Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
• Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance

• Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
• Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance

Required fields are indicated with an asterisk (*).

1. *
   How did you hear about this employment opportunity?
   • UNC Charlotte Website
   • HERC Job Board
   • Inside Higher Education
   • Circa (formerly known as Local JobNetwork)
   • Another Website
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Other
   
   
   
   
2. Where did you learn about this posting?
   

   (Open Ended Question)

1. Contact Information for References
2. Resume / Curriculum Vitae
3. Cover Letter / Letter of Interest

1. Other Document

• Manage and maintain complex and dynamic calendars for multiple C-level executives, scheduling meetings, appointments, and prioritizing conflicting demands.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa processing.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Act as a primary point of contact, screening calls, managing emails, and greeting visitors with professionalism and discretion.
• Organize and prepare agendas for executive meetings, take minutes, and track action items to ensure follow-through.
• Manage expense reporting and reconcile corporate credit card statements for executives.
• Conduct research and gather information as needed for various projects and initiatives.
• Maintain confidential files and records with utmost security and organization.
• Proactively identify and resolve potential issues or conflicts before they arise.
• Coordinate internal and external meetings, including logistics, catering, and technology setup.
• Assist with personal requests for executives as appropriate and within defined boundaries.
• Manage and maintain office supplies and equipment for executive suites.
• Liaise effectively with internal departments and external stakeholders.
• Contribute to improving administrative processes and efficiency.
• Provide support during key company events and initiatives.

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 5-7 years of experience providing high-level administrative support to C-suite executives in a corporate environment.
• Proven ability to manage complex calendars and coordinate intricate travel itineraries.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools.
• Impeccable written and verbal communication skills.
• Strong organizational skills and extreme attention to detail.
• Ability to exercise sound judgment, discretion, and maintain confidentiality.
• Proactive approach with strong problem-solving capabilities.
• Excellent interpersonal skills and the ability to build rapport with individuals at all levels.
• Ability to work effectively in a fast-paced, demanding hybrid work environment.
• Resourceful and able to work independently with minimal supervision.
• Must be authorized to work in the US.

• Manage complex and dynamic calendars for multiple C-suite executives, including scheduling meetings, appointments, and calls.
• Coordinate all aspects of domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and manage logistics for executive meetings, conferences, and events, both in-person and virtual.
• Serve as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
• Process expense reports and manage budget tracking for executive support.
• Conduct research and compile data for various projects as needed.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support, including managing mail, ordering supplies, and coordinating office-related tasks.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 5+ years of experience providing high-level administrative support to senior executives or C-suite leadership.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle sensitive information with complete confidentiality.
• Proactive, resourceful, and possesses strong problem-solving abilities.
• Professional demeanor and ability to interact confidently with individuals at all levels.
• Experience with travel booking platforms and expense management systems.
• Ability to adapt to a hybrid work environment and manage tasks efficiently.

• Manage complex and dynamic calendars for multiple C-level executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, acting as a gatekeeper and liaison.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential and sensitive information with discretion and professionalism.
• Manage expense reporting and reconciliation for executives.
• Assist with special projects and initiatives as assigned by executives.
• Maintain organized electronic and physical filing systems.
• Anticipate the needs of the executives and proactively address potential issues.
• Provide general administrative support, including managing office supplies and coordinating with building management.
• Greet visitors and manage reception area as needed.

• Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, maturity, and discretion.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with calendar management and travel booking systems.
• Detail-oriented with a commitment to accuracy.
• Proven ability to work independently and as part of a team.

About Trade With the Pros:

At Trade With the Pros, a subsidiary of T3 Live, we redefine the trading experience with our unparalleled approach. What sets us apart is our unwavering commitment to empowering our students with the knowledge and skills needed to navigate the financial markets successfully. Our educational programs go beyond theory and provide our Students with practical, hands-on learning opportunities. The chance to learn directly from experienced traders who have a deep understanding of the markets. Their insights, strategies, and real-world experiences, help those gain confidence and the expertise required for long-term success.

Job Description:

We are seeking a versatile and proactive Administrative Assistant to manage our local Charlotte/Huntersville Center and assist with operational duties for Trade With the Pros (TWP). This position is based in Huntersville, NC, and combines responsibilities of center management, event coordination, and remote operational support.

Responsibilities:

• Oversee the daily operations of the Charlotte/Huntersville Center, ensuring a smooth and efficient running of all activities.
• Plan, organize, and manage events hosted at the center, including coordination of logistics, guest management, and post-event follow-ups.
• Handling inquiries and providing high-level support and hospitality for Students and Prospects.
• Assist with operational tasks for TWP, including document preparation, data entry, and coordination between teams.
• Utilize HubSpot’s CRM to manage maintain contact lists, and ensure seamless communication across teams.
• Maintain office supplies and equipment, ensuring availability and functionality for all center activities.
• Report and send documents that pertain to Classes and Events to ensure sales tracking, finance and Event metrics are submitted and updated accurately.

Qualifications:

• College degree or equivalent.
• Proven experience in administrative roles, event management, or operations.
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Excellent communication and interpersonal skills, capable of working effectively with diverse groups.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and Google Docs/Sheets.
• Ability to work independently and in a team environment, with a high level of discretion and professionalism.
• Must be able to work weekends.

Benefits:

• Competitive salary and comprehensive benefits package including health, dental, and vision insurance.
• Opportunities for professional development and career advancement.
• Supportive team environment focused on innovation and efficiency.

How to Apply:

Please submit your resume and a cover letter. We are excited to hear from you!