61 Administrative Roles jobs in Woodlawn

Office Administration Support - Entry-Level (Part-Time or Full-Time)

About the Job Position
This flexible opportunity is open to individuals located in or near Baltimore, Maryland. Remote options are available, and all responsibilities are completed off-site. This entry-level position involves basic administrative support such as organizing data, compiling consumer feedback, handling simple email communication, light recordkeeping, and assisting with day-to-day office operations. The role is ideal for someone seeking to grow experience in administrative tasks by following structured, online assignments.

Who We Are
Top Level Promotions partners with companies to help them better understand how their products and services perform in the real world. Through digital task-based assignments, we provide structured opportunities for individuals to contribute to projects that shape decision-making. We're currently growing our Baltimore network and are looking for a reliable administrator who can complete tasks independently using standard computer tools.

Industries We Support:

• Administrative Office Support
• Health Care and Patient Experience
• Shipping, Logistics, and Maritime Services
• Education and Training Platforms
• Consumer Goods and Essentials
• Local and Specialty Food Brands
• Digital Media and Communications
• Transportation and Mobility Products
• Retail and Online Shopping Platforms
• Urban Planning and Environmental Projects

Baltimore-Based Projects
Baltimore is a city of innovation, history, and resilience, known for its dynamic neighborhoods and strong presence in healthcare, education, and port-related industries. Home to major medical institutions, universities, and one of the busiest seaports on the East Coast, the city provides companies with access to informed and diverse consumers. Your feedback may contribute to refining healthcare services, improving digital tools, or enhancing the customer experience for urban professionals and families. Local projects may reflect Baltimore's unique cultural energy and its reputation for blending community values with industry leadership.

Requirements

• Stable high-speed internet access
• Laptop or desktop computer with a working webcam and microphone
• Quiet, organized workspace for completing assignments

Key Skills

• Effective written communication
• Independent work habits and self-discipline
• Comfort using common online platforms and spreadsheets
• High attention to accuracy and detail

Benefits

• Choose full-time or part-time hours based on your schedule
• Remote options available - complete tasks from a setting that works for you
• Contribute insights on real-world products and services
• Entry-level friendly - each assignment includes simple instructions
• Ongoing opportunities based on consistency and reliability
• No office commute needed
• You choose where you work

Compensation
Hourly pay ranges from $18.50 to $36.00 USD, depending on assignment type and complexity.

Experience
No previous experience is needed. Clear, step-by-step instructions are provided for every project.

How to Apply
If you're located in Baltimore and are interested in flexible, entry-level work with remote options, please apply online to get started.

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care.
As the nation's leading health solutions company, we reach millions of Americans through our local presence, digital channels and more than 300,000 purpose-driven colleagues - caring for people where, when and how they choose in a way that is uniquely more connected, more convenient and more compassionate. And we do it all with heart, each and every day.
**Position Summary**
+ Fully remote; The schedule is Monday-Friday 9:00am-5:30pm EST.
+ Facilitates key administrative support and consultation for the EAP On-Site Counseling Program, ensuring customer satisfaction and successful utilization of the EAP On-Site product, services, and solutions.
+ Manages research, collection, analysis, and compilation of data and information for various EAP On-Site reports. Prepares complex and comprehensive records and reports.
+ Provides timely and effective support to EAP On-Site Program management and customers, escalating more complex concerns or issues to leaders for review and swift resolution.
+ Builds and maintains strong relationships with customers, serving as their primary point of contact for administrative support by understanding customer needs, objectives, and challenges to provide tailored support and consultation.
+ Helps optimize utilization of company products, including EAP On-Site services, and solutions to achieve customers' specific mental wellbeing needs and requirements.
+ Identifies opportunities for upselling or cross-selling additional products or services based on customer needs and expectations.
+ Handles complex customer needs and administrative office coordination assuring smooth, timely, and efficient office operations.
+ Assists with consulting-related reporting needs, including performance and utilization metrics to measure program progress against organizational targets and objectives.
+ Investigates and resolves complex customer problems, collaborating with internal teams to ensure customer satisfaction.
+ Provides guidance, support, and mentorship to junior client service support consultants by assisting with training initiatives, knowledge sharing, and performance evaluations to develop and enhance the skills and competencies of the team.
+ Handles files, reports, and records, and manages department record retention.
+ Ensures efficient workflow and office operations of the department by following established policies and procedures.
**Required Qualifications**
+ 2-3 years of Administrative and Customer Support work experience in healthcare and/or behavioral health field.
+ Advanced proficiency with technology including Microsoft Office Applications.
**Preferred Qualifications**
+ Bachelor's Degree.
+ Certified Billing and Coding Specialist (CBCS).
+ Strong organizational and communication skills.
+ Must be detail-oriented with the ability to manage multiple tasks effectively.
+ Adept at problem solving and decision making skills.
**Education**
+ Associate's Degree or equivalent work experience.
**Anticipated Weekly Hours**
40
**Time Type**
Full time
**Pay Range**
The typical pay range for this role is:
$18.50 - $42.35
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
**Great benefits for great people**
We take pride in our comprehensive and competitive mix of pay and benefits - investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:
+ **Affordable medical plan options,** a **401(k) plan** (including matching company contributions), and an **employee stock purchase plan** .
+ **No-cost programs for all colleagues** including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.
+ **Benefit solutions that address the different needs and preferences of our colleagues** including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.
For more information, visit anticipate the application window for this opening will close on: 08/22/2025
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.
We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Levy Sector
Position Title: Culinary Admin
Pay Range: $23.00 to $25.00/hour
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1435547 .
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!
Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
For more information on what we are about as a company, check us out by following the link below: Summary
Levy Restaurants Group is seeking an organized and detail-oriented Administrative Support Specialist to join our team, providing vital support to operations at premier sports and entertainment venues, including football stadiums, ballparks, and convention centers. In this role, you will assist with administrative tasks, coordination, and communication to ensure smooth event operations and seamless team collaboration.
This position is ideal for a proactive individual who excels at multitasking, thrives in dynamic environments, and enjoys being part of the behind-the-scenes efforts that create unforgettable experiences for guests.
Key Responsibilities:
+ Administrative Support
+ Manage and organize event schedules, staff rosters, and operational plans.
+ Coordinate and communicate key updates to staff, vendors, and management teams.
+ Prepare and maintain accurate records, reports, and documentation related to event logistics, payroll, and inventory.
+ Operational Assistance Provide administrative support to the operations team during event setup, execution, and breakdown.
+ Ensure timely and accurate ordering, distribution, and tracking of supplies and materials.
+ Support point-of-sale (POS) systems setup and troubleshoot basic issues during events.
Communication and Coordination:
+ Serve as a central point of contact for internal and external communications during events.
+ Collaborate with department leads to ensure smooth operations and resolve administrative challenges.
Compliance and Standards:
+ Maintain adherence to company policies, health and safety regulations, and venue-specific requirements.
+ Assist with compliance reporting and audits as needed.
Apply to Levy today!
Levy is a member of Compass Group USA
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Associates of Levy are offered many fantastic benefits.
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.

General Summary of Position
The Office Assistant performs a variety of assigned clerical and patient care duties essential to the daily operations of the assigned department. Duties may vary by department and/or site and may include: patient registration, patient scheduling, coordinating the physician order re-certification process, insurance verification
and coordination of services for patients, charge entry and reconciliation functions, co-payment and daily cash receipt responsibilities, assisting with medical record operations on a daily basis, greeting, registering and escorting patients, completing patient set-ups, turning over patient rooms and ensuring that the exam room is
properly cleaned and prepped, performing other patient care duties determined by the therapist or physician, editing and distributing clinical dictations, order and maintain clinical and administrative supplies, creates patient registration packets for patients and/or billing department, and providing front office and/call center coverage and assistance.

Primary Duties and Responsibilities

Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations.

Promptly answers assigned extensions using the correct salutation and follows script and completes patient reminder calls processes and procedures as assigned.

Greets and assists patients on the telephone and in person by triaging patient inquiries and concerns to appropriate clinical and non-clinical team members.

Completes the preliminary intake efficiently, accurately and completely; performs patient updates, scanning, registration, patient scheduling of initial and follow-up appointments based on insurance guidelines, and messaging in the department's practice management (PM) system and/or electronic health record (EHR).

Performs insurance verification and coordinates services/authorizations for patients, as assigned.

Completes and/or ensures accurate collection of copayments and copayment reconciliation, charge entry reconciliation, preparation of bank deposits and cash receipt logs, as assigned.

Demonstrates proficiency with the billing portion of the PM system to include: guarantor information, benefit information, insurance information, insurance priority, episode of care information, open HMO referrals, alternate insurances and system notes (if applicable).

Assembles financial paperwork and medical record paperwork for physicians and/or clinical team; assists patients with completing of required office forms, reviews all patient information for accurateness and completeness and witnesses all financial forms as required. Communicates duplicate or multiple medical record accounts to appropriate medical records personnel for merging.

In the Physician Centers: Registers and schedules patients for a variety of different physician specialty clinics as well as modifying physician schedules upon request. Works closely with Patient Insurance Specialists, secretaries and nurses to coordinate and schedule procedures and clinics.

Requests and obtains referrals, medical records or diagnostic reports from internal and external providers, as assigned.

Monitors and handles case management for patients in the EHR system, as assigned.

Maintains waiting area in clean and neat condition, restocking materials as needed.

Monitors administrative supplies and keeps administrative supplies at par levels.

Responds to all payer-specific questions from patients and clinical providers, as appropriate.

Participates in meetings and on committees and represents the department and hospital in community outreach efforts. Participates in multi-disciplinary quality and service improvement teams.

Minimum Qualifications
Education

• High School Diploma or GED required and
• Associate's degree (A.A.) preferred or
• Bachelor's degree from a college or university in healthcare or related field preferred

Experience

• 1-2 years Experience working in a role involving customer service required
• 1-2 years Experience in a medical office required or a combination of
  experience and education will be accepted for outpatient physician centers. preferred
• Less than 1 year 3 months of related experience/and or training in a fast paced medical office setting for therapy/ambulatory offices preferred

Knowledge, Skills, and Abilities

• Excellent customer service, as well as excellent verbal and written communication skills.
• Basic knowledge of Microsoft office products including Word, Excel and Outlook.
• Highly organized, process oriented individual who has the ability to multi-task, be flexible and be a self-starter.
• Ability to follow instructions and assist visitors and/or patients without compromising safety, service, care or efficiency.
• Friendly and professional when interacting with patients and visitors at all times.
• Position is initial face and the initial voice of the clinic and should be able to project a positive and professional image at all times.

This position has a hiring range of $17.5 - $28.73

POSITION SUMMARY:

Provides general cleaning, stocking, clerical, and administrative assistance to daily office operation of CDP headquarters.

ESSENTIAL FUNCTIONS:

• Front Desk- Provide back up support to Receptionist on front desk responsibilities including answering phone calls, greeting visitors, UPS/courier shipments and deliveries and corporate passes.
• Office Environment - Develop and process all kitchen supply orders and verify accuracy of orders.
• Stock all conference rooms and kitchen areas with supplies; maintain cleanliness and appearance of same.
• Maintain refrigerators and freezers to keep them clean.
• Office Supplies - Place and process orders for all copier paper.
• Assist routinely with stocking productions rooms.
• Print and replace updated phone list in conference rooms.
• Assist Associate Office Manager with escorting TrueShred for monthly pickup and distributing office supplies and front desk supplies.
• Billing/Invoices - Analyze, review, code, and process invoices for payment for paper, water, and kitchen supplies.
• Provide back up support to Associate Office Manager on all other invoices in Voyager.
• Record Retention - Assist administrative staff with their record retention needs.
• Provide back up support to Associate Office Manager on all Iron Mountain/record retention needs.
• Clerical Assistance - Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed).
• Maximo (work order system) - Provide back up support to Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management.
• U.S. Mail - Sort incoming mail daily and take outgoing mail to pickup area in lobby each morning.

SECONDARY RESPONSIBILITIES:

• Perform other job-related duties as assigned.

ESSENTIAL FUNCTIONS:

Education - High School Diploma or equivalent.

Professional Experience - Minimum of two years general clerical/administrative experience.

Computer Skills -

• PC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.
• Ability to adapt to new or changing software programs.

Mobility - N/A

Other Requirements - Developed communication skills.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

We're looking for a reliable and detail-oriented individual to assist in our Baltimore office for a short-term assignment, with the possibility of a longer-term opportunity if it's a great fit!

Dates: Wednesday, June 18 - Thursday, June 27
Schedule:

• Monday-Thursday: 7:30 AM - 4:30 PM
  
• Friday: 7:30 AM - 2:00 PM
  
• 45-minute lunch break each day

? Location: Baltimore, MD

Responsibilities include:

• Answering incoming calls
  
• Gathering basic information for quotes (e.g., contact details, origin and destination locations, dimensions of items, etc.)

Ideal Candidate:

• Communicates clearly and professionally over the phone
  
• Pays close attention to detail
  
• Shows up on time and follows through with tasks

If you're dependable, organized, and available for the listed dates, we'd love to connect with you!

Compensation / Pay Rate (Up to): $17.00 - $17.00 Per Hour

Description
The Office Assistant provides essential administrative support to ensure the smooth day-to-day operations of a healthcare facility. This role requires exceptional organizational, communication, and multitasking skills while upholding the highest level of professionalism. The Office Assistant will collaborate with medical and administrative staff to enhance overall efficiency and deliver outstanding service to patients and stakeholders.
Key Responsibilities:
? Front Desk & Patient Services
+ Greet and check in patients in a professional and courteous manner.
+ Answer and route phone calls, respond to inquiries, and take messages.
+ Schedule, confirm, and manage patient appointments.
+ Maintain and update patient records with accuracy and confidentiality.
? Administrative Support
+ Perform data entry, filing, copying, scanning, and faxing of medical and administrative documents.
+ Assist with insurance verification tasks.
+ Prepare and distribute correspondence, reports, and forms as needed.
+ Monitor and order office and medical supplies.
? Records & Compliance
+ Ensure compliance with HIPAA and confidentiality standards in all interactions and record-keeping.
+ Support preparation for inspections, or regulatory reviews.
+ Maintain accurate logs, including incident reports, visitor records, and supply inventory.
? Team & Facility Support
+ Coordinate meetings, take meeting minutes, and support communication between departments.
+ Assist healthcare providers and nursing staff with administrative needs.
+ Help manage facility maintenance requests and vendor communications.
Requirements
Qualifications:
+ 1-3 years of administrative experience in a healthcare or medical setting preferred.
+ Familiarity with electronic health records (EHR) systems (e.g., Epic, Cerner, Kareo, etc.).
+ Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
+ Strong communication and customer service skills.
+ Ability to multitask, prioritize, and work in a fast-paced environment.
+ Knowledge of HIPAA regulations and patient confidentiality practices.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Position Objective:

The Office Assistant works in a ambulatory setting, performing an important variety of duties including: greeting, registering, scheduling, and checking out patients on a computerized practice management system. Responsibilities also include maintaining and safe-keeping of patient medical records and contributing to smooth patient flow within the office. The Office Assistant provides stellar customer service in all patient interactions whether in fact to face meetings or by telephone. The Office Assistant works in a cooperative, friendly and results oriented manner with all other members of the practice staff and the Physician(s).

Essential Job Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

1. Greets and accurately registers patients into the practice management system. Communicates with insurance companies and other medical offices to obtain referrals and verifications of coverage.
2. Performs scanning and abstracting duties.
3. Obtains patient records from various offices and hospitals as needed.
4. Answers and screens office calls, makes patient appointments, takes messages and redirects calls as appropriate.
5. Performs daily business operations

Educational/Experience Requirements:

• High school diploma or GED required or documentation of graduation from an accredited training program preferred.
• One year of clerical/billing experience in a medical office setting, preferred.
• Customer Service experience, strongly preferred.

Required License/Certifications:

• If serving as a bilingual/multilingual interpreter, certification in Medical Interpretation is required to perform the duties of a qualified interpreter.

Working Conditions, Equipment, Physical Demands:

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Physical Demands -

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.

Pay Range

$17.50 — $26 USD

Luminis Health Benefits Overview:
• Medical, Dental, and Vision Insurance
• Retirement Plan (with employer match for employees who work more than 1000 hours in a calendar year)
• Paid Time Off
• Tuition Assistance Benefits
• Employee Referral Bonus Program
• Paid Holidays, Disability, and Life/AD&D for full-time employees
• Wellness Programs
• Employee Assistance Programs and more
*Benefit offerings based on employment status

Opt-in for text notifications!
Luminis Health's two-way SMS texting platform lets you receive notifications and messages from our Talent Acquisition team directly on your phone.

To enable this feature, select "yes" when asked to "opt-in to receive text messages" and to "Receive updates from a recruiter about this job via SMS" when completing your application. Once you are opted in, you can easily opt-out at any time.
Standard text messaging rates may apply based on the candidate's mobile carrier plan. Luminis Health is not responsible for any charges incurred by the recipient. Candidates are encouraged to review their mobile carrier's plan for applicable text messaging rates and usage charges.

Position Objective:

The Office Assistant works in a ambulatory setting, performing an important variety of duties including: greeting, registering, scheduling, and checking out patients on a computerized practice management system. Responsibilities also include maintaining and safe-keeping of patient medical records and contributing to smooth patient flow within the office. The Office Assistant provides stellar customer service in all patient interactions whether in fact to face meetings or by telephone. The Office Assistant works in a cooperative, friendly and results oriented manner with all other members of the practice staff and the Physician(s).

Essential Job Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

1. Greets and accurately registers patients into the practice management system. Communicates with insurance companies and other medical offices to obtain referrals and verifications of coverage.
2. Performs scanning and abstracting duties.
3. Obtains patient records from various offices and hospitals as needed.
4. Answers and screens office calls, makes patient appointments, takes messages and redirects calls as appropriate.
5. Performs daily business operations

Educational/Experience Requirements:

• High school diploma or GED required or documentation of graduation from an accredited training program preferred.
• One year of clerical/billing experience in a medical office setting, preferred.
• Customer Service experience, strongly preferred.

Required License/Certifications:

• If serving as a bilingual/multilingual interpreter, certification in Medical Interpretation is required to perform the duties of a qualified interpreter.

Working Conditions, Equipment, Physical Demands:

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Physical Demands -

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.

Pay Range

$17.50 — $26 USD

Luminis Health Benefits Overview:
• Medical, Dental, and Vision Insurance
• Retirement Plan (with employer match for employees who work more than 1000 hours in a calendar year)
• Paid Time Off
• Tuition Assistance Benefits
• Employee Referral Bonus Program
• Paid Holidays, Disability, and Life/AD&D for full-time employees
• Wellness Programs
• Employee Assistance Programs and more
*Benefit offerings based on employment status

Opt-in for text notifications!
Luminis Health's two-way SMS texting platform lets you receive notifications and messages from our Talent Acquisition team directly on your phone.

To enable this feature, select "yes" when asked to "opt-in to receive text messages" and to "Receive updates from a recruiter about this job via SMS" when completing your application. Once you are opted in, you can easily opt-out at any time.
Standard text messaging rates may apply based on the candidate's mobile carrier plan. Luminis Health is not responsible for any charges incurred by the recipient. Candidates are encouraged to review their mobile carrier's plan for applicable text messaging rates and usage charges.