46 Administrative Roles jobs in Zephyrhills

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming communications (emails, calls, mail), responding on behalf of executives when appropriate.
• Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Organize and manage virtual and in-person meetings, including preparing agendas, taking minutes, and following up on action items.
• Maintain confidential files and records with utmost discretion.
• Assist with special projects and ad-hoc administrative tasks as assigned.
• Conduct research and gather information for executive use.
• Manage expense reporting and process reimbursements.
• Act as a liaison between executives and internal/external stakeholders.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing executive-level administrative support.
• Proven ability to manage multiple calendars and complex scheduling.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Strong organizational skills and meticulous attention to detail.
• Ability to multitask, prioritize, and manage time effectively in a remote setting.
• Discretion and a high level of professionalism in handling confidential information.
• Proactive approach to problem-solving and anticipating needs.
• Experience with expense management systems is a plus.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy.
• Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
• Handle incoming communications, screening calls, responding to emails, and redirecting inquiries as appropriate.
• Organize and manage executive files and records, ensuring confidentiality and accessibility.
• Assist with the preparation of board meeting materials and corporate communications.
• Manage expense reporting and reconciliation for assigned executives.
• Coordinate office logistics, including meeting room bookings, catering, and supplies.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate the needs of executives and proactively address potential issues.
• Provide support for special projects and events as required.

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Minimum of 5 years of experience providing administrative support, with at least 2 years supporting senior-level executives.
• Proven ability to manage multiple calendars and complex scheduling in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with exceptional attention to detail.
• Discretion and the ability to handle confidential information with utmost professionalism.
• Proactive approach with strong problem-solving abilities.
• Ability to work independently and as part of a team.
• Experience in a corporate or professional services environment is a plus.

• Managing complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls with internal and external stakeholders.
• Coordinating domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
• Preparing, proofreading, and editing confidential documents, presentations, and reports.
• Screening and prioritizing incoming communications, including emails and phone calls, and managing correspondence on behalf of executives.
• Organizing and facilitating executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Serving as the primary point of contact for internal and external parties interacting with the executives.
• Managing expense reports and processing invoices in a timely and accurate manner.
• Maintaining organized and confidential filing systems, both physical and digital.
• Assisting with special projects and ad-hoc administrative tasks as required.
• Proactively identifying and addressing potential issues to ensure seamless operations and executive productivity.

• Managing and coordinating complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
• Arranging domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
• Screening and prioritizing incoming communications, including emails and phone calls, and responding on behalf of executives as appropriate.
• Preparing, editing, and proofreading executive correspondence, presentations, and reports.
• Organizing and managing digital and physical filing systems to ensure easy retrieval of information.
• Coordinating meeting logistics, including preparing agendas, distributing materials, taking minutes, and following up on action items.
• Conducting research and gathering information for various executive projects and initiatives.
• Assisting with expense reporting and budget tracking for executive-related expenditures.
• Maintaining strict confidentiality and exercising sound judgment when handling sensitive and proprietary information.
• Acting as a liaison between executives and internal/external stakeholders.
• Anticipating executive needs and proactively addressing potential issues.
• Managing and prioritizing multiple tasks and projects simultaneously in a fast-paced environment.
• Handling special projects as assigned by executives.
• Utilizing various office productivity software and tools to enhance efficiency.
• Contributing to a positive and efficient executive support function.

Work from Home | Full-Time / Part-Time / Flexible Hours | No Experience Needed

Are you organized, reliable, and ready to work from the comfort of your home? We’re looking for a Remote Administrative Assistant to support our growing team!

What You’ll Do:

• Manage emails, schedule appointments, and handle basic admin tasks
• Assist with data entry and document preparation
• Help keep things running smoothly behind the scenes
• Communicate with team members and clients as needed

What You’ll Need:

• Good communication and time management skills
• Basic computer knowledge (email, typing, documents)
• A quiet, distraction-free workspace
• Positive attitude and willingness to learn

Perks & Benefits:

• $18–$32/hr depending on experience
• 100% Remote
• Flexible schedule
• Paid training provided
• Paid time off + holidays
• ️ Supportive team and growth opportunities

No experience? No problem — we train you!
Join a company that values your work and gives you room to grow.

Apply today and start your remote journey with us!