4,395 Administrative Services jobs in the United States
Administrative Assistant - Administrative Services Support
Posted 2 days ago
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Job Description
In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.
Major Responsibilities:
- Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
- Handles routine and complicated items independently and anticipates problems and changing priorities
- Coordinate meetings arrange for conference rooms, equipment, and refreshments.
- Organize material for meetings, presentations, and training sessions.
- Organize presentations and training material on the share drives while maintaining version control.
- Maintain professional appearance of conference rooms. Replenish supplies, as needed.
- Coordinate service awards luncheons and dinners
- Ability to operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
- Maintain and update distribution lists for email distribution.
- Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency.
- Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
- Maintains a file of important matters for the executive's attention upon return
- Anticipates changing priorities and problems, alerting the manager as required
- Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
- Order catering for meetings and confirm that after meeting the conference room is ready for the next meeting
- Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system
- Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
- Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
- Assigns document numbers, prepares documents, and transmits documents so that they can be entered e into Bechtel electronic document management system
- Assists with ML2 Construction Badging for visitors and new hires
- Assists with Area Access Requests
- Maintains departmental forms, databases, and tracking tools.
- Order Supplies for designated areas
- Provide timecard input or proxy for the project manager and/or team, as required.
- Prepare and proofread standard forms, correspondence, and reports.
- Assemble, copy, and distribute documentation packages.
- May coordinate project seating requirements.
- Work closely with IS&T to assure that employees have access to computers and shared drives.
Education and Experience Requirements:
Requires 2-4 years of related experience
Required Knowledge, Skills, and Abilities:
- Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
- Extensive experience in all phases of administrative and secretarial functions.
- Ability to coordinate manager-level meetings and adhere to project protocol.
- Must be proactive, have above average organizational skills, use individual initiative, and follow through on assignments until completion.
- Must be able to multitask while maintaining attention to detail and accuracy.
- Must be able to work effectively in an extremely fast-paced, high-energy environment.
- Must be flexible and willing to take on unexpected and/or unanticipated assignments as needed.
- Must be able to demonstrate professionalism and be able to interact with all levels of the organization.
- Must be able to independently anticipate problems and changing priorities.
- Must be willing and able to work overtime with little or no notice.
- Experience arranging travel and processing expense reports using an electronic system.
- The ability to extract, compile, and analyze non-technical and semi-technical data for complex reports.
**Position Details:**
+ Pay Rate / Range: $20 - $31.25
_The above salary range represents the range expected for the position; however, final salary offers are based on a number of factors such as the position's responsibilities; the candidate's experience, education, and skills; location; travel required; and current market conditions._
This program requires US Citizenship
+ Benefits (Regular, Full Time Employees):
+ Medical, Dental, and Vision offerings
+ Weekly Direct Deposit
+ Paid Holidays and Personal Time Off
+ 401(k) with match
+ Voluntary Life and AD&D, Short / Long Term Disability, plus other voluntary coverages
+ Pre-Paid Legal and Employee Assistance Programs
+ Northwest Federal Credit Union Membership
+ BB&T @ Work Program
**_ABBTECH is an EOE/Minorities/Women/Disabled Individuals/Veterans_**
ADMINISTRATIVE SERVICES ASSISTANT
Posted today
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Location : Salinas, CA
Job Type: Regular Full-Time
Job Number: M25/14C70/10EV
Department: Social Services
Opening Date: 10/06/2025
Closing Date: 10/13/ :59 PM Pacific
Position Description
The Department of Social Services is recruiting to establish an eligible list for Administrative Services Assistant.
Please follow the link below to view the job announcement and apply:
Under general direction, this position is responsible for a variety of administrative and supervisory duties, including but not limited to providing support to Program Managers, staff, and District Offices; creating, analyzing, and monitoring reports; and recommending, developing, and writing office policies and procedures. The Administrative Services Assistant (ASA) also assists in tracking office workloads and daily operations, supervises, coaches, mentors, and evaluates subordinates, and responds to customer, building, and security concerns. The ASA maintains a high level of confidentiality and works independently to complete tasks and projects promptly and accurately. Additionally, the ASA supervises staff by planning, organizing, and evaluating their work, and provides managerial coverage in the absence of the Program Manager.
PLEASE NOTE: APPLICATION DEADLINE IS 10/13/20/25 @ 11:59 P.M.
Administrative Services Assistant
Posted today
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Job Description
Description
73162 Summary: under general supervision, is responsiblefor professional staff work of routine through average difficulty in relievingan executive of Administrative detail; and performs related work as required.An employee in this class routinely performs general assignments to relieve anexecutive of Administrative detail and other duties which do not requirehis/her personal attention. Routinely acts as liaison between executive'soffice and the governor's office, departmental staff, and other state departmentsand agencies, local and federal agencies, and community organizations andgroups; attends legislative functions and meetings as required to gaininformation; routinely handles complaints and requests from members of thelegislature and other departments, citizens, and employees, as required;attends receptions, luncheons, dinners, and other gatherings in performingpersonal contact duties. Assigns, trains, supervises, and evaluates assignedclerical and other staff and their work; makes recommendations on personnelactions such as employment, promotion, demotion, transfer, retention, andincreases for exceptional performance. Handles routine correspondence includingcomposition of replies and routes to the appropriate operating division forreply; prepares non-routine correspondence as requested; assembles informationfor speeches, staff meetings, and other purposes; may take minutes at staffmeetings. Makes travel arrangements; keeps expense accounts; orders officesupplies as needed. Operates standard office machines and equipment asnecessary. Education and Experience: Graduation from an accredited college oruniversity with a bachelor's degree; qualifying full- time increasinglyresponsible sub-professional experience or paraprofessional or professionalexperience may be substituted for the required education, on a year-for-yearbasis, to a maximum of four years.
Administrative Services Assistant
Posted today
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Job Description
Job Description
Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Administrative Services Assistant, Senior - 608382
Posted today
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The Administrative Services Assistant, Senior will manage front desk and office operations for the Dean's Office in the Sanghi College of Engineering. Additionally, this position will assist the Associate Dean for Research and the Associate Dean for Administrative, Senior, Assistant, Operations, Staff, Communications, Technology
Administrative Services Assistant - Jackson, Tennessee
Posted 21 days ago
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Job Description
As the Community Health Improvement Plan (CHIP) Coordinator, they will provide subject matter expertise and support to County Health Councils who are working on their Community Health Assessment (CHA)/CHIP and will add capacity for Health Councils to implement programs, projects, or processes that will have the biggest impact in addressing their locally identified priorities. He will enhance Tennessee Department of Health’s (TDH's) ability to support County Health Councils in collective impact approaches to improving health equity at the community level.
They will be responsible for professional public health program development and administrative work of considerable difficulty. It may supervise work of average difficulty have statewide responsible for a large public health grant or program, and performs other work as required.
Key Responsibilities:
· Directly support the County Health Councils and TDH with CHA/CHIP program development, implementation, and monitoring.
· Attend meetings of the County Health Council at the local and regional levels.
· Lead outreach and relationship-building with state and regional partners in support of CHA/CHIP goals (TDMHSAS Regional Policy and Planning Councils, for example)
· Coordinate and assist with the implementation of initiatives related to the Community Health Assessment and Community Health Improvement Plan.
· Provide subject matter expertise regarding the implementation of the Community Health Assessment and Community Health Improvement Plan.
· Promote ongoing education and technical assistance on the CHA/CHIP requirements as outlined by the County Health Council and Tennessee Department of Health.
· Participate on the Community of Practice Advisory Board and serve as an ambassador for the Community of Practice.
· Provide support for new initiatives, including the Tennessee Vitality Toolkit, that can improve the execution of current initiatives.
· Consult and provide strategic advice to County Health Councils as necessary.
· Engage stakeholders in the CHA/CHIP program's goals and objectives.
· Communicate success stories and accomplishments to the OSI team whenever applicable.
· Seek out and participate in professional development opportunities that support the community health improvement process and cross-sector collaboration.
Administrative Services Assistant - Hybrid Nasville, TN
Posted 10 days ago
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Job Description
This position is hybrid with in-office attendance expected at central office in Nashville, TN at supervisor discretion. Travel to central office is no-reimbursable. Position is 37.5 hours per week, Monday-Friday from 8AM to 4:30PM. Position is renewable annually, dependent on funding availability. Position is funded with Family Planning Administration (HHS) and Maternal Health Innovation Program (HRSA) Federal grant funding.
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Administrative Services Assistant - Hybrid Nasville, TN
Posted 21 days ago
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Administrative Services Coordinator
Posted 1 day ago
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We are seeking an Administrative Services Coordinator to support front desk operations, student transitions, attendance tracking, and general administrative tasks. This role also assists with communications, admissions, academic logistics, and school-wide coordination.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
- Associate's degree or higher with 3-4 years of office experience
- Strong data entry and database management skills
- Proficiency in Microsoft Word and Excel
- Excellent organizational and communication skills
- Ability to work independently and manage multiple tasks
- Bilingual in Spanish and English - Experience in an educational or school setting
- Familiarity with student information systems
- Comfort with coordinating logistics for events and testing
- Ability to support multilingual communications and outreach
Administrative Services Coordinator
Posted 8 days ago
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Job Description
As an Administrative Services Coordinator, you will provide essential administrative support to a department or manager, ensuring smooth day-to-day operations. This role involves handling communications, managing documentation, and supporting internal processes.
Requirements
Typical Responsibilities:
+ Administrative Support: Perform general office duties such as document handling, filing, and coordination of routine tasks.
+ Phone Management: Answer incoming calls, direct inquiries appropriately, and assist both internal and external stakeholders.
+ Email Correspondence: Manage inbox communications, respond to inquiries, and maintain professional email exchanges.
+ Staff Support: Assist assigned staff with various administrative tasks including phone support, drafting and distributing correspondence, expense reporting, calendar management, meeting coordination, filing, and copying.
+ Records Maintenance: Maintain files related to tenants, vendors, and properties, including insurance certificates and lease abstracts, in accordance with established standards.
+ Work Order Coordination: Open and monitor work orders, coordinating with vendors to ensure timely completion.
+ Lease Administration: Prepare internal lease documents such as abstracts and assist with lease setup, changes, and reporting.
+ Invoice Processing: Code invoices for payment, enter data into accounting systems, and forward originals for processing. Prepare accounts receivable (A/R) status worksheets and reconcile A/R.
+ Collections Support: Where permitted, initiate rent collection communications and follow up with tenants.
+ Financial Administration: Manage accounts payable and receivable, ensuring accurate coding and timely processing of invoices.
Required Skills:
+ Ability to comprehend and interpret instructions, short correspondence, and memos.
+ Strong written communication skills for routine reports and correspondence.
+ Ability to respond professionally to inquiries or complaints.
+ Effective presentation skills for internal departments.
+ Basic understanding of financial terms and principles.
+ Ability to perform simple calculations such as percentages.
+ Problem-solving skills in standard situations with basic analytical capabilities.
Qualifications:
+ Experience: 0-2 years in an administrative or related field.
+ Education: High school diploma or GED required.
+ Technical Skills: Proficiency in Microsoft Office Suite and basic computer functions. Experience with email management is essential.
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