80 Administrative Services jobs in Brandywine

Administrative Assistant at Appcast summary:

The Administrative Assistant provides comprehensive administrative support to executive staff, including managing schedules, correspondence, and office operations. This role requires strong organizational, communication, and critical thinking skills to handle tasks such as budgeting, payroll, and project research independently. The position supports the Department of Justice and requires proficiency with Microsoft Office tools and adherence to federal policies and regulations.

Administrative Assistant
Category: Administration
Main location: United States, District of Columbia, Washington
Position ID:J
Employment Type: Full Time
U.S. - CGI Federal roles - What we do matters
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Position Description:
CGI Federal is seeking an Administrative Assistant to support the Department of Justice in Washington, DC.
In addition to performing secretarial duties such as welcoming guests, filing, handling phone calls, scheduling appointments, and making travel arrangements, this position will provide administrative support to executive staff. Responsibilities will include office management tasks such as budgeting, maintaining personnel records, and managing payroll. The Administrative Assistant may also be required to work independently on projects that involve research and the preparation of briefing charts and other presentation materials.
Your future duties and responsibilities:
a. Compose correspondence on administrative matters and general office policies based on the supervisor's views, for their approval.
b. Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, and telephone calls, and keep the supervisor informed on relevant matters.
c. Review publications, regulations, and directives, taking action or referring important items to the supervisor and staff.
d. Prepare special or one-time reports, summaries, or responses to inquiries by selecting relevant information from various sources such as reports, documents, correspondence, and other offices, under general direction.
Required qualifications to be successful in this role:
- Excellent customer service skills and attention to detail.
- Proficiency with Microsoft Word applications, SharePoint, and Adobe Acrobat.
- Effective communication, strong writing, and organizational skills.
- Critical thinking abilities and knowledge of basic fact-gathering and research methodologies.
- Ability to work in a fast-paced environment and to read, interpret, and apply Federal policies, directives, and regulations.
- Experience providing administrative support to high-ranking executives.
Hourly Rate: $39.97/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
CGI Federals benefits are offered to eligible professionals on their first day of employment to include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible professionals
Additional benefits determined by your Service Contract Act:
Paid Time Off (PTO)
Paid Federal Holidays
Health & Welfare Benefits
#CGIFederalJob
Skills:

• Customer Service & Support
• Data Entry
• Document Management
• Process Management

What you can expect from us:
Together, as owners, let's turn meaningful insights into action.
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.
We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

Keywords:

administrative support, office management, scheduling, budgeting, payroll, customer service, correspondence, executive support, project research, federal policies

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG's shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.
In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization's extensive global network. The Group's operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.
The anticipated salary range for this role is between $48,000.00 and $95,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.
**Role Description**
We are looking for an experienced, self-motivated Administrative Assistance/Office Manager to support the Washington D.C. Office. The ideal candidate would be someone who is able to multi-task, is able to work in a team environment, and is willing to learn, take initiative, and grow.
**Role Objectives**
Provide administrative support by:
+ Handling business travel bookings and travel expense reimbursements using Concur.
+ Responsible for submission and management of reimbursement requests, and tracking and payment of expenses.
+ Maintain contacts and distribution lists for the team.
+ Scheduling and hosting meetings, in-person and online.
+ Arranging reception rooms for external guests and ordering catering or arranging dinner reservations as needed.
+ Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests.
+ Deliver, copy, scan and file documents, faxes, letters, newspapers, and packages.
+ Maintain office handbook.
+ Respond to ad-hoc requests.
**Qualifications and Skills**
+ Experience in an administrative capacity, preferably in a corporate environment.
+ Experience with Concur (in travel booking, requesting and expensing).
+ Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.) and Outlook.
+ Ability to multitask and work in the fast-paced environment.
+ Strong written and oral communication skills.
+ Possess strong organizational skills and excellent attention to detail.
+ Highly collaborative and flexible in a team environment and able to form good relationships.
+ Excellent time management skills and ability to multitask and prioritize work.
+ Preferred Education/Licenses/Certifications/Registrations: - Bachelor's degree preferred.
+ Other Skills, Abilities and/or Training: - Writing, reading, and verbal communication skills in Japanese is preferred.
SMBC's employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required.
SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at

**Administrative Assistant**
**Category:** Administration
**Main location:** United States, District of Columbia, Washington
**Position ID:** J
**Employment Type:** Full Time
U.S. - CGI Federal roles - What we do matters ( playing this video you consent to Google/YouTube processing your data and using cookies -Learn more (xweb.asp?clid=21001&page=cookiespolicy#integrationofyoutube) .
**Position Description:**
CGI Federal is seeking an Administrative Assistant to support the Department of Justice in Washington, DC.
In addition to performing secretarial duties such as welcoming guests, filing, handling phone calls, scheduling appointments, and making travel arrangements, this position will provide administrative support to executive staff. Responsibilities will include office management tasks such as budgeting, maintaining personnel records, and managing payroll. The Administrative Assistant may also be required to work independently on projects that involve research and the preparation of briefing charts and other presentation materials.
**Your future duties and responsibilities:**
a. Compose correspondence on administrative matters and general office policies based on the supervisor's views, for their approval.
b. Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, and telephone calls, and keep the supervisor informed on relevant matters.
c. Review publications, regulations, and directives, taking action or referring important items to the supervisor and staff.
d. Prepare special or one-time reports, summaries, or responses to inquiries by selecting relevant information from various sources such as reports, documents, correspondence, and other offices, under general direction.
**Required qualifications to be successful in this role:**
- Excellent customer service skills and attention to detail.
- Proficiency with Microsoft Word applications, SharePoint, and Adobe Acrobat.
- Effective communication, strong writing, and organizational skills.
- Critical thinking abilities and knowledge of basic fact-gathering and research methodologies.
- Ability to work in a fast-paced environment and to read, interpret, and apply Federal policies, directives, and regulations.
- Experience providing administrative support to high-ranking executives.
Hourly Rate: $39.97/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
CGI Federals benefits are offered to eligible professionals on their first day of employment to include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible professionals
Additional benefits determined by your Service Contract Act:
Paid Time Off (PTO)
Paid Federal Holidays
Health & Welfare Benefits
#CGIFederalJob
**Skills:**
+ Customer Service & Support
+ Data Entry
+ Document Management
+ Process Management
**What you can expect from us:**
**Together, as owners, let's turn meaningful insights into action.**
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.**
We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

**Koniag Government Services company** is seeking an Administrative Assistant to support our government customer in Washington, DC. Must be able to obtain and maintain a US Govt. Security Clearance. _This position is for a Future New Business Opportunity._
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Koniag Government Solutions (KGS) is seeking a detail-oriented Administrative Assistant to provide comprehensive administrative support for our team. As an Alaska Native Corporation subsidiary, we combine administrative excellence with our cultural values to support mission success.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
+ Manage filing systems and records
+ Handle incoming and outgoing phone calls
+ Schedule and coordinate appointments
+ Arrange travel and prepare expense reports
+ Process and distribute mail
+ Maintain calendar management
+ Support budget tracking and reporting
+ Assist with personnel record maintenance
+ Support payroll processing activities
+ Manage office supplies and inventory
+ Coordinate facility-related requests
+ Maintain office equipment and services
+ Prepare briefing materials and presentations
+ Conduct independent research
+ Create and edit correspondence
+ Maintain electronic and paper filing systems
+ Support meeting and event coordination
+ Manage document control procedures
**Requirements:**
+ Strong Knowledge of office procedures
+ Ability to work independently
+ Proficiency in Microsoft Office Suite
+ Experience with office management systems
+ Strong time management skills
+ Problem-solving capabilities
+ Customer service orientation
+ Ability to meet deadlines
+ Research capabilities
+ Professional demeanor
+ Strong organizational abilities
+ Excellence in written and verbal communication
+ Attention to detail
+ Proficiency in multitasking
+ Strong interpersonal skills
+ Experience with document preparation
**Desired Skills and Competencies:**
+ Bachelor's degree in related field
+ Experience with government contractors
+ Knowledge of financial tracking
+ Experience with scheduling software
+ Understanding of records management
+ Proficiency in presentation software
+ Experience with database management
+ Knowledge of travel systems
+ Understanding of budget tracking
+ Experience with virtual meeting platforms
+ Knowledge of document control
+ Experience with project coordination
+ Understanding of security protocols
+ Familiarity with procurement processes
+ Experience with quality control procedures
+ Knowledge of HR support functions
**Education:**
+ High School Diploma or G.E.D.
**Work Experience, Knowledge, Skills & Abilities:**
+ Minimum 2 years of office experience
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at or by calling to request accommodations.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ _._
**_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**

Responsibilities:
+ Conduct data entry into company systems, and review and verify the information to ensure accuracy and accessibility.
+ Open and distribute mail, and use form letters or emails to respond to routine requests.
+ Maintain appointment calendars and reserve meeting rooms, following detailed instructions to arrange business meetings efficiently.
+ Organize own work schedule each day in line with changing priorities.
+ Receive visitors and assist with various requests for information, referring more complex matters to colleagues.
+ Support in using the internal communications system to access specific information on request.
+ Maintain files and records.
+ Use standard office software to carry out basic formatting of letters, memoranda, and routine reports.
+ Ensure a positive experience for clients by having courteous interactions with them.
+ Ensure a positive experience for internal clients by having courteous interactions with them.
+ Extract relevant data from information provided by others, and input it into spreadsheets or standard formats.
+ Support others by working on a variety of data management tasks.
Skills:
+ Uses clear and effective verbal communications skills with guidance (but not constant supervision) to express ideas, request actions and formulate plans or policies.
+ Supports business processes with guidance but not constant supervision by understanding and effectively using standard office equipment and standard software packages.
+ Works with guidance (but not constant supervision) to plan, organize, prioritize and oversee activities to efficiently meet business objectives.
+ Works with guidance (but not constant supervision) to develop, monitor, interpret and understand policies and procedures, while making sure they match organizational strategies and objectives.
+ Works under guidance (but not constant supervision) to analyze data trends for use in reports to help guide decision making.
+ Works under guidance (but not constant supervision) to acquire, organize, protect and process data to fulfill business objectives.
+ Works at a basic level to navigate customer conversations by leveraging the four parts of a service conversation: open, learn, reply, and close. Typically works under close supervision.
+ Uses an elementary understanding of numerical concepts to perform mathematical operations such as report analysis under supervision.
+ Works at a basic level to connect with customers to strengthen the relationship, meeting personal needs through positive customer experiences. Typically works under close supervision.
+ Works under supervision at an elementary level to analyze data from multiple sources to draw appropriate conclusions and make suitable recommendations.
+ Works at a basic level to make every customer interaction positive by leaving the customer feeling understood, appreciated, and confident in the organization's ability. Typically works under close supervision.
+ Works at an elementary level under supervision to select, deploy and get the best results from the most appropriate office system.

Department: Office Rsrch Innov and Econ Impact Classification: Admin Office Specialist 3 Job Category: Classified Staff Job Type: Full-Time Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) Location: Arlington, VA Workplace Type: On Site Required Sponsorship Eligibility: Not eligible for visa sponsorship Pay Band: 03 Salary: Salary commensurate with education and experience; anticipated range $65,000-$70,000 Criminal Background Check: Yes About the Department: Mason Enterprise is an exciting and rapidly growing department whose work spans internal and external university functions that support technology commercialization and entrepreneurship. The department sits in the Office of Research and Economic Impact and consists of the Office of Tech Transfer, the federal, state, regional, and local programs that support small business, the Mason Enterprise Centers (incubators), and the expansion of the Arlington Campus as it related to entrepreneurship and small business development. Through counseling and training, we help people start and grow companies. Our "clients" are members of the community, students, and faculty members from across Virginia. About the Position: The Administrative Assistant supports the mission of Mason Enterprise. The position administratively assists the AVP of Innovation & Economic Development in the performance of their program and grant delivery service responsibilities and also is the responsive conduit to internal and external constituents. This position reports directly to the Associate Vice President, Innovation and Economic Development and has a dotted-line reporting relationship to the ORIEI Director of Finance and Administration related to unit's administration functions and coordination. Responsibilities:

• Works with AVP and staff on financial, personnel, and other administrative matters such as travel, eVA orders, recruitment, IT support, communications and other requests to fulfill department program operations. Duties include:
• Attends meetings in place of AVP when needed to take notes and participate as necessary;
• Proofreads and provides inputs on documents in collaboration with AVP;
• Processes orders through eVA system;
• Assists with the special activities and events of the department;
• Provides updates to AVP of any area regarding college and university events and activities;
• Schedules meetings for AVP; and
• Advises the AVP on suggested organizational improvements.
• Provides grant program delivery support on selected federal, state, or local grants, including attending meetings, assisting with reports, and distributing communication. To also include financial management functions;
• Plans, promotes, and coordinates special events and initiatives, including conferences, speaking engagements, staff retreats, and advisory board meetings;
• Provides Area Department Support/ Administrative support for Area Faculty members, including:
• Assists faculty and external parties in making the proper connections to Mason Enterprise programs to address their needs;
• Arranges logistics of some events related to FUSE;
• Prepares travel authorizations and reimbursements for AVP and Board;
• Coordinates team meetings and disseminates information; and
• Supports others as assigned.

Required Qualifications:

• Bachelor's degree in related field or equivalent combination of education and experience;
• Related administrative assistant experience in office management or support functions with increasing responsibility and with reliable and competent results (typically 2+ years);
• Experience with Microsoft Office applications;
• Effective oral and written communication skills;
• Well organized, self-starter, sound interpersonal skills;
• Ability to follow through and complete tasks; and
• Ability to work both independently and as a member of a team.

Preferred Qualifications:

• Demonstrated administrative experience working in a University setting (typically 2-5 years of experience);
• Experience with grants and grant administration (typically 2-5 years of experience);
• Working knowledge of grants and grant administration;
• Knowledge and understanding of area and office organization and administration;
• Knowledge of all relevant software related to job responsibilities;
• Knowledge of University programs, policies, and procedures; and
• Basic understanding of financial processes.

Instructions to Applicants: For full consideration, applicants must apply for Administrative Assistant at Complete and submit the online application to include three professional references with contact information, and provide Cover Letter and Resume for review. Posting Open Date: September 30, 2025 For Full Consideration, Apply by: October 14, 2025 Open Until Filled: Yes

Department: UL Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Work Schedule: 29 hours per week on average Location: Arlington, VA Workplace Type: On Site Required Salary: $17 - $19 per hour; commensurate with education and experience Criminal Background Check: Yes About the Department: Formerly known as George Mason University's Arlington Campus, Mason Square is expanding on existing university resources to create the complete ecosystem necessary to inspire new knowledge, convert it to marketable goods and services, train the workforce to support it, and help incubate the businesses to scale it. About the Position: The Administrative Assistant will work as part of Mason Square by providing administrative support, including event coordination and office staff responsibilities. Responsibilities:

• Assists in updating the Plaza website on WordPress:
• Includes special events (event flyer and information);
• Includes weekly events/Plaza amenities postings (pictures and information);
• Takes pictures of the Plaza and Plaza events using the office camera;
• Uses Canva to make flyers, promotional materials, and items for events;
• Promotes events around campus and to local businesses via physical and electronic flyers and information;
• Assists in event planning, organization, set up, execution, clean up, and data collection;
• Assists with Plaza events as needed;
• Oversees the office phone, greeting and assisting visitors, office inventory, and maintains the office coffee station;
• Performs data entry tasks such as updating Excel sheets and submitting events into various calendars and outlets; and
• Researches and contacts potential business partners via email, phone, or social media.

Required Qualifications: * High school diploma or equivalent; * Demonstrated skills in the following areas:

• Verbal and Written Communication;
• Organization;
• Problem-solving;
• Time Management;
• Ability to multitask several duties; and
• Proficiency in using computer software including: Canva, WordPress, Microsoft Office, and Teams.

Preferred Qualifications:

• College degree or equivalent;
• Previous experience in customer service or event coordination preferred;
• Experience in using photography skills; and
• Previous experience in marketing or related field preferred.

Instructions to Applicants: For full consideration, applicants must apply for Administrative Assistant at Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review. Posting Open Date: September 17, 2025 For Full Consideration, Apply by: October 1, 2025 Open Until Filled: Yes

Levy Sector
**Position Title:** **Executive Administrative Assistant**
**Pay Range** : $30.00
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number ** **.**
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
**Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.**
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
**For more information on what we are about as a company, check us out by following the link below:** ** Summary**
**Summary:** Provides routine clerical and administrative support by answering telephones, processing data and maintaining records.
**Essential Duties and Responsibilities:**
+ Answers central telephone system and direct calls accordingly.
+ Operates office machines.
+ Prepares outgoing mail; sorts and distributes incoming mail.
+ Duplicates and distributes materials.
+ Composes, types and edits correspondence, reports, memoranda and other material.
+ Opens incoming correspondence and determines appropriate course of action and priority.
+ Maintains an accurate, complete filing system to facilitate immediate retrieval of any required documents.
+ Maintains office supply inventory.
+ Performs other duties as assigned.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._

RELOCATION ASSISTANCE: No relocation assistance available
CLEARANCE TYPE: None
TRAVEL: No
**Description**
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Northrop Grumman is seeking an HR Administrative Assistant to support the Talent Operations team. Reporting to the Manager of Events & Logistics, this role will provide administrative support to the Talent Operations leadership team to include but not limited to maintaining calendars, scheduling meetings, arranging travel, maintaining expense reports. This role will also support Enterprise Talent events and logistics.
**This position must be performed onsite, from the Falls Church, VA Corporate Office.**
**Responsibilities include:**
+ Coordinate business meetings for Talent Operations team, to include leadership team, 3rd party vendors, and executives
+ Arrange, maintain, and modify schedules, travel arrangements, and any associated commitments and activities.
+ Handle confidential business matters and maintain effective and efficient organization of administrative requirements
+ Create and submit expense reports for leadership team and events team
+ Coordinate staff meetings and status the actions that come up during the meetings.
+ Use Microsoft Office to develop and maintain organization charts, produce reports, presentations, spreadsheets, and manage email and calendars.
+ Use Microsoft Teams and SharePoint for team coordination, document management and overall collaboration.
+ Assist in preparing presentation materials
+ Provide all necessary logistical and administrative support for projects to include scheduling of meetings, zoom break out facilitation, packaging and shipping of materials, etc.
+ Other administrative duties on an as-needed basis
**Basic Qualifications:**
+ High School diploma or equivalent and 6 years additional education and/or related experience.
+ Ability to work independently with minimal supervision to deliver on key dates and commitments
+ Ability to travel 10% of the time for off-site events
**Preferred Qualifications:**
+ Experience engaging with executive-level leaders
+ Experience working in a face-paced environment with multiple stakeholders
+ Collaborative, team-oriented, and customer focused
Primary Level Salary Range: $59,300.00 - $98,900.00
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.