31 Administrative Services jobs in Hazel Crest

Qualifications:
+ 2+ years of data entry or office experience.
+ Proficiency in Excel, Outlook, and Word.
+ Experience in sales support, admin, data entry, order entry, and processing purchase orders.
+ High School Diploma or GED minimum required.
Work Environment
The position is set in a casual office environment with their own cubicle.
The work schedule is Monday through Friday, 8am to 5pm.
Responsibilities
+ Collect and collate laboratory generated data and assimilate all information into a final report using word processing documents.
+ Create final laboratory reports and send them to internal departments and customers.
+ Respond to customer inquiries via email, addressing issues such as expediting, order status, and complaints.
+ Communicate with operations, engineering, accounting, sales, and management to ensure correct data transfer.
+ Maintain and update information in the customer management system.
+ Accurately interpret request forms, check order status, and provide and update pricing reports.
+ Handle additional administrative tasks as assigned by the manager.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Melrose Park,IL.
Application Deadline
This position is anticipated to close on Oct 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Customer Service Administrator
Key Activities/Responsibilities :
+ Interface daily with customers, 3rd party sales representatives and personnel via telephone, email, chat and electronic data interface (EDI).
+ Maintains order entry function through receiving orders, checking model numbers and other data for accuracy, and enters orders in the operating system and/or ecommerce platform.
+ Researches and confirms original order and factory set information, purchase orders, return merchandise authorizations and any other pertinent data needed to resolve customer disputes.
+ Consults with customers regarding product warranties and the correct product mix based upon customer need, desired effect, technology involved and product/ service application.
+ Expedites past due orders and long lead times to satisfy customer needs.
+ Utilizes CRM to record communications from both internal and external customers.
+ Reviews return material authorizations for accuracy and secures necessary approvals.
+ Continually acquires and builds knowledge on products, services and manufacturing systems to provide customer assistance in selection of our product lines.
+ Performs additional duties and special projects as assigned.
Experience:
-1-3 years' customer service experience within a business-to-business
environment.
-Previous manufacturing experience highly preferred.
-Enterprise resource planning (ERP) business process management software
experience such as JD Edwards, SAP highly preferred.
-eCommerce and online chat knowledge highly preferred
-Strong customer service orientation with proven ability to maximize customer
satisfaction and acquisition.
Skills
Required:
-Consistently capable of presenting oneself with the highest degrees of
professionalism, composure, courtesy, and integrity.
-Confident when in adversarial situations, possessing strong dispute management
and resolution skills.
-Excellent, clear and concise communication skills, both in verbal and written
formats.
-Astute listening skills.
-Capable of critically reviewing and analyzing situations and developing
effective plans of action.
-Proficient in Microsoft Excel, Word, & Outlook applications required.
-Attentive to detail.
-Solid organizational and multi-tasking skills.
Job Type & Location
This is a Contract position based out of University Park, Illinois.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in University Park,IL.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Our client, a prominent professional services firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role is based in the heart of **Chicago, Illinois**, and offers a dynamic work environment where you will manage complex calendars, coordinate executive travel arrangements, prepare reports and presentations, and act as a gatekeeper for high-level communications. The ideal candidate will possess exceptional interpersonal skills, a keen ability to anticipate needs, and a commitment to maintaining confidentiality and discretion. You should be proficient in a range of office technologies and adept at managing multiple priorities in a fast-paced setting. This position requires a professional demeanor and the ability to liaise effectively with internal teams, external clients, and stakeholders.

Responsibilities:

• Manage and coordinate complex executive calendars, scheduling meetings, appointments, and conference calls with internal and external parties.
• Arrange domestic and international travel, including flights, accommodation, and transportation, ensuring all details are meticulously planned.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Process expense reports and manage departmental budgets, ensuring timely submission and accuracy.
• Conduct research and gather information on various topics as requested by executives.
• Serve as a primary point of contact for internal and external stakeholders, maintaining professional and courteous communication.
• Assist with event planning and coordination for executive off-sites, team meetings, and client engagements.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
• Handle confidential and sensitive information with the utmost discretion.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing executive-level administrative support, preferably within a corporate or professional services environment.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Teams).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Proactive approach to problem-solving and a high level of initiative.
• Experience with expense reporting systems and travel booking platforms.

This hybrid role offers a competitive salary and benefits package, providing an excellent opportunity to contribute to a leading firm.

Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a professional demeanor. Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools is essential. Strong communication and interpersonal skills are required to effectively interact with internal and external stakeholders at all levels. This position involves anticipating needs, prioritizing tasks, and proactively resolving issues to allow executives to focus on strategic initiatives. Experience in a fast-paced corporate environment supporting C-suite executives is highly preferred. This hybrid role offers a blend of remote flexibility and essential in-office presence at our **Chicago, Illinois** location, fostering collaboration and direct support. You will be a key liaison, ensuring seamless communication flow and efficient workflow management. Responsibilities may include preparing reports, conducting research, and managing special projects as assigned. Discretion, reliability, and a commitment to maintaining confidentiality are paramount. This is an excellent opportunity to contribute to the success of our executive team and play an integral role in the daily operations of our organization.

Our client, a highly respected corporate entity, is seeking a meticulous and proactive Executive Administrative Assistant to support their senior leadership team. This role is based in our offices located in the heart of **Chicago, Illinois**, and requires a dedicated professional to manage a wide range of administrative and organizational tasks. You will serve as a key liaison, ensuring the smooth and efficient operation of the executive office. The ideal candidate is highly organized, possesses exceptional communication skills, and exhibits a high level of discretion and professionalism. This position demands an individual who can anticipate needs, prioritize effectively, and handle confidential information with utmost care. You will be instrumental in enabling executives to focus on strategic initiatives.

Key responsibilities include:

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Organize and manage logistics for executive meetings, conferences, and events.
• Screen and prioritize incoming communications, including emails and phone calls.
• Maintain executive files and records with a high degree of accuracy and confidentiality.
• Conduct research and gather information as needed for projects and reports.
• Process expense reports and manage departmental budgets.
• Serve as a primary point of contact for internal and external stakeholders.
• Proactively identify and resolve administrative issues before they escalate.
• Assist with onboarding new team members and supporting HR-related administrative tasks.
• Handle confidential information with the utmost discretion and professionalism.
• Prepare meeting agendas, take minutes, and track action items.
• Manage office supplies and vendor relationships.
• Contribute to team projects and initiatives as required.

A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Outstanding organizational, time management, and multitasking abilities are critical. Excellent written and verbal communication skills, with strong attention to detail, are a must. Experience with expense management systems and calendar management tools is necessary. Proven ability to handle confidential information with discretion is paramount. The capacity to work independently, anticipate needs, and demonstrate initiative is highly valued. This is an excellent opportunity to join a prestigious organization and play a crucial role in supporting its leadership.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This critical role demands exceptional attention to detail, impeccable communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, making travel arrangements, and preparing meeting materials. The ideal candidate will be adept at handling confidential information with discretion and professionalism. Your duties will include drafting correspondence, managing email inboxes, organizing virtual files, and assisting with special projects as assigned. Strong technical proficiency with standard office software (Microsoft Office Suite, Google Workspace) and a willingness to quickly learn new platforms are essential. You will act as a gatekeeper and a liaison, ensuring seamless communication and efficient operations for the executives you support. This is a fully remote position, requiring a dedicated home office setup and the ability to work independently with minimal supervision. Proactive problem-solving and a keen ability to anticipate needs are highly valued. Excellent interpersonal skills are necessary to interact effectively with internal teams and external partners. A Bachelor's degree or equivalent experience is preferred, along with a minimum of 5 years of experience supporting C-level executives in a corporate setting. This is an outstanding opportunity to contribute to a dynamic organization from a remote location, offering significant impact and professional growth.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This critical role, based in our offices in Chicago, Illinois, US , requires an individual with exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrative Assistant will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing reports and presentations, and handling confidential correspondence. You will act as a gatekeeper, screening calls and visitors, and facilitating smooth communication between executives and internal/external stakeholders. A key aspect of this role involves anticipating the needs of executives and proactively addressing them to ensure their efficiency and effectiveness. This position demands a polished professional with excellent communication skills, both written and verbal, and a sophisticated understanding of business etiquette. Proficiency in all Microsoft Office Suite applications is essential, and experience with CRM systems is a plus. The ideal candidate will possess a strong work ethic, a high level of integrity, and the ability to maintain confidentiality. If you are a meticulous planner and a resourceful problem-solver looking to support top-tier executives, we encourage you to apply.

Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Act as a primary point of contact for internal and external stakeholders.
• Screen and prioritize incoming communications and inquiries.
• Organize and manage logistics for executive meetings and events.
• Conduct research and prepare background materials for meetings.
• Process expense reports and manage departmental invoices.
• Maintain confidential files and information with utmost discretion.
• Assist with special projects as assigned by executives.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Discretion and a high level of confidentiality.
• Experience in calendar management and travel coordination.
• Professional demeanor and strong interpersonal skills.
• Ability to multitask and work effectively under pressure.

Our client, a prominent financial services firm located in the heart of **Chicago, Illinois, US**, is seeking a highly organized, proactive, and polished Executive Administrative Assistant. This role provides comprehensive support to senior executives, requiring a high degree of professionalism, discretion, and the ability to manage complex schedules and confidential information. The ideal candidate will be adept at anticipating needs, prioritizing tasks, and maintaining a smooth workflow in a fast-paced environment.

Responsibilities:

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
• Prepare and edit correspondence, reports, presentations, and other documents with meticulous attention to detail.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely and appropriate responses.
• Organize and coordinate logistics for internal and external meetings, conferences, and events, including venue selection, catering, and material preparation.
• Maintain organized electronic and physical filing systems for confidential documents.
• Conduct research and gather information as needed for executive projects and initiatives.
• Handle travel arrangements, including booking flights, hotels, and transportation, and preparing detailed itineraries.
• Serve as a primary point of contact for internal and external stakeholders, demonstrating exceptional interpersonal skills.
• Assist with expense report preparation and submission.
• Anticipate executive needs and proactively address potential issues.
• Maintain a high level of confidentiality and professionalism in all interactions.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing executive-level administrative support, preferably in the financial services industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with strong proofreading abilities.
• High level of discretion and sound judgment in handling sensitive and confidential information.
• Proactive and resourceful, with a keen eye for detail.
• Ability to work independently and collaboratively as part of a team.
• Experience with complex calendar management and international travel arrangements is a strong plus.

This is an excellent opportunity to contribute to the success of a leading firm while advancing your administrative career. If you are a dedicated professional seeking a challenging and rewarding role, we encourage you to apply.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Chicago, Illinois, US . This role demands exceptional discretion, meticulous attention to detail, and the ability to anticipate needs and manage complex schedules. The ideal candidate will be adept at multitasking, possess strong communication skills, and maintain a professional demeanor at all times. This position offers a blend of remote and in-office responsibilities, requiring flexibility and self-management.

Responsibilities:

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, ensuring timely responses.
• Organize and manage logistics for meetings, conferences, and events.
• Handle confidential information with the utmost discretion and professionalism.
• Conduct research and prepare background materials for meetings and projects.
• Act as a liaison between executives, employees, clients, and external partners.
• Process expense reports and manage departmental budgets.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support as needed to ensure the smooth operation of the executive office.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication abilities.
• Demonstrated ability to handle sensitive information with discretion.
• Experience with travel arrangements and expense reporting.
• Ability to work independently and proactively identify and address needs.
• Professional and polished demeanor.
• Adaptability and willingness to take on new tasks.

This hybrid role based in Chicago, Illinois offers a competitive salary and benefits. If you are a highly motivated and detail-oriented individual with a passion for supporting leadership, we encourage you to apply.