60 Administrative Services jobs in Jenkintown
Senior Associate, Administrative Services
19462 Whitemarsh Township, Pennsylvania
Organon & Co.
Posted 3 days ago
Job Viewed
Job Description
**Job Description**
**The Position**
The Senior Administrative Assistant (SAA) is responsible for providing comprehensive administrative, tactical and strategic coordination and office management for the Associate Vice President, Clinical Data Sciences within the Organon Research & Development organization. The SAA will also oversee critical initiatives and support the Head of Clinical Data Sciences to address business needs in operations, process improvement, change management, and compliance support, enabling achievement of functional and corporate goals.
The SAA will provide intensive support to the AVP and to the Clinical Data Sciences (CDS) organization, acting with minimal supervision, anticipating the needs of the AVP and CDS Leadership Team (LT) while managing the day‐to‐day workflow and prioritizing various projects, which includes scheduling, contact management, preparing materials for meetings, and participating in a wide range of special projects. The SAA is responsible for exercising professional judgment in managing the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office.
Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments. Work priorities and activities are accomplished to a high standard with little supervision. Communication Skills must be at a level to effectively interact with senior level Organon executives, ORD leaders and internal/external executives and key opinion leaders to maintain workflow. Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills.
**Responsibilities**
+ Oversee day-to-day support for the AVP, including proactively managing calendar scheduling both day-to-day and long-term, including scheduling meetings, and booking travel taking into account project timelines and priorities.
+ Manage multiple tasks and high-level projects while simultaneously managing day-to-day operations of the office.
+ Based on business priorities, set agendas for regular CDS LT meetings; oversee the smooth running of LT meetings, capture decisions and ensure timely follow-up.
+ Work with the CDS LT to develop the approach and tactical plan for defining organizational annual objectives and goals, and track progress toward those goals.
+ Collaborate with stakeholders to plan and execute larger organizational conferences and meetings, whether remote or in person (e.g., staff meetings, town halls, regional meetings).
+ Collect and assemble information, and prepare slides for presentations, special projects and strategic planning.
+ Plan content and oversee logistics for professional development workshops and team-building events.
+ Provide operational support for knowledge management activities, including development of role-based curricula and new hire onboarding.
+ Assist in preparing annual budget and managing day-to-day tracking of budget for CDS.
+ Assist AVP in preparing for upcoming appointments by gathering agendas or materials, as necessary
+ Facilitate, build and monitor relationships with external stakeholders, including tracking contacts in database and managing follow-up.
+ Handle phone, email and postal mail inquiries and respond appropriately with proactive follow-up.
**Required Education, Experience and Skills**
+ Bachelor's degree or relevant experience in the administrative field.
+ Five to eight years' experience as an executive assistant providing high-level support to management.
+ Skilled in planning and project management, able to take an idea from concept to completion.
+ A self-starter who can proactively manage priorities, exhibit sound judgement and independently resolve workstream priorities and planning.
+ Proven organizational, problem-solving, and time management skills to complete a high volume of varied responsibilities in a fast-paced setting.
+ Ability to adjust to constant/changing situations, to manage relationships with others and to communicate with a high level of professionalism.
+ Able to balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
+ Utilizes analytical skills and demonstrate broad understanding of the business to effectively interpret and anticipate needs.
+ Attention to detail; high level of confidentiality; leadership skills; the ability to exercise initiative, make sound decisions, and understand limitations.
+ Eager to acquire proficiency in and teach others about new technology or organizational change initiatives.
+ Excellent verbal and written communication skills and the ability to influence without authority.
+ Excellent relationship builder; discretion, and diplomacy with all internal and external stakeholders with demonstrated ability to maintain confidential/sensitive information.
+ Proficient in all MS Office applications including, Word, Excel, PowerPoint.
+ Prompt responsiveness and anticipatory proactivity for calendar and administrative requests.
Secondary Language(s) Job Description
**Who We Are:**
Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women's Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.
**US and PR Residents Only**
For more information about personal rights under Equal Employment Opportunity, visit:
EEOC Poster
EEOC GINA Supplement
OFCCP EEO Supplement
OFCCP Pay Transparency Rule
Organon is an Equal Opportunity Employer. We are committed to fostering a culture of inclusion, innovation, and belonging for all employees and job applicants. We ensure all employment practices are conducted without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, veteran status, or any other characteristic protected by state or federal law.
**Search Firm Representatives Please Read Carefully**
Organon LLC., does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
**Applicable to United States Positions Only:** Under various U.S. state laws, Organon is required to provide a reasonable estimate of the salary range for this job. Final salary determinations take a number of factors into account including, but not limited to, primary work location, relevant skills, education level, and/or prior work experience. The applicable salary range for this position in the U.S. is stated below. Benefits offered in the U.S. include a retirement savings plan, paid vacation and holiday time, paid caregiver/parental and medical leave, and health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans.
**Annualized Salary Range (US)**
$3,200.00 - 107,700.00
**Annualized Salary Range (Global)**
**Annualized Salary Range (Canada)**
**Please Note: Pay ranges are specific to local market and therefore vary from country to country.**
**Employee Status:**
Regular
**Relocation:**
No relocation
**VISA Sponsorship:**
**Travel Requirements:** **Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites.**
**Flexible Work Arrangements:**
**Shift:**
**Valid Driving License:**
**Hazardous Material(s):**
**Number of Openings:**
1
**Requisition ID:** R
**The Position**
The Senior Administrative Assistant (SAA) is responsible for providing comprehensive administrative, tactical and strategic coordination and office management for the Associate Vice President, Clinical Data Sciences within the Organon Research & Development organization. The SAA will also oversee critical initiatives and support the Head of Clinical Data Sciences to address business needs in operations, process improvement, change management, and compliance support, enabling achievement of functional and corporate goals.
The SAA will provide intensive support to the AVP and to the Clinical Data Sciences (CDS) organization, acting with minimal supervision, anticipating the needs of the AVP and CDS Leadership Team (LT) while managing the day‐to‐day workflow and prioritizing various projects, which includes scheduling, contact management, preparing materials for meetings, and participating in a wide range of special projects. The SAA is responsible for exercising professional judgment in managing the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office.
Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments. Work priorities and activities are accomplished to a high standard with little supervision. Communication Skills must be at a level to effectively interact with senior level Organon executives, ORD leaders and internal/external executives and key opinion leaders to maintain workflow. Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills.
**Responsibilities**
+ Oversee day-to-day support for the AVP, including proactively managing calendar scheduling both day-to-day and long-term, including scheduling meetings, and booking travel taking into account project timelines and priorities.
+ Manage multiple tasks and high-level projects while simultaneously managing day-to-day operations of the office.
+ Based on business priorities, set agendas for regular CDS LT meetings; oversee the smooth running of LT meetings, capture decisions and ensure timely follow-up.
+ Work with the CDS LT to develop the approach and tactical plan for defining organizational annual objectives and goals, and track progress toward those goals.
+ Collaborate with stakeholders to plan and execute larger organizational conferences and meetings, whether remote or in person (e.g., staff meetings, town halls, regional meetings).
+ Collect and assemble information, and prepare slides for presentations, special projects and strategic planning.
+ Plan content and oversee logistics for professional development workshops and team-building events.
+ Provide operational support for knowledge management activities, including development of role-based curricula and new hire onboarding.
+ Assist in preparing annual budget and managing day-to-day tracking of budget for CDS.
+ Assist AVP in preparing for upcoming appointments by gathering agendas or materials, as necessary
+ Facilitate, build and monitor relationships with external stakeholders, including tracking contacts in database and managing follow-up.
+ Handle phone, email and postal mail inquiries and respond appropriately with proactive follow-up.
**Required Education, Experience and Skills**
+ Bachelor's degree or relevant experience in the administrative field.
+ Five to eight years' experience as an executive assistant providing high-level support to management.
+ Skilled in planning and project management, able to take an idea from concept to completion.
+ A self-starter who can proactively manage priorities, exhibit sound judgement and independently resolve workstream priorities and planning.
+ Proven organizational, problem-solving, and time management skills to complete a high volume of varied responsibilities in a fast-paced setting.
+ Ability to adjust to constant/changing situations, to manage relationships with others and to communicate with a high level of professionalism.
+ Able to balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
+ Utilizes analytical skills and demonstrate broad understanding of the business to effectively interpret and anticipate needs.
+ Attention to detail; high level of confidentiality; leadership skills; the ability to exercise initiative, make sound decisions, and understand limitations.
+ Eager to acquire proficiency in and teach others about new technology or organizational change initiatives.
+ Excellent verbal and written communication skills and the ability to influence without authority.
+ Excellent relationship builder; discretion, and diplomacy with all internal and external stakeholders with demonstrated ability to maintain confidential/sensitive information.
+ Proficient in all MS Office applications including, Word, Excel, PowerPoint.
+ Prompt responsiveness and anticipatory proactivity for calendar and administrative requests.
Secondary Language(s) Job Description
**Who We Are:**
Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women's Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.
**US and PR Residents Only**
For more information about personal rights under Equal Employment Opportunity, visit:
EEOC Poster
EEOC GINA Supplement
OFCCP EEO Supplement
OFCCP Pay Transparency Rule
Organon is an Equal Opportunity Employer. We are committed to fostering a culture of inclusion, innovation, and belonging for all employees and job applicants. We ensure all employment practices are conducted without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, veteran status, or any other characteristic protected by state or federal law.
**Search Firm Representatives Please Read Carefully**
Organon LLC., does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
**Applicable to United States Positions Only:** Under various U.S. state laws, Organon is required to provide a reasonable estimate of the salary range for this job. Final salary determinations take a number of factors into account including, but not limited to, primary work location, relevant skills, education level, and/or prior work experience. The applicable salary range for this position in the U.S. is stated below. Benefits offered in the U.S. include a retirement savings plan, paid vacation and holiday time, paid caregiver/parental and medical leave, and health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans.
**Annualized Salary Range (US)**
$3,200.00 - 107,700.00
**Annualized Salary Range (Global)**
**Annualized Salary Range (Canada)**
**Please Note: Pay ranges are specific to local market and therefore vary from country to country.**
**Employee Status:**
Regular
**Relocation:**
No relocation
**VISA Sponsorship:**
**Travel Requirements:** **Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites.**
**Flexible Work Arrangements:**
**Shift:**
**Valid Driving License:**
**Hazardous Material(s):**
**Number of Openings:**
1
**Requisition ID:** R
View Now
0
Administrative Services Coordinator CPUP
19133 Philadelphia, Pennsylvania
Penn Medicine
Posted 16 days ago
Job Viewed
Job Description
**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity:** Clinical Practices of University of Pennsylvania (CPUP)
**Department:** Med Geriatrics
**Location:** Hospital of the University of Pennsylvania- 3400 Spruce St
**Hours:** Per Departmental Needs - Full Time
Summary:
+ The Administrative Services Coordinator is a key point of contact for important clinic operations in assisting with the management of a clinical practice in a busy academic clinical department. Duties are to coordinate patient related activity for both outpatient visits and procedures. This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. The Administrative Services Coordinator manages routine office administrative functions, as well as provides high-level programmatic support for the clinic. The Administrative Services Coordinator may have oversight and lead responsibilities of the Administrative Services staff
Responsibilities:
+ **Oversight and Lead Responsibilities**
+ Independently owns, prioritizes and initiates implementation of assigned work functions
+ Serves a point of escalation for Admin Services team.
+ Participates in and supports select projects to be determined by leadership
+ Evaluates and manages workload distribution of the Admin Services staff
+ May assist with recruitment, onboarding, performance evaluations and performance management of Admin Services staff per practice needs
+ **Clinical Duties**
+ Greets, screens, schedules and directs patients in a prompt, positive, pleasant, and helpful manner at all times even in the most adverse circumstances.
+ Retrieves and processes incoming medical records/images, ensure scanning and physician review is completed.
+ Ensures diagnostic testing and other evaluations are completed before visit if applicable.
+ Assists attending physician with outpatient office hours including maintaining clinical schedule, closing necessary dates and moving patients if rescheduling is necessary. traveling to clinic location if applicable.
+ Schedules required procedures and OR/Lab for patients at provider's direction.
+ Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
+ Responsible for the timely submission of pre-op cases, and ensures accuracy of information and correct forms completed and signed in advance of procedure
+ Processes medication refill requests, triaging to appropriate clinical staff.
+ Coordinates and schedules cases with medical equipment representatives as required.
+ Completes medication authorizations and obtains prior authorizations for procedures.
+ Obtains medication pricing and coverage information for patients.
+ Initiates Tier 1 prescription exemptions as needed.
+ Schedules tests, procedures, and other clinical follow-up services as requested by the providers.
+ Completes medical records requests.
+ Handles all patient correspondence, including myPennMedicine messages.
+ **Admin Duties**
+ Answers and screens all phone calls and patient inquiries. Take appropriate messages/delegate to appropriate staff.
+ Maintains multiple calendars, clinical schedules, surgery/procedure schedules, on call and office hours.
+ Maintains physician Epic template.
+ Attends and take minutes in meetings when necessary.
+ Schedules travel and lodging for physicians and completes submissions of expenses for travel and other professional expenses.
+ Updates CVs in FEDs.
+ Create/Edit and distribute letters per attending physician direction.
+ Coordinates submission and approval of journal articles and permissions as directed
+ Coordinates visits for visiting scholars.
+ Coordinates visits and interview schedule for the recruitment of faculty
+ On Call Schedule Management with the ability to enter and make changes to the call schedule in appropriate system, Qgenda, etc
+ **Billing Duties**
+ Use the correct CPT code for scheduling procedures/surgeries/admissions and link correct primary diagnosis
+ Ensure that all operative reports and encounter forms are turned in for billing within the designated timeframes.
+ Maintains comprehensive knowledge of reimbursement coverage from third party payers, managed care plans and protocols for referrals.
+ Ensures all pre-registration items are completed to allow for timely and complete billing
+ **Research Related Responsibilities**
+ Interact with individuals/patients associated with clinical trials as well as supply information to patients enrolled in these studies.
+ Schedule follow up studies as directed by the trial protocol.
+ Coordinate submission and approval of journal articles, manuscripts and permissions as directed.
+ **Special Projects**
+ Training of staff and mentoring new team members
+ Update of procedural manual
+ Special assignments in regards to fellowship etc
+ Subject Matter Expert in specific area(s)
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED And 5+ years Medical office experience, or 5 years of customer service experience. Related clinical office experience required. Prior customer service or insurance verification experience in a healthcare setting preferred. A degree (Associate's, Bachelor's, Master's) may be considered in lieu of experience. (Required)
+ Bachelor's Degree Previous experience in an executive staff support or program development role (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER:
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity:** Clinical Practices of University of Pennsylvania (CPUP)
**Department:** Med Geriatrics
**Location:** Hospital of the University of Pennsylvania- 3400 Spruce St
**Hours:** Per Departmental Needs - Full Time
Summary:
+ The Administrative Services Coordinator is a key point of contact for important clinic operations in assisting with the management of a clinical practice in a busy academic clinical department. Duties are to coordinate patient related activity for both outpatient visits and procedures. This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. The Administrative Services Coordinator manages routine office administrative functions, as well as provides high-level programmatic support for the clinic. The Administrative Services Coordinator may have oversight and lead responsibilities of the Administrative Services staff
Responsibilities:
+ **Oversight and Lead Responsibilities**
+ Independently owns, prioritizes and initiates implementation of assigned work functions
+ Serves a point of escalation for Admin Services team.
+ Participates in and supports select projects to be determined by leadership
+ Evaluates and manages workload distribution of the Admin Services staff
+ May assist with recruitment, onboarding, performance evaluations and performance management of Admin Services staff per practice needs
+ **Clinical Duties**
+ Greets, screens, schedules and directs patients in a prompt, positive, pleasant, and helpful manner at all times even in the most adverse circumstances.
+ Retrieves and processes incoming medical records/images, ensure scanning and physician review is completed.
+ Ensures diagnostic testing and other evaluations are completed before visit if applicable.
+ Assists attending physician with outpatient office hours including maintaining clinical schedule, closing necessary dates and moving patients if rescheduling is necessary. traveling to clinic location if applicable.
+ Schedules required procedures and OR/Lab for patients at provider's direction.
+ Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
+ Responsible for the timely submission of pre-op cases, and ensures accuracy of information and correct forms completed and signed in advance of procedure
+ Processes medication refill requests, triaging to appropriate clinical staff.
+ Coordinates and schedules cases with medical equipment representatives as required.
+ Completes medication authorizations and obtains prior authorizations for procedures.
+ Obtains medication pricing and coverage information for patients.
+ Initiates Tier 1 prescription exemptions as needed.
+ Schedules tests, procedures, and other clinical follow-up services as requested by the providers.
+ Completes medical records requests.
+ Handles all patient correspondence, including myPennMedicine messages.
+ **Admin Duties**
+ Answers and screens all phone calls and patient inquiries. Take appropriate messages/delegate to appropriate staff.
+ Maintains multiple calendars, clinical schedules, surgery/procedure schedules, on call and office hours.
+ Maintains physician Epic template.
+ Attends and take minutes in meetings when necessary.
+ Schedules travel and lodging for physicians and completes submissions of expenses for travel and other professional expenses.
+ Updates CVs in FEDs.
+ Create/Edit and distribute letters per attending physician direction.
+ Coordinates submission and approval of journal articles and permissions as directed
+ Coordinates visits for visiting scholars.
+ Coordinates visits and interview schedule for the recruitment of faculty
+ On Call Schedule Management with the ability to enter and make changes to the call schedule in appropriate system, Qgenda, etc
+ **Billing Duties**
+ Use the correct CPT code for scheduling procedures/surgeries/admissions and link correct primary diagnosis
+ Ensure that all operative reports and encounter forms are turned in for billing within the designated timeframes.
+ Maintains comprehensive knowledge of reimbursement coverage from third party payers, managed care plans and protocols for referrals.
+ Ensures all pre-registration items are completed to allow for timely and complete billing
+ **Research Related Responsibilities**
+ Interact with individuals/patients associated with clinical trials as well as supply information to patients enrolled in these studies.
+ Schedule follow up studies as directed by the trial protocol.
+ Coordinate submission and approval of journal articles, manuscripts and permissions as directed.
+ **Special Projects**
+ Training of staff and mentoring new team members
+ Update of procedural manual
+ Special assignments in regards to fellowship etc
+ Subject Matter Expert in specific area(s)
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED And 5+ years Medical office experience, or 5 years of customer service experience. Related clinical office experience required. Prior customer service or insurance verification experience in a healthcare setting preferred. A degree (Associate's, Bachelor's, Master's) may be considered in lieu of experience. (Required)
+ Bachelor's Degree Previous experience in an executive staff support or program development role (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER:
View Now
1
Operations Manager, Administrative Services
19103 William Penn Annex West, Pennsylvania
$90000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Operations Manager for Administrative Services to join their team in **Philadelphia, Pennsylvania, US**. This role will be operating in a hybrid capacity, blending in-office and remote work. You will be responsible for overseeing and optimizing the day-to-day operations of various administrative departments, ensuring efficiency, productivity, and high standards of service. The ideal candidate will have a proven track record in managing operational processes, improving workflows, and leading administrative teams. Your responsibilities will include budget management for administrative functions, resource allocation, vendor management, and implementing operational policies and procedures. You will work closely with department heads to identify areas for improvement, implement best practices, and ensure seamless coordination across different administrative functions. Strong problem-solving skills, excellent communication abilities, and a meticulous attention to detail are essential. We are looking for a leader who can drive operational excellence, foster a positive work environment, and contribute to the overall success of the organization through efficient and effective administrative support. This is an opportunity to play a key role in streamlining operations and enhancing the productivity of our administrative services.
Responsibilities:
Responsibilities:
- Oversee and manage the daily operations of administrative departments.
- Develop, implement, and refine operational policies and procedures to enhance efficiency.
- Manage administrative budgets, including forecasting, tracking expenditures, and identifying cost-saving opportunities.
- Lead, train, and mentor administrative staff, fostering a high-performance team culture.
- Optimize resource allocation and workflow processes to improve productivity.
- Manage relationships with external vendors and suppliers, ensuring service level agreements are met.
- Coordinate with department heads to identify operational challenges and implement solutions.
- Ensure compliance with relevant regulations and internal policies.
- Oversee facility management aspects, including office space, supplies, and equipment.
- Implement and manage administrative technology solutions to streamline operations.
- Prepare regular reports on operational performance and key metrics.
- Drive continuous improvement initiatives within administrative services.
- Bachelor's degree in Business Administration, Management, or a related field.
- 5+ years of experience in operations management, with a focus on administrative services.
- Proven experience in managing budgets, optimizing workflows, and leading teams.
- Strong understanding of operational best practices and process improvement methodologies.
- Excellent organizational, problem-solving, and analytical skills.
- Proficiency in office management software and project management tools.
- Exceptional communication and interpersonal skills, with the ability to collaborate effectively with all levels of staff.
- Ability to work independently and manage multiple priorities in a dynamic environment.
- Experience in vendor management and contract negotiation is a plus.
Apply Now
2
Supervisor Administrative Services - Transplant (Abdominal)
19133 Philadelphia, Pennsylvania
Penn Medicine
Posted 16 days ago
Job Viewed
Job Description
**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Supervisor Administrative Services
Department: Transplant (Abdominal)
Location: Hospital of the University of Pennsylvania- 3400 Spruce St
Hours: Full Time
Summary:
+ The Supervisor, Administrative Services is responsible for the day to day operations and supervision of administrative staff for the department. The Supervisor supports the management team and physicians, supports the delivery of high quality care, promotes confidentiality of protected information, shares a passion for patient and customer centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets. The Supervisor uses acquired knowledge and takes initiative to make processes and practices effective and efficient and in line with department standards.
Responsibilities:
+ Manages day to day planning, operations, and problem solving for the administrative staff, including schedules and staffing
+ Event planning and coordination for various events and meetings: invitations, materials, location, catering, manages all activities before/during/after event
+ Oversees the divisional Press Ganey / patient satisfaction initiatives including reviewing and analyzing data, recommending process improvements, responding to hot comment
+ Oversees the administrative support provided to faculty and all administrative support needed for the division(s)
+ Effectively works with the manager and providers to establish, implement, and maintain practice policies, procedures and efficient systems that support daily operations, including development and updating of the departments administrative secretarial staff policies
+ Organizes and attends meetings as assigned and communicates appropriate information to staff
+ Monitors employee compliance reports and notifies employees when they are due for testing or training. Maintains employee records and ensures compliance with regulatory requirements
+ Supervision of designated administrative staff
+ assists staff members in addressing challenges and skill deficits
+ Recruits, hires, and trains / oversees training of new employees
+ Assists with the development and updating of relevant staff policies, and revise job descriptions as necessary
+ Participates in exchange of information with all levels of the organization (including support staff and supervisors), Administration offices, Chairman's offices, physicians, patients, fellows, visitors, etc.
+ information is often complex and highly confidential in nature
+ Ensures efficient usage and ordering of office supplies
+ Models a feedback rich environment including conducting performance appraisals annually
+ Participates in Entity and Department wide initiatives for patient/employee safety
+ Ensures compliance with applicable federal, state, and local regulatory standards (ex TJC, DOH, FDA, HIPAA, HCFA, DPW, LCGME, ACGME, etc.)
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED (Required)
+ Education Specialization:5+ years Experience in an academic or health care setting.-And 2+ years Additional relevant work experience.
+ Bachelor of Arts or Science (Preferred)
+ Education Specialization: 4+ years Experience in supervisory role. Additional years of experience may be considered in lieu of degree.
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER:
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Supervisor Administrative Services
Department: Transplant (Abdominal)
Location: Hospital of the University of Pennsylvania- 3400 Spruce St
Hours: Full Time
Summary:
+ The Supervisor, Administrative Services is responsible for the day to day operations and supervision of administrative staff for the department. The Supervisor supports the management team and physicians, supports the delivery of high quality care, promotes confidentiality of protected information, shares a passion for patient and customer centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets. The Supervisor uses acquired knowledge and takes initiative to make processes and practices effective and efficient and in line with department standards.
Responsibilities:
+ Manages day to day planning, operations, and problem solving for the administrative staff, including schedules and staffing
+ Event planning and coordination for various events and meetings: invitations, materials, location, catering, manages all activities before/during/after event
+ Oversees the divisional Press Ganey / patient satisfaction initiatives including reviewing and analyzing data, recommending process improvements, responding to hot comment
+ Oversees the administrative support provided to faculty and all administrative support needed for the division(s)
+ Effectively works with the manager and providers to establish, implement, and maintain practice policies, procedures and efficient systems that support daily operations, including development and updating of the departments administrative secretarial staff policies
+ Organizes and attends meetings as assigned and communicates appropriate information to staff
+ Monitors employee compliance reports and notifies employees when they are due for testing or training. Maintains employee records and ensures compliance with regulatory requirements
+ Supervision of designated administrative staff
+ assists staff members in addressing challenges and skill deficits
+ Recruits, hires, and trains / oversees training of new employees
+ Assists with the development and updating of relevant staff policies, and revise job descriptions as necessary
+ Participates in exchange of information with all levels of the organization (including support staff and supervisors), Administration offices, Chairman's offices, physicians, patients, fellows, visitors, etc.
+ information is often complex and highly confidential in nature
+ Ensures efficient usage and ordering of office supplies
+ Models a feedback rich environment including conducting performance appraisals annually
+ Participates in Entity and Department wide initiatives for patient/employee safety
+ Ensures compliance with applicable federal, state, and local regulatory standards (ex TJC, DOH, FDA, HIPAA, HCFA, DPW, LCGME, ACGME, etc.)
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED (Required)
+ Education Specialization:5+ years Experience in an academic or health care setting.-And 2+ years Additional relevant work experience.
+ Bachelor of Arts or Science (Preferred)
+ Education Specialization: 4+ years Experience in supervisory role. Additional years of experience may be considered in lieu of degree.
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER:
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3
Sr Administrative Services Associate - Otorhinolaryngology
19133 Philadelphia, Pennsylvania
Penn Medicine
Posted 16 days ago
Job Viewed
Job Description
**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Sr Administrative Services Associate
Department: Otorhinolaryngology
Location: Hospital of the University of Pennsylvania- 3400 Spruce St
Hours: Full Time
Summary:
+ This position is responsible in assisting with the management of a clinical practice in a busy academic clinical department. Duties are to coordinate patient related activity for both outpatient visits and procedures. This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence.
Responsibilities:
Clinical Duties
+ Greets, screens, schedules and directs patients in a prompt, positive, pleasant, and helpful manner at all times even in the most adverse circumstances.
+ Retrieves and processes incoming medical records/images, ensure scanning and physician review is completed.
+ Ensures diagnostic testing and other evaluations are completed before visit if applicable.
+ Assists attending physician with outpatient office hours including maintaining clinical schedule, closing necessary dates and moving patients if rescheduling is necessary. traveling to clinic location if applicable.
+ Schedules required procedures and OR/Lab for patients at provider's direction.
+ Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
+ Responsible for the timely submission of pre-op cases, and ensures accuracy of information and correct forms completed and signed in advance of procedure
+ Processes medication refill requests, triaging to appropriate clinical staff.
+ Coordinates and schedules cases with medical equipment representatives as required.
+ Completes medication authorizations and obtains prior authorizations for procedures.
+ Obtains medication pricing and coverage information for patients.
+ Initiates Tier 1 prescription exemptions as needed.
+ Schedules tests, procedures, and other clinical follow-up services as requested by the providers.
+ Completes medical records requests.
+ Handles all patient correspondence, including myPennMedicine messages
Admin Duties
+ Answers and screens all phone calls and patient inquiries. Take appropriate messages/delegate to appropriate staff.
+ Maintains multiple calendars, clinical schedules, surgery/procedure schedules, on call and office hours.
+ Maintains physician Epic template.
+ Attends and take minutes in meetings when necessary.
+ Schedules travel and lodging for physicians and completes submissions of expenses for travel and other professional expenses.
+ Updates CVs in FEDs.
+ Create/Edit and distribute letters per attending physician direction.
+ Coordinates submission and approval of journal articles, and permissions as directed
+ Coordinates visits for visiting scholars.
+ Coordinates visits and interview schedule for the recruitment of faculty
+ On Call Schedule
Billing Duties
+ Use the correct CPT code for scheduling procedures/surgeries/admissions and link correct primary diagnosis
+ Ensure that all operative reports and encounter forms are turned in for billing within the designated timeframes.
+ Maintains comprehensive knowledge of reimbursement coverage from third party payers, managed care plans and protocols for referrals.
+ Ensures all pre-registration items are completed to allow for timely and complete billing
Research Related Responsibilities
+ Interact with individuals/patients associated with clinical trials as well as supply information to patients enrolled in these studies.
+ Schedule follow up studies as directed by the trial protocol.
+ Coordinate submission and approval of journal articles, manuscripts and permissions as directed.
Special Projects
+ Training of staff and mentoring new team members
+ Update of procedural manual
+ Special assignments in regards to fellowship etc
+ Subject Matter Expert in specific area(s)
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED (Required)
+ And 4+ years Medical office experience, or 4 years of customer service experience. Related clinical office experience required. Prior customer service or insurance verification experience in a healthcare setting preferred. A degree (Associate's, Bachelor's, Master's) may be considered in lieu of experience.
+ Previous experience in an executive staff support or program development role (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER:
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Sr Administrative Services Associate
Department: Otorhinolaryngology
Location: Hospital of the University of Pennsylvania- 3400 Spruce St
Hours: Full Time
Summary:
+ This position is responsible in assisting with the management of a clinical practice in a busy academic clinical department. Duties are to coordinate patient related activity for both outpatient visits and procedures. This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence.
Responsibilities:
Clinical Duties
+ Greets, screens, schedules and directs patients in a prompt, positive, pleasant, and helpful manner at all times even in the most adverse circumstances.
+ Retrieves and processes incoming medical records/images, ensure scanning and physician review is completed.
+ Ensures diagnostic testing and other evaluations are completed before visit if applicable.
+ Assists attending physician with outpatient office hours including maintaining clinical schedule, closing necessary dates and moving patients if rescheduling is necessary. traveling to clinic location if applicable.
+ Schedules required procedures and OR/Lab for patients at provider's direction.
+ Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
+ Responsible for the timely submission of pre-op cases, and ensures accuracy of information and correct forms completed and signed in advance of procedure
+ Processes medication refill requests, triaging to appropriate clinical staff.
+ Coordinates and schedules cases with medical equipment representatives as required.
+ Completes medication authorizations and obtains prior authorizations for procedures.
+ Obtains medication pricing and coverage information for patients.
+ Initiates Tier 1 prescription exemptions as needed.
+ Schedules tests, procedures, and other clinical follow-up services as requested by the providers.
+ Completes medical records requests.
+ Handles all patient correspondence, including myPennMedicine messages
Admin Duties
+ Answers and screens all phone calls and patient inquiries. Take appropriate messages/delegate to appropriate staff.
+ Maintains multiple calendars, clinical schedules, surgery/procedure schedules, on call and office hours.
+ Maintains physician Epic template.
+ Attends and take minutes in meetings when necessary.
+ Schedules travel and lodging for physicians and completes submissions of expenses for travel and other professional expenses.
+ Updates CVs in FEDs.
+ Create/Edit and distribute letters per attending physician direction.
+ Coordinates submission and approval of journal articles, and permissions as directed
+ Coordinates visits for visiting scholars.
+ Coordinates visits and interview schedule for the recruitment of faculty
+ On Call Schedule
Billing Duties
+ Use the correct CPT code for scheduling procedures/surgeries/admissions and link correct primary diagnosis
+ Ensure that all operative reports and encounter forms are turned in for billing within the designated timeframes.
+ Maintains comprehensive knowledge of reimbursement coverage from third party payers, managed care plans and protocols for referrals.
+ Ensures all pre-registration items are completed to allow for timely and complete billing
Research Related Responsibilities
+ Interact with individuals/patients associated with clinical trials as well as supply information to patients enrolled in these studies.
+ Schedule follow up studies as directed by the trial protocol.
+ Coordinate submission and approval of journal articles, manuscripts and permissions as directed.
Special Projects
+ Training of staff and mentoring new team members
+ Update of procedural manual
+ Special assignments in regards to fellowship etc
+ Subject Matter Expert in specific area(s)
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED (Required)
+ And 4+ years Medical office experience, or 4 years of customer service experience. Related clinical office experience required. Prior customer service or insurance verification experience in a healthcare setting preferred. A degree (Associate's, Bachelor's, Master's) may be considered in lieu of experience.
+ Previous experience in an executive staff support or program development role (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER:
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4
Part Time - Academic Advising & Career Services - Administrative Support Assistant
19065 Media, Pennsylvania
The Pennsylvania State University
Posted 3 days ago
Job Viewed
Job Description
APPLICATION INSTRUCTIONS:
- CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
Penn State Brandywine is seeking an Administrative Support Assistant (part-time) to provide on-campus support for its Academic Advising & Career Services department.
Job DutiesThe office assistant will gain front-line access to the expertise of Advising and Career Services staff to help students with scheduling appointments, making referral to other units as needed, and assisting ACS staff with administrative tasks. This position requires you to work on campus. Typical duties include, but are not limited to:-
Front desk coverage
Greeting visitors
Answering the phone and managing office communications
Scheduling appointments
Assist with managing ACS office calendars
Multi-tasking between on-going office projects and receptionist responsibilities
Provide excellent customer service to a diverse population of students, faculty, administrators, and visitors
Applicants should be energetic, dependable, and detail-oriented with excellent communication skills. Strong data entry skills and a working knowledge of Microsoft office, particularly Microsoft Outlook, is preferred, but not required.
This opening is part-time, approximately 20 hours per week, Monday through Friday during the Fall and Spring Semesters . Additional assistance may be requested during summer sessions/months.
Requirements and Qualifications-
Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience.
Microsoft Teams and Outlook experience preferred.
This position handles confidential information and correspondence, and the successful candidate must be able to use discretion in carrying out assigned duties.
Candidates must possess excellent attention to detail, demonstrate proficiency in Microsoft Office Word, Excel, Teams and Outlook, have a customer service background, and be able to effectively communicate both verbally and in writing.
BACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines
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5
Part Time - Academic Advising & Career Services - Administrative Support Assistant
19065 Media, Pennsylvania
Penn State University
Posted 3 days ago
Job Viewed
Job Description
APPLICATION INSTRUCTIONS:
JOB DESCRIPTION AND POSITION REQUIREMENTS
Penn State Brandywine is seeking an Administrative Support Assistant (part-time) to provide on-campus support for its Academic Advising & Career Services department.
Job Duties
The office assistant will gain front-line access to the expertise of Advising and Career Services staff to help students with scheduling appointments, making referral to other units as needed, and assisting ACS staff with administrative tasks. This position requires you to work on campus.
Typical duties include, but are not limited to:
This opening is part-time, approximately 20 hours per week, Monday through Friday during the Fall and Spring Semesters . Additional assistance may be requested during summer sessions/months.
Requirements and Qualifications
BACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines
- CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
Penn State Brandywine is seeking an Administrative Support Assistant (part-time) to provide on-campus support for its Academic Advising & Career Services department.
Job Duties
The office assistant will gain front-line access to the expertise of Advising and Career Services staff to help students with scheduling appointments, making referral to other units as needed, and assisting ACS staff with administrative tasks. This position requires you to work on campus.
Typical duties include, but are not limited to:
- Front desk coverage
- Greeting visitors
- Answering the phone and managing office communications
- Scheduling appointments
- Assist with managing ACS office calendars
- Multi-tasking between on-going office projects and receptionist responsibilities
- Provide excellent customer service to a diverse population of students, faculty, administrators, and visitors
This opening is part-time, approximately 20 hours per week, Monday through Friday during the Fall and Spring Semesters . Additional assistance may be requested during summer sessions/months.
Requirements and Qualifications
- Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience.
- Microsoft Teams and Outlook experience preferred.
- This position handles confidential information and correspondence, and the successful candidate must be able to use discretion in carrying out assigned duties.
- Candidates must possess excellent attention to detail, demonstrate proficiency in Microsoft Office Word, Excel, Teams and Outlook, have a customer service background, and be able to effectively communicate both verbally and in writing.
BACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines
View Now
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6
Administrative Assistant
08110 Pennsauken, New Jersey
TEKsystems
Posted today
Job Viewed
Job Description
NOW HIRING IN PENNSAUKEN, NJ!
***PLEASE NOTE: This role is currently part time (Mon/Wed/Fri) until the new year when it will become full time Mon-Fri***
Job Description:
+ Greet and assist visitors in the reception area, determine the purpose of their visit, and direct them accordingly.
+ Maintain accurate records of all customers, visitors and contractors and ensure proper registration for those with legitimate business on-site.
+ Provide guest access credentials, including internet passwords and user IDs.
+ Provide administrative support to management with calendar management, meeting coordination, preparing memos, reports, and documents to assist managers and supervisors with administrative tasks.
+ Serve as point of contact for service vendors (e.g., coffee, vending machines, cleaning services). Schedule and oversee vendor visits and service delivery.
+ Oversee office and break room supplies, ensuring timely ordering, stocking, and distribution.
+ Receive, sort, and distribute incoming mail and publications.
+ Create purchase requisitions using TAP/SAP for administrative and general needs. Track and reconcile purchase orders and deliveries. Complete Goods Receipts in TAP/SAP.
+ Assist HR with onboarding logistics and employee engagement activities. Help organize employee recognition events and wellness initiatives
Details:
+ Position will start as part time - Monday, Wednesday and, Friday
+ After the new year, this will become full time Monday-Friday
+ The hours are 7am-4pm
Additional Skills & Qualifications
+ High School Diploma or GED Required
+ Previous Administration and Customer Service Skills
+ Manufacturing/distribution experience is a plus but not required
Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pennsauken,NJ.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
***PLEASE NOTE: This role is currently part time (Mon/Wed/Fri) until the new year when it will become full time Mon-Fri***
Job Description:
+ Greet and assist visitors in the reception area, determine the purpose of their visit, and direct them accordingly.
+ Maintain accurate records of all customers, visitors and contractors and ensure proper registration for those with legitimate business on-site.
+ Provide guest access credentials, including internet passwords and user IDs.
+ Provide administrative support to management with calendar management, meeting coordination, preparing memos, reports, and documents to assist managers and supervisors with administrative tasks.
+ Serve as point of contact for service vendors (e.g., coffee, vending machines, cleaning services). Schedule and oversee vendor visits and service delivery.
+ Oversee office and break room supplies, ensuring timely ordering, stocking, and distribution.
+ Receive, sort, and distribute incoming mail and publications.
+ Create purchase requisitions using TAP/SAP for administrative and general needs. Track and reconcile purchase orders and deliveries. Complete Goods Receipts in TAP/SAP.
+ Assist HR with onboarding logistics and employee engagement activities. Help organize employee recognition events and wellness initiatives
Details:
+ Position will start as part time - Monday, Wednesday and, Friday
+ After the new year, this will become full time Monday-Friday
+ The hours are 7am-4pm
Additional Skills & Qualifications
+ High School Diploma or GED Required
+ Previous Administration and Customer Service Skills
+ Manufacturing/distribution experience is a plus but not required
Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pennsauken,NJ.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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7
Administrative Assistant
19408 Eagleville, Pennsylvania
Kelly Services
Posted 1 day ago
Job Viewed
Job Description
**Kelly Services** is looking for an **administrative assistant** in **Eagleville, PA!**
The Administrative Assistant provides support to the executive team-including the President, VP of Sales, and VP of Distribution-as well as to the inside sales, channels, marketing teams, and remote regional sales staff as needed.
**Essential Job Duties and Responsibilities:**
+ Provides administrative support to the President, VP of Sales and VP of Distribution and sales and marketing teams as needed.
+ Acts as main point of contact for sales and outside visitors making travel arrangements including booking flights, cars, hotel and restaurant reservations.
+ Plans, organizes, and schedules all sales meetings and events in the office, off-site and via video conference.
+ Plans, coordinates and organizes Streamlight University.
+ Coordinates, tracks and assists in scheduling in-person and/or virtual sales team training.
+ Creates standardized and customized Excel reports and PowerPoint presentations.
+ Assists with compiling, analyzing and reporting sales or other related marketing data.
+ Assists with sales & marketing projects when assigned.
+ Miscellaneous administrative tasks and duties as assigned.
**Knowledge, Skills, Experience and Education Requirements:**
+ Associate degree in business or related field preferred.
+ Three+ years of administrative experience, preferably in a sales support role.
+ Must be tech savvy and proficient in the use of Microsoft Word, Excel (pivot tables, intermediate formulas, etc.) and PowerPoint.
+ Knowledge of Salesforce or related CRM platforms helpful.
+ Ability to prioritize, multi-task and manage multiple projects while meeting tight deadlines.
+ Exceptional organizational, written and verbal communication skills with strong attention to details.
+ Must be professional with a Team attitude
+ Must be a self-starter and exhibit a high degree of motivation, creativity and initiative.
For consideration or to request more details, please send updated resumes to
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
The Administrative Assistant provides support to the executive team-including the President, VP of Sales, and VP of Distribution-as well as to the inside sales, channels, marketing teams, and remote regional sales staff as needed.
**Essential Job Duties and Responsibilities:**
+ Provides administrative support to the President, VP of Sales and VP of Distribution and sales and marketing teams as needed.
+ Acts as main point of contact for sales and outside visitors making travel arrangements including booking flights, cars, hotel and restaurant reservations.
+ Plans, organizes, and schedules all sales meetings and events in the office, off-site and via video conference.
+ Plans, coordinates and organizes Streamlight University.
+ Coordinates, tracks and assists in scheduling in-person and/or virtual sales team training.
+ Creates standardized and customized Excel reports and PowerPoint presentations.
+ Assists with compiling, analyzing and reporting sales or other related marketing data.
+ Assists with sales & marketing projects when assigned.
+ Miscellaneous administrative tasks and duties as assigned.
**Knowledge, Skills, Experience and Education Requirements:**
+ Associate degree in business or related field preferred.
+ Three+ years of administrative experience, preferably in a sales support role.
+ Must be tech savvy and proficient in the use of Microsoft Word, Excel (pivot tables, intermediate formulas, etc.) and PowerPoint.
+ Knowledge of Salesforce or related CRM platforms helpful.
+ Ability to prioritize, multi-task and manage multiple projects while meeting tight deadlines.
+ Exceptional organizational, written and verbal communication skills with strong attention to details.
+ Must be professional with a Team attitude
+ Must be a self-starter and exhibit a high degree of motivation, creativity and initiative.
For consideration or to request more details, please send updated resumes to
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
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8
Administrative Assistant
19133 Philadelphia, Pennsylvania
Marriott
Posted 2 days ago
Job Viewed
Job Description
**Additional Information**
**Job Number**
**Job Category** Administrative
**Location** Philadelphia Marriott Downtown, 1201 Market Street, Philadelphia, Pennsylvania, United States, 19107VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
**Job Number**
**Job Category** Administrative
**Location** Philadelphia Marriott Downtown, 1201 Market Street, Philadelphia, Pennsylvania, United States, 19107VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
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