54 Administrative Services jobs in Woodlawn

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Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
**Compensation:**
+ Salary: $20.00/hr.
**Benefits:**
Medical * Dental * Vision * Flexible Spending Accounts (health care and dependent care) * Health Savings Account with Company Contribution * Sick Leave * Short-Term Disability * Long-Term Disability * Life Insurance * Voluntary Accidental Death or Dismemberment Insurance *
Dependent Life Insurance * SCI 401(k) Retirement Savings Plan with Company match * Employee Assistance Program
Postal Code: 21061
Category (Portal Searching): Administration and Clerical
Job Location: US-MD - Glen Burnie
Job Profile ID: F00200
Time Type: Full time
Location Name: Simplicity Cremation and Funeral Services

For those who want to keep growing, learning, and evolving. We at Kelly® hear you, and we're here for you! We're seeking an Administrative Assistant to work at a home base company in Baltimore, Maryland. Sound good? Take a closer look below. You owe it to yourself to consider this great new opportunity.
**Salary/Pay Rate/Compensation: 25/hour with weekly pay on Friday's**
**Schedule: Part time- 3 hours per day to start moving to full time**
**Why you should apply to be an Administrative Assistant:**
- Join a supportive and inclusive workplace that values diversity and adaptability.
- Enjoy a flexible work schedule, starting with 3 hours a day and transitioning to full-time.
- Experience a unique work environment with the opportunity to work in person and eventually in a hybrid model.
- Contribute to a business that is dedicated to providing financial services while accommodating diverse needs.
**What's a typical day as an Administrative Assistant? You'll be:**
- Assisting with the review of contracts and other financial documents, reporting directly to the owner.
- Utilizing MS Office to prepare documents and manage communications effectively.
- Supporting the daily operations of a home-based financial services business, ensuring a smooth workflow.
**This job might be an outstanding fit if you:**
- Have a background in financial services and are comfortable working in a unique environment.
- Are proficient in MS Office; experience with Dragon Software is a massive plus but not required.
- Are available to start with a part-time schedule and are open to transitioning to full-time hours.
**What happens next**
Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what's next in your career is what we're all about, so let's get to work.
Apply to be an Administrative Assistant today!
#cb
#p1
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Why Kelly ® ?
As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Job Description
- Associate Degree or equivalent years of work experience
- Strong Data Management and organizational skills
- Strong Written and Verbal Communication skills
- Experience Receiving/ processing mail / distribution
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC.
Member Services
* Assisting members with any questions they may have.
* Investigation of members records for inaccuracies.
* Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.)
* Review of pending applications. Inform reps on any paperwork that is pending.
Office Upkeep
* Maintain files in correct order insuring that each member's documentation is in proper file.
* Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use.
* Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
Administrative Duties
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC. Bilingual (Spanish)

**Description**
**Job Title: Administrative Assistant**
**Location: Baltimore, Maryland 21227**
**Reports to: Administrative Manager**
**FLSA Status: Non-Exempt**
**Shift: Monday through Friday - 8:00a.m. - 5:00 p.m.**
**COMPANY OVERVIEW**
The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction experience includes a broad range of commercial and government projects, including wastewater treatment plants, hospitals, sports stadiums, convention centers, hotels, research laboratories, and data centers.
**SUMMARY**
The Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling of telephone calls, greeting visitors, assisting with meeting preparation and company events. Attendance and punctuality, professional demeanor and etiquette is essential in the performance of this position.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Essential responsibilities include performing the following:
+ Assists campus department heads and coworkers with ad hoc administrative tasks to include: computer generated correspondence using Microsoft Office Word and Excel with intermediate end-user capabilities, electronic scanning and copying of documentation, documentation preparation in electronic and hard format.
+ Assists in preparing for campus meetings to include conference room calendar management, conference room preparation for meetings (e.g., supplies, cleanliness prior to and at the close of meetings).
+ Assists in the preparation of company events to include decorating, meal planning, ordering, layout, and event close-out and clean up (manual labor is available for lifting and assistance with cleanup of bulk items).
+ In a professional and courteous manner greets visitors and notifies employees of guests arrival (following company protocols for visitors).
+ In a professional and courteous manner answer incoming and inter-company phone calls received by the main switchboard and handling calls in accordance with company protocols.
+ Maintain supplies within copy machines for functionality (paper, consumables). In cases of equipment malfunctions, contact the appropriate vendor for repair requests and sending notice to employees via email the status of the equipment 'out of order' or 'repaired status'. Maintain adequate equipment consumable inventory at all times to avoid a zero inventory situation. Communicating status of repairs to supervisor and employees to full resolve.
+ Assists with office supply room inventory and organization (manual labor is available to assist with lifting of supply room items).
+ This is not a telework position and reporting onsite to perform the work is required.
+ This position requires reliability with attendance and punctuality.
+ This position requires a valid state driver's license and reliable personal transportation.
**SUPERVISORY RESPONSIBILITIES**
+ None
**QUALIFICATIONS**
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**PREFERRED EDUCATION AND EXPERIENCE**
+ High school degree or its equivalent with at least two years administrative experience working in a professional office environment
+ Proficiency in using Microsoft Office, Word and Excel to complete assigned tasks.
+ Accurate keyboarding skills spelling, grammar, and punctuation proficiency required. Able to create or update letters/documents within reasonable timeframes required by business leaders
**COMPUTER SKILLS**
+ Proficient usage and knowledge of Microsoft Office, Word and Excel.
**REQUIRED ATTRIBUTES**
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
+ Must possess professional written and verbal communications skills.
+ Must demonstrate a professional and courteous demeanor.
+ Must have the ability to discern work assignment priorities and utilize independent thinking within the scope of authority the position.
+ Must demonstrate commitment to performing duties in a safe manner within the scope of company policies, state and federal laws.
+ Must demonstrate ability to work collectively with peers and in a manner supporting teamwork in the workplace.
+ Must demonstrate ability to effectively organize and manage information and processes as required with the position requirements.
+ Must demonstrate commitment to company values.
**LANGUAGE SKILLS**
Must be able to fluently communicate in English both verbally and in writing.
**PHYSICAL DEMANDS**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, or controls. The employee is required to walk, reach with hands and arms, and perform sedentary office duties to include typing on provided keyboard and company equipment. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance from labor force. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
**WORK ENVIRONMENT**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in professional office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer.**
**#pkcorp**
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we** **offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Compensation Range: $48k - $55k**
**Other Compensation: None**
**Benefits: We are** **committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

Join Chimes - and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.Our vast array of services - educational, employment, vocational, residential, habilitative and behavioral health - are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve - those who receive and those who reap the benefits of our innovative, responsive solutions.Compensation: $20.00 HourlySchedule: Monday through Friday, 8:00am - 4:00pmPRIMARY JOB FUNCTION(S):

• Assists in the preparation, updating, maintenance of record-keeping for the department
• Interacts with guests, employees, etc. who may visit the department in a professional manner
• Develops and maintains a variety of subject matter files and records,
• Prepares mailings to other offices within the organization
• Completes large copy projects as needed
• Composes letters and memoranda related to special assignments.
• Handles administrative and secretarial duties with judgment and accuracy.
• Uses technology for the completion of specified job duties.
• Attends work regularly according to assigned work schedule and in accordance with Agency policy.
• Attends and participates in inservice training, staff meetings and other activities to facilitate professional development.
• Works cooperatively with others including all staff, supervisors, administrators, co-workers, individuals served, community professionals, customers, vendors and the public.
• Follows instructions and abides by Agency policies and procedures.
• Be a positive role model for individuals served and Agency staff.
• Assumes other duties, responsibilities and special projects as needed.

SECONDARY FUNCTION(S):

• Assists other executive assistant staff with their job duties if needed.
• Serves on task forces or Agency committees.
• Works cooperatively and effectively with Agency volunteers maximizing the volunteers' experience while meeting the needs of individuals served and the programs.

Schedule: Monday - Friday; 9:00am - 5:00pm REQUIREMENTS: EDUCATION: Must have a high school diploma. A Bachelor's or Associates degree from an accredited college or university work a plus.EXPERIENCE: Thorough knowledge of written and spoken English, basic math, modern office methods and equipment, including basic computer skills as well as good organizational and multitasking skills are required. Judgment, tact, and ability to meet the public. Three years of administrative experience preferred. Thorough understanding of the Agency's organization and programs a plus but not required. NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience.What's in it for you? Total Rewards (For Full-Time Employees = >30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through "Tickets at Work"
• And More!

Want to learn more? To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: #cmd410

Sr. Administrative Assistant
**Sr. Administrative Assistant**
**Values & Innovation**
At Under Armour, we are committed to empowering those who strive for more, and the company's values - Act Sustainably, Celebrate the Wins, Fight on Together, Love Athletes and Stand for Equality - serve as both a roadmap for our teams and the qualities expected of every teammate.
Our Values define and unite us, the beliefs that are the red thread that connects everyone at Under Armour. Our values are rallying cries, reminding us why we're here, and fueling everything we do.
Our pursuit of better begins with innovation and with our team's mission of being the best. With us, you get the freedom to go further - no matter your role. That means developing, delivering, and selling the state-of-the-art products and digital tools that make top performers even better.
If you are a current Under Armour teammate, apply to this position on theInternal Career Site Here. ( of Role**
The **Sr. Administrative Assistant** supports executives in their daily administrative duties. The ideal candidate will be organized, energetic, proactive, and passionate about the Under Armour brand. The Sr. Administrative Assistant will be responsible for managing the Executive's day-to-day calendar, be able to work under pressure, and have the willingness to go above and beyond their outlined duties.
**Your Impact**
+ Responds to sensitive and highly confidential information with discretion and professionalism
+ Maintain and prioritize the Outlook Calendar on daily, weekly, and monthly basis - avoid meeting overlaps, be protective of executive's time
+ Coordinates and arranges meetings, prepares agendas, reserve and prepares facilities, and when needed, takes meeting notes
+ Coordinate travel and create travel itineraries and complete and submit expense reports
+ Organizes and maintains file system, files correspondence, and other records
+ Compiles information and creates presentations in Microsoft PowerPoint/Keynote if needed
+ Be able to pull reports, articles, company information, etc.
+ Work with other department admins to schedule meetings, align executives' calendars, and stay up to date on what is happening cross-functionally
+ Orders and maintains supplies and arranges for equipment maintenance for team
+ Help team onboard new teammates
+ Other duties may be assigned
**Qualifications**
+ Typically requires 2 - 4 years of prior relevant experience with a high school diploma
+ Be able to interact with Executives on a professional and personal level
+ Enjoy working and connecting with people at all levels of the organization and solving problem
+ Flexible with change and able to shift gears quickly
+ Need to have good judgment for when you need to make decisions on behalf of your Executive and when deciding what to prioritize
+ Be able to network in company, and make strong connections amongst cross functional teams
**Workplace Location**
+ **Location:** This individual must reside within commuting distance from our global headquarters in Baltimore, MD
+ **Work Schedule:** x4 days in office, Monday through Thursday
**Relocation**
+ No relocation provided
**Base Compensation**
+ Pay: $25.41 - $34.94 USD
_Most new hires fall within this range and have the opportunity to earn more over time. Initial placement within the salary range, however, is based on an individual's relevant knowledge, skills and experience for the position. UA is committed to helping our teammates succeed and advance in their careers. Base salary is only one component of our competitive Total Rewards package._
#LI-Hybrid
#LI-SM1
**Benefits & Perks**
+ Paid "UA Give Back" Volunteer Days: Work alongside your team to support initiatives in your local community
+ Under Armour Merchandise Discounts
+ Competitive 401(k) plan matching
+ Maternity and Parental Leave for eligible and FMLA-eligible teammates
+ Health & fitness benefits, discounts and resources- We offer teammates across the country programs to promote physical activity and overall well-being
**Our Commitment to Equal Opportunity**
At Under Armour, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion or belief, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, family or paternal status and any other characteristic protected by applicable law. Under Armour seeks to recruit, develop and retain the most talented people representing a wide variety of backgrounds and perspectives. If a reasonable accommodation is needed to participate in the job application or interview process, please contact our Human Resources team via
Requisition ID:
Location:
Baltimore, MD, US, 21230
Business Unit: Corporate
Region: North America
Employee Class: Full Time
Employment Type: Hourly
Learn more about our Benefits here

Description
We are seeking a proactive and highly organized Senior Administrative Assistant for a temp-to-hire opportunity. This role supports senior leadership and departmental operations by managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion. The ideal candidate is a self-starter with excellent communication skills and a strong ability to multitask in a fast-paced environment.
Key Responsibilities:
+ Provide high-level administrative support to executives and department heads
+ Manage calendars, schedule meetings, and coordinate travel arrangements
+ Prepare and edit correspondence, reports, presentations, and other documents
+ Maintain filing systems and ensure accurate record-keeping
+ Assist with project coordination and follow-up on action items
+ Liaise with internal teams and external partners professionally
+ Handle confidential information with integrity and discretion
+ Support onboarding and training of new staff as needed
Requirements
+ Minimum 5 years of administrative experience, preferably in a senior or executive support role
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
+ Strong written and verbal communication skills
+ Excellent organizational and time management abilities
+ Ability to work independently and prioritize tasks effectively
+ Experience handling sensitive information and maintaining confidentiality
+ Associate's or bachelor's degree preferred
Preferred Skills:
+ Experience in a corporate or professional services environment
+ Familiarity with project management tools or systems
+ Knowledge of office procedures and administrative best practices
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Robert Half is seeking a highly organized and experienced Senior Administrative Assistant to support our client in the Towson/Timonium, MD area. This is a direct-hire position that offers full-benefits and hybrid work schedule! This individual will play a critical role in ensuring the smooth functioning of administrative tasks, client communications, and internal reporting. The ideal candidate will have advanced Excel skills and a strong background in professional services or financial environments. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more.
Key Responsibilities:
+ Provide high-level administrative support to office staff.
+ Schedule meetings, and coordinate client appointments.
+ Prepare and edit correspondence, reports, presentations, and spreadsheets.
+ Develop and maintain complex Excel workbooks, including:
+ Pivot tables
+ VLOOKUP/XLOOKUP
+ Data validation
+ Assist with the preparation and formatting of financial statements, proposals, and other related documents.
+ Maintain and organize digital and physical filing systems.
+ Coordinate internal and external communications, including handling confidential client information.
+ Support billing, time entry, and expense tracking using accounting or timekeeping software.
+ Liaise with IT and vendors for office equipment and technology needs.
+ Contribute to process improvements and workflow optimization across the office.
Requirements
Qualifications:
+ 5+ years of administrative experience, preferably in a professional services environment.
+ Proficient in Microsoft Office Suite, with advanced expertise in Excel.
+ Excellent written and verbal communication skills.
+ Strong attention to detail and ability to manage multiple tasks under deadlines.
+ Discretion in handling sensitive financial and client information.
+ Associate's or Bachelor's degree preferred but not required.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required. 
Anticipating and solving problems proactively is essential. 
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
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As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
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