63 Administrative Specialist jobs in Dallas

Our client is seeking a highly organized and detail-oriented Senior Administrative Operations Specialist to join their dynamic, fully remote team. In this role, you will be instrumental in ensuring the smooth and efficient operation of administrative functions across the organization. You will be responsible for managing complex schedules, coordinating virtual meetings, preparing reports and presentations, and maintaining critical documentation. This position requires exceptional communication and interpersonal skills, as you will be liaising with various internal departments and external stakeholders. Proactive problem-solving and the ability to anticipate needs are key attributes for success. You will also play a vital role in process improvement initiatives, identifying opportunities to enhance efficiency and effectiveness within administrative workflows. The ideal candidate possesses a strong understanding of remote work best practices and is adept at utilizing various collaboration and productivity tools. We are looking for an individual who can work autonomously, manage multiple priorities effectively, and maintain a high level of professionalism at all times. Experience with project coordination and a keen eye for detail are essential. This is an excellent opportunity to contribute to a thriving organization in a fully remote capacity. Your responsibilities will include:

• Managing and coordinating executive calendars and appointments.
• Organizing and preparing materials for virtual meetings, ensuring all participants have necessary information.
• Drafting, reviewing, and editing correspondence, reports, and presentations.
• Maintaining and organizing electronic and physical filing systems.
• Assisting with travel arrangements and expense report processing (if applicable).
• Supporting the onboarding process for new team members.
• Implementing and refining administrative processes to improve efficiency.
• Acting as a point of contact for internal and external inquiries.
• Handling confidential information with discretion and professionalism.
• Contributing to special projects as assigned.

The successful candidate will possess a Bachelor's degree in Business Administration or a related field, or equivalent work experience. A minimum of 5 years of experience in an administrative support role, with at least 2 years in a senior capacity, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential. Experience with virtual collaboration tools such as Zoom, Microsoft Teams, or Slack is a must. Strong written and verbal communication skills are paramount. This role offers the flexibility of working from anywhere in the **Dallas, Texas, US** area, contributing to a remote-first culture. If you are a self-starter with a passion for administrative excellence and thrive in a virtual environment, we encourage you to apply.

Description
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Dallas, Texas. In this role, you will focus on formatting and organizing documents using Microsoft Word to align with a specific style guide. This position is ideal for individuals who thrive in detail-oriented tasks and are comfortable working independently to ensure accuracy and consistency.
Responsibilities:
- Reformat approximately 400 existing documents to meet updated style guide standards.
- Apply headers, footers, and specified color schemes to Word documents.
- Ensure all documents adhere to the new formatting requirements and are error-free.
- Collaborate with colleagues to review and finalize formatted documents.
- Maintain a high level of organization and attention to detail during the document formatting process.
- Utilize advanced features of Microsoft Word to streamline formatting tasks.
- Communicate progress regularly to the team and address any formatting challenges.
- Follow established protocols for document consistency and style compliance.
- Adapt to feedback and make corrections as needed to meet quality standards.
- Support team members in achieving project deadlines effectively.
Requirements - Proficiency in Microsoft Word, including advanced formatting capabilities.
- Demonstrated ability to work with precision and attention to detail.
- Experience in document formatting and adhering to style guidelines.
- Strong organizational skills and ability to manage large volumes of documents.
- Excellent communication skills to collaborate with team members.
- Capability to work independently and meet deadlines efficiently.
- Familiarity with administrative tasks and workflows.
- Previous experience in a similar administrative or document-focused role is preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**About Us**
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
+ We serve faithfully by doing what's right with a joyful heart.
+ We never settle by constantly striving for better.
+ We are in it together by supporting one another and those we serve.
+ We make an impact by taking initiative and delivering exceptional experience.
**Benefits**
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
+ Eligibility on day 1 for all benefits
+ Dollar-for-dollar 401(k) match, up to 5%
+ Debt-free tuition assistance, offering access to many no-cost and low-cost degrees, certificates and more
+ Immediate access to time off benefits
At Baylor Scott & White Health, your well-being is our top priority.
Note: Benefits may vary based on position type and/or level
**Job Summary**
The Admin Assistant helps team members, large teams, or department directors. Collects, reviews, and examines data. Prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources. Uses own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May create and distribute reports on a regular schedule.
**Essential Functions of the Role**
+ Accurately and quickly prepares routine communications, reports, forms, and correspondence. Coordinates production and distribution of materials like presentations, handouts, proposals, reports, brochures, and displays.
+ Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner.
+ Schedules, organizes, and operates conferences, seminars, and events. Recommends vendors for services and oversees material production and distribution. Coordinates logistics and serves as a liaison with vendors. Takes meeting minutes and disseminates them to appropriate parties.
+ Answers and screens phone calls for the office or department. Routes calls as appropriate within customer service guidelines. Accurately records messages and delivers them to the appropriate party promptly. Establishes and takes appropriate action as required.
+ Greets visitors, guests, and employees promptly and courteously. Determines their needs and provides help according to policies and procedures. If unable to assist, refers them to the appropriate party or department.
+ Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies.
+ Monitors supply levels and orders accordingly. Receives, stores, and distributes supplies. Performs service and maintenance on minor equipment, like changing ribbons and toners or calling repairmen.
+ Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
**Key Success Factors**
+ Knowledge of office procedures.
+ Able to provide consistently excellent customer service with lenity, patience and confidence.
+ Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
+ Social skills to interact with a wide-range of constituencies.
+ Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
+ Able to communicate thoughts clearly; both verbally and in writing.
+ Must be able to read, write and follow instructions and flow chart protocols.
+ Able to stay calm and helpful during stress. Takes appropriate steps to resolve issues.
+ Able to work carefully, with a high attention to detail.
+ Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email.
+ Proficient with MS Office suite including Word, Excel, PowerPoint.
**Belonging Statement**
We believe that all people should feel welcomed, valued and supported, and that our workforce should be reflective of the communities we serve.
**QUALIFICATIONS**
+ EDUCATION - H.S. Diploma/GED Equivalent
+ EXPERIENCE - 2 Years of Experience
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

**What We're Looking For**
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails, while under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.
**What You'll Do:**
+ Maintains calendars and schedules appointments.
+ Coordinates and schedules meetings and prepares meeting agendas.
+ Coordinates and arranges travel and accommodations, and prepares travel itineraries.
+ Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
+ Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
+ Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
+ May perform data input and prepare forms in support of the manager or department.
+ Performs other duties as assigned.
**What You'll Need:**
+ High School Diploma/GED or equivalent
+ 2 years related administrative experience
**What We Prefer:**
+ Ability to maintain confidentiality
+ Planning, time management, and organizational skills
+ Ability to balance multiple tasks and changing priorities
**Additional Information**
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
Visa sponsorship is not available for this position.
#MD #Administration
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_NOTICE TO THIRD-PARTY AGENCIES:_
_HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees._
**Job Type:** Regular
**Full/Part Time:** Full time
**Job Category:** Administration Group
**ReqID:** R-27484

**About Us**
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
+ We serve faithfully by doing what's right with a joyful heart.
+ We never settle by constantly striving for better.
+ We are in it together by supporting one another and those we serve.
+ We make an impact by taking initiative and delivering exceptional experience.
**Benefits**
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
+ Immediate eligibility for health and welfare benefits
+ 401 (k) savings plan with dollar-for-dollar match up to 5%
+ Tuition Reimbursement
+ PTO accrual beginning Day 1Note: Benefits may vary based upon position type and/or level
**Job Summary**
The Admin Assistant helps team members, large teams, or department directors. Collects, reviews, and examines data. Prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources. Uses own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May create and distribute reports on a regular schedule.
**Essential Functions of the Role**
+ Accurately and quickly prepares routine communications, reports, forms, and correspondence. Coordinates production and distribution of materials like presentations, handouts, proposals, reports, brochures, and displays.
+ Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner.
+ Schedules, organizes, and operates conferences, seminars, and events. Recommends vendors for services and oversees material production and distribution. Coordinates logistics and serves as a liaison with vendors. Takes meeting minutes and disseminates them to appropriate parties.
+ Answers and screens phone calls for the office or department. Routes calls as appropriate within customer service guidelines. Accurately records messages and delivers them to the appropriate party promptly. Establishes and takes appropriate action as required.
+ Greets visitors, guests, and employees promptly and courteously. Determines their needs and provides help according to policies and procedures. If unable to assist, refers them to the appropriate party or department.
+ Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies.
+ Monitors supply levels and orders accordingly. Receives, stores, and distributes supplies. Performs service and maintenance on minor equipment, like changing ribbons and toners or calling repairmen.
+ Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
**Key Success Factors**
+ Knowledge of office procedures.
+ Able to provide consistently excellent customer service with lenity, patience and confidence.
+ Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
+ Social skills to interact with a wide-range of constituencies.
+ Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
+ Able to communicate thoughts clearly; both verbally and in writing.
+ Must be able to read, write and follow instructions and flow chart protocols.
+ Able to stay calm and helpful during stress. Takes appropriate steps to resolve issues.
+ Able to work carefully, with a high attention to detail.
+ Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email.
+ Proficient with MS Office suite including Word, Excel, PowerPoint.
**Belonging Statement**
We believe that all people should feel welcomed, valued, and supported.
**QUALIFICATIONS**
+ EDUCATION - H.S. Diploma/GED Equivalent
+ EXPERIENCE - 2 Years of Experience
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Description We are looking for a skilled Administrative Assistant to join our team in Dallas, Texas. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational abilities and support essential office functions. The ideal candidate will play a critical role in ensuring smooth daily operations and maintaining a detail-oriented work environment.
Responsibilities:
- Manage incoming calls and direct them appropriately, ensuring prompt and detail-oriented communication.
- Perform accurate data entry tasks to maintain organized and up-to-date records.
- Provide receptionist duties, including welcoming visitors and addressing inquiries.
- Assist with general administrative office tasks such as filing, scheduling, and correspondence.
- Coordinate meetings and appointments, ensuring efficient use of time and resources.
- Maintain office supplies and inventory, placing orders as needed.
- Support team members with ad hoc administrative requests and projects.
- Ensure compliance with office policies and procedures while maintaining confidentiality. Requirements - Proven experience in administrative assistance or a related role.
- Strong ability to handle inbound calls and manage communication effectively.
- Proficiency in data entry with attention to detail and accuracy.
- Familiarity with receptionist responsibilities and customer service skills.
- Excellent organizational and time management capabilities.
- Comfortable working in a fast-paced office environment.
- Proficiency in common office software and tools, such as Microsoft Office.
- Ability to maintain professionalism and confidentiality in all tasks. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**About Us**
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
+ We serve faithfully by doing what's right with a joyful heart.
+ We never settle by constantly striving for better.
+ We are in it together by supporting one another and those we serve.
+ We make an impact by taking initiative and delivering exceptional experience.
**Benefits**
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
+ Immediate eligibility for health and welfare benefits
+ 401 (k) savings plan with dollar-for-dollar match up to 5%
+ Tuition Reimbursement
+ PTO accrual beginning Day 1Note: Benefits may vary based upon position type and/or level
**Job Summary**
The Admin Assistant helps team members, large teams, or department directors. Collects, reviews, and examines data. Prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources. Uses own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May create and distribute reports on a regular schedule.
**Essential Functions of the Role**
+ Accurately and quickly prepares routine communications, reports, forms, and correspondence. Coordinates production and distribution of materials like presentations, handouts, proposals, reports, brochures, and displays.
+ Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner.
+ Schedules, organizes, and operates conferences, seminars, and events. Recommends vendors for services and oversees material production and distribution. Coordinates logistics and serves as a liaison with vendors. Takes meeting minutes and disseminates them to appropriate parties.
+ Answers and screens phone calls for the office or department. Routes calls as appropriate within customer service guidelines. Accurately records messages and delivers them to the appropriate party promptly. Establishes and takes appropriate action as required.
+ Greets visitors, guests, and employees promptly and courteously. Determines their needs and provides help according to policies and procedures. If unable to assist, refers them to the appropriate party or department.
+ Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies.
+ Monitors supply levels and orders accordingly. Receives, stores, and distributes supplies. Performs service and maintenance on minor equipment, like changing ribbons and toners or calling repairmen.
+ Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
**Key Success Factors**
+ Knowledge of office procedures.
+ Able to provide consistently excellent customer service with lenity, patience and confidence.
+ Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
+ Social skills to interact with a wide-range of constituencies.
+ Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
+ Able to communicate thoughts clearly; both verbally and in writing.
+ Must be able to read, write and follow instructions and flow chart protocols.
+ Able to stay calm and helpful during stress. Takes appropriate steps to resolve issues.
+ Able to work carefully, with a high attention to detail.
+ Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email.
+ Proficient with MS Office suite including Word, Excel, Powerpoint.
**Transplant Leader Support:**
+ 3 to 5 Directors and/or Managers
**Department Support Includes:**
+ Calendar management
+ Coordinate meetings
+ Room reservations
+ Answering phones
+ Visitor management
+ AV equipment troubleshooting
+ Processing invoices - remitting for payment
+ Ordering supplies
+ Staff onboarding
+ Facilities repair
+ Special projects as needed
**Belonging Statement**
We believe that all people should feel welcomed, valued, and supported.
**QUALIFICATIONS**
+ EDUCATION - H.S. Diploma/GED Equivalent
+ EXPERIENCE - 2 Years of Experience
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Dallas, Texas. This role is ideal for someone who thrives in a fast-paced office environment and is skilled in managing administrative tasks efficiently. You will play a key role in ensuring smooth day-to-day operations while providing excellent support to staff and clients alike.
Responsibilities:
- Manage daily administrative tasks such as scheduling, organizing files, and maintaining office supplies.
- Answer inbound calls professionally, addressing inquiries and directing them to the appropriate team members.
- Perform accurate data entry to maintain and update records and databases.
- Serve as the first point of contact by greeting visitors and handling receptionist duties.
- Support team members with correspondence, document preparation, and other clerical needs.
- Coordinate meetings and appointments, ensuring schedules are well-organized.
- Assist in maintaining a clean, organized, and efficient office environment.
- Handle incoming and outgoing mail, including sorting and distribution. Requirements - Proven experience in administrative assistance or a related role.
- Strong communication skills, both verbal and written.
- Proficiency in data entry and familiarity with office software.
- Ability to multi-task and prioritize tasks effectively.
- A customer service-oriented attitude with a focus on being detail oriented.
- High attention to detail and organizational skills.
- Ability to work independently and as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Levy Sector
**Position Title:** ((title))
**Pay Range** : $16.00 to $16.00
The **American Airlines Center** is a multi-purpose indoor arena located in downtown **Dallas, Texas** . The arena serves as the home of the **Dallas Stars of the NHL** and the **Dallas Mavericks of the NBA** .
We Make Applying Easy! Want to apply to this job via text messaging? **Text JOB** to **75000** and search requisition ID number .
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text **STOP** to opt out or **HELP** for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like **Instapay** (early access to your wages) and high interest savings both through the ** ** app.
From the stadium to the head table, **Levy** leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, **Levy** now finds itself as a leading presence in the **Food, Beverage, and Retail** industry across 200 plus **Entertainment** , **Sports** , and **Restaurant** venues across the country.
For more information on what we are about as a company, **check us out by following the link below:** ** Summary**
We are seeking a highly motivated and detail-oriented **Purchasing and Supply Chain Assistant** to join our dynamic **Warehouse** team. The ideal candidate will be responsible for supporting the procurement process by managing data within Birchstreet (procurement system), including creating purchase orders, tracking deliveries, maintaining supplier information, and ensuring compliance with company policies.
**Essential Duties and Responsibilities:**
+ Data entry management by inputting purchase requisitions, vendor details, pricing information, and other relevant data into Birchstreet.
+ Generate purchase orders based on approved requisitions, including item descriptions, quantities, delivery dates, and pricing terms.
+ Vendor management by maintaining supplier information, updating contact details, and managing supplier performance metrics.
+ Monitoring the status of purchase orders, following up with vendors on delivery timelines, and addressing any order discrepancies.
+ Reviewing invoices for accuracy against purchase orders and submitting them for payment approval. Generating reports on procurement metrics such as spending trends, lead times, and supplier compliance.
+ Coordinating with internal stakeholders (requesters, receiving departments) and external vendors to address procurement related queries.
**Qualifications**
+ High School Diploma or equivalent preferred.
+ Minimum (3) years of Warehouse/Logistics experience.
+ Minimum (1) year of Procurement experience.
+ Minimum (1) year of Administrative experience.
+ Valid TABC or state-approved Alcohol/Liquor certification.
+ Valid ServSafe or state-approved Food Handler's certification.
+ Excellent customer service, organization, and time management.
+ Ability to speak, read, and write in English.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the ** ** app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely,_ _click here_ _for paid time off benefits information._