55,193 Jobs in Dallas

An administrative job typically involves a range of tasks that support the smooth operation of an office or organization. These tasks can include managing calendars, scheduling meetings, handling correspondence, maintaining files, and providing general support to staff. They are crucial for ensuring efficient workflow and communication within a business.

Specific Examples:

• Data Entry: Inputting information into spreadsheets and databases.
• Document Preparation: Typing letters, reports, and other documents.
• Meeting Coordination: Preparing agendas, taking minutes, and arranging refreshments.
• Event Planning: Assisting with the organization of company events and meetings.
• Budget Management: Tracking expenses, processing invoices, and managing petty cash.

Key Skills:

• Organization and Prioritization: Ability to manage multiple tasks and deadlines effectively.
• Communication: Strong written and verbal communication skills.
• Computer Literacy: Proficiency in using office software, including word processing, spreadsheets, and email.
• Problem-Solving: Ability to identify and resolve issues independently.
• Interpersonal Skills: Ability to work effectively with others and build positive relationships.

• Answer and direct phone calls, emails, and other forms of correspondence.
• Greet and assist visitors, clients, vendors, or internal staff in a professional manner.
• Schedule and coordinate meetings, appointments, travel arrangements, and conference room bookings.
• Prepare, format, and proofread business correspondence, reports, presentations, and spreadsheets.
• Maintain electronic and paper filing systems for documents, records, and reports.
• Manage incoming and outgoing mail, packages, and deliveries.

• Accurately input and update data in company databases, spreadsheets, and records.
• Maintain records related to employees, clients, vendors, or financial transactions.
• Perform routine audits of files and databases to ensure accuracy and compliance.
• Assist in generating reports and summaries as needed by supervisors or departments.

• Monitor and maintain inventory of office supplies and place orders as needed.
• Coordinate office equipment maintenance and service requests.
• Assist with onboarding of new employees by preparing workstations, logins, and welcome materials.
• Support event planning, staff meetings, and internal communications.
• Collaborate with IT, HR, Finance, or other departments for cross-functional tasks.

• Serve as the first point of contact for general inquiries and provide clear, timely information.
• Resolve minor issues independently or escalate to the appropriate department or supervisor.
• Maintain a polite, professional, and helpful attitude in all internal and external communications.
• Support client-facing administrative tasks, such as preparing documents, invoices, or presentations.

• Scan, photocopy, and file sensitive documents in accordance with company procedures.
• Prepare and maintain logs for correspondence, deliveries, or project deadlines.
• Maintain compliance with data privacy laws and internal policies.
• Ensure version control and proper archiving of important documentation.

• Accurately input, encode, and process military data from operational reports, field intelligence, communications, or surveillance into classified systems.
• Translate raw operational data into standardized military coding formats (e.g., NATO STANAG, MIL-STD-6040, USMTF).
• Validate source data for completeness, accuracy, and compliance with military formatting standards and protocols.
• Maintain metadata integrity and ensure consistent taxonomy and labeling within secure data systems.

• Operate and maintain military data entry platforms, including classified terminals and secured network systems (SIPRNet, NIPRNet, JWICS).
• Maintain compliance with DoD cybersecurity standards, data handling policies, and chain-of-custody procedures.
• Perform secure file transfers, data backups, and encrypted communications.
• Report any data discrepancies, anomalies, or system malfunctions to appropriate authorities.

• Assist in the preparation of operational reports, situation summaries (SITREPs), after-action reviews (AARs), and mission logs.
• Work in coordination with intelligence analysts, logistics planners, and operations officers to ensure timely and accurate data is available for mission planning.
• Support GIS encoding and geospatial data entry related to military operations, asset tracking, and mapping.
• Encode classified messages for transmission across secure networks and interpret encoded incoming messages for actionable information.

• Conduct regular audits to ensure data accuracy, completeness, and format consistency across various operational and intelligence databases.
• Maintain detailed logs and documentation for accountability and record-keeping.
• Comply with all federal, DoD, and branch-specific regulations related to classified data handling and military coding systems.
• Participate in inspections, readiness reviews, and security assessments as required.

• Stay current on new data encoding methods, military protocols, encryption techniques, and security compliance practices.
• Attend periodic briefings, operational updates, and technical training sessions.
• Contribute to internal process improvement initiatives for encoding efficiency and system integration.

• Manage and maintain schedules, calendars, and appointments.
• Coordinate meetings, events, and video conferences, including sending reminders and preparing meeting agendas and notes.
• Draft, format, and proofread emails, reports, memos, and other documents.
• Prepare presentations using tools such as PowerPoint, Canva, or Google Slides.
• Assist in managing travel arrangements, itineraries, and expense reports.
• Organize and maintain cloud-based filing systems (Google Drive, Dropbox, etc.).

• Serve as the first point of contact for emails and messages; respond or delegate as appropriate.
• Monitor and manage multiple inboxes, ensuring prompt responses.
• Conduct follow-ups with clients, vendors, or other stakeholders.
• Draft client proposals, contracts, and newsletters as needed.
• Manage communication tools like Slack, Microsoft Teams, or Zoom.

• Assist in managing ongoing projects using tools like Asana, Trello, Monday.com, or ClickUp.
• Track deliverables, set reminders, and help ensure deadlines are met.
• Conduct internet research and compile data and reports.
• Help manage databases, spreadsheets, and CRM systems (e.g., HubSpot, Salesforce).

• Schedule and post content across platforms (Facebook, LinkedIn, Instagram, Twitter, etc.).
• Monitor engagement and respond to basic inquiries or comments.
• Assist with basic graphic design for posts and marketing materials.
• Maintain content calendars and email campaigns (Mailchimp, ConvertKit, etc.).

• Input and manage financial data in accounting software (e.g., QuickBooks, Xero).
• Reconcile expense reports and assist with invoicing and billing.
• Maintain records of transactions, receipts, and other documentation.
• Perform data entry tasks with a high level of accuracy and speed.

• Proven experience as a Virtual Assistant, Executive Assistant, or in an administrative support role (1–3 years minimum preferred).
• High school diploma or GED required; associate or bachelor’s degree preferred.
• Proficiency with remote collaboration tools (Zoom, Slack, Microsoft Teams, Google Workspace, etc.).
• Familiarity with task and project management tools (Asana, Trello, Monday.com, Notion).
• Strong written and verbal communication skills in English.
• Excellent time management and organizational abilities.
• Ability to handle confidential information with integrity and professionalism.
• Tech-savvy with the ability to quickly learn new software and platforms.

• Customer Support & Interaction
  • Respond promptly and professionally to incoming chats from customers.
  • Provide accurate, valid, and complete information by using the right methods and tools.
  • Identify customer needs, clarify information, research issues, and provide appropriate solutions or alternatives.
  • Resolve product or service issues by clarifying the customer’s complaint, determining the cause, selecting and explaining the best solution, and following up to ensure resolution.
  • Escalate complex or unresolved queries to the appropriate departments or supervisors.
  • Maintain a positive, empathetic, and professional attitude toward customers at all times.
• Technical & Product Knowledge
  • Maintain a deep understanding of company products, services, policies, and procedures.
  • Stay up to date with changes in products, services, and policies to provide accurate and up-to-date information.
• Documentation & Reporting
  • Accurately log all customer interactions in the company’s CRM system.
  • Record details of inquiries, comments, complaints, and actions taken.
  • Contribute to the development of customer support documentation, such as FAQs and knowledge base content.
• Collaboration & Communication
  • Collaborate with other customer service team members to ensure high-quality service.
  • Communicate effectively with internal departments, such as sales, technical support, and operations, to solve customer issues.
  • Provide feedback on the efficiency of the customer service process.

• Answer incoming calls in a professional, courteous, and timely manner.
• Respond to customer inquiries regarding products, services, billing, orders, technical issues, and account management.
• Provide accurate, valid, and complete information by using the right methods and tools.
• Identify and assess customers' needs to achieve satisfaction and ensure resolution on the first contact when possible.
• Handle and resolve customer complaints with empathy, patience, and professionalism.
• Guide customers through basic troubleshooting processes or escalate complex issues as necessary.

• Make outbound calls to follow up with customers, confirm information, or conduct satisfaction surveys (as needed).
• Meet or exceed individual performance metrics including call volume, quality assurance scores, and customer satisfaction ratings.
• Log all interactions and transactions accurately into the customer relationship management (CRM) system.
• Follow communication “scripts” when handling different topics, while maintaining natural and genuine conversations.

• Collaborate with team members and supervisors to improve the overall customer experience.
• Report recurring issues, customer feedback, or system malfunctions to team leads or appropriate departments.
• Participate in regular training sessions and team meetings to stay informed about company updates, policies, and product changes.
• Support other departments with overflow tasks during peak seasons or high-volume periods.

• Assist in planning, organizing, and overseeing day-to-day operations to ensure efficiency and effectiveness.
• Ensure compliance with company policies, operational procedures, and safety protocols.
• Monitor inventory levels and manage supply ordering and stock control processes.
• Open and close the facility/store/site according to established protocols.

• Supervise and motivate staff to achieve performance goals and maintain high morale.
• Participate in the recruitment, training, onboarding, and performance evaluations of team members.
• Create and manage staff schedules, ensuring adequate coverage during peak and off-peak hours.
• Provide coaching, mentorship, and disciplinary guidance when needed.

• Foster a customer-first environment by leading by example in delivering exceptional service.
• Resolve complex customer issues or complaints promptly and professionally.
• Monitor customer feedback and implement service improvements where needed.

• Assist the Manager in preparing budgets, financial reports, and sales forecasts.
• Analyze sales data and key performance indicators (KPIs) to identify trends and areas for improvement.
• Implement cost control measures to optimize operational efficiency without compromising service quality.

• Contribute ideas and assist in the execution of marketing campaigns, promotions, and business development strategies.
• Identify opportunities to improve systems, workflows, or customer experience.
• Stay updated on industry trends, competitor activity, and best practices.

1. Front Desk Operations:

• Greet and welcome visitors, clients, and employees promptly and professionally, ensuring a positive and friendly first impression.
• Manage visitor check-ins, issue visitor badges, and maintain visitor logs in compliance with company security policies.
• Direct visitors to appropriate departments, offices, or personnel, providing clear and helpful directions.
• Maintain the cleanliness, organization, and overall appearance of the reception area and waiting rooms.

2. Communication Handling:

• Answer, screen, and forward incoming telephone calls efficiently, taking messages or transferring calls as necessary.
• Respond to general inquiries via phone, email, or in-person with accurate information or by redirecting to the appropriate staff member.
• Manage incoming and outgoing mail, courier packages, and deliveries, ensuring timely distribution to recipients.
• Schedule and coordinate appointments, meetings, and conference room bookings for staff and visitors.

3. Administrative Support:

• Perform data entry and maintain updated contact lists, directories, and appointment calendars.
• Assist with basic office duties such as photocopying, scanning, faxing, and filing documents.
• Maintain office supply inventory at the reception area and coordinate replenishment requests.
• Support other administrative or clerical staff with special projects or tasks as assigned.

4. Security and Compliance:

• Enforce security protocols by verifying visitor identities and maintaining confidentiality of sensitive information.
• Monitor access control systems and report any suspicious activities or breaches to management.
• Ensure compliance with company policies and health and safety regulations in the reception area.

5. Customer Service Excellence:

• Handle visitor concerns, complaints, or requests professionally and promptly, escalating issues when necessary.
• Provide information about the company, its services, and procedures to visitors and callers.
• Foster a welcoming and supportive environment that reflects the organization’s values and culture.

1. Administrative Support:

• Perform a wide range of administrative tasks including scheduling meetings, managing calendars, coordinating appointments, and arranging travel logistics.
• Prepare, edit, and format documents such as reports, memos, presentations, and correspondence with accuracy and professionalism.
• Maintain electronic and physical filing systems to ensure documents are stored securely and retrievable in a timely manner.
• Assist in preparing and processing invoices, purchase orders, and expense reports.
• Monitor office supplies inventory and reorder materials as needed to maintain adequate stock levels.

2. Clerical Duties:

• Manage incoming and outgoing communications including emails, phone calls, and mail distribution, ensuring messages are routed correctly and responded to promptly.
• Receive and greet visitors and clients in a professional and welcoming manner.
• Maintain databases and update records related to employees, clients, vendors, or other stakeholders.
• Perform data entry and maintain logs or tracking systems to monitor project progress, attendance, or compliance.

3. Coordination and Communication:

• Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Liaise between different departments to facilitate communication and collaboration.
• Support human resources functions such as onboarding new employees, scheduling interviews, and maintaining personnel records.
• Assist management with special projects, research, and compiling statistical reports or presentations.

4. Compliance and Confidentiality:

• Ensure all administrative practices comply with company policies and relevant laws/regulations.
• Handle sensitive and confidential information with the highest level of discretion and integrity.
• Support audit processes by preparing required documentation and facilitating access for auditors.

5. Technology Utilization:

• Utilize office software including word processing, spreadsheets, presentation tools, and email clients efficiently.
• Assist with troubleshooting basic IT issues and coordinate with IT support as needed.
• Maintain and update the organization’s digital platforms or intranet as required.

Education & Experience:

• High school diploma or equivalent required; associate degree or higher in business administration or related field preferred.
• Minimum of 2-3 years experience in administrative or clerical roles.
• Previous experience in a similar environment or industry is advantageous.

Skills:

• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity software.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Good interpersonal skills and ability to work collaboratively within a team.
• Time management skills and ability to prioritize tasks effectively.

Attributes:

• Reliable, proactive, and able to work independently with minimal supervision.
• Professional demeanor and appearance.
• Problem-solving mindset and adaptability in a dynamic work environment.