9 Administrative Staff jobs in Aibonito

**Overview**
Enterprise Mobility operates the Enterprise Rent-A-Car, National Car Rental, and Alamo car rental brands and has frequently been named one of the top places to work. Enterprise Mobility is the largest and fastest growing privately owned automotive rental and leasing company in North America and we are hiring now! We are working towards our shared vision to be the world's best and most trusted mobility company.
The Enterprise brand of Enterprise Mobility has an exciting opportunity for an Administrative Representative. The Administrative Representative will provide a high level of customer service by assisting both internal and external customers primarily via the phone, in addition to administrative support.
The starting rate of pay is $11.25 based on a 40 hour work week.
This positions is located at **San Juan Airport location.**
We offer a robust **Benefits Package** including, but not limited to:
+ Paid time off
+ Employee rental car discounts
+ Retirement savings plan including 401k with matching profit sharing
+ Health Insurance
+ Life Insurance
+ Dental Insurance
+ Vision Insurance
+ Training and development
Schedule:
Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.
Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $38 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.
**Responsibilities**
We are hiring now for immediate openings. Responsibilities include:
+ Take incoming calls- reservations, rate quotes, general questions and answers, provide information and resolution for customers, other branches, insurance companies, dealerships, repair shops and other vendors
+ Make outgoing calls- callback management, A/Rs and miscellaneous calls as assigned
+ Provide a high level of customer service by assisting customers and assessing their rental needs primarily over the phone
+ Meet and greet customers in a friendly and timely manner
+ Provide directions and general assistance
+ Assist to assess condition of rental upon return
+ Notify Management of any known customer problems
+ Notify Management of any known vehicle problems and any required vehicle maintenance
+ Clean vehicle interior and exterior by hand or by operating washing equipment when needed
+ Perform various administrative and basic accounting functions such as: research and billing support tasks, accounts receivables, transfer and key logs, run miscellaneous reports, supply maintenance, process customer billing
+ Perform miscellaneous and backup job-related duties as assigned
_Equal Opportunity Employer/Disability/Veterans_
**Qualifications**
+ High school diploma or GED required; some college preferred
+ Must have at least 6 months of prior customer service, retail, or administrative support experience
+ Must have a valid driver's license with no more than two chargeable moving violations or accidents within the last three years.
+ No drug or alcohol related convictions on driving record (DWI/DUI) in past 5 years
+ Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
+ Must be at least 18 years old
Enterprise Mobility/Enterprise Rent-A-Car/Alamo Rent A Car and National Car Rental seeks and values people of all backgrounds because every employee, customer and business partner is important. Enterprise Mobility is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use this alternative email address ( ) to contact us about your interest in employment.

Job Description

Job Description

Summary

Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities.

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Key Responsibilities

• Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools.

• Manage calendars, schedule meetings, and coordinate conference calls.

• Handle phone calls, emails, and visitors; route communication appropriately.

• Organize meetings, prepare agendas, take minutes, and distribute them.

• Maintain filing systems and manage internal records and databases.

• Conduct research and compile data for presentations and executive reports.

• Assist with basic bookkeeping and financial tracking.

• Coordinate office services, including supplies, housekeeping, and vendor relations.

• Process payroll information and support HR functions when needed.

• Support social media management and use of Google Apps and QuickBooks (preferred).

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Requirements

Education :

• Bachelor’s degree in Office Management, Business Administration, or a related field.

Experience :

• Minimum of 2 years in an administrative support role.

Language :

• Fluent in both Spanish and English (oral, written, and reading comprehension).

Technical Skills :

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Strong knowledge of administrative procedures and office management systems.

• Experience with QuickBooks, Google Apps, and social media tools (preferred).

Soft Skills :

• Excellent written and verbal communication.

• High ethical standards, self-motivated, and able to work independently.

• Attention to detail, strong organizational skills, and problem-solving ability.

• Service-oriented and professional demeanor.

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Other Requirements :

• Must be legally authorized to work in Puerto Rico.

• Ability to use standard office equipment (computer, printer, etc.).

8 hour shift

Job Description

Job Description

Overview

SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets, machines, apps, or credit cards. You just “drive in and drive out.”

We are the largest parking network in America, with over 23,000 employees powering mobility at over 4,000 locations across North America and Europe.

Today, we are reinventing parking. Because it’s important, it's everywhere and impacts everyone. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working, and playing remarkable - giving us back our most valuable asset, time.

Responsibilities

The duties listed below are intended only as an illustration of the various types of responsibilities that may be assigned to this role. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Answer incoming telephone calls
• Compose, edit and/or type business correspondence and basic business documents
• Maintain organizational charts for Department
• Develop PowerPoint presentations for client meetings
• Distribute and sort incoming mail and faxes for office staff
• Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries.
• Maintain and order office supplies
• Coordinate conference room reservations or group meetings
• Assist with office management duties as needed (e.g. operate and arrange maintenance of copier, fax machines, computer and other office equipment).
• Maintain correspondence files and other electronic filing and/or hard copy filing either on-site or in storage.
• Complete other administrative duties as assigned, such as:
• Make travel arrangements
• Process and submit expense reports on behalf of direct managers.
• Submit payment requests for invoices to the Accounts Payable Department
• Respond to customer inquiries (e.g. answer questions regarding the company’s parking facilities and requests for refunds).

Qualifications

• Must be professional and have excellent verbal and written communication skills; Excellent grammar and spelling skills required
• Must be diligent and conscientious; self-starter who can work with minimal supervision.
• Must have excellent time management and organizational skills (multi-tasking, prioritization, deadline orientation)
• Must have excellent typing skills (speed and accuracy); Preferably at least 40 WPM or better
• Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs.
• Ability to interact professionally and courteously with clients, customers, office personnel and contractors.
• Knowledge of modern office practices and procedures.
• A professional appearance/presentation.

Salary Range : $15.00 per hour

Benefits : Eligible employees will participate in the various benefits plans including medical, dental, vision, flexible spending accounts, long/short term disability, life insurance, accident insurance, 401k and paid time off.

SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, ancestry, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, gender identity, disability or other classes protected by federal or state law. SP+ does not tolerate harassment or retaliation against any employee or applicant based on these characteristics or because the individual exercised their EEO rights.

Right to Work Poster

SP+, a Metropolis Company, may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate’s application relative to the required job qualifications and responsibilities listed in the job posting.

As part of this process, SP+ retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records.

If you are an applicant to a New York City job posting and wish to request an alternative selection process accommodation or have questions about our data retention policy, please contact We are here to assist you.

**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required. 
Anticipating and solving problems proactively is essential. 
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling +1 in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

**Be Part of an Extraordinary Team**
Carelon is a proud member of the Elevance Health family of companies providing unparalleled level of service in pharmacy benefits. By leveraging the power of new technologies, our strong, clinical-first lens and deep pharmacy expertise, we are actively defining our innovative role in the industry.
**Title** : Administrative Clerk Sr.
**Schedule:** This position will work a first shift within operational hours from 8:30 am- 5:30 pm Monday thru Friday. Additional hours or days may be required based on operational needs.
**Location:** This role requires associates to work from the posted locations full-time, enabling consistent face-to-face collaboration, teamwork, and direct engagement. This policy promotes an environment built on in-person interaction, communication, and immediate support. When reporting to the office the location is in 1001 San Roberto Street, Suite 101, San Juan, Puerto Rico 00926.
*Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.
**Build the Possibilities. Make an Extraordinary Impact.**
The Administrative Clerk Sr. is responsible for providing a variety of clerical and some administrative duties.
**How you will make an impact:**
Primary duties may include, but are not limited to:
+ Makes and receives phone calls to exchange information to accomplish tasks.
+ Organizes/maintainers files, records, lists, and handles mail.
+ Type's letters, forms and other documents, checks documents for accuracy and completeness, and cross-references information.
+ Maintains supply inventories.
+ Provides timely and accurate resolution of clerical issues.
+ Assists with training of clerical staff.
+ May search and investigate information contained in files.
**Minimum Requirements:**
+ Requires a HS diploma or GED and a minimum of 3 years of clerical experience; or any combination of education and experience which would provide an equivalent background.
**Preferred Skills, Capabilities and Experiences:**
+ Ability to operate basic office equipment such as personal computers and basic software packages, fax machines, copiers, and telephone systems is strongly preferred.
+ Knowledge of the various operations of the organization, products, and services is strongly preferred.
+ Bilingual ( English and Spanish) preferred.
+ MS Office Programs Experience preferred.
Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.
Who We Are
Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.
How We Work
At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.
We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.
Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.
The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.
Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact for assistance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

This position provides a wide variety of administrative and financial staff support services at a project level. The incumbent completes routine tasks and deals with situations and activities that are straightforward in nature. This position follows established procedures and receives detailed instructions on work activities. The incumbent works under close supervision and completes tasks as prioritized by others.
Here's what you'll be doing
* Record financial program transitions using computer systems.
* Maintain accurate and updated financial data records.
* Assist in preparing budgets and financial forecasts.
* Assist in preparing monthly, quarterly, or annual administrative/financial reports.
* Organize financial documents (both physical and digital).
* Ensure records comply with internal policies and procedures.
* Communicate with internal departments.
* Process incoming invoices from contractors/consultants.
* Administrative or financial associate degree with two (2) years of experience or more than seven (7) years' experience in performing administrative or financial duties.
* MS Office experience required (Excel is a must).
* Excellent communication and customer interface skills.
* Ability to manage and prioritize multiple projects.
* Perform other duties as assigned.
#LI-DL1
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Job Description

Job Description

Position Summary:

As a key member of our CPA firm, the Receptionist / Administrative Assistant is responsible for ensuring the smooth and efficient operation of daily front-office activities. This role involves managing reception duties, providing comprehensive administrative support to the Management Team, and serving as a friendly and professional first point of contact for clients. The ideal candidate will possess exceptional interpersonal and organizational skills, discretion, and thrive in a fast-paced, client-oriented environment.

Key Responsibilities:

Reception Duties:

• Greet and welcome clients, visitors, and guests in a professional and courteous manner while directing them appropriately, notifying company personnel of arrival.
• Answer and direct incoming calls; take accurate messages when necessary.
• Manage the reception area to ensure a clean, welcoming, and professional environment.
• Schedule and confirm appointments and meetings.

Administrative Support:

• Assist with document preparation, formatting, and proofreading, including client letters, tax forms, and engagement agreements.
• Scan, copy, file, and organize physical and electronic documents.
• Maintain office supplies inventory and place orders as needed.
• Handle incoming and outgoing mail.
• Support the Management team with data entry, client follow-ups, and scheduling.
• Assist in assembling tax returns and client financial documents in accordance with firm procedures.
• Research and compile materials needed for meetings, calls projects, etc.
• Coordinate travel arrangements and travel itinerary for management as per requested.
• Coordinate in-house meetings, including conference room set-up, food and beverage etc.
• Maintain client files, contacts database and record keeping needs for organization
• Prepare monthly status reports
• Any other task assigned by management

Qualifications:

• Associate degree or equivalent in knowledge and experience.
• Minimum of 2 years of experience in an administrative or front-desk role, preferably in a professional service or accounting environment.
• Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook, Teams), Canvas; familiarity with Adobe Acrobat and document management systems is a plus.
• Excellent verbal and written communication skills.
• Strong attention to detail, time management, and organizational skills.
• Ability to work independently and collaboratively within a team.
• Bilingual (English/Spanish) required.

**Secretary, Administrative Support**
Date: Jul 29, 2025
Location:
Guaynabo, PR, PR
Company: Black & Veatch Family of Companies
**Job Summary**
To provide general clerical support performing routine activities under direct supervision and within defined procedures. May have occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information. This position commonly assists project or administrative support assistants.
**Key Responsibilities**
+ Completes simple paper filing activities
+ Receives and distributes mail
+ Faxes documents
+ Copies documents
+ Prepares files for archiving
+ Distributes documents
+ Performs other general clerical duties as needed
+ Individual contributor with no subordinates
**Management Responsibilities**
Individual Contributor
**Preferred Qualifications**
+ High School Diploma or equivalent preferred
Preferred Skills:
+ Basic MS Word skills
+ Basic MS Outlook skills
+ Spelling and grammar skills
+ Concentration and cognitive skills
+ Attention to detail and reading comprehension
+ Ethics and values
+ Ability to prioritize
+ Integrity and trust
+ Time Reporting Systems
+ PeopleSoftandBlueprintBasic Users
**Minimum Qualifications**
No prior experience necessary. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
**Certifications**
**Work Environment/Physical Demands**
Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.
**Competencies**
Customer focus
**Salary Plan**
ADO: Administrative Services
**Job Grade**
002