7 Administrative Staff jobs in Aibonito

Job Description

Job Description

Summary

Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities.

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Key Responsibilities

• Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools.

• Manage calendars, schedule meetings, and coordinate conference calls.

• Handle phone calls, emails, and visitors; route communication appropriately.

• Organize meetings, prepare agendas, take minutes, and distribute them.

• Maintain filing systems and manage internal records and databases.

• Conduct research and compile data for presentations and executive reports.

• Assist with basic bookkeeping and financial tracking.

• Coordinate office services, including supplies, housekeeping, and vendor relations.

• Process payroll information and support HR functions when needed.

• Support social media management and use of Google Apps and QuickBooks (preferred).

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Location

This position is completely on-site at 40 PR-165, Suite 301, Guaynabo, 00966. This position will work shifts from 8:00 a.m. to 5:00 p.m., Monday through Friday. The candidate preferably resides within 45 to 60 minutes of the work location during peak traffic hours.

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Requirements

Education :

• Bachelor’s degree in Office Management, Business Administration, or a related field.

Experience :

• Minimum of 2 years in an administrative support role.

Language :

• Fluent in both Spanish and English (oral, written, and reading comprehension).

Technical Skills :

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Strong knowledge of administrative procedures and office management systems.

• Experience with QuickBooks, Google Apps, and social media tools (preferred).

Soft Skills :

• Excellent written and verbal communication.

• High ethical standards, self-motivated, and able to work independently.

• Attention to detail, strong organizational skills, and problem-solving ability.

• Service-oriented and professional demeanor.

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Other Requirements :

• Must be legally authorized to work in Puerto Rico.

• Ability to use standard office equipment (computer, printer, etc.).

8 hour shift

Job Description

Job Description

Position Summary:

The Administrative Assistant receives and routes incoming calls, greets visitors, maintains visitor log & badges and provides general information and assistance to the public. This key individual receives incoming mail and assists in preparation and distribution of company materials. The Administrative Assistant performs routine office support functions, including word processing and filing. This employee is not responsible for conducting any UM review activities that require interpretation of clinical information.

Essential Functions:

1. Performs administrative and office support activities for multiple supervisors, such data entry, word processing, creating spreadsheets, reports and presentations, and/or filing.
2. Receives and screens all incoming calls and channels calls to the appropriate personnel.
3. Greets internal and external clients promptly, while maintaining visitor log and badge preparation.
4. Provides general information and guidance to callers and visitors.
5. Receives incoming mail and distributes documents appropriately.
6. Coordinates outbound mail and packages while ensuring efficient and timely delivery.
7. Provides clerical support such as word processing, faxing, copying, data entry and mailings, to organizational staff. Orders office supplies and arranges business equipment services with other facility-related vendors as needed.
8. Use of clinical data is limited to: Performance of review of service request for completeness of information; Collection and transfer of non-clinical data; and Acquisition of structured clinical data; and Activities that do not require evaluation or interpretation of clinical information.
9. Complies with all guidelines established by the Centers for Medicare and Medicaid (CMS) and guidelines set forth by other regulatory agencies, where applicable.
10. In addition, all other duties assigned by the manager and/or supervisor.

Education:

· Associate degree in Secretarial Science or equivalent experience preferred

· High School degree

Experience:

· Minimum 2 years of experience in administrative assistant position or similar; call center customer service experience.

Knowledge:

· Knowledge in medical billing, preferably in healthcare setting.

· Personal computer experience should include working with Microsoft Word, Excel, Power Point and Outlook at the intermediate level at a minimum.

**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required. 
Anticipating and solving problems proactively is essential. 
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

This position provides a wide variety of administrative and financial staff support services at a project level. The incumbent completes routine tasks and deals with situations and activities that are straightforward in nature. This position follows established procedures and receives detailed instructions on work activities. The incumbent works under close supervision and completes tasks as prioritized by others.
Here's what you'll be doing
* Record financial program transitions using computer systems.
* Maintain accurate and updated financial data records.
* Assist in preparing budgets and financial forecasts.
* Assist in preparing monthly, quarterly, or annual administrative/financial reports.
* Organize financial documents (both physical and digital).
* Ensure records comply with internal policies and procedures.
* Communicate with internal departments.
* Process incoming invoices from contractors/consultants.
* Administrative or financial associate degree with two (2) years of experience or more than seven (7) years' experience in performing administrative or financial duties.
* MS Office experience required (Excel is a must).
* Excellent communication and customer interface skills.
* Ability to manage and prioritize multiple projects.
* Perform other duties as assigned.
#LI-DL1
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

**We believe in the power and joy of learning**
At Cengage Group, our employees have a direct impact in helping students around the world discover the power and joy of learning. We are bonded by our shared purpose - driving innovation that helps millions of learners improve their lives and achieve their dreams through education.
**Our culture values inclusion, engagement, and discovery**
Our business is driven by our strong culture, and we know that creating an inclusive workplace is absolutely essential to the success of our company and our learners, as well as our individual well-being. We recognize the value of diverse perspectives in everything we do, and strive to ensure employees of all levels and backgrounds feel empowered to voice their ideas and bring their authentic selves to work. We achieve these priorities through programs, benefits, and initiatives that are integrated into the fabric of how we work every day. To learn more, please see .
The **Sr Administrative Assistant** supports the senior sales and marketing leadership team for Cengage Higher Education, including three Senior Vice Presidents. This role goes beyond traditional administrative support to serve as a **strategic partner** , ensuring seamless operations.
This is a high-visibility role requiring exceptional judgment, discretion, and the ability to handle complex priorities across multiple executives.
This post holder will ideally be based remotely within the Central Time (CT) zone of the United States.
**What you'll do here:**
+ **Executive Calendar Management:** Efficiently handle and coordinate calendars for three executives, balancing multiple priorities, scheduling large meetings, and anticipating conflicts.
+ **Travel Coordination:** Plan and handle domestic and international travel arrangements, including flights, accommodations, transportation, visas, and other vital documentation, with meticulous attention to detail.
+ **Correspondence & Documentation:** Prepare, edit, and proofread executive-level correspondence, reports, and presentations, ensuring accuracy, clarity, and professionalism.
+ **Communication & Stakeholder Management:** Act as a trusted liaison between executives and internal/external partners, maintaining professionalism, discretion, and strong interpersonal relationships.
+ **Meeting & Event Management:** Prepare agendas, materials, and logistics for meetings, programs, and special events. Support crisis management and last-minute changes with poise and efficiency.
+ **Project & Program Support:** Lead or support critical initiatives, cross-functional programs, and high-visibility projects, contributing beyond routine administrative responsibilities.
+ **Financial & Resource Management:** Track and handle invoices, expense reports, and reimbursements, allocating resources efficiently.
+ **Confidentiality & Professionalism:** Maintain strict confidentiality with sensitive information, always exercising discretion and judgment.
+ **Technology & Process Efficiency:** Leverage technology and collaboration tools to streamline operations, support remote/global teams, and enhance productivity.
**Skills you will need here:**
+ **Education:** Associate degree in Business Administration or related field required; Bachelor's degree preferred.
+ **Experience:** Minimum 3 years of experience supporting senior executives, handling complex calendars, coordinating travel, and handling high-level administrative responsibilities. Experience supporting multiple executives simultaneously preferred.
+ **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack). Familiarity with project management or workflow tools (e.g., Asana, Smartsheet) a plus.
+ **Executive Judgment:** Ability to anticipate needs, exercise independent judgment, and make decisions on behalf of executives when appropriate.
+ **Organization & Prioritization:** Exemplary organizational and time management skills and handle multiple priorities and projects simultaneously.
+ **Communication Skills:** Exceptional written and verbal communication skills, with attention to detail and a professional demeanor.
+ **Relationship Management:** Strong interpersonal skills and build trust and credibility across all levels of the organization.
+ **Problem Solving & Flexibility:** Strong analytical and problem-solving abilities, resilience, and adaptability in a fast-paced, dynamic environment.
+ **Discretion & Professional Presence:** Maintains confidentiality, demonstrates integrity, and represents executives with professionalism at all times.
Cengage Group's Higher Education business, Cengage, supports learning and student success by providing materials and digital solutions to faculty and students enrolled in two-year, four-year and vocational programs. We currently serve more than 10 million of the 18 million students in US higher ed. Setting a new standard of service for our customers, we deliver quality, easy-to-use course materials from textbooks and eBooks to courseware such as MindTap and WebAssign. In the US, we offer Cengage Unlimited and Cengage Unlimited for Institutions. We help instructors be better teachers, we help institutions solve problems and we empower students to leverage the power and joy of learning to transform lives.
Cengage Group is committed to working with broad talent pools to attract and hire strong and most qualified individuals. Our job applicants are considered regardless of race, national origin, religion, sex, sexual orientation, genetic information, disability, age, veteran status, and any other classification protected by applicable federal, state, provincial or local laws.
Cengage is also committed to providing reasonable accommodations for qualified individuals with disabilities including during our job application process. If you are an applicant with a disability and require reasonable accommodation in our job application process, please contact us at or at .
**About Cengage** **Group**
Cengage Group, a global education technology company serving millions of learners, provides affordable, quality digital products and services that equip students with the skills and competencies needed to be job ready. For more than 100 years, we have enabled the power and joy of learning with trusted, engaging content, and now, integrated digital platforms. We serve the higher education, workforce skills, secondary education, English language teaching and research markets worldwide. Through our scalable technology, including MindTap and Cengage Unlimited, we support all learners who seek to improve their lives and achieve their dreams through education.
**Compensation**
At Cengage Group, we take great pride in our commitment to providing a comprehensive and rewarding Total Rewards package designed to support and empower our employees. Click here ( to learn more about our _Total Rewards Philosophy_ .
The full base pay range has been provided for this position. Individual base pay will vary based on work schedule, qualifications, experience, internal equity, and geographic location. Sales roles often incorporate a significant incentive compensation program beyond this base pay range.
$27.00 - $35.00 USD
**Cengage Group** , a global education technology company serving millions of learners, provides affordable, quality digital products and services that equip students with the skills and competencies needed to be job ready. For more than 100 years, we have enabled the power and joy of learning with trusted, engaging content, and now, integrated digital platforms.
We serve the higher education, workforce skills, secondary education, English language teaching and research markets worldwide. Through our scalable technology, including MindTap and Cengage Unlimited, we support all learners who seek to improve their lives and achieve their dreams through education.
**_Warning: Be aware, there has been an increase of targeted recruitment_** **_scams perpetrated by bad actors falsely providing job offers on behalf Cengage Group to candidates as a means of obtaining personal information. Note that Cengage will always interview candidates via live in-person meetings, phone calls and video calls before an offer would be extended. Also, be sure to check that communication is coming from an @cengage.com email address._**

Job Description

Job Description

About Us

Para la Naturaleza is a leading nonprofit environmental conservation organization based in Puerto Rico. We are dedicated to preserving Puerto Rico's natural resources through impactful initiatives, advocacy, and community engagement. We are currently seeking a highly motivated and detail-oriented Executive Administrative Assistant to support our President. This is a key role within the organization, providing high-level administrative support to ensure the smooth and effective execution of executive responsibilities.

Position Summary

The Executive Administrative Assistant will manage the President’s calendar, coordinate travel and meetings, prepare documents, track projects, and handle sensitive communications. The ideal candidate is exceptionally organized, professional, and discreet, with strong interpersonal and communication skills. This role also oversees the Special Visits and Courier Assistant.

Key Responsibilities

• Provide comprehensive administrative support to the President

• Manage and coordinate executive calendars and travel arrangements

• Schedule and organize internal and external meetings and events

• Prepare agendas, take meeting minutes, and draft communications and reports

• Monitor and track special projects and deadlines

• Supervise administrative support staff

• Maintain confidentiality and exercise sound judgment in handling sensitive information

• Contribute to the overall efficiency of the Executive Office

• Collaborate across departments to support organizational initiatives

• Assist in field operations as needed, including work in open or mountainous areas

Qualifications

• Bachelor’s degree in Business Administration, Communications, Humanities, or a related field from an accredited college or university

• 3–4 years of experience in a similar executive administrative role

• At least 1 year of supervision experience

• Proven experience managing executive-level calendars and logistics

• Skilled in meeting coordination, materials preparation, and minute-taking

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, internet research tools, and preferably Mac OS

• Fully bilingual: Fluent in English and Spanish (spoken and written)

• Excellent interpersonal, communication, negotiation, and conflict-resolution skills

• Ability to handle confidential information with discretion

• Flexible schedule, including availability to work evenings, weekends, holidays, and to travel within and outside Puerto Rico as needed

• Valid Puerto Rico driver’s license

Important: Only online, complete applications submitted through the following link will be considered:

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If you need any assistance, please contact us via the following email:

We are an Equal Opportunity Employer