82 Administrative Staff jobs in Arrington

Ranked among the largest accounting and consulting firms in the country and consistently recognized as a Great Place to Work ( , Cherry Bekaert delivers innovative advisory, assurance and tax services to our clients. We are proud to foster a collaborative environment focused on enabling your career growth and continuous professional development. Our Administrative team is looking for a Administrative Coordinator. The Administrative Coordinator will have the opportunity to work onsite in our Nashville office. #ZR
The Administrative Coordinator provides essential administrative support to firm service lines, ensuring high-quality client deliverables, efficient workflows, and reliable communication. This role manages tasks with minimal supervision and proactively identifies potential issues to support continuous improvement. Coordinators contribute to a collaborative team culture while supporting onsite operations, document processing, and client communication.
**As an Administrative Coordinator, you will:**
+ Supports firm service line offerings, which may include Tax General Support, workpaper scanning, tax return assembly, and other service-specific deliverables. May also assist with software platforms such as GoFileRoom, Smartsheet, and Microsoft Suite, based on team need. Responsible for document processing such as printing, scanning, sorting, organizing materials or reports.
+ Responsible for general administrative duties to include inbox management, maintaining file repositories, Teams Channel and general communication, and general assistance
+ Carries out general on-site tasks such as operational support, breakroom and kitchen duties, visitor and staff assistance, front desk support, and mail and supply management.
**What you bring to the role:**
+ Proficient in various software platforms, including MS Office 365, with expertise in Excel. Familiarity with Adobe preferred but not required.
+ Ability to manage workload effectively, meet deadlines, and uphold quality standards.
+ Strong aptitude for quickly learning and utilizing new technology and systems.
+ Collaborative and solution-oriented mindset with the ability to anticipate challenges and propose effective solutions.
+ Skilled in building trust and rapport with team members and internal clients while managing expectations through clear, timely and professional communication.
+ Ability to proactively communicate progress, challenges, and solutions to leadership.
+ Commitment to ongoing skill development and technical proficiency through training and professional growth.
+ Strong organizational skills with a high level of attention to detail.
+ Ability to work extended hours during peak seasons and deadlines.
**What you can expect from us:**
+ Our shared values that foster inclusion and belonging including uncompromising integrity, collaboration, trust, and mutual respect
+ The opportunity to innovate and do work that motivates and engages you
+ A collaborative environment focused on enabling you to further your career growth and continuous professional development
+ Competitive compensation and a total rewards package that focuses on all aspects of your wellbeing
+ Flexibility to do impactful work and the time to enjoy your life outside of work
+ Opportunities to connect and learn from professionals from different backgrounds and with different cultures
**Benefits Information:**
Cherry Bekaert cares about our people. We offer competitive compensation packages based on performance that recognize the value our people bring to our clients and our Firm. The salary range for this position is included below. Individual salaries within this range are determined by a variety of factors including but not limited to the role, function and associated responsibilities, a candidate's work experience, education, knowledge, skills, and geographic location. In addition, we offer a comprehensive, high-quality benefits program ( which includes annual bonus, medical, dental, and vision care; disability and life insurance; generous Paid Time Off; retirement plans; Paid Care Leave; and other programs that are dedicated to enhancing your personal and work life and providing you and your family with a measure of financial protection.
**Pay Range:**
$18.00 to $24.00 hourly
**About Cherry Bekaert**
Cherry Bekaert, ranked among the largest assurance, tax and advisory firms in the U.S., serves clients across industries in all 50 U.S. states and internationally. For more details, visit Bekaert provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, citizenship status, protected veteran status, disability status, or any other category protected by applicable federal, state or local laws. contains further information regarding the firm's compliance with federal, state and local recruitment and hiring laws.
This role is expected to accept applications for at least five calendar days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.  
Candidates must demonstrate eligibility to work in the United States. Cherry Bekaert will not provide work sponsorship for this position.
Cherry Bekaert LLP and Cherry Bekaert Advisory LLC are members of Allinial Global, an accountancy and business advisory global association. Visit us at  and follow us on LinkedIn, Instagram, Twitter and Facebook. 
© 2025 Cherry Bekaert. All Rights Reserved.

**Description**
**Introduction**
Do you want to join an organization that invests in you as an Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.
**Benefits**
HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.
**Job Summary and Qualifications**
As Administrative Assistant you will perform administrative duties for members of the Corporate Reimbursement Department located in TN.
**Job Responsibilities:**
+ Type, compose correspondence, file in appropriate folders on server
+ Sort and distribute incoming mail; timely process outgoing mail; follow-up tracking as needed
+ Make travel arrangements when requested
+ Make copies, scan documents
+ Schedule meetings and conference calls
+ Greet visitors, answer inquiries, refer to appropriate person/department
+ Assist other administrative assistants as requested
+ Answer multiple phone lines
+ Contact VP/AVPs in times of urgency
+ Take messages and/or refer callers to appropriate person/department
+ Inventory office supplies to ensure ongoing adequacy of supplies on site
+ Maintain and label supplies in file cabinets in an orderly manner
+ Attend meetings as assigned and report on actions
+ Develop/implement office procedures related to coordination of interoffice communication, records, and systems
+ Gather information, develop summaries and timely maintain assigned monthly reports
+ Enter office maintenance orders when needed
**Job Requirements:**
+ High School Graduate/Equivalent is required
+ 3+ years of experience in administrative office work is required
HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. **Submit your resume today to join our community of caring!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**Description**
The Administrative Assistant will be responsible for completing a set of administrative tasks assigned by the Admin Manager, such as check print, statement scanning, opening and delivering mail, ordering office supplies, etc. A successful candidate has a positive outlook, is a team player, strong organizational skills, and ability to prioritize tasks.
**Note:** Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.
**The Role**
+ Printing, preparing, and mailing of checks Processed by the NAC, Corporate Accounts Payable, and the Eclipse AP Team
+ Sorting and mailing of Epic client invoices and monthly broker statements
+ Research and resolve check returned from the bank for unacceptable payee, stop payments, etc.; Void checks within Epic as requested by treasury
+ Open and distribute daily incoming mail; Prepare and mail or remotely deposit lockbox checks that are received directly in the National Accounting Center and scan and attach carrier statements within Epic
+ Order Supplies and handle IT issues as needed
+ Organize and help with the completion of physical office/space moves, specifically computer equipment
+ Fill printers up with paper daily and daily check of common areas and refill stations as needed
+ Other Administrative tasks as assigned
**Qualifications**
**The Requirements**
+ High school diploma or equivalent required
+ Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, and other office procedures and terminology
+ Ability to demonstrate strong professional communication skills, both oral and written
+ Knowledge of principles and processes for providing customer service including quality service standards
+ Ability to read, understand, and apply work related documents
+ The ability to correctly follow a given rule or set of rules or instructions and pay attention to detail
+ The ability to concentrate and not be distracted while performing a task over a period of time
+ Ability to work successfully in a team environment
+ Ability to work effectively under stress or time constraints
+ Critical thinking & analytical skills
+ Exceptional written and oral communication skills
+ Conflict resolution, time management and organizational skills
**Compensation and Benefits**
Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only).
**Company Benefits**
WTW provides a competitive benefit package which includes the following (eligibility requirements apply):
+ **Health and Welfare Benefits:** Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
+ **Leave Benefits:** Paid Holidays, Annual Paid Time Off (includes state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (only included for Washington roles)
+ **Retirement Benefits:** Qualified contributory pension plan (if eligible) and 401(k) plan with annual nonelective company contribution. Non-qualified retirement plans available to senior level colleagues who satisfy the plans' eligibility requirements.
Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records.
**EOE, including disability/vets**

**Description**
**Introduction**
Do you want to join an organization that invests in you as an Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.
**Benefits**
HCA Healthcare offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.
**Job Summary and Qualifications**
As Administrative Assistant, you will perform administrative duties for Vice President(s) of Payer Contracting and Alignment and other staff as needed.
Job Responsibilities:
+ Administrative Support-Performs complex administrative duties, including coordinating resources across corporate functions. Prepares/assists with presentations and spreadsheets. Composes routine correspondence with internal and external contacts.
+ Calendar Management-Interaction with both internal and external executives and assistants, as well as consultants. Coordination of a variety of complex meetings. Must be able to use best judgment to prioritize the Vice President's time based on greatest need. Heavy travel scheduling, manipulation, and problem-solving.
+ Time Management-Conserves Vice President's time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.
+ Event Coordinating-Plan functions as requested, including negotiation with outside vendors for services.
+ Project Management-Lead multiple projects simultaneously; utilize exceptional follow-up skills.
+ Communications-Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally.
+ Expense Coordinating-Submit expenses and invoices for Vice Presidents; review and approve direct reports' expenses prior to SVP's approval.
Job Requirements:
+ 5+ years of experience; at least one year in healthcare organization
+ College Graduate Degree is required
+ Must be fluent in such systems as Word (including editing documents via redline features), Excel, Pivot Point tables and PowerPoint presentations, etc.
HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. **Submit your resume today to join our community of caring!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**Description**
**Introduction**
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Administrative Coordinator with HCA Healthcare you can be a part of an organization that is devoted to giving back!
**Benefits**
HCA Healthcare offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HCA Healthcare family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Administrative Coordinator to help us reach our goals. Unlock your potential!
**Job Summary and Qualifications**
The Administrative Coordinator oversees all administrative/Office duties for all levels of management and office coordination in support of the IT&S Division. Teamwork is essential.
IT Operations Support: IT Division Support
+ Oversees all administrative support for the CIO, the Leadership Team, and others as necessary in the organization
+ Assists / Ensures new employees are brought into the division via the on boarding process and assist hiring manager with necessary actions with regards to employee set up.
+ Performs/Monitors complex administrative duties including responding for executive when he/she is unavailable, composing correspondence, and coordinating resources across corporate functions.
+ Maintains/Oversees Outlook calendars and email as assigned.
+ Provides Oversight/Coordination of the reception area of the IT&S Division Office including greeting guests, maintaining the visitor log, answering telephone lines and inquires, refers callers/visitors to appropriate individuals, etc.
+ Compiles/Oversees reports from data and existing records, and summarized researched information as requested
+ Provides Oversight/Coordinates the various employee activities throughout the year and assists the Leadership Team with focusing on IT&S Values
+ Develops/ Provides Oversight of the implementation of office procedures related to coordination of interoffice communication, records, supplies, etc.
+ Oversees/Manages office administration and coordinates communication with building management. Problem solves space, furniture, aesthetic issues with appropriate personnel.
+ Provides Oversight/Coordination/Development of necessary spreadsheets for tracking various activities/projects.
+ Provides Oversight/Coordination and Manages the process of purchase requisitions as required.
+ Communicates (written/verbal) with business owners, vendors and all levels of company employees. Must have excellent communication skills.
+ Oversees/Aligns & Monitors schedules with coordination of conference calls and meetings. Participate in meetings and compile minutes as needed.
+ Oversees/Aligns & Monitors schedules/coordinates Travel Arrangements as requested.
+ Oversees/Ensures adequacy of office supplies and equipment
+ Oversees/Ensures paycheck distribution timely
+ Provides Oversight/Coordinates with management to ensure new employees have all necessary forms, supplies and equipment.
+ Provides Oversight/ Coordinates Healthstream maintenance
+ Assists / Coordinates preparation of the ECO Quarterly report
+ Assist with Clarity processes, run reports and follow up on status items.
+ Maintain strictest confidentiality is essential
+ Builds positive relationships, must be able to work effectively with other employees, patients and external parties
+ Practices the ability to maintain/handle confidential information appropriately
+ Represents IT&S Division at all times
+ Communicates clearly and concisely, both verbally and in writing
+ Promotes Policies and Procedures, must demonstrate knowledge and understanding of organizational policies, procedures and systems
+ Cascades communication down from CIO as appropriate
+ Communicates successes, challenges, trends and lessons learned regarding Administrative Feedback
+ Promotes Policies and Procedures, must demonstrate knowledge and understanding of organizational policies, procedures and systems
+ Assists in managing, monitoring & executing the Divisions Administrative portfolio of projects
+ Assists in supporting IT aspects of facility projects
+ Oversees and Monitors the Divisions Administrative Portfolio
Knowledge, Skills, and Abilities
Required:
+ Communication - must communicate clearly and concisely, both verbally and in writing
+ Must have the ability to maintain/handle confidential information appropriately
+ Customer Focused - must understand who the customer is and must establish and maintain long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
+ Employee Focused - must understand the value of all of our employees and must work to establish and maintain solid relationships, building trust and respect with our employees
+ Interpersonal skills - must be able to work effectively with other employees, patients and external parties
+ PC skills - must demonstrate proficiency in Microsoft Office applications and other applications as required
+ Ability to work in a fast paced, high stress environment and poses a high degree of flexibility
+ Must be detail orientated
+ Ability to multi-task and work independently with minimal supervision
+ Excellent interpersonal and organizational skills
+ Policies & Procedures - must demonstrate knowledge and understanding of organizational policies, procedures and systems
Education:
High school diploma or GED required
Associate's degree in business administration or completion of secretarial program preferred
Experience:
+ Five to Seven years of administrative experience is required, including at least one year in a healthcare organization (appropriate education may be substituted for experience).
+ Prior experience with evidence of the ability to handle a busy office in a confidential and professional manner. Requires high concentration with more than average pressure and stress. Possess the ability to deal tactfully with division and corporate personnel.
Certification/Licensure: N/A
PHYSICAL DEMANDS/WORKING CONDITIONS - Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Requires lifting papers or boxes up to 50 pounds occasionally. Work is performed in an office environment. Work may be stressful at times. Contact may involve dealing with angry or upset people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.
ITG ( transforms healthcare and givespeople **healthier tomorrows** . We deliver information technology strategy, support,and solutions. ITG improve and enhance patient care and business operations. We deliver services atadministrative locations, data centers, and hospitals. The facilities we support are located in 20+ statesand the United Kingdom. Our team works to **move healthcare forward** . We do this byseeking, embracing, developing, and delivering technology for patient care.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for thedelivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Administrative Coordinator opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**Description**
Introduction
Location: Capitol View office: 1100 Dr. Martin Luther King Jr. Blvd. Nashville, TN 37203
Are you a proactive, detail-oriented professional with a passion for supporting executive leadership? **HealthTrust** is seeking a dynamic **Administrative Assistant** to provide exceptional administrative and operational support to our C-suite executives. In this pivotal role, you will serve as a trusted partner to senior leadership, ensuring seamless day-to-day operations, managing complex schedules, coordinating high-level meetings, and handling confidential information with the utmost discretion.
This is an exciting opportunity to work at the heart of a fast-paced, innovative organization where your contributions will directly impact executive efficiency and organizational success.
Benefits
HealthTrust, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._
You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.
Job Summary and Qualifications
+ Perform a wide variety of complex, sensitive, highly responsible, and confidential administrative, secretarial and advanced clerical functions in support of assigned department employees.
+ Power Point presentation development.
+ Ensures adequacy of office supplies and equipment.
+ Receive, sort and distribute incoming mail.
+ Receive and interact with incoming visitors.
+ Cover the reception desk when required and as needed.
+ Provides backup support for other Assistants within the department. Proactively schedules time away from the office with consideration for backup support.
+ Maintain strong interpersonal relationships with employees at all levels of the organization.
+ Proactively anticipates the needs of the team.
+ Maintains individual team member calendars ensuring the calendars are up-to-date, contain the pertinent information and proactively resolves scheduling conflicts.
+ Coordinates schedules, prioritize functions and appointments, and makes certain that deadlines are met and other duties are carried out seamlessly.
+ Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
+ Schedule and organize complex activities, such as meetings, travel, training sessions and department activities.
+ Prepare itineraries, agendas, and register staff as needed for meetings and conferences.
+ Process and submit expense reports for business expenditures.
+ Copy and assembly of agenda, handouts and presentations.
+ Maintaining email distribution lists.
+ Design and maintain spreadsheets and databases specific to the department.
+ Compiles reports from data and existing records.
+ Proofreads communication, documents, presentations, and other assigned tasks for spelling, grammar, layout, and uniformity, making appropriate changes prior to distribution. Responsible for accuracy and clarity of final version.
Requirements:
+ Bachelor's degree, preferred
+ 3 to 5 years of experience supporting Executives
+ Advanced experience using Microsoft Office: Word, Outlook, Power Point and Excel.
+ Experience managing multiple Outlook calendars.
+ Proficiency using Word, Excel, PowerPoint, Outlook
+ Strong organizational skills with attention to detail
+ Strong written and verbal communication skills.
In today's challenging business environment of cost pressures, supply disruptions, and workforce shortages, it is crucial for providers to efficiently manage expenses and enhance performance. HealthTrust, in collaboration with 1,800 hospitals and health systems, offers a specialized group purchasing organization (GPO) membership model designed to deliver immediate and sustainable cost savings. Their team of experts provides tailored value acceleration engagements to address specific needs, delivering unparalleled benefits. With nationwide purchasing power and a focus on overall spending management, HealthTrust offers unmatched pricing advantages on supplies, along with industry-leading benchmarks and best practices. The dedicated team is committed to guiding and implementing performance enhancements in cost, quality, and outcomes.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years. HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!
#HT-AFHP

**Discover Vanderbilt University Medical Center** : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
**Organization:**
**Job Summary:**
JOB SUMMARY
Serves as a primary resource for daily operations and provides administrative and business support to complex area(s), independently. Serves as a liaison with internal/external groups.
.
KEY RESPONSIBILITIES
- Performs key administrative functions which may include serving as representative of the organizational area.
- Proactively facilitates and manages administrative functions.
- Supports and coordinates area initiatives.
- Compiles data, analyzes information and summarizes findings in support of an area.
- Analyzes and prepares budgetary data.
- The responsibilities listed are a general overview of the position and additional duties may be assigned.
TECHNICAL CAPABILITIES
- Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
- Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
- Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
- Analytical Skills (Novice): The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.
- Human Resources Policies and Procedures (Novice): Knowledge, adherence and application of human resources policies and procedures.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
**Core Accountabilities:**
* Organizational Impact: Independently performs non-routine tasks that significantly impact team and other related teams.* Problem Solving/ Complexity of work: Gathers and analyzes data to solve problems that arise with little or no precendent.* Breadth of Knowledge: Applies advanced job knowledge and has developed a breadth of skills in other areas. * Team Interaction: Serves as a lead for the team by providing expertise and guidance to team members.
**Core Capabilities** **:**
Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality : - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively : - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
**Position Qualifications:**
**Responsibilities:**
**Certifications:**
**Work Experience:**
Relevant Work Experience
**Experience Level:**
5 years
**Education:**
High School Diploma or GED
_Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled._

**Discover Vanderbilt University Medical Center** : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
**Organization:**
7MCE Inpatient Cardiology
**Job Summary:**
Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.
.
**KEY RESPONSIBILITIES**
- Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
- Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
- Compiles data, analyzes information and summarizes findings in support of an area.
- Prepares reports and other documentation as requested.
- The responsibilities listed are a general overview of the position and additional duties may be assigned.
**TECHNICAL CAPABILITIES**
- Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
- Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
- Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
- Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
- Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
**Core Accountabilities:**
* Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance. * Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.* Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.* Team Interaction: Provides informal guidance and support to less experienced team members.
**Core Capabilities** **:**
Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.- Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively: - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.
**Position Qualifications:**
**Responsibilities:**
**Certifications:**
**Work Experience:**
Relevant Work Experience
**Experience Level:**
4 years
**Education:**
High School Diploma or GED
_Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled._

**Description**
**Introduction**
Do you want to join an organization that invests in you as a Senior Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.
**Benefits**
HCA Healthcare offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Senior Administrative Assistant like you to be a part of our team.
**Job Summary and Qualifications**
As Senior Administrative Assistant, you will perform administrative duties for Chief Culture and Values Officer and other staff as needed.
Job Responsibilities:
+ Administrative Support-Performs complex administrative duties, including coordinating resources across corporate functions. Prepares/assists with presentations and spreadsheets. Composes routine correspondence with internal and external contacts. Calendar Management-Interaction with both internal and external executives and assistants, as well as consultants. Coordination of a variety of complex meetings. Must be able to use best judgment to prioritize the Vice President's time based on greatest need. Heavy travel scheduling, manipulation, and problem-solving.
+ Time Management-Conserves Vice President's time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.
+ Event Coordinating-Plan functions as requested, including negotiation with outside vendors for services.
+ Project Management-Lead multiple projects simultaneously; utilize exceptional follow-up skills.
+ Communications-Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally.
+ Expense Coordinating-Submit expenses and invoices for Vice Presidents; review and approve direct reports' expenses prior to SVP's approval.
Job Requirements:
+ 5+ years of experience
+ At least 1 year of experience in a healthcare organization (appropriate education may be substituted for experience)
+ Associate's or Bachelor's degree in business administration is preferred
+ Must be fluent in Microsoft Office systems, including Word, Excel, and PowerPoint
HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Senior Administrative Assistant opening. Qualified candidates will be contacted for interviews. **Submit your resume today to join our community of caring!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.