59 Administrative Staff jobs in Avon

Description We are looking for a motivated Administrative Assistant to join our team in Indianapolis, Indiana. This position is in the non-profit sector and offers an opportunity to contribute to meaningful projects while enhancing your organizational skills. As a Contract-to-long-term role, it provides the potential for growth within the organization.
Responsibilities:
- Perform a variety of administrative tasks, such as managing schedules, preparing documents, and organizing files.
- Support team members by coordinating meeting logistics, travel arrangements, and event planning.
- Maintain and update records within organizational databases to ensure accuracy and accessibility.
- Address member inquiries with care and efficiency, assisting with account updates, renewals, and event registrations.
- Draft and distribute newsletters, announcements, and other communications to engage stakeholders.
- Update website content and manage social media posts to support outreach efforts.
- Provide logistical support for educational programs, webinars, and annual meetings.
- Manage event registration processes and prepare necessary materials for successful execution.
- Coordinate communications with participants, vendors, and other stakeholders to ensure smooth operations. Requirements - High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Minimum of 1-2 years of experience in administrative or client service roles, ideally within a nonprofit or association.
- Strong organizational, communication, and interpersonal skills.
- Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Detail-oriented with a customer-focused mindset and a commitment to follow-through.
- Familiarity with association management systems or similar platforms is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Whitestown, Indiana. This position is long-term contract, with a potential of becoming permanent (based on performance and attendance). This opportunity offers a unique opportunity to support HR operations and contribute to various administrative and event-related tasks for the plant manager. The role requires someone with prior administrative experience who thrives in a dynamic and hands-on environment.
Responsibilities:
- Upload and manage documents within HR systems, ensuring accuracy and organization.
- Assist with transitioning paper-based files to electronic formats to streamline recordkeeping.
- Provide support for company events, including planning, decorating, and logistics coordination.
- Conduct background checks and maintain compliance with HR policies and procedures.
- Deliver exceptional customer service to employees and other stakeholders.
- Collaborate with team members to ensure smooth HR processes and operations.
- Spend time on the production floor as needed, adhering to safety and hygiene protocols.
- Maintain confidentiality and professionalism while handling sensitive information.
Requirements
- Familiarity with HRMS platforms and ability to manage digital files efficiently.
- Strong attention to detail and organizational skills.
- Excellent customer service and interpersonal communication abilities.
- Willingness to work in a food production environment, adhering to safety guidelines.
- Adaptability to handle multiple tasks and prioritize responsibilities effectively.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for a dedicated Administrative Assistant to manage and optimize the daily operations of our office in Indianapolis, Indiana. This position requires a highly organized individual with outstanding communication skills and the ability to multitask effectively. The Administrative Assistant will play a key role in supporting office functions and team members while ensuring a smooth workflow.
Responsibilities:
- Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment.
- Organize and maintain office supplies, including inventory management and timely reordering.
- Coordinate maintenance and repairs for office equipment to ensure functionality.
- Process purchase orders and manage quotes, acknowledgments, and related records in shared electronic files.
- Verify and match packing lists and shipping documents with purchase orders, forwarding them to Accounting daily.
- Follow up with vendors to obtain required material certifications.
- Collaborate with IT to order new equipment and address technology-related concerns.
- Provide administrative support to staff, including project managers and the management team.
- Perform additional tasks as assigned to support office operations.
Requirements
Requirements:
- High school diploma or equivalent; associate's or bachelor's degree in business administration, construction management, or a related field is preferred.
- Proven ability to manage multiple tasks with strong organizational skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Exceptional verbal and written communication skills.
- Detail-oriented approach with the ability to interact effectively with colleagues, clients, and vendors.
- Ability to maintain confidentiality and demonstrate attention to detail.
- Strong problem-solving and analytical abilities.
- A proactive approach to responsibilities and a commitment to meeting deadlines.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity

Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

Full Time Only Benefits Eligibility

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
• Tuition reimbursement

Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program.

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.Education and Experience

High school diploma or general education degree (GED); and minimum of one year related experience and/or training; or equivalent combination of education and experience.

Certifications, Licenses, and other Special Requirements
None

Management/Decision Making
Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.

Knowledge and Skills
Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions. Basic typing skills essential along with basic knowledge of PC's and word processing software, preferably in a Microsoft Windows environment. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands and Working Conditions

• Standing
• Requires interaction with co-workers, residents or vendors
• Walking
• Sitting
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Climb or balance
• Stoop, kneel, crouch, or crawl
• Talk or hear
• Ability to lift: Up to 25 pounds
• Possible exposure to blood-borne pathogens
• Vision

Brookdale is an equal opportunity employer and a drug-free workplace.Schedules appointments, provides information to callers, documents meeting minutes, and performs various administrative functions.

Answers telephone and provides information to callers or routes calls to appropriate associate; places outgoing calls. Greets visitors, determines nature of business, and refers visitors to appropriate individual.

Types, edits, produces, and distributes a variety of documents including general correspondence, memorandums, statistical reports, presentation materials or other documents as requested.

Routes incoming mail. Uses courier, U.S. mail, overnight mail, e-mail or facsimile machines to send documents as directed.

Files correspondence and other records. Makes copies of correspondence or other printed material.

Takes minutes at staff meetings.

Orders office supplies and forms for associates and communities.

Assists in the preparation and coding of invoices for payment.

Assists in obtaining and/or completing new hire documentation for new associates.

May maintain associate personnel and community files.

Assists in the recruitment, orientation and retention of qualified staff.

May conduct tours of the community.

At the discretion of the Executive Director, may supervise one or more associates.

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

Our client is looking for a highly organized and proactive Office Administrator to manage the day-to-day operations of their busy office in Indianapolis, Indiana, US . This role is crucial for ensuring the smooth and efficient functioning of the workplace, supporting staff, and maintaining a professional and welcoming environment. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling appointments, organizing meetings, maintaining office supplies, and handling basic bookkeeping. The ideal candidate possesses excellent communication and interpersonal skills, strong attention to detail, and proficiency in office software. You will serve as the primary point of contact for visitors, clients, and internal staff, providing excellent customer service. This position requires the ability to multitask effectively and prioritize tasks in a dynamic setting. Experience with calendar management, travel arrangements, and event coordination for internal meetings is highly beneficial. You will also play a role in maintaining office equipment and ensuring a tidy and functional workspace. Our client values individuals who are reliable, self-motivated, and possess a positive attitude. This is an excellent opportunity to contribute to the success of the team by providing essential administrative support. You will gain exposure to various aspects of office management and contribute to a productive work atmosphere. The ability to anticipate needs and proactively address them is highly valued. Maintaining confidentiality of sensitive information is also a key responsibility. Our client is committed to providing a supportive and professional work environment for all employees.

Responsibilities:

• Manage daily office operations and ensure smooth workflow.
• Handle incoming and outgoing correspondence (mail, email, phone calls).
• Schedule meetings, appointments, and manage calendars.
• Maintain office supplies inventory and place orders as needed.
• Greet visitors and provide excellent customer service.
• Assist with basic bookkeeping and expense tracking.
• Organize and maintain filing systems.
• Coordinate travel arrangements for staff.
• Ensure office equipment is functioning properly.

Qualifications:

• High school diploma or equivalent; Associate's degree or certification in office administration preferred.
• 2+ years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Professional demeanor and strong interpersonal skills.
• Ability to multitask and prioritize effectively.
• Detail-oriented and reliable.

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Warehouse Administrative Assistant
Are you looking for an impactful job that offers an opportunity to develop a professional career?
+ A stable and consistent work environment
+ A training program to learn how to help employees and customers from some of the world's most reputable brands
+ Career development and promotional growth opportunities through increasing responsibilities
+ A diverse and comprehensive benefits package to take care of your mental, physical, financial and professional needs
**PRIMARY PURPOSE OF THE ROLE:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL RESPONSIBILITIES MAY INCLUDE**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support
+ Supply ordering
+ Mail sorting
+ Processes invoices and billings; maintains records
+ Maintains unit attendance records, library and/or manuals
+ Records meeting minutes
+ Makes travel arrangement.
+ Submitting warehouse invoices to accounts payable for payment
+ Maintains adequate supply inventory; orders supplies as needed
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
Education & Licensing: High school diploma or GED required.
Experience: One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
Skills & Knowledge:
+ Knowledge of accounts payable
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
**WORK ENVIRONMENT**
When applicable and appropriate, consideration will be given to reasonable accommodations.
Mental: Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
Physical: Computer keyboarding, travel as required
Auditory/Visual: Hearing, vision and talking
**TAKING CARE OF YOU**
+ Career development and promotional growth opportunities
+ A diverse and comprehensive benefits offering including medical, dental vision, 401K, PTO and more
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
**If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required. 
Anticipating and solving problems proactively is essential. 
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

**Site Administrator/Administrative Assistant - Mooresville, IN**
Kelly Outsourcing & Consulting Group (KellyOCG), a managed solution provider and business unit of Kelly Services, Inc., is currently seeking a **Site Administrator/Administrative Assistant** at one of our Global clients in Mooresville, IN. This role is a full-time, fully benefited position.
As a KellyOCG employee you will be eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You'll also be eligible for paid time off, including holiday, vacation and sick/personal time. All KellyOCG employees receive annual performance reviews.
**Title:** Site Administrator/Administrative Assistant 1
**Location:** Mooresville (46158)
**Pay:** open; plus benefits and PTO
**Hours:** M-F first shift
**Duration:** 1 year minimum, possible extension
**Site Administrator Tasks:**
+ Provides Administrative Support
+ Maintains and schedules functional meetings.
+ Maintains and tracks timecards
+ Updates org charts, coordinates business events/dinners.
+ Assists with new hire onboarding.
+ Make updates to PowerPoint presentations.
**Requirements:**
+ Administrative background required for demonstrated organizational skills
+ Competent with Microsoft Outlook, Excel, Word, and PowerPoint
+ Professional demeanor and good communicator
+ Experience in a production environment such as distribution center
**Apply now for immediate consideration!**
**_Please do not contact your local Kelly branch office as it is not filling this position. #p1_**
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Why Kelly ® Engineering/Technology - Project Services?
Looking to work with leading project management organizations at top companies around the world? That's where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world's most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects-all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That's just good planning.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Our client is seeking a highly organized and proactive Senior Administrative Coordinator to join their dynamic, remote-first team. This role is pivotal in ensuring the smooth and efficient operation of our administrative functions, providing comprehensive support to a diverse range of departments and stakeholders. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities simultaneously in a virtual environment. You will be responsible for a broad spectrum of tasks, including managing complex calendars, coordinating virtual meetings and events, preparing correspondence and reports, maintaining digital filing systems, and assisting with travel arrangements when necessary. Furthermore, you will serve as a key point of contact for internal and external inquiries, demonstrating professionalism and a commitment to excellent service. This position requires a self-starter who thrives in an independent work setting and can proactively identify and address potential challenges. Key responsibilities include, but are not limited to: Managing executive calendars and scheduling appointments across multiple time zones. Preparing and editing documents, presentations, and reports with accuracy and professionalism. Organizing and facilitating virtual team meetings, including agenda preparation and minute-taking. Maintaining and organizing digital records and databases. Responding to and redirecting inquiries from internal and external sources with promptness and courtesy. Assisting with onboarding processes for new remote employees. Implementing and refining administrative processes to improve efficiency. Proactively identifying and resolving administrative issues. Collaborating effectively with team members across various departments. Qualifications: Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably in a remote setting. Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite. Excellent written and verbal communication skills. Strong time management and organizational abilities. Ability to work independently and as part of a team. High school diploma or equivalent; Associate's or Bachelor's degree preferred. Experience with project management tools is a plus. If you are a detail-oriented individual with a passion for efficiency and a desire to contribute to a thriving remote organization, we encourage you to apply. This is an excellent opportunity to grow your career from the comfort of your own home. The position is based in **Indianapolis, Indiana, US**, but is fully remote.