50 Administrative Staff jobs in Avondale
Administrative Clerk
85067 Phoenix, Arizona
Transdev
Posted 1 day ago
Job Viewed
Job Description
Overview:
Our team has developed a robust culture of safety, professionalism and commitment to Diversity, Equity and inclusion (DEI). We expect all team members to champion Company standards of conduct and our inclusive culture.
The Administrative Clerk is responsible for data entry and validation, supporting infrastructure including the set up of new markets, and creating invoices. Requires frequent use of discretion, attention to detail, and ability to maintain contract compliance.
The position will be based at the TAS division's office in Phoenix, AZ (Tempe), where we are trailblazing the roll out of Autonomous vehicle operations across the US.
Benefits may vary depending on location policy. The below represents the standard Corporate Policy.Competitive compensation package of minimum $24.00 - Maximum $28.00
Benefits include:
* Vacation: minimum of one (1) week
* Sick days: 5 days
* Holidays: 6 days
* Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.
Key Responsibilities:
Payroll
+ Perform day to day payroll transactions, including verifying, entering, reclassing, computing, posting and reconciling payroll
+ Investigate timecards exceptions in coordination with local supervisory teams
Accounts Payable
+ Process Accounts Payable (AP) in compliance with financial policies and procedures
Accounts Receivable
+ Perform Account Receivable (AR) tasks including preparation, reconciling, inputting and uploading of all client invoices
+ Plays a key role in invoice creation for variable spend items
Facilities/Procurement
+ Facilities management and coordination
+ Management of TAS offices, break locations, and closed course partnerships
+ Cost analysis and forecasting
+ Onboarding and coordination of work from 3rd party vendors
+ Point of contact for TAS related facilities escalations
+ Responsible for office administrative tasks such as ordering office supplies, filing, handling postage/mailings, phones, copier leases, etc.
+ Travel Program vendor/program/spend management
+ Trend analysis, PO creation/tracking, updated approval routing
+ TAS EE Corporate Credit Card and Ramp Card program management
+ Quarterly auditing, spend reconciliation, program creation, EE onboarding/offboarding
Other Tasks
+ Maintain Transdev's high standard of safety
+ Work collaboratively with stakeholders on operational budgets
+ Adhere to and ensure all company policies are followed
+ Collaborate with other departments to facilitate effective communication and workflow
+ Perform additional duties and responsibilities as needed and/or assigned
Required Education and Experience:
+ Must be 21 years of age or older;
+ High School Diploma or GED required, college degree preferred in accounting, finance, etc
+ Proficiency with a laptop computer and GSuite apps (i.e. Gmail, Hangouts, and Drive, including Sheets and Docs);
+ Well versed in technical operations and facilities management best practices
+ Detail-oriented with a high level of accuracy
+ Knowledge of basic financial principles
+ Experience coordinating outside vendors to perform major repairs and annual inspections.
+ Experience in Payroll is a plus
Required Knowledge Skills and Abilities (KSAs):
+ Must have good attention to detail.
+ Adapt quickly to new and developing technology;
+ Cross-functional verbal and written communication and issue escalation;
+ Excellent written and verbal communication skills.
+ Excellent organizational and time-management skills.
+ Must be self-motivated and demonstrate good judgment in ambiguous environments.
+ Travel up to 30% of the time
Physical Requirements:
+ Occasional standing, walking, and sitting.
+ Long periods of sitting.
+ Occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
+ Must be able to occasionally lift and/o
Pre-Employment Requirements:
+ All Transdev employees must satisfactorily complete a pre-employment drug screen and background check. Safety Sensitive Positions will also be subject to a physical screening
+ Transdev maintains a Drug Free Workplace and may require participation in a random drug screening program.
+ Transdev reserves the right to perform ongoing background checks for all employees except in states where this is prohibited by state law. Transdev will consider qualified applicants with criminal histories, consistent with legal requirements.
+ If based in the United States, applicants must be eligible to work in the US without restrictions for any employer at any time as required by the USCIS.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and
candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview
process, please contact
Drug-free workplace:
Transdev maintains a drug-free workplace. Applicants must:
* Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
* Successfully pass a pre-employment drug screen.
About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video at above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.
They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions
California applicants: Please Click Here for CA Employee Privacy Policy.
Job Category: Administrative / Clerical / Payroll / HR / Accounting
Job Type: Full Time
Req ID: 6190
Pay Group: A3F
Cost Center: 560
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
Drug-free workplace
If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please Click Here for CA Employee Privacy Policy.
About Transdev
Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video.
Our team has developed a robust culture of safety, professionalism and commitment to Diversity, Equity and inclusion (DEI). We expect all team members to champion Company standards of conduct and our inclusive culture.
The Administrative Clerk is responsible for data entry and validation, supporting infrastructure including the set up of new markets, and creating invoices. Requires frequent use of discretion, attention to detail, and ability to maintain contract compliance.
The position will be based at the TAS division's office in Phoenix, AZ (Tempe), where we are trailblazing the roll out of Autonomous vehicle operations across the US.
Benefits may vary depending on location policy. The below represents the standard Corporate Policy.Competitive compensation package of minimum $24.00 - Maximum $28.00
Benefits include:
* Vacation: minimum of one (1) week
* Sick days: 5 days
* Holidays: 6 days
* Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.
Key Responsibilities:
Payroll
+ Perform day to day payroll transactions, including verifying, entering, reclassing, computing, posting and reconciling payroll
+ Investigate timecards exceptions in coordination with local supervisory teams
Accounts Payable
+ Process Accounts Payable (AP) in compliance with financial policies and procedures
Accounts Receivable
+ Perform Account Receivable (AR) tasks including preparation, reconciling, inputting and uploading of all client invoices
+ Plays a key role in invoice creation for variable spend items
Facilities/Procurement
+ Facilities management and coordination
+ Management of TAS offices, break locations, and closed course partnerships
+ Cost analysis and forecasting
+ Onboarding and coordination of work from 3rd party vendors
+ Point of contact for TAS related facilities escalations
+ Responsible for office administrative tasks such as ordering office supplies, filing, handling postage/mailings, phones, copier leases, etc.
+ Travel Program vendor/program/spend management
+ Trend analysis, PO creation/tracking, updated approval routing
+ TAS EE Corporate Credit Card and Ramp Card program management
+ Quarterly auditing, spend reconciliation, program creation, EE onboarding/offboarding
Other Tasks
+ Maintain Transdev's high standard of safety
+ Work collaboratively with stakeholders on operational budgets
+ Adhere to and ensure all company policies are followed
+ Collaborate with other departments to facilitate effective communication and workflow
+ Perform additional duties and responsibilities as needed and/or assigned
Required Education and Experience:
+ Must be 21 years of age or older;
+ High School Diploma or GED required, college degree preferred in accounting, finance, etc
+ Proficiency with a laptop computer and GSuite apps (i.e. Gmail, Hangouts, and Drive, including Sheets and Docs);
+ Well versed in technical operations and facilities management best practices
+ Detail-oriented with a high level of accuracy
+ Knowledge of basic financial principles
+ Experience coordinating outside vendors to perform major repairs and annual inspections.
+ Experience in Payroll is a plus
Required Knowledge Skills and Abilities (KSAs):
+ Must have good attention to detail.
+ Adapt quickly to new and developing technology;
+ Cross-functional verbal and written communication and issue escalation;
+ Excellent written and verbal communication skills.
+ Excellent organizational and time-management skills.
+ Must be self-motivated and demonstrate good judgment in ambiguous environments.
+ Travel up to 30% of the time
Physical Requirements:
+ Occasional standing, walking, and sitting.
+ Long periods of sitting.
+ Occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
+ Must be able to occasionally lift and/o
Pre-Employment Requirements:
+ All Transdev employees must satisfactorily complete a pre-employment drug screen and background check. Safety Sensitive Positions will also be subject to a physical screening
+ Transdev maintains a Drug Free Workplace and may require participation in a random drug screening program.
+ Transdev reserves the right to perform ongoing background checks for all employees except in states where this is prohibited by state law. Transdev will consider qualified applicants with criminal histories, consistent with legal requirements.
+ If based in the United States, applicants must be eligible to work in the US without restrictions for any employer at any time as required by the USCIS.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and
candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview
process, please contact
Drug-free workplace:
Transdev maintains a drug-free workplace. Applicants must:
* Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
* Successfully pass a pre-employment drug screen.
About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video at above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.
They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions
California applicants: Please Click Here for CA Employee Privacy Policy.
Job Category: Administrative / Clerical / Payroll / HR / Accounting
Job Type: Full Time
Req ID: 6190
Pay Group: A3F
Cost Center: 560
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
Drug-free workplace
If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please Click Here for CA Employee Privacy Policy.
About Transdev
Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video.
View Now
0
Administrative Assistant
85067 Phoenix, Arizona
Staff Management | SMX
Posted 1 day ago
Job Viewed
Job Description
With Staff Management | SMX, you'll get a weekly paycheck, learn new skills, meet new people, and work with a great management team in a clean and safe environment.
Staff Management has an Administrative Assistant position available at $28/hour. This role will support our Corporate staff with administrative functions that assist our Branch Managers. The ideal candidate will have a keen eye for detail, strong communication skills, and the ability to stay organized and think on their feet. Interested? Contact Noreen at
.
Perks & Benefits: Weekly paychecks, Direct Deposit or Cash Card pay options, Medical / Dental Insurance, Life Insurance.
Shifts: 1st Shift.
Employment Types: Full Time, Temp to Hire.
Pay Rate: $8.00 / hour
Duties:
+ Track equipment assets for accuracy and completeness including new purchases, disposals, and transfers between locations.
+ Assist with fleet management obtain fuel cards, update vehicle location, renewing registrations.
+ Assist with purchase orders.
+ Obtain documents to maintain job, customer, and governmental compliance such as certificates of insurance and business licenses.
+ Assist in answering external and internal customer inquiries via telephone and e-mail.
+ Other duties as assigned.
.
Position Requirements:
+ Adhering to company policy at all times.
+ Willing to help whenever it is needed - cooperative, team player attitude.
+ Willingness to improve industry knowledge & learn new skills.
+ Highly efficient in Microsoft Office Suite.
+ Excellent organizational skills with the ability to stick to tight deadlines.
+ Attention to detail.
+ Excellent written and verbal communication skills.
+ Ability to juggle multiple projects and activities seamlessly.
+ Dependable and self-motivated.
+ Outstanding troubleshooting and problem solving.
+ Take initiative and try to be proactive.
Requirements: Background Check, Drug Test, Must be at least 18 years old., required education: HS Diploma or GED.
Work Location: Quail Constructions, Phoenix, AZ 85040.
Job Types: Administrative/Clerical.
Industry: Administrative/Clerical.
The hourly rate for this position is anticipated between 28.00 - 28.00 per hour. This range is a good-faith estimate, based on the shift you work and other considerations permitted by law. An employee''s pay history will not be a contributing factor where prohibited by local law. In addition to monetary compensation, we offer medical, dental, vision, life, and more. More details about benefits can be found at .
SMX, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, sexual orientation, age, gender identification, protected veteran status, or any other characteristic protected by law. We consider qualified applicants with arrest and conviction records in accordance with applicable law.
Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact your Recruiter or Employee Relations at or . TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.
SM | SMX is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, sexual orientation, age, gender identification, protected veteran status, or any other characteristic protected by law.
Staff Management has an Administrative Assistant position available at $28/hour. This role will support our Corporate staff with administrative functions that assist our Branch Managers. The ideal candidate will have a keen eye for detail, strong communication skills, and the ability to stay organized and think on their feet. Interested? Contact Noreen at
.
Perks & Benefits: Weekly paychecks, Direct Deposit or Cash Card pay options, Medical / Dental Insurance, Life Insurance.
Shifts: 1st Shift.
Employment Types: Full Time, Temp to Hire.
Pay Rate: $8.00 / hour
Duties:
+ Track equipment assets for accuracy and completeness including new purchases, disposals, and transfers between locations.
+ Assist with fleet management obtain fuel cards, update vehicle location, renewing registrations.
+ Assist with purchase orders.
+ Obtain documents to maintain job, customer, and governmental compliance such as certificates of insurance and business licenses.
+ Assist in answering external and internal customer inquiries via telephone and e-mail.
+ Other duties as assigned.
.
Position Requirements:
+ Adhering to company policy at all times.
+ Willing to help whenever it is needed - cooperative, team player attitude.
+ Willingness to improve industry knowledge & learn new skills.
+ Highly efficient in Microsoft Office Suite.
+ Excellent organizational skills with the ability to stick to tight deadlines.
+ Attention to detail.
+ Excellent written and verbal communication skills.
+ Ability to juggle multiple projects and activities seamlessly.
+ Dependable and self-motivated.
+ Outstanding troubleshooting and problem solving.
+ Take initiative and try to be proactive.
Requirements: Background Check, Drug Test, Must be at least 18 years old., required education: HS Diploma or GED.
Work Location: Quail Constructions, Phoenix, AZ 85040.
Job Types: Administrative/Clerical.
Industry: Administrative/Clerical.
The hourly rate for this position is anticipated between 28.00 - 28.00 per hour. This range is a good-faith estimate, based on the shift you work and other considerations permitted by law. An employee''s pay history will not be a contributing factor where prohibited by local law. In addition to monetary compensation, we offer medical, dental, vision, life, and more. More details about benefits can be found at .
SMX, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, sexual orientation, age, gender identification, protected veteran status, or any other characteristic protected by law. We consider qualified applicants with arrest and conviction records in accordance with applicable law.
Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact your Recruiter or Employee Relations at or . TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.
SM | SMX is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, sexual orientation, age, gender identification, protected veteran status, or any other characteristic protected by law.
View Now
1
Administrative Assistant
85286 Tempe, Arizona
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team in Chandler, Arizona. This Contract-to-permanent role offers an excellent opportunity to work within the construction and legal industries, supporting critical administrative functions. The ideal candidate will bring strong organizational skills, the ability to multitask, and a keen eye for detail to manage contracts and legal documentation effectively.
Responsibilities:
- Prepare, review, and organize contracts and bid documentation with precision.
- Manage administrative tasks related to construction projects, including document tracking and updates.
- Communicate effectively with internal teams and external clients to address inquiries and provide support.
- Perform data entry and maintain accurate records for legal and construction-related projects.
- Assist with office organization during a move, ensuring smooth transitions and unpacking processes.
- Collaborate with team members to ensure consistency and accuracy in documentation.
- Conduct grammar and sentence structure checks to ensure compliance with legal standards.
- Support inbound communication by answering calls and directing inquiries appropriately.
- Participate in team interviews and coordination meetings to align on administrative priorities.
- Maintain confidentiality and professionalism when handling sensitive information. Requirements - Minimum of 3 years of experience in administrative roles, preferably within the construction or legal industries.
- Strong knowledge of commercial contracts and construction-related documentation.
- Exceptional attention to detail and ability to identify errors in grammar and sentence structure.
- Proficiency in data entry and office management systems.
- Effective communication skills for interacting with clients and internal teams.
- Ability to multitask and prioritize workload in a fast-paced environment.
- Familiarity with construction accounting or litigation processes is highly desirable.
- Must pass an online test to demonstrate proficiency in identifying grammatical errors and inconsistencies. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Prepare, review, and organize contracts and bid documentation with precision.
- Manage administrative tasks related to construction projects, including document tracking and updates.
- Communicate effectively with internal teams and external clients to address inquiries and provide support.
- Perform data entry and maintain accurate records for legal and construction-related projects.
- Assist with office organization during a move, ensuring smooth transitions and unpacking processes.
- Collaborate with team members to ensure consistency and accuracy in documentation.
- Conduct grammar and sentence structure checks to ensure compliance with legal standards.
- Support inbound communication by answering calls and directing inquiries appropriately.
- Participate in team interviews and coordination meetings to align on administrative priorities.
- Maintain confidentiality and professionalism when handling sensitive information. Requirements - Minimum of 3 years of experience in administrative roles, preferably within the construction or legal industries.
- Strong knowledge of commercial contracts and construction-related documentation.
- Exceptional attention to detail and ability to identify errors in grammar and sentence structure.
- Proficiency in data entry and office management systems.
- Effective communication skills for interacting with clients and internal teams.
- Ability to multitask and prioritize workload in a fast-paced environment.
- Familiarity with construction accounting or litigation processes is highly desirable.
- Must pass an online test to demonstrate proficiency in identifying grammatical errors and inconsistencies. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
2
Administrative Assistant
85067 Phoenix, Arizona
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are seeking a detail-oriented and proactive Administrative Assistant to join our team in the Phoenix area. This role will provide essential administrative support to ensure the smooth operation of day-to-day tasks. The ideal candidate is highly organized, has excellent communication skills, and thrives in a fast-paced work environment. This is a temp-to-hire position, offering the opportunity for long-term employment with growth potential.
Key Responsibilities:
+ Provide administrative assistance to leadership, including scheduling meetings, handling correspondence, and managing calendars.
+ Prepare and process documents, reports, and presentations using MS Office Suite (Word, Excel, PowerPoint, Outlook).
+ Maintain accurate records, organize files, and ensure data integrity.
+ Coordinate office activities, including liaising with vendors and managing supplies.
+ Perform reception duties such as greeting visitors, answering phone calls, and directing inquiries.
+ Assist with basic project management tasks, such as tracking deadlines and monitoring progress on assigned initiatives.
+ Support other administrative functions as needed to ensure office efficiency.
Requirements
Qualifications:
+ High school diploma or equivalent (Associate's degree preferred).
+ 2+ years of experience in administrative support or similar roles.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
+ Strong organizational skills and attention to detail.
+ Excellent communication skills, both written and verbal.
+ Ability to multitask, prioritize, and meet deadlines.
+ Professional demeanor and ability to maintain confidentiality.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are seeking a detail-oriented and proactive Administrative Assistant to join our team in the Phoenix area. This role will provide essential administrative support to ensure the smooth operation of day-to-day tasks. The ideal candidate is highly organized, has excellent communication skills, and thrives in a fast-paced work environment. This is a temp-to-hire position, offering the opportunity for long-term employment with growth potential.
Key Responsibilities:
+ Provide administrative assistance to leadership, including scheduling meetings, handling correspondence, and managing calendars.
+ Prepare and process documents, reports, and presentations using MS Office Suite (Word, Excel, PowerPoint, Outlook).
+ Maintain accurate records, organize files, and ensure data integrity.
+ Coordinate office activities, including liaising with vendors and managing supplies.
+ Perform reception duties such as greeting visitors, answering phone calls, and directing inquiries.
+ Assist with basic project management tasks, such as tracking deadlines and monitoring progress on assigned initiatives.
+ Support other administrative functions as needed to ensure office efficiency.
Requirements
Qualifications:
+ High school diploma or equivalent (Associate's degree preferred).
+ 2+ years of experience in administrative support or similar roles.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
+ Strong organizational skills and attention to detail.
+ Excellent communication skills, both written and verbal.
+ Ability to multitask, prioritize, and meet deadlines.
+ Professional demeanor and ability to maintain confidentiality.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
3
Administrative Assistant
85067 Phoenix, Arizona
Impact Fire
Posted 1 day ago
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Phoenix, AZ office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**This position is located in Phoenix, AZ**
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Assist in training staff members and new hires
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Generate memos, emails and reports when appropriate
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
+ Respond to questions and requests for information
+ Answer incoming calls and assume other receptionist duties when needed
**Job Requirements:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Requirements:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients,
+ and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective
+ methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
+ Previous fire protection experience a plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Phoenix, AZ office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**This position is located in Phoenix, AZ**
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Assist in training staff members and new hires
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Generate memos, emails and reports when appropriate
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
+ Respond to questions and requests for information
+ Answer incoming calls and assume other receptionist duties when needed
**Job Requirements:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Requirements:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients,
+ and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective
+ methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
+ Previous fire protection experience a plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
View Now
4
Administrative Assistant
85067 Phoenix, Arizona
Impact Fire
Posted 1 day ago
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Integrity Special Systems recently joined the Impact Fire Services team and is a subsidiary company of Impact Fire Services. Integrity Specials Systems is a leader in installing and maintaining Life Safety Systems in Arizona. We offer a broad range of fire alarm, security, suppression, and sprinkler systems to meet the specific needs of each facility and its occupants. Our highly trained staff have earned the reputation for being knowledgeable, dependable, and customer-focused. We take Life Safety very seriously.
Impact Fire Services is seeking an Administrative Assistant to support the Tempe office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**This position is located in Tempe, AZ**
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Assist in training staff members and new hires
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Generate memos, emails and reports when appropriate
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
+ Respond to questions and requests for information
+ Answer incoming calls and assume other receptionist duties when needed
**Job Requirements:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Requirements:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients,
+ and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective
+ methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
+ Previous fire protection experience a plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Integrity Special Systems recently joined the Impact Fire Services team and is a subsidiary company of Impact Fire Services. Integrity Specials Systems is a leader in installing and maintaining Life Safety Systems in Arizona. We offer a broad range of fire alarm, security, suppression, and sprinkler systems to meet the specific needs of each facility and its occupants. Our highly trained staff have earned the reputation for being knowledgeable, dependable, and customer-focused. We take Life Safety very seriously.
Impact Fire Services is seeking an Administrative Assistant to support the Tempe office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**This position is located in Tempe, AZ**
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Assist in training staff members and new hires
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Generate memos, emails and reports when appropriate
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
+ Respond to questions and requests for information
+ Answer incoming calls and assume other receptionist duties when needed
**Job Requirements:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Requirements:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients,
+ and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective
+ methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
+ Previous fire protection experience a plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
View Now
5
Administrative Assistant
85282 Tempe, Arizona
Impact Fire
Posted 1 day ago
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Integrity Special Systems recently joined the Impact Fire Services team and is a subsidiary company of Impact Fire Services. Integrity Specials Systems is a leader in installing and maintaining Life Safety Systems in Arizona. We offer a broad range of fire alarm, security, suppression, and sprinkler systems to meet the specific needs of each facility and its occupants. Our highly trained staff have earned the reputation for being knowledgeable, dependable, and customer-focused. We take Life Safety very seriously.
Impact Fire Services is seeking an Administrative Assistant to support the Tempe office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**This position is located in Tempe, AZ**
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Assist in training staff members and new hires
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Generate memos, emails and reports when appropriate
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
+ Respond to questions and requests for information
+ Answer incoming calls and assume other receptionist duties when needed
**Job Requirements:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Requirements:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients,
+ and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective
+ methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
+ Previous fire protection experience a plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Integrity Special Systems recently joined the Impact Fire Services team and is a subsidiary company of Impact Fire Services. Integrity Specials Systems is a leader in installing and maintaining Life Safety Systems in Arizona. We offer a broad range of fire alarm, security, suppression, and sprinkler systems to meet the specific needs of each facility and its occupants. Our highly trained staff have earned the reputation for being knowledgeable, dependable, and customer-focused. We take Life Safety very seriously.
Impact Fire Services is seeking an Administrative Assistant to support the Tempe office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**This position is located in Tempe, AZ**
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Assist in training staff members and new hires
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Generate memos, emails and reports when appropriate
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
+ Respond to questions and requests for information
+ Answer incoming calls and assume other receptionist duties when needed
**Job Requirements:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Requirements:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients,
+ and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective
+ methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
+ Previous fire protection experience a plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
View Now
Be The First To Know
About the latest Administrative staff Jobs in Avondale !
6
Administrative Assistant
85067 Phoenix, Arizona
Hospice of the Valley
Posted 1 day ago
Job Viewed
Job Description
**_Join Arizona's largest, most prominent not-for-profit hospice, serving the valley since 1977._**
Hospice of the Valley is a national leader in hospice care and has been serving the Phoenix metropolitan area since 1977. A mission-driven, not-for-profit organization, Hospice of the Valley employs compassionate, skilled professionals who are committed to excellence, enjoy teamwork, and contribute daily to our mission and culture of caring. Team members experience a friendly, supportive atmosphere, leadership support, autonomy, flexibility, and the privilege of doing meaningful, rewarding work.
**Benefits:**
+ Supportive work environment with a culture of caring for patients and one another.
+ Competitive wages and excellent benefit program.
+ Generous Paid Time Off.
+ Flexible schedules for work/life balance.
**Position Profile**
This role performs various administrative duties to support HOV's clinical operations, including, but not limited to, the processing of pharmaceutical override approvals, Part D claims, requests for new/updated facility contracts, respite requests, acquiring credentialing for insurance plans, processing requests for donated funds and other patient-focused donations. This position also provides general administrative support, including scheduling meetings, taking meeting minutes, compiling information, and providing general clerical support.
**Responsibilities**
+ Processes pharmaceutical override approvals by clinical pharmacists and/or members of the Prior Auth group.
+ Processes requests for new and updated contracts with facilities.
+ Coordinates with Senior Vice President of Clinical Operations to process Part D claims.
+ Processes requests for donated funds/requests and processes requests for donated cemetery plots.
+ Provides general administrative support.
+ Serve as backup to Physician Administrative Coordinator with the electronic death certificate system.
+ Processes Annual Insurance Renewal.
+ Maintains and enhances professional skills.
+ Adheres to high standards of personal and professional conduct.
**Minimum Qualifications**
+ Minimum 3 -5 years of increasingly responsible administrative support experience.
+ Working knowledge of multi-line phone systems.
+ Excellent verbal and written communication skills. Ability to communicate with tact and diplomacy. Strong human relations skills to interact with others in a pleasant, cooperative, and effective manner.
+ Ability to use initiative and independent judgment.
+ Excellent organizational, analytical and critical thinking/problem-solving skills.
+ Skilled in organizing and prioritizing work and manage multiple tasks and assignments.
+ Ability to manage time well, meet deadlines and perform with attention to detail, speed, accuracy and follow-through with minimal supervision.
+ Ability to deal with confidential information in a professional manner.
+ Proficient computer skills.
Hospice of the Valley is an equal employment opportunity employer. EOE/M/F/D/V
Hospice of the Valley is a national leader in hospice care and has been serving the Phoenix metropolitan area since 1977. A mission-driven, not-for-profit organization, Hospice of the Valley employs compassionate, skilled professionals who are committed to excellence, enjoy teamwork, and contribute daily to our mission and culture of caring. Team members experience a friendly, supportive atmosphere, leadership support, autonomy, flexibility, and the privilege of doing meaningful, rewarding work.
**Benefits:**
+ Supportive work environment with a culture of caring for patients and one another.
+ Competitive wages and excellent benefit program.
+ Generous Paid Time Off.
+ Flexible schedules for work/life balance.
**Position Profile**
This role performs various administrative duties to support HOV's clinical operations, including, but not limited to, the processing of pharmaceutical override approvals, Part D claims, requests for new/updated facility contracts, respite requests, acquiring credentialing for insurance plans, processing requests for donated funds and other patient-focused donations. This position also provides general administrative support, including scheduling meetings, taking meeting minutes, compiling information, and providing general clerical support.
**Responsibilities**
+ Processes pharmaceutical override approvals by clinical pharmacists and/or members of the Prior Auth group.
+ Processes requests for new and updated contracts with facilities.
+ Coordinates with Senior Vice President of Clinical Operations to process Part D claims.
+ Processes requests for donated funds/requests and processes requests for donated cemetery plots.
+ Provides general administrative support.
+ Serve as backup to Physician Administrative Coordinator with the electronic death certificate system.
+ Processes Annual Insurance Renewal.
+ Maintains and enhances professional skills.
+ Adheres to high standards of personal and professional conduct.
**Minimum Qualifications**
+ Minimum 3 -5 years of increasingly responsible administrative support experience.
+ Working knowledge of multi-line phone systems.
+ Excellent verbal and written communication skills. Ability to communicate with tact and diplomacy. Strong human relations skills to interact with others in a pleasant, cooperative, and effective manner.
+ Ability to use initiative and independent judgment.
+ Excellent organizational, analytical and critical thinking/problem-solving skills.
+ Skilled in organizing and prioritizing work and manage multiple tasks and assignments.
+ Ability to manage time well, meet deadlines and perform with attention to detail, speed, accuracy and follow-through with minimal supervision.
+ Ability to deal with confidential information in a professional manner.
+ Proficient computer skills.
Hospice of the Valley is an equal employment opportunity employer. EOE/M/F/D/V
View Now
7
Administrative Coordinator
85067 Phoenix, Arizona
Dignity Health
Posted 1 day ago
Job Viewed
Job Description
**Job Summary and Responsibilities**
Performs complex, specialized function-related administrative tasks with little to no supervision. Including coordinating a variety of programs and assisting in budget preparation.
+ Coordinates and organizes meetings, paper work and filing systems.
+ Maintains records and insures compliance with applicable regulatory agency
+ Makes travel arrangements, schedules appointments, meetings, conferences and other activities of the department or program
+ Assists in the preparation of materials and miscellaneous documents specific to program
+ Answers phones and responds to inquiries and appropriately routes requests
+ Reviews protocols, activities and informed consents to ensure regulatory needs are met where appropriate
+ Maintains databases for department or function
+ Inputs information, runs reports, collects, records, queries and analyzes data
+ Recommends and develops processes and procedures to improve efficiency
+ Writes desktop procedures and assists in training others
+ Compiles, analyzes, and processes statistical data/reports for program and/or department
**Job Requirements**
**MINIMUM**
High School Diploma/GED
Five years related experience
**PREFERRED**
AA degree
**Where You'll Work**
Hello humankindness Dignity Health Medical Group is the employed physician group of Dignity Health Arizona. Dignity Health Medical Group (DHMG) employs approximately 400 providers and 1200 support staff that cover a wide variety of specialties. The medical group has had tremendous success over the past few years and now provides more than 73 subspecialty services. The physicians provide clinical services in their areas of specialty and many serve in pivotal academic, research and leadership roles. DHMG is also heavily involved in preparing tomorrow's healthcare providers. DHMG has 84 medical school students and approximately 200 residents and fellows throughout the 25 academic programs. Clinical services are complemented with translational and bench research to augment medical education for residents and students. The mission of Dignity Health Medical Group is consistent with Dignity Health's mission and St. Joseph's guiding principles with a focus on innovative clinical care and the pursuit of excellence through scholarly activities. As part of the Dignity Health hospital system, DHMG has full access to the staff and all facilities on our hospital campuses. This unique relationship with our hospital allows Dignity Health Medical Group to provide its patients with state-of-the-art patient services including care of the poor and disenfranchised. Look for us on Facebook and follow us on Twitter. For the health of our community . we are proud to announce that we are a tobacco-free campus
**Pay Range**
$24.33 - $36.19 /hour
We are an equal opportunity/affirmative action employer.
Performs complex, specialized function-related administrative tasks with little to no supervision. Including coordinating a variety of programs and assisting in budget preparation.
+ Coordinates and organizes meetings, paper work and filing systems.
+ Maintains records and insures compliance with applicable regulatory agency
+ Makes travel arrangements, schedules appointments, meetings, conferences and other activities of the department or program
+ Assists in the preparation of materials and miscellaneous documents specific to program
+ Answers phones and responds to inquiries and appropriately routes requests
+ Reviews protocols, activities and informed consents to ensure regulatory needs are met where appropriate
+ Maintains databases for department or function
+ Inputs information, runs reports, collects, records, queries and analyzes data
+ Recommends and develops processes and procedures to improve efficiency
+ Writes desktop procedures and assists in training others
+ Compiles, analyzes, and processes statistical data/reports for program and/or department
**Job Requirements**
**MINIMUM**
High School Diploma/GED
Five years related experience
**PREFERRED**
AA degree
**Where You'll Work**
Hello humankindness Dignity Health Medical Group is the employed physician group of Dignity Health Arizona. Dignity Health Medical Group (DHMG) employs approximately 400 providers and 1200 support staff that cover a wide variety of specialties. The medical group has had tremendous success over the past few years and now provides more than 73 subspecialty services. The physicians provide clinical services in their areas of specialty and many serve in pivotal academic, research and leadership roles. DHMG is also heavily involved in preparing tomorrow's healthcare providers. DHMG has 84 medical school students and approximately 200 residents and fellows throughout the 25 academic programs. Clinical services are complemented with translational and bench research to augment medical education for residents and students. The mission of Dignity Health Medical Group is consistent with Dignity Health's mission and St. Joseph's guiding principles with a focus on innovative clinical care and the pursuit of excellence through scholarly activities. As part of the Dignity Health hospital system, DHMG has full access to the staff and all facilities on our hospital campuses. This unique relationship with our hospital allows Dignity Health Medical Group to provide its patients with state-of-the-art patient services including care of the poor and disenfranchised. Look for us on Facebook and follow us on Twitter. For the health of our community . we are proud to announce that we are a tobacco-free campus
**Pay Range**
$24.33 - $36.19 /hour
We are an equal opportunity/affirmative action employer.
View Now
8
Administrative Coordinator
85286 Tempe, Arizona
Dignity Health
Posted 1 day ago
Job Viewed
Job Description
**Job Summary and Responsibilities**
Performs complex, specialized function-related administrative tasks with little to no supervision. Including coordinating a variety of programs and assisting in budget preparation.
+ Coordinates and organizes meetings, paper work and filing systems.
+ Maintains records and insures compliance with applicable regulatory agency
+ Makes travel arrangements, schedules appointments, meetings, conferences and other activities of the department or program
+ Assists in the preparation of materials and miscellaneous documents specific to program
+ Answers phones and responds to inquiries and appropriately routes requests
+ Reviews protocols, activities and informed consents to ensure regulatory needs are met where appropriate
+ Maintains databases for department or function
+ Inputs information, runs reports, collects, records, queries and analyzes data
+ Recommends and develops processes and procedures to improve efficiency
+ Writes desktop procedures and assists in training others
+ Compiles, analyzes, and processes statistical data/reports for program and/or department
**Job Requirements**
**MINIMUM**
High School Diploma/GED
Five years related experience
**PREFERRED**
AA degree
**Where You'll Work**
Hello humankindness Dignity Health Medical Group is the employed physician group of Dignity Health Arizona. Dignity Health Medical Group (DHMG) employs approximately 400 providers and 1200 support staff that cover a wide variety of specialties. The medical group has had tremendous success over the past few years and now provides more than 73 subspecialty services. The physicians provide clinical services in their areas of specialty and many serve in pivotal academic, research and leadership roles. DHMG is also heavily involved in preparing tomorrow's healthcare providers. DHMG has 84 medical school students and approximately 200 residents and fellows throughout the 25 academic programs. Clinical services are complemented with translational and bench research to augment medical education for residents and students. The mission of Dignity Health Medical Group is consistent with Dignity Health's mission and St. Joseph's guiding principles with a focus on innovative clinical care and the pursuit of excellence through scholarly activities. As part of the Dignity Health hospital system, DHMG has full access to the staff and all facilities on our hospital campuses. This unique relationship with our hospital allows Dignity Health Medical Group to provide its patients with state-of-the-art patient services including care of the poor and disenfranchised. Look for us on Facebook and follow us on Twitter. For the health of our community . we are proud to announce that we are a tobacco-free campus
**Pay Range**
$24.33 - $36.19 /hour
We are an equal opportunity/affirmative action employer.
Performs complex, specialized function-related administrative tasks with little to no supervision. Including coordinating a variety of programs and assisting in budget preparation.
+ Coordinates and organizes meetings, paper work and filing systems.
+ Maintains records and insures compliance with applicable regulatory agency
+ Makes travel arrangements, schedules appointments, meetings, conferences and other activities of the department or program
+ Assists in the preparation of materials and miscellaneous documents specific to program
+ Answers phones and responds to inquiries and appropriately routes requests
+ Reviews protocols, activities and informed consents to ensure regulatory needs are met where appropriate
+ Maintains databases for department or function
+ Inputs information, runs reports, collects, records, queries and analyzes data
+ Recommends and develops processes and procedures to improve efficiency
+ Writes desktop procedures and assists in training others
+ Compiles, analyzes, and processes statistical data/reports for program and/or department
**Job Requirements**
**MINIMUM**
High School Diploma/GED
Five years related experience
**PREFERRED**
AA degree
**Where You'll Work**
Hello humankindness Dignity Health Medical Group is the employed physician group of Dignity Health Arizona. Dignity Health Medical Group (DHMG) employs approximately 400 providers and 1200 support staff that cover a wide variety of specialties. The medical group has had tremendous success over the past few years and now provides more than 73 subspecialty services. The physicians provide clinical services in their areas of specialty and many serve in pivotal academic, research and leadership roles. DHMG is also heavily involved in preparing tomorrow's healthcare providers. DHMG has 84 medical school students and approximately 200 residents and fellows throughout the 25 academic programs. Clinical services are complemented with translational and bench research to augment medical education for residents and students. The mission of Dignity Health Medical Group is consistent with Dignity Health's mission and St. Joseph's guiding principles with a focus on innovative clinical care and the pursuit of excellence through scholarly activities. As part of the Dignity Health hospital system, DHMG has full access to the staff and all facilities on our hospital campuses. This unique relationship with our hospital allows Dignity Health Medical Group to provide its patients with state-of-the-art patient services including care of the poor and disenfranchised. Look for us on Facebook and follow us on Twitter. For the health of our community . we are proud to announce that we are a tobacco-free campus
**Pay Range**
$24.33 - $36.19 /hour
We are an equal opportunity/affirmative action employer.
View Now
9