166 Administrative Staff jobs in Baldwin Park

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA.

POSITION RESPONSIBILITIES

The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:

• Answer management phones and assist with tenant needs
• Respond to inquiries by providing routine information and/or taking and delivering messages
• Prepare and distribute correspondence
• Process incoming and outgoing mail
• Assist with meeting, event and other scheduling and coordination
• Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
• Assist with publication and distribution of tenant newsletter, maintenance of property website
• Maintain inventory of office supplies and property staff directory
• Maintain accurate and up to date tenant, team and vendor contact lists
• Maintain compliant certificates of insurance for tenants and vendors
• Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
• Coordinate tenant survey process, including annual action plan implementation
• Assist team with vendor coordination as requested or assigned
• Assist with preparing and administering service agreements
• Establish and maintain good record keeping and filing systems for tenant, vendor and property files
• Responsible for accounts payable, accounts receivable and reporting at the property level
• Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
• Track invoices to ensure vendors are submitting timely
• Prepare and distribute Tenant billings
• Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
• Assist with budget preparation as requested

POSITION REQUIREMENTS

• High school diploma required, associate or bachelor’s degree preferred
• Experience with MRI and Yardi software / property management preferred but not required
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
• Possess professional demeanor and excellent interpersonal and customer service skills
• Have access to reliable transportation
• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
• Excellent communication skills, both verbal and written
• Ability to work independently
• Able to prioritize tasks and projects and thrive in a fast-paced environment
• On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Benefits We Offer:
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Benefits We Offer:
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Benefits We Offer:
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Benefits We Offer:
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Benefits We Offer:
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Description
Position Summary
This role is responsible for recruiting participants and providers, maintaining compliance with contractual and licensing requirements, and supporting the overall success of the program. This role involves coordinating special projects, managing participant and provider files, and facilitating communication between families, providers, and internal departments to ensure quality service delivery.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform the following duties satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Recruit participants and providers for the program.
+ Coordinate special projects as assigned by supervisors.
+ Enroll, certify, and re-certify participants.
+ Refer Enhanced Referrals to the Resource and Referral Department for provider lists.
+ Assist with parent and provider file audits to ensure accuracy and compliance.
+ Support participants in resolving issues involving employers, schools, children, and providers.
+ Complete and verify all provider and participant contracts, forms, files, records, and reports.
+ Coordinate parent education and parent involvement components.
Requirements - Bachelor's degree in Social Work, Human Services, Psychology, or a related field, or equivalent relevant experience.
- Previous experience in case management or working with vulnerable populations is highly preferred.
- Strong organizational and time-management abilities to handle multiple tasks effectively.
- Demonstrated compassion, patience, and adaptability in high-pressure situations.
- Proficiency in tools such as ADP Financial Services, CRM systems, and calendar management software.
- Excellent communication skills, including answering inbound calls and managing client interactions.
- Familiarity with budget processes and resource allocation.
- Bilingual or multilingual abilities are a plus but not required. TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for a detail-oriented and resourceful part time Administrative Assistant to join a nonprofit organization in West LA. This Contract position is ideal for someone with strong organizational skills and a knack for managing administrative and computer-based tasks efficiently. The role primarily involves supporting the CEO with their personal and organizational projects with a focus on accuracy and professionalism.
Responsibilities:
- Organize and maintain digital files, ensuring efficient computer-based processes are in place.
- Conduct in-depth research and complete applications, including loan-related forms, with precision.
- Perform data entry tasks while maintaining high accuracy, particularly in Microsoft Excel.
- Provide administrative support for specific project-related tasks and initiatives.
- Assist in synthesizing online research into actionable insights.
- Ensure all administrative duties are completed in a timely and efficient manner.
- Collaborate with team members to streamline processes and improve workflow efficiency.
- Handle general office support tasks, including answering inbound calls and receptionist duties.
Requirements - A minimum of 1-3 years of experience in an administrative support role.
- Advanced skills in Microsoft Excel and proficiency with computers and office software.
- Exceptional organizational and multitasking capabilities.
- Familiarity with business-related tasks, such as completing forms or applications.
- Strong ability to conduct online research and compile relevant information.
- Attention to detail and the ability to manage multiple priorities simultaneously. TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Overview**
**Administrative Assistant - Janitorial Department**
**ABM Industries**
**Location:** 1150 S. Olive St., Los Angeles, CA 90015
**Work Schedule:** Hybrid - Monday-Thursday (In-Office), Friday (Remote)
**Salary:** $33.66/hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
**Position Overview**
ABM is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Janitorial Department leadership team, including branch managers, district managers, project managers, building leads, supervisors, and support staff. This dynamic role requires exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment.
**Key Responsibilities**
**Administrative Support**
+ Provide high-level administrative support to multiple levels of management and staff
+ Manage calendars, schedule meetings, and coordinate communications
+ Prepare correspondence, reports, and presentations
+ Handle confidential information with discretion and professionalism
+ Perform general office administration duties as needed
**Financial Operations**
+ Support operations with researching and processing corrections to accounts receivable and maintain customer account records
+ Handle accounts payable functions including invoice processing and vendor payments
+ Support payroll processing and employee record maintenance
+ Generate financial reports and assist with budget tracking
+ Ensure accuracy and compliance with company financial procedures
**Procurement & Operations**
+ Process supply orders and coordinate inventory management
+ Handle equipment orders and coordinate setup procedures
+ Support contract review processes and documentation
+ Assist with project coordination and tracking
+ Troubleshoot operational issues and provide solutions
**Customer Service**
+ Deliver excellent customer experience to internal and external clients
+ Respond to inquiries promptly and professionally
+ Resolve issues and escalate when necessary
+ Maintain positive relationships with stakeholders at all levels
**Reporting & Analysis**
+ Create and maintain various reports for management review
+ Analyze data and provide insights to support decision-making
+ Maintain accurate records and documentation systems
+ Ensure compliance with company policies and procedures
**Required Qualifications**
**Experience & Skills**
+ Proven administrative assistant experience in a corporate environment
+ Exceptional organizational skills with meticulous attention to detail
+ High proficiency in Microsoft Excel and Word (advanced level required)
+ Strong written and verbal communication skills
+ Excellent customer service orientation
+ Demonstrated ability to manage multiple priorities simultaneously
**Technical Competencies**
+ Experience with accounts receivable and accounts payable processes
+ Payroll processing knowledge
+ Process supply orders and coordinate inventory management
+ Handle equipment orders and coordinate setup procedures
+ Support contract review processes and documentation
+ Assist with project coordination and tracking
+ Troubleshoot operational issues and provide solutions
**Customer Service**
+ Deliver excellent customer experience to internal and external clients
+ Respond to inquiries promptly and professionally
+ Resolve issues and escalate when necessary
+ Maintain positive relationships with stakeholders at all levels
**Reporting & Analysis**
+ Create and maintain various reports for management review
+ Analyze data and provide insights to support decision-making
+ Maintain accurate records and documentation systems
+ Ensure compliance with company policies and procedures
**Required Qualifications**
**Experience & Skills**
+ Proven administrative assistant experience in a corporate environment
+ Exceptional organizational skills with meticulous attention to detail
+ High proficiency in Microsoft Excel and Word (advanced level required)
+ Strong written and verbal communication skills
+ Excellent customer service orientation
+ Demonstrated ability to manage multiple priorities simultaneously
**Technical Competencies**
+ Experience with accounts receivable and accounts payable processes
+ Payroll processing knowledge
+ Report creation and data analysis capabilities
+ Advanced troubleshooting and problem-solving skills
+ Proficiency in office management and coordination
**Personal Attributes**
+ Highly coachable with a growth mindset
+ Strong adaptability and flexibility in changing environments
+ Ability to work independently and as part of a team
+ Professional demeanor and strong work ethic
+ Commitment to maintaining confidentiality
**Preferred Qualifications**
Experience with the following platforms is highly desirable:
+ E-pay
+ Blueforce
+ Corrigo
+ Tagpricer
+ COUPA
+ OCF (Oracle Cloud Financials)
**Work Environment**
This hybrid position offers the flexibility of working four days in our downtown Los Angeles office (Monday through Thursday) and one day remotely (Friday). The role requires the ability to work in a fast-paced environment while maintaining accuracy and attention to detail.
**What ABM Offers**
+ Competitive salary
+ Comprehensive benefits package
+ Paid Parking in Downtown Los Angeles
+ Professional development opportunities
+ Collaborative team environment
+ Work-life balance with hybrid schedule
ABM is an equal opportunity employer committed to creating an inclusive environment for all employees.
**To Apply:** Please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this position.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.