42 Administrative Staff jobs in Bardstown

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We've designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people's lives - and we're in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

We are currently seeking a highly organized and detail-oriented Administrative Coordinator reporting to the Regional Operations Manager, New England, support management and members of our Boston office leasing brokerage team. The ideal candidate must be a proactive professional with strong MS Office Skills. A positive attitude along with a high level of team spirit which is essential to our culture. A minimum of two years of administrative experience in an office environment are also required. This is an in-office role five days a week.

Responsibilities

* Role will include general organization of the office, including conference rooms, kitchen, printers/copiers, inventorying and ordering supplies and coordination of maintenance service calls, and to liaise with the landlord on office maintenance issues


* Assist with coordinating various aspects of the firm's operations support providing support to the local operations team including answering phones, greeting guests, overseeing that office areas are tidy and well organized, ordering office supplies, etc.
* Provide support to the team in technology applications, i.e., CRM, InDesign, Outlook, Word, Excel, PowerPoint and other company supported programs.
* Prepare and execute expense reports on a regular and timely basis.
* Create and maintain efficient information retrieval system within online file sharing programs.
* Perform clerical duties to include photocopying, mailing and scanning documents.
* Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
* Assist with troubleshooting local IT issues with direction from Operations Manager, IT consultants, coding and tracking accounts payables, booking conference rooms, managing mail and all deliveries, meeting arrangements as directed or as required (conference room bookings).
* Assisting with onsite events, general office administrative duties as required by the brokers and support the team in utilizing Outlook, HubSpot CRM and other data bases
* Conduct market information research through various sources including CRM and third-party databases such as RCA, CoStar, REIS, etc.
* Assist other teams, or business units, when required.

Qualifications

* Bachelor's Degree or commensurate experience required.
* Minimum of 2 years of experience in an administrative support role.
* Proficient use of Microsoft Office Suite (Word, Outlook, Excel and PowerPoint), SalesForce, NetSuites.
* Positive attitude, always seeking to better our team and add value to our office.
* Polished, organized, efficient and detailed oriented individual.
* Ability to problem solve and demonstrates good judgement.
* Must be able to handle flexibility in task management while having a keen eye for detail.
* Assist with troubleshooting local IT issues with direction from Operations Manager/IT consultants.
* Coding and tracking accounts payables, booking conference rooms, managing mail and all deliveries.
* Handles meeting arrangements as directed or as required (conference room bookings)
* Assisting with onsite events, general office administrative duties as required by the brokers.

Workplace Type

On-Site

Our Equal Opportunity Commitment

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

* Traditional and Roth 401k with generous employer match and immediate vesting
* 12 weeks of Paid Parental Leave after one year of tenure
* Medical, Dental, Vision Insurance
* Company paid Life and AD&D Insurance
* Company paid Short & Long-Term Disability
* Voluntary Critical Illness and Accident Coverage
* Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
* Wellness program
* Employee Assistance Program (EAP)

Work-Life Balance:

* Competitive paid vacation days
* 2 personal/wellness days
* Paid holidays plus 2 floating holidays
* Annual volunteer day for Day of Giving

The Division of Population Sciences is seeking an Administrative Specialist I. Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute's mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Under close supervision, will perform the following:
+ Provide administrative support for the department, clinicians, and/or faculty.
+ Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.
+ Manage meeting planning and schedules for individuals and teams within assigned department group.
+ May liaise between patient and clinical staff to provide scheduling support.
+ Draft communications for members of the department or individuals that the position is supporting for review
+ May be responsible for data entry.
+ Provide email and phone communication with internal and external teams or collaborators.
+ May serve as onsite representative for external groups, visitors, or collaborators.
+ Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.
+ Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.
+ Coordinate travel arrangements as required/needed by department staff.
+ Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
+ Other duties as assigned.
+ Organize and create monthly newsletter to distribute to the Division.
+ Provide back up support to other admins, as needed.
Minimum Education:
High school diploma required. Bachelor's degree preferred.
Minimum Experience:
1 year of relevant experience.
License/Certification/Registration:
N/A
**KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:**
+ Good written and oral communication skills.
+ Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
+ Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
+ Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail.
+ Ability to organize, multi-task, prioritize, and follow-through.
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
**EEOC Poster**

**Application Requirements:**
Applicants must submit a single PDF containing ALL the following:
+ Resume
+ Three letters of reference from current or previous employers or professors
+ Personal statement (two pages maximum, double-spaced) explaining your interest in an administrative fellowship and specifically why you are interested in the Dana-Farber Cancer Institute program, as well as how you believe you can contribute to Dana-Farber's mission
+ Official graduate school transcript
**Position Overview:**
Are you ready to make a significant impact in the world of healthcare administration? Dana-Farber Cancer Institute is looking for a dynamic and ambitious individual to join us as an Administrative Fellow. This prestigious one-year fellowship program offers an unparalleled opportunity to work side-by-side with senior leaders, gain immersive hands-on experience, and drive critical, large-scale projects. As an Administrative Fellow, you will be at the forefront of strategic initiatives, shadowing top executives and developing a robust understanding of healthcare leadership. This full-time, hybrid role includes approximately 2-3 days onsite in Boston, providing the perfect balance of flexibility and engagement.
**Why Dana-Farber?**
+ **Influence and Innovate:** Play a crucial role in shaping the future of healthcare administration at one of the world's leading cancer institutes.
+ **Elite Mentorship:** Gain direct access to our C-Suite and receive personalized mentorship from top healthcare executives.
+ **Career Development:** Enhance your professional skills through exclusive leadership workshops, seminars, and networking opportunities.
+ **Project Diversity:** Work on a variety of high-impact projects, gaining practical experience in project management and implementation.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
**Responsibilities:**
+ **Collaborative Leadership:** Work closely with senior leaders to support and drive institute-wide projects and initiatives aligned with Dana-Farber's mission and strategic goals.
+ **Process Improvement:** Engage in cross-functional teams to develop and implement process improvements that enhance operational efficiency and patient care.
+ **Research and Analysis:** Conduct research, perform data analysis, and prepare comprehensive reports to inform decision-making and project planning.
+ **Executive Shadowing:** Participate in meetings with executive leaders and gain insights into high-level leadership strategies and decision-making processes.
+ **Strategic Contribution:** Actively contribute to discussions on organizational strategy, policy development, and improvement initiatives.
+ **Stakeholder Engagement:** Work closely with staff, physicians, and other stakeholders to understand their needs, address concerns, and provide support as required.
+ **Agenda Management:** Organize and execute large, institute-wide agendas and meetings.
Note: Specific duties and requirements may vary depending on the organizational needs and evolving priorities during the fellowship program.
+ **Educational Background:** Bachelor's degree in a related field; a Master's degree in healthcare administration, business administration, or a related field is required.
+ **Analytical Skills:** Strong analytical and critical thinking skills, with the ability to evaluate complex situations and propose effective solutions.
+ **Communication Skills:** Excellent communication skills, both written and verbal.
+ **Team Collaboration:** Demonstrated ability to work collaboratively with cross-functional teams and stakeholders.
+ **Project Management:** Proven project management skills, including the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
+ **Healthcare Experience:** Previous experience in an office or healthcare setting or knowledge of healthcare operations is preferred.
**APPLICATION PROCESS**
+ **Dana-Farber Application Window Opens:** June 16, 2025
+ **Application Window Closes:** September 21, 2025
+ **Semi-Finalist Interviews (via Zoom):** September 29 and 30, 2025
+ **Finalist Interviews (in person):** October 10, 2025
+ **Fellow Selection:** Day of Finalist Interviews or Week of October 13th
+ **Fellowship Dates:** July 1, 2026-June 30, 2027
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
**EEOC Poster**

In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with exceptional people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.
**Job Description:**
**What You'll Be Doing:**
+ Serve as office receptionist, welcoming guests, staff, vendors, etc.
+ Support office personnel with collecting, sorting, and scanning mail and packages.
+ IT liaison for asset inventory, coordination, return shipping of assets.
+ Maintain office supply inventory, to include ordering, organization, and stocking for both facilities and the business unit.
+ Assist employees and visitors with work orders for employee and building access badge requests.
+ Parsons' Security liaison.
+ Support office team with alerting building security of incoming guests.
+ Submit Monthly Office Inspection Report.
+ Report Office Space Management.
+ Submit Monthly Occupancy Headcount, which entails a monthly headcount of staff working in the office.
+ Support Parsons' facilities team as liaison with building maintenance issues.
+ Daily monitoring of websites for new RFPs and announcements.
+ Monitor compliance with various State agencies' prequalification and auditing requirements.
+ Process vendor invoices using the Online Check Request (OCR) system.
+ Assist Project Managers with review and submittal of client invoices.
+ Assist Area Manager/Department Managers with meeting preparations, luncheon orders, etc.
+ Assist Area Manager/Department Managers with expense reporting.
+ Maintains document archiving and retrieval systems, prioritizing the flow of project reports/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, and problems.
+ Serves as focal point for gathering newly published policies and the dissemination of information.
+ May represent the office by attendance at meetings with vendors, internal clients or others.
+ Keeps manager informed of all pertinent action/pending action.
+ Initiates reports, presentations as appropriate, for any or all functions.
+ Assist technical leads to maintain client technical prequalification documents and payroll updates.
+ May support project controls with administrative tasks as required including document control, filing, organizing, document retention, and other duties as required to support the onsite Program Management contract.
+ Office Safety Committee member/support.
+ Periodic update of Office Safety, Health and Environment Plan (OSHEP), Business Continuity Management Plan (BCMP), Office Guide, and Visitor's Guide.
**What Skills or Qualifications You'll Bring:**
+ High school diploma or equivalent
+ 5+ years of experience in an administrative/clerical capacity, preferably for a technical, infrastructure engineering, or construction firm
+ Background in clerical support, managing project documents, writing project correspondence, and using office equipment, including ordering project or office supplies.
+ **Experience in processing vendor and subconsultant invoices, and preparing and submitting invoices for engineering projects** **.**
+ Demonstrates proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and presentation software is required.
+ An active Notary Public is a plus (but not required)
**Security Clearance Requirement:**
None
This position is part of our Critical Infrastructure team.
For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next!
Salary Range: $21.88 - $38.27
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .
About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.

Supporting the division of Patient Care Services, the Administrative Specialist I provides administrative support to staff in leadership, programmatic, and patient-facing roles in support of the Dana-Farber Cancer Institute's mission. Specifically supports the philosophy of "caring for the whole patient" with all of the programs and services provided by Patient Care Services. The Administrative Specialist I uses various office software to manage calendars; schedule meetings; book rooms; arrange annual staff events; and produce reports, spreadsheets, presentations, or other documents as needed. The Administrative Specialist I may be asked to assist with project-based work as needed across the division. May be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work requires the application of well-established techniques, procedures, or standards.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
+ Provide administrative support for the division of Patient Care Services.
+ Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, arranging meetings, supporting programs and projects, and submitting work orders for maintenance issues.
+ Manage meeting planning and schedules for individuals and teams within assigned department group.
+ May liaise between patient and clinical staff to provide scheduling support.
+ Draft communications for members of the department or individuals that the position is supporting for review.
+ May be responsible for data entry.
+ Provide email and phone communication with internal and external teams or collaborators.
+ May serve as onsite representative for external groups, visitors, or collaborators.
+ Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.
+ Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.
+ Coordinate travel arrangements as required/needed by department staff.
+ Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
+ Other duties as assigned.
Minimum Education:
High school diploma required. Bachelor's degree preferred.
Minimum Experience:
1 year of relevant experience.
License/Certification/Registration:
N/A
**KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:**
+ Good written and oral communication skills.
+ Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
+ Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
+ Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail.
+ Ability to organize, multi-task, prioritize, and follow-through.
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
**EEOC Poster**

Description We are looking for a detail-oriented and bilingual Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. This role requires strong organizational skills, effective communication abilities, and proficiency in managing administrative tasks. If you thrive in a fast-paced environment and enjoy supporting operations through excellent customer service and administrative expertise, we encourage you to apply.
Responsibilities:
- Respond to inbound calls and provide exceptional customer service to address inquiries and concerns.
- Manage email correspondence efficiently, ensuring timely responses and accurate information.
- Perform accurate data entry and maintain organized records of relevant information.
- Schedule appointments and coordinate meetings to support team operations.
- Handle both inbound and outbound calls to assist with client communication and follow-ups.
- Utilize Microsoft Excel, Word, PowerPoint, and Outlook to create reports, presentations, and manage schedules.
- Support administrative processes by maintaining documentation and tracking updates.
- Collaborate with team members to ensure seamless execution of daily tasks and projects.
- Provide bilingual communication support, bridging language gaps in customer interactions. Requirements - Proven experience in administrative roles, demonstrating strong organizational and multitasking skills.
- Bilingual proficiency, with excellent verbal and written communication skills in both languages.
- Expertise in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
- Ability to manage inbound and outbound calls with a focus on efficiency and attention to detail.
- Strong customer service skills, with a focus on resolving issues and building positive relationships.
- High attention to detail and accuracy in data entry and documentation.
- Capability to schedule and coordinate appointments effectively.
- Previous experience in handling email correspondence with a focus on precision and organization. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Additional Information**
**Job Number** 25136056
**Job Category** Administrative
**Location** Boston Marriott Copley Place, 110 Huntington Avenue, Boston, Massachusetts, United States, 02116VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel.
No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

Description We are looking for a detail-oriented Bilingual Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will provide essential support to ensure smooth office operations while handling administrative tasks and managing communications effectively. This is an excellent opportunity to contribute to a non-profit organization and utilize your bilingual skills in a dynamic work environment.
Responsibilities:
- Provide administrative support by organizing files, scheduling appointments, and maintaining accurate records.
- Answer inbound calls promptly and professionally, addressing inquiries and redirecting calls as necessary.
- Perform data entry tasks with precision to ensure information is up-to-date and accurate.
- Serve as the first point of contact by welcoming visitors and managing receptionist duties.
- Coordinate office activities and assist in the preparation of reports and documents.
- Communicate effectively in both languages to support bilingual correspondence and interactions.
- Assist with general office management tasks, including ordering supplies and maintaining a clean workspace.
- Collaborate with team members to ensure seamless workflow and task completion.
- Uphold confidentiality and professionalism when handling sensitive information. Requirements - Proven experience in administrative assistance or a related role.
- Skilled in answering calls and managing inquiries with a focus on detail and efficiency.
- Strong data entry skills with attention to detail and accuracy.
- Ability to perform receptionist duties and welcome visitors warmly.
- Bilingual proficiency is required, with excellent communication skills in both languages.
- Familiarity with office management practices and tools.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Dedication to maintaining confidentiality and a detail-oriented approach at all times. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Responsibilities include:
+ Assisting with the loan approval and closing process by:
+ Building out work packages for new deals and amendments in the SalesFLO loan system
+ Ensuring internal business and credit approvals are received prior to closing
+ Being main point of contact between the Originations, Closing, and Servicing teams
+ Collecting customer KYC documents and working with center of excellence to receive proper internal approvals for each client
+ Setting up all new client information in the bank's system of record
+ Generating expected returns for new/existing transactions using the bank's profitability model
+ Gather and distribute required internal forms/documents to Originations for completion/distribution (ie. W9, Admin Forms, etc.)
+ Coordinating with operations team to process customer funding and paydown requests promptly and accurately
+ Managing all ongoing borrower reporting and compliance requirements in the tracking system
+ Verifying covenant calculations and compliance and entering into bank system of record
+ Contributing to gathering loan level information for internal and external audits/reviews
+ Preparing monthly invoices for ABS and CCS clients, maintaining accurate due dates, reconcile calculations and coordinate with clients
+ Uploading and organizing all relevant documentation into the internal file share system
+ Maintaining complete and up-to-date credit files
+ Consistently demonstrating excellent attention to detail and producing high quality, accurate work
+ Over time, grow into broader responsibilities including:
+ Completing monthly Simplified Supervisory Formula Approach ("SSFA") worksheets for all securitization exposures in the portfolio
+ Helping to maintain monthly loan data including commitments, balances, delinquencies, defaults, concentrations and payments.
+ Assisting both the ABS/CCS teams with business reviews and any ad hoc project requests as needed.
Qualifications - External
+ Strong PC Proficiency, Microsoft Office applications (Excel, Word and PowerPoint)
+ Knowledge of bank's systems such as AFS, SalesForce, Precision Lender and CRM/Dashboard a plus
+ Must have excellent organizational, verbal and written communication skills
+ Must be able to effectively prioritize, multi-task and work within tight deadlines
Hours and Work Schedule
Hours per Week: 40
Work Schedule: Monday - Friday
Some job boards have started using jobseeker-reported data to estimate salary ranges for roles. If you apply and qualify for this role, a recruiter will discuss accurate pay guidance.
Equal Employment Opportunity
Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague's or a dependent's reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws. At Citizens, we are committed to fostering an inclusive culture that enables all colleagues to bring their best selves to work every day and everyone is expected to be treated with respect and professionalism. Employment decisions are based solely on merit, qualifications, performance and capability.
Why Work for Us
At Citizens, you'll find a customer-centric culture built around helping our customers and giving back to our local communities. When you join our team, you are part of a supportive and collaborative workforce, with access to training and tools to accelerate your potential and maximize your career growth
Background Check
Any offer of employment is conditioned upon the candidate successfully passing a background check, which may include initial credit, motor vehicle record, public record, prior employment verification, and criminal background checks. Results of the background check are individually reviewed based upon legal requirements imposed by our regulators and with consideration of the nature and gravity of the background history and the job offered. Any offer of employment will include further information.
08/31/2025