53 Administrative Staff jobs in Bardstown

Description We are looking for an organized and personable Administrative Assistant to join a welcoming office environment in Boston, Massachusetts. This contract-to-permanent role offers an excellent opportunity to showcase your administrative expertise while supporting a values-driven organization. The ideal candidate will thrive in a relaxed atmosphere and demonstrate proficiency with computer applications and multitasking in daily operations.
Responsibilities:
- Manage general office tasks, including answering inbound calls, transferring calls, and delivering messages promptly.
- Perform data entry duties with precision using Microsoft Word, Excel, and PowerPoint, as well as Parasoft software (training provided if necessary).
- Provide friendly and efficient customer service by addressing inquiries and ensuring smooth communication throughout the office.
- Organize and maintain office records, schedules, and supplies to support daily operations.
- Collaborate with team members to ensure timely completion of administrative tasks and maintain a detail-oriented environment.
- Assist in preparing presentations and reports using Microsoft applications.
- Maintain a patient and approachable demeanor while multitasking and interacting with diverse individuals.
- Ensure smooth onboarding and coordination with staff members for ongoing projects.
- Uphold confidentiality and professionalism in all communications and documentation. Requirements - Strong proficiency in Microsoft Word, Excel, and PowerPoint.
- Ability to perform accurate and efficient data entry tasks.
- Excellent communication and interpersonal skills to interact with staff and visitors.
- Proven ability to multitask and manage time effectively in a relaxed office setting.
- Familiarity with Parasoft software is a plus, but not required.
- Previous administrative or office assistance experience is preferred.
- Must be comfortable working in a faith-based environment; familiarity with Catholic practices is a plus.
- Vaccination required for workplace compliance. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Administrative Assistant
Boston, MA
**Onsite**
Contract
$25/hr - $30/hr
This government agency is seeking an Administrative Assistant. This is a unique opportunity to work with a mission-driven public agency using modern tools like Microsoft Office 365, DocuSign, and Project Management platforms to ensure the smooth operation of safety initiatives across the organization.
You'll support senior leadership, help coordinate safety events and trainings, and manage important documentation-all while gaining exposure to government operations, safety compliance, and project coordination. They need someone that can go onsite 5 days per week.
Contract Duration: 8-12+ Months
**Required Skills & Experience**
+ Strong experience with Microsoft Outlook/Teams for calendar management and meeting scheduling
+ Excellent written and verbal communication skills
+ High attention to detail and strong organizational skills
+ Proficiency in Microsoft Excel, including advanced functions for data collection and analysis
+ Solid knowledge of Microsoft Word, PowerPoint, Access, and project coordination tools
**Desired Skills & Experience**
+ Experience supporting senior-level staff in a fast-paced environment
+ Familiarity with government or public sector work environments
+ Experience with DocuSign and document management systems
+ Event planning or coordination experience
**What You Will Be Doing**
**Tech Breakdown**
+ 40% Microsoft Office 365 (Excel, Word, PowerPoint, Outlook)
+ 25% Document Management Systems / DocuSign
+ 20% Project Coordination Tools
+ 15% Other Administrative Software
**Daily Responsibilities**
+ 70% Hands-On Administrative Support
+ 10% Independent Project Work
+ 20% Team Collaboration and Communication
**You will receive the following benefits:**
+ Medical Insurance - Four medical plans to choose from for you and your family
+ Dental & Orthodontia Benefits
+ Vision Benefits
+ Health Savings Account (HSA)
+ Health and Dependent Care Flexible Spending Accounts
+ Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
+ Hospital Indemnity Insurance
+ 401(k) including match with pre and post-tax options
+ Paid Sick Time Leave
+ Legal and Identity Protection Plans
+ Pre-tax Commuter Benefit
+ 529 College Saver Plan
Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.
**Posted by:** Kaylyn Romano
**Specialization:**
+ Administrative / Clerical

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Strategic Planning and Implementation
+ Work with Disease Center leadership to develop and implement strategic plans and goals
+ Communicate with Disease Center faculty and staff regarding Institute-wide strategic initiatives and policies
+ Oversee new program development and execution as needed
+ Serve as a liaison to satellites and network facilities, promoting collaboration
Financial Management
+ Prepare and monitor operating budgets and identify and address budget variances
+ Assess productivity reports and calculate provider bonuses
+ Manage and provide oversight of expenses
+ Track outpatient sessions and update cFTE by provider; process med-fees
+ Oversee contracts with external entities, grants, clinical trials and discretionary/gift accounts as needed.
Clinical Operations
+ Establish, implement and monitor processes and procedures for patient access and satisfaction to ensure excellence.
+ Effectively utilize existing resources to best meet the needs of patient and provider satisfaction
+ Oversee staffing, manage the back office and new patient scheduling operations while maximizing room utilization and facilitating BWH provider templates
+ Monitor a variety of clinical metrics/reports to ensure efficiency and compliance with policies and programs
+ Comply with and disseminate information on clinician performance, including monthly RVU reports, regular Meaningful Use reports, and monthly provider score cards
Troubleshooting/Process Improvement
+ Serve as primary point of contact in resolving any staff and care delivery problems within the Center
+ Participate on Quality and Process Improvement project teams
Human Resource Management
+ Recruit and train administrative staff providing career development opportunities
+ Complete annual performance reviews and provide on-going feedback for all administrative staff
+ Address performance issues with Human Resource assistance, when needed
+ Coordinate faculty offer/retention packages, provider training, and credentialing
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
+ A Bachelor's degree is required although a Master's degree in business or health care administration (MBA, MPH, MHA) is highly preferred.
+ A minimum of 3 years of hospital administration experience, preferably in an academic setting, is required along with experience in clinical operations.
+ Strong financial acumen, including knowledge of research grants and contracts
+ Demonstrated ability to coordinate and balance complex projects and competing deadlines for budgets, RVU reports, and performance evaluations.
+ Proven ability to relate well to and work effectively with all levels of the organization including faculty, clinical staff, and front desk personnel; Excellent interpersonal and negotiation skills
+ Ability to accurately and concisely disseminate information in both written and verbal formats to diverse audiences.
+ A true commitment to and passion for excellent patient care and access.
+ Ability to work within a team setting and foster collaboration
+ Excellent customer service skills
**Pay Transparency Statement**
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications.
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA)
$117,900 - $128,600
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
**EEOC Poster**

A member of the Dana-Farber Cancer Institute faculty seeks an energetic, organized and self-motivated individual to serve as Administrative Specialist II. This individual will support a senior faculty member as well as providing support for a large research group of about 30 scientists.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Under moderate supervision, will perform the following:
+ Provide administrative support for Directors, department managers, clinicians, and/or faculty.
+ Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.
+ Manage meeting planning and schedules for individuals and teams within assigned department group.
+ May liaise between patient and clinical staff to provide scheduling support.
+ Draft communications for members of the department or individuals that the position is supporting for review.
+ May be responsible for data entry.
+ Provide email and phone communication with internal and external teams or collaborators.
+ May serve as onsite representative for external groups, visitors, or collaborators.
+ Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.
+ Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.
+ Coordinate travel arrangements as required/needed by department staff.
+ Expected to identify and escalate areas of need regarding workflows to supervisors.
+ May participate in training and onboarding new staff.
+ Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
+ Other duties as assigned.
Minimum Education:
High school diploma required. Bachelor's degree preferred.
Minimum Experience:
3 years of relevant experience.
License/Certification/Registration:
N/A
**KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:**
+ Strong written and oral communication skills.
+ Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
+ Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
+ Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.
+ Excellent ability to organize, multi-task, prioritize, and follow-through.
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
**EEOC Poster**

Litigation Administrative Assistant at Nelson Mullins Riley & Scarborough, LLP summary:

The Litigation Administrative Assistant provides high-level legal and administrative support to attorneys and paralegals managing complex commercial, civil, and defense litigation cases. Responsibilities include managing calendars, arranging travel, processing expenses, preparing legal documents, e-filing in courts, scheduling meetings, and assisting with billing and client records. This role requires proficiency in legal office software, excellent communication skills, and experience in a fast-paced law firm environment.

Overview
Nelson Mullins, an AmLaw 60 firm, is seeking a Litigation Administrative Assistant to join our collaborative team in our Boston and New York offices. In this role, you'll play a key part in supporting attorneys and paralegals on a variety of complex commercial, civil, and defense litigation matters. This is an excellent opportunity for an experienced professional to provide high-level legal and administrative support while working alongside talented colleagues in a dynamic and supportive environment.
A Day in the Life
The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney's caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports. You will be responsible for preparing, revising, and finalizing correspondence, pleadings, and other legal documents, as well as performing electronic filing (e-filing) in various courts and jurisdictions. You will schedule depositions, mediations, and other client meetings, and communicate with clients as necessary. Experience supporting attorneys through all phases of litigation, including trial preparation and attendance, is preferred. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.
We Know You
We are looking for a skilled Litigation Administrative Assistant with recent State and Federal litigation experience in a law firm environment. In this role, you'll thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly. We value proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members. Strong writing and communication skills are essential, as you'll regularly interact with colleagues, clients, and attorneys. Proficiency with Microsoft Office Suite is required, and experience with document management systems, docketing systems, and billing or time entry programs will make you stand out.
At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

• Salary/Wage Range - $72,000 - $120,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans and paid time off.

Who We Are
With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

Keywords:

litigation support, legal assistant, legal documents, e-filing, calendar management, billing support, client communication, trial preparation, law firm administration, legal scheduling

Research Administrative Supervisor at Beth Israel Lahey Health summary:

The Research Administrative Supervisor oversees daily administrative operations within specified research areas, including supervision of staff, grant proposal preparation, budget management, and compliance monitoring. This role involves direct collaboration with Principal Investigators, Research Administrative Directors, and other departments to ensure smooth financial and personnel operations. Additionally, the supervisor supports training, mentoring, and implementation of organizational research initiatives while managing a modest research portfolio and related reporting.

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.
The Research Administrative Supervisor (RAS) reports to the Research Administrative Director (RAD). This position is responsible for the daily administrative operations of defined research areas including team personnel supervision, grant and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures.
Job Description:
Essential Responsibilities:

• Participate in annual performance reviews, assist with deficit review and management, assist in conflict resolution, and oversee day to day operations for staff in designated research areas.
• Take on additional responsibilities in the absence of an RAD, such as internal and external signing responsibilities for direct reports and team assistance.
• Participate in training and mentoring new research administrators. Also expected to participate in the development and implementation of new Research community-wide initiatives.
• Maintain necessary information related to these initiatives and periodically update information based on changing Medical Center or regulatory policy changes.
• Work with RAD, Chiefs and/or PIs to conduct orientation for new faculty and fellows as well as research and support staff.
• Coordinate and support overall grant proposal submission process including budget development for new and non-competing submissions.
• Advise investigators of grant policies, due dates for progress reports, and compliance requirements. Reviews proposal in final stage prior to RAD/Signing Official (SO) signature and submission to sponsor. Also expected to review grant applications and pre review grants for direct reports prior to submission to RAD/SO.
• In addition to the above supervisory responsibilities, is expected to manage a modest research portfolio. Responsible for managing all salary and effort reporting for defined areas of responsibility. Works with Principal Investigators (PIs) to regularly monitor information and make changes as appropriate.
• Report to PI and RAD any unusual or non-compliant information. Provide additional support to RAD and PIs on special projects as necessary.
• Authorize all expense items such as making deposits, transferring funds, assigning expenses within areas of responsibility. Work with ancillary areas, such as AP, HR, and Purchasing to ensure receipt of materials and prompt payment or resolution of any issues.
• Assist PI with posting positions into the internal hiring management system, confirms funding for salary and ensures equitability of offers with HR and PI.
• Responsible for ensuring orientation is conducted for new hires and supports the PI in the annual performance review process. Counsels and assists PI with research staffing issues including corrective action plans, terminations, and promotions.
• Work closely with BIDMC Immigration Specialist, HR, and the BIDMC Tax Department to facilitate visas for all foreign scholars. Refers complex or precedent setting issues to RAD.
• Has the authority to direct and support employees daily work activities. Has the
  responsibility to initiate with the RAD/RAM the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 1-2; Indirect Reports: None

Required Qualifications:

• Bachelor's degree required.
• 3-5 years related work experience required and 0-1 year supervisory/management experience required.
• Knowledge of grants management, budget preparation and financial management principles and regulatory requirements Experience with computer systems required, including web-based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Competencies:
Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
Problem Solving: Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues.
Independence of Action: Ability to set goals and priorities for functional area. May make recommendations for department policies, practices and programs. Manager or Director provides broad guidance and overall direction.
Written Communications: Ability to communicate complex information in English effectively in writing to all levels of staff, management and external customers across functional areas.
Oral Communications: Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others.
Knowledge: Ability to demonstrate broad and comprehensive knowledge of theories, concepts, practices and policies with the ability to use them in complex and/or unprecedented situations across multiple functional areas.
Teamwork: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
Customer Service: Ability to lead operational initiatives to meet or exceed customer service standards and expectations in assigned unit(s) and/or across multiple areas in a timely and respectful manner.
Social/Environmental Requirements:
Work requires close attention to task for work to be accurately completed. Intermittent breaks during the work day do not compromise the work.
Work is varied every day and the employee needs to be adaptable to respond to these changes and use independent judgment and manage priorities.
No substantial exposure to adverse environmental conditions
Health Care Status: NHCW: No patient contact.- Health Care Worker Status may vary by department.
Sensory Requirements:
Close work (paperwork, visual examination), Color vision/perception, Visual monotony, Visual clarity
Physical Requirements:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally. This job requires constant sitting, frequent Power Grasping using one hand, Fine Manipulation using one hand, Keyboard use.
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. Learn more about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled

Keywords:

research administration, grant management, budget preparation, financial transactions, personnel supervision, compliance monitoring, staff training, performance reviews, healthcare research, project coordination

Description We are looking for a skilled Senior Administrative Assistant to join our team in Boston, Massachusetts. This long-term contract position requires a detail-oriented individual who excels at providing comprehensive support to executives and teams, ensuring smooth day-to-day operations. The ideal candidate will possess strong organizational abilities and experience handling a variety of administrative tasks in a fast-paced environment.
Responsibilities:
- Manage and coordinate calendars to ensure schedules are organized and conflicts are resolved efficiently.
- Provide high-level administrative support, including preparing documents, reports, and presentations.
- Arrange travel plans, including booking flights, accommodations, and transportation, while adhering to organizational guidelines.
- Handle import and export documentation with accuracy and attention to detail.
- Organize and facilitate conference calls, ensuring participants are informed and prepared.
- Maintain and update records, files, and databases to ensure information is easily accessible.
- Communicate effectively with internal and external stakeholders to address inquiries and provide updates.
- Support planning and execution of meetings, including logistics and materials preparation.
- Monitor and prioritize incoming correspondence, ensuring timely and appropriate responses.
- Assist in special projects and assignments as required by the team or leadership. Requirements - Proven experience in calendar management and executive-level administrative support.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficiency in booking travel arrangements and managing related logistics.
- Familiarity with handling import and export documentation processes.
- Excellent communication skills, both written and verbal.
- Ability to coordinate conference calls and manage meeting schedules.
- Proficiency in Microsoft Office Suite and other relevant software tools.
- Demonstrated ability to work independently and collaboratively in a team environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Job Type:** Regular
**Time Type:** Full time
**Work Shift:** Day (United States of America)
**FLSA Status:** Non-Exempt
**When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.**
The Administrative Coordinator will support the Ophthalmology Department at Beth Israel Deaconess Medical Center in Boston, MA.
This role is 100% onsite, working Monday through Friday, 8:30am -5pm. This role has potential for hybrid work in 2026.
**Job Description:**
Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.
**Essential Responsibilities:**
+ Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
+ Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
+ Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.
+ Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
+ Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
+ Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.
+ Completes department-specific responsibilities which are documented at the local level.
**Required Qualifications:**
+ High School diploma or GED required. Associate's degree preferred.
+ 3-5 years related work experience required.
+ Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
**Competencies:**
+ **Decision Making:** Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
+ **Problem Solving:** Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
+ **Independence of Action:** Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
+ **Written Communications:** Ability to communicate clearly and effectively in written English with internal and external customers.
+ **Oral Communications:** Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
+ **Knowledge:** Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
+ **Team Work:** Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
+ **Customer Service:** Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
**Physical Nature of the Job:**
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.
**As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.**
**More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.**
**Equal Opportunity** **Employer/Veterans/Disabled**

**Finding a job that fits your lifestyle isn't always easy. That's where Kelly® comes in.**
We're seeking an **Administrative Assistant I** to work with us at **Boston University** , a private research university located in Boston, Massachusetts.
Sound good? Take a closer look below. We're here to help you find something great that works for you-so you won't miss a moment of what really matters in your life.
**Why you should apply to be an Administrative Assistant I:**
+ Competitive pay rate: **$24.13/hr**
+ Consistent weekday schedule: **Monday-Friday, 6 hours per day**
+ **Contract position:** Contract until January 30, 2026
+ Opportunity to gain experience at a world-renowned university
+ Work in a professional office setting supporting the Student Health Service Insurance Department
**What's a typical day as an Administrative Assistant I? You'll be:**
+ Managing **daily and monthly billing** tasks
+ **Answering insurance-related phone calls** and responding to inquiries
+ Monitoring the **Student Health Insurance Plan (SHIP)** email and providing accurate information
+ **Following up on insurance claims** and ensuring timely resolution
+ Performing **data entry** and maintaining accurate records
+ Supporting the department with other administrative duties as assigned
**This job might be an outstanding fit if you have:**
+ Experience in **data entry and customer service**
+ Strong communication and organizational skills
+ Attention to detail and ability to multitask effectively
+ A willingness to learn and support a busy university insurance department
+ Prior experience in an insurance or healthcare administrative environment (preferred)
**Additional Details:**
+ **Client:** Boston University
+ **Location:** Boston, MA 02215
+ **Employment Type:** Part time
+ **Schedule:** Monday-Friday, 6 hours per day
+ **Pay Rate:** $24.13/hr
**What happens next**
Once you apply, you'll move forward in the process if your background aligns with the role. Even if this position isn't the right fit, your profile will stay active in our network-giving you access to more great opportunities.
Helping you discover what's next in your career is what we're all about, so let's get to work.
? **Apply to be an Administrative Assistant I with Kelly® today!**
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.