54 Administrative Staff jobs in Bethel

Job Description

POSITION SUMMARY

Under general supervision, this position is responsible for performing various administrative support duties to assist the engineering department.

PRINCIPAL DUTIES

• Support Engineering team with tasks as assigned.
• Log and distribute request for quotes.
• Type and proof various documents and maintain various databases and customer portals,
• Daily sorting and properly processing/distribution of incoming material and documentation.
• Support the shipping/receiving position per task description.
• Edit and post transactions in GP as required for positions duties.
• Crosstrain in multiple administration positions and support as required.
• Prepare status reports to customers and distribute status reports weekly to engineers.
• Project set up to include: purchase order acknowledgments and engineer instructions verification, cost accounting set up, database job entry, specimen serial number verification and specimen bagging.
• Walking to and from the shop building to transport material and specimens.
• Determine test costs from duration and quoted prices and prepare a complete project invoice.
• Create and track internal and job-related purchase orders.
• Prepares tracks and records documents for retention purposes.
• Help maintain inventory of shipping supplies, office supplies and documents.
• Perform various clerical duties of some diversity as assigned.
• Support front desk operator duties as required.

EDUCATION AND EXPERIENCE

High School diploma

3+ years of administrative support experience

QUALIFICATIONS

Ability to perform work accurately and thoroughly in an organized and methodical manner.

Ability to communicate with simplicity and clarity, both written and orally.

Demonstrate at intermediate PC skills. (advanced skills are preferred)

Intermediate knowledge of Microsoft Word and Excel.

Ability to type 50 words per minute.

Ability to lift up to 40 lbs.

Job Description

Salary: $15.00 an hour

Overview of BLOC:

We are an inner city ministry that lives and works in the neighborhoods we serve. Our mission exists to build relationships with our neighbors and share hope in brokenness. We target neighborhoods that are underserved. We have a staff size of about 70 where we have after school programs, sports performance center, hospitality home, men and women transitional homes, residential housing, two coffee shops, equine therapy center, and other forms of ministry to love our neighbors.

Summary of the Position:

The Administrative Assistant provides organizational and clerical support to the Director of Ministry Operations and the Director of Men's Ministry. The Administrative Assistant will be responsible for handling tasks such as scheduling, communication, data entry, and office coordination to ensure smooth daily operations.

About the Role:

• Weekly meeting with Director of Ministry Operations and Director of Mens Ministry
• Weekly BLOC 7 meeting to record minutes
• 10 - 15 hours a week
• Scheduling Director of Operations calendar in timely manner
• Researching and setting up meetings with local partners
• Creation of documents when needed
• Tasks associated with role of Director of Ministry Operations
• Tracking of funders and potential funders
• Organizations of contacts, funders, task list, and other administrative needs
• Maintain contact information
• Turn in credit card receipts/credit card expense reports when needed

Skills/requirements :

• Proficiency in administrative and organization skills
• Familiar with G Suite
• Time management skills and prioritization abilities
• Maintain confidentiality of sensitive information
• Excellent written and verbal communication skills
• Attention to detail and problem solving skills

Job Description

Join our dynamic team at MIS Solutions, LLC as a Full-Time Administrative Assistant in Cincinnati, OH, where you will play a crucial role in fostering a collaborative and professional environment. This onsite position offers the chance to work closely with a diverse group of IT professionals, enhancing your skills while contributing to innovative projects. With a pay range of $15-$17/hr , you will be rewarded for your contributions and commitment to excellence.

Our flexible and relaxed culture encourages you to bring your problem-solving abilities to the forefront, allowing you to thrive in a fun and forward-thinking workspace. This is an exciting opportunity to be part of a company that values integrity and customer-centricity in every aspect of our work. You will be given great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Paid Time Off, and Snack/Drink Room. Take your career to new heights by applying today and become an integral part of our vibrant team!

As a Full-Time Administrative Assistant at MIS Solutions, LLC, you will provide essential support to the Controller and Account Managers, facilitating smooth operations within the company. Your responsibilities will include order entry, creating purchase orders (POs), and handling shipping and receiving tasks. You will play a key role in assisting with data entry functions, ensuring that detailed records are meticulously maintained, which is imperative for effective project execution and client satisfaction. This position requires a keen eye for detail and strong organizational skills, making it ideal for someone who thrives in a team-oriented environment and is eager to contribute to our customer-centric mission.

Join us in Cincinnati, OH, and make a meaningful impact!

To excel as a Full-Time Administrative Assistant at MIS Solutions, LLC, candidates should possess a strong foundation in computer usage, coupled with proficiency in Microsoft Office applications such as Word, Excel, and Outlook. Excellent organizational skills and attention to detail are critical, as you will be responsible for maintaining accurate records and assisting with data entry tasks. Effective communication skills are also essential, enabling you to collaborate seamlessly with the Controller and Account Managers. A proactive problem-solving attitude will be highly valued, as you'll be tasked with supporting the team in various operational functions and troubleshooting any challenges that arise. If you are dedicated, tech-savvy, and eager to contribute to a collaborative working environment, this role offers an exciting opportunity to enhance your skills and grow within a forward-thinking company in Cincinnati, OH.

Knowledge and skills required for the position are:

• A general understanding of computer usage and being proficient Microsoft Office applications.

If you think this role will suit your needs, great! Applying is a piece of cake. Good luck - we're excited to meet you!

Job Description

We are seeking an organized and efficient Administrative Assistant to join our team at our Affiliated Firm CIP PC's office in Cincinnati, Ohio. The Administrative Assistant directly supports and facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. The ideal candidate will provide crucial support for our office operations, ensuring smooth day-to-day functioning and contributing to the overall success of the office.

This role is a full time permanent position and it is 100% working in the office located in downtown Cincinnati, OH.

As our Administrative Assistant you will be required to:

• Manage and maintain Partner calendars, scheduling meetings and appointments
• Picks up and delivers the mail; Coordinate shipping and receiving boxes and letters to and from the office
• Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Answer and transfers incoming phone calls and emails, screening, responding to, or redirecting as appropriate
• Prepare and edit correspondence, reports, and presentations
• Coordinate travel arrangements, meetings, appointments, and prepare itineraries for CIP PC Partners
• Assist with event planning and coordination
• Capture and distribute team meeting notes and action items
• Perform data entry and maintains databases, and maintains paper and electronic filing systems as assigned within the team's shared network drive
• Ensure contract documents are executed, distributed to all stakeholders, and filed as required
• Identify, report, and follow up on issues related to facilities and facility equipment, ensuring timely resolution
• Coordinate with outside contractors for the service and repairs of equipment
• Follow protocol for effective building-specific maintenance and safety procedures

To apply for this role, you should possess the following skills, experience and qualifications:

• High School Diploma required; Associate degree a plus
• 2-5 years of proven experience as an administrative assistant, preferably with experience handling confidential or time-sensitive information, or similar role
• Intermediate level proficiency with MS Office Suite (MS Word, MS Outlook, Teams)
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Must be available to be in the office 5 days per week
• Requires the ability to sit or stand for extended periods at a computer workstation, use a computer and a monitor, and lift to 25 lbs.

This role is a full time permanent position and it is 100% working in the office located in Cincinnati,OH.

To Apply, please upload your application following the link provided. We look forward hearing from you!

Annual Salary Range: $30,000.00-$40,000.00

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Job Description

Are you highly organized, detail-oriented, and skilled at creating efficient systems and processes? Do you thrive in a fast-paced environment where no two days are the same? This position offers the opportunity to partner directly with the owner of a top-producing real estate team and play a pivotal role in driving growth, operations management, and administrative excellence.

The Coolidge Group, a respected real estate team serving Ohio, Indiana, and Northern Kentucky, is seeking a full-time Administrative Assistant . This role is ideal for a professional with strong administrative support skills who excels at streamlining workflows, managing business operations, and providing exceptional client service. Built on the values of God, Family, and Business , this position goes beyond traditional administrative work to include leadership, project coordination, and strategic involvement in real estate business operations.

In this role, you will work side-by-side with the owner to oversee daily operations, develop efficient systems, and ensure nothing falls through the cracks. From coordinating property listings and marketing campaigns to managing budgets, CRM data, and client communications, you will serve as the central hub that keeps the real estate team operating at peak performance.

You will succeed here if you:

• Are highly organized and detail-oriented
• Enjoy creating and improving systems and procedures
• Can anticipate needs and proactively solve problems
• Thrive in a fast-paced environment where priorities can shift daily

This is an in-office position located in Cincinnati, OH.

Compensation & Benefits

• Salary Range: $45,000 – $5,000 per year
• Paid Time Off (PTO)
• Health and dental insurance stipend
• Performance bonuses after 90 days
• Professional development and career growth opportunities

Salary Range: 45,000 – $5 ,000 per year

• Provide day-to-day administrative support to the team and office leadership
• Manage phone calls, emails, calendars, and meeting coordination
• Maintain organized filing systems, databases, and client records
• Assist with preparing documents, presentations, and reports
• Support listing and transaction processes with data entry and scheduling
• Help coordinate marketing materials, property flyers, and basic social media updates
• Track expenses, invoices, and office supplies to ensure smooth operations
• Assist with team scheduling, onboarding tasks, and general office needs
• Ensure clients, vendors, and visitors receive professional and timely communication

• Highly organized with strong attention to detail
• Proficient in Microsoft Office, Google Workspace, and quick to learn new software
• Strong verbal and written communication skills
• Reliable, professional, and responsive in a team environment
• Ability to manage multiple tasks, deadlines, and priorities efficiently
• Comfortable handling client and vendor communications with professionalism
• Basic familiarity with social media platforms and marketing tools (preferred)
• Previous administrative or office support experience (real estate experience a plus, but not required)
• Positive attitude, willingness to learn, and openness to training

At The Coolidge Group, real estate is more than a transaction; it is a pathway to building lasting wealth and creating a life by design. The team fosters a family-oriented, high-energy environment focused on professional and personal growth. The company is committed to integrity, financial wisdom, and exceptional client service.

Office Administrator

We are seeking a highly organized and proactive Office Administrator to support the daily operations of our commercial property management office. This role is essential in maintaining smooth administrative workflows and includes responsibilities in accounts payable to ensure timely and accurate financial processing.

Responsibilities:

• Serve as the first point of contact for tenants, vendors, and visitors, providing professional and courteous assistance.
• Manage office supplies, equipment, and vendor relationships to ensure a well-functioning work environment.
• Coordinate scheduling, meetings, and communications for property management staff.
• Maintain organized filing systems for leases, contracts, and compliance documents.
• Assist with onboarding and administrative support for new team members.
• Process accounts payable transactions, including invoice coding, data entry, and payment scheduling.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Support monthly financial reporting by preparing documentation and summaries as needed.
• Collaborate with property managers to track and manage service contracts and vendor performance.
• Ensure compliance with company policies and procedures in all administrative and financial tasks.

Qualifications:

• Proven experience in office administration, preferably in commercial real estate or property management.
• Familiarity with accounts payable processes and financial systems (e.g., Yardi, QuickBooks, or similar).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.

Preferred :

• Experience with property management software.
• Basic understanding of lease agreements and property operations.

If you are interested in learning more, please apply now.

Job Description

Description:

Company Description: The Latin meaning of Auxilio is "to help" schools increase the efficiency of our services with unsurpassed routing, integration of new equipment, consistently launching updated safety measures and optimizing staff levels as our employees are the most important asset of our culture.

Benefits: Competitive wages, merit increases PTO, vacation, company paid holidays, 401-K, medical, dental and vision coverage.

Position Overview: The Office Administrator is responsible for managing the day-to-day administrative functions of the office to ensure operations run smoothly and efficiently. This role provides support to staff and management, maintains office systems, and ensures a professional work environment.

Key Responsibilities

• Office Operations
• Oversee daily office activities, ensuring efficiency and compliance with company policies.
• Manage office supplies, equipment, and vendor relationships.
• Maintain organized filing systems (electronic and physical).
• Administrative Support
• Provide administrative assistance to management and staff, including scheduling, correspondence, and meeting preparation.
• Handle incoming calls, emails, and mail.
• Prepare reports, presentations, and basic financial documents as needed.
• Coordination & Communication
• Serve as the point of contact for office inquiries and visitors.
• Assist with internal communications and coordinate office events/meetings.
• Support onboarding and training of new employees.
• Financial & Recordkeeping
• Process invoices, expense reports, and basic bookkeeping tasks.
• Maintain employee and office records in compliance with policies and regulations.

Qualifications

• High school diploma required; associate’s or bachelor’s degree in Business Administration or related field preferred.
• 2+ years of administrative or office management experience.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to work independently and handle confidential information.

Core Competencies

• Professionalism and reliability
• Strong attention to detail
• Problem-solving ability
• Time management and prioritization

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and manage meeting logistics, including booking rooms, preparing agendas, and taking minutes.
• Follow up on action items from meetings to ensure timely completion.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with planning and executing corporate events and special projects.
• Manage office supplies and ensure the smooth functioning of the office environment.
• Serve as a liaison between executives and internal/external stakeholders.

• Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 5 years of experience providing executive-level administrative support.
• Proven ability to manage complex calendars and coordinate travel arrangements efficiently.
• Exceptional organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High level of discretion and ability to handle confidential information.
• Ability to work independently, anticipate needs, and take initiative.
• Excellent problem-solving skills and attention to detail.
• Ability to work effectively in a hybrid environment.