59 Administrative Staff jobs in Bridgeton

Description
Administrative Assistant
Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)
We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.
How you will make an impact
· Fielding telephone calls
· Receiving and directing visitors
· Word processing, filing and faxing
· Support on diverse projects for other employees as needed
Please apply online or through our Robert Half app
Requirements
What we're looking for
- Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
- Internet research skills
- Excellent written, verbal and social communication skills highly desired
- At least 1 year of Administrative Assistant experience preferred
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Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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Job Description

Job Description

Job Summary
We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional front desk support and administrative assistance to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, be detail-oriented, and have the ability to manage multiple tasks efficiently in a fast-paced environment.

Job Type: Full-time

Pay: $38,480.00 annual salary

Responsibilities

• Greet and assist visitors and clients in a friendly and professional manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain an organized front desk area and ensure all office supplies are stocked.
• Schedule appointments and manage calendars for staff members.
• Perform data entry tasks and maintain accurate records.
• Assist with customer support inquiries, providing information as needed.
• Support office management tasks including filing, copying, and document preparation.
• Collaborate with team members to ensure efficient office operations.
• Handle confidential information with discretion.

If you are looking for an opportunity to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this position.

Requirements

• Previous experience as a receptionist or administrative assistant is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent time management skills to meet deadlines in a busy environment.
• Bilingual abilities are a plus, enhancing communication with diverse clients.
• Familiarity with office management procedures and basic computer software (e.g., Microsoft Office Suite).
• Experience in medical or dental reception is advantageous but not required.
• Strong interpersonal skills with a customer-focused attitude.
• Ability to work independently as well as part of a team.

Benefits

• 401(k)
• Flexible schedule
• Paid time off
• Healthcare Reimbursement Program

Our client is seeking a highly organized and proactive Office Administrator to manage the day-to-day operations of their office. This role is critical for ensuring a smooth and efficient work environment, providing essential administrative support, and serving as a point of contact for staff and visitors. The ideal candidate will have excellent multitasking abilities, strong communication skills, and a keen eye for detail. This position requires a hybrid work arrangement, balancing remote flexibility with essential on-site responsibilities to maintain the office's operational excellence.
Responsibilities:

• Oversee general office operations, including managing supplies, equipment, and facilities.
• Greet visitors, answer phones, and direct inquiries to the appropriate personnel.
• Manage incoming and outgoing mail and packages.
• Maintain office organization, cleanliness, and adherence to safety standards.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff as needed.
• Prepare and distribute correspondence, memos, and reports.
• Assist with data entry, filing, and maintaining records.
• Coordinate with vendors for office services and supplies, ensuring timely procurement and cost-effectiveness.
• Support onboarding processes for new employees, including preparing workspace and necessary documentation.
• Assist with company events and initiatives as required.

Qualifications:

• High school diploma or equivalent; Associate's degree or relevant administrative certification preferred.
• Minimum of 2-4 years of experience in office administration, reception, or a related support role.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Detail-oriented with a commitment to accuracy and quality.
• Ability to work effectively in a hybrid environment, demonstrating self-discipline for remote tasks and collaboration for on-site duties.
• Proactive problem-solving abilities and a customer-service mindset.
• Familiarity with office equipment and basic IT troubleshooting.
• Professional demeanor and strong interpersonal skills.

This role is fundamental to the smooth functioning of our organization. If you are a dedicated and efficient individual passionate about supporting a dynamic team in a hybrid setting, we encourage you to apply. The position is located in St. Louis, Missouri, US .

**City/State:** Saint Louis, Missouri
**Categories:** Support Services
**Job Status:** Full-Time
**Req ID** : 98445
**Pay Range:** $23.10 - $38.36 / hour (Salary or hourly rate is based on job qualifications and relevant work experience)
**Additional Information About the Role**
BJC HealthCare is seeking an Administrative Operations Coordinator to support our ambulatory services team and executive director with administrative duties.
Duties may include expense reports, creating PowerPoints and data formatting within Excel. Additional duties may include scheduling, canvas screening, invoicing, or other administrative duties.
Hours: M-F 7 AM-4 PM
Location: on site
**Overview**
**_Barnes-Jewish Hospital_** at Washington University Medical Center is the largest hospital in Missouri and is ranked as one of the nation's top hospitals by U.S. News & World Report. Barnes-Jewish Hospital's staff is composed of full-time academic faculty and community physicians of Washington University School of Medicine, supported by a house staff of residents, interns, fellows and other medical professionals. Recognizing its excellence in nursing care, Barnes-Jewish Hospital was the first adult hospital in Missouri to be certified as a Magnet Hospital by the American Nurses Credentialing Center.
The Department of Ambulatory Services at Barnes-Jewish Hospital consists of the multidisciplinary staff of BJH Ambulatory Services including responsibility for the GI Labs, Minor Procedure Center, Pain Management Center, Diabetes Center, Resident Clinics, Wound/Ostomy Center and other services as assigned. This department assures that all customers receive the highest level of attention and prompt, courteous service.
**Preferred Qualifications**
**Role Purpose**
Serves as the primary contact and liaison between patient care areas, ancillary and support departments within the hospital. Interacts with all levels of management to coordinates business, administrative and non-patient care operational activities.
**Responsibilities**
+ Plans, develops, recommends and coordinates processes and strategies to identify revenue opportunities.
+ Collaborates with directors, managers and other disciplines to plan and implement projects related to patient care area.
+ Creates effective work plans and provides input to identify correct resources, processes and space needed for the assigned patient care areas.
+ Facilitates acquisition of supplies, equipment and services.
**Minimum Requirements**
**Education**
+ High School Diploma or GED
**Experience**
+ 2-5 years
**Supervisor Experience**
+ No Experience
**Preferred Requirements**
**Education**
+ Associate's Degree - Business/related
**Supervisor Experience**
+ <2 years
**Benefits and Legal Statement**
**BJC Total Rewards**
At BJC we're committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being.
+ Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
+ Disability insurance* paid for by BJC
+ Annual 4% BJC Automatic Retirement Contribution
+ 401(k) plan with BJC match
+ Tuition Assistance available on first day
+ BJC Institute for Learning and Development
+ Health Care and Dependent Care Flexible Spending Accounts
+ Paid Time Off benefit combines vacation, sick days, holidays and personal time
+ Adoption assistance
**To learn more, go to our Benefits Summary ( all benefits apply to all jobs
The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer

**About Us**
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead. 
Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
If you are an **Executive Administrative Professional** looking for an opportunity to grow, we have an exciting opportunity for you! Based in **St. Louis, MO** , this role will provide excellent, comprehensive administrative, operational, and strategic support. The highly motivated, customer-centric candidate will be responsible for traditional executive assistant duties as well as project management, operational leadership, and acting as a Chief of Staff partner to senior executives.
**AS AN EXECUTIVE ADMINISTRATIVE PROFESSIONAL, YOU WILL:**
+ Prepare and manage complex travel scheduling for executives, including domestic and international arrangements.
+ Answer and direct incoming calls; greet, direct, and assist visitors with professionalism.
+ Maintain and create office documents, department reports, customer files, including legal contracts, with accuracy and discretion.
+ Manage and audit department expenses using multiple company cards and enter capital purchases into Oracle.
+ Schedule and coordinate meetings and appointments including team meetings, gate reviews, customer visits, lab tours, and executive calendars.
+ Coordinate the purchase and maintenance of office equipment, supplies, and technology systems.
+ Serve as a trusted partner to executives by managing key projects, initiatives, and cross-functional priorities from inception through completion.
+ Facilitate communication and alignment across departments, proactively identifying and resolving issues to enable effective decision-making.
+ Assist in strategic planning, preparing executive briefings, and synthesizing information for leadership discussions.
+ Support preparation and follow-up for Board meetings, executive committees, and senior leadership forums.
+ Document meeting actions, track commitments, and ensure timely follow-up to move initiatives forward.
+ Draft and prepare correspondence for internal communications, executive announcements, and external stakeholder engagement.
+ Coordinate and help execute off-site leadership meetings, team summits, and customer events.
+ Act as a liaison between executives and internal/external stakeholders to streamline workflows and improve operational efficiency.
+ Be responsive and available to support executives' needs via email, text, and phone calls, including outside normal business hours when necessary.
**REQUIRED EDUCATION, EXPERIENCE, & SKILLS:**
+ Minimum 5 years of relevant experience or equivalent combination of education and experience.
+ Demonstrated project management skills, including the ability to manage timelines, drive initiatives, and coordinate across multiple stakeholders.
+ Superior organizational skills; self-motivated, resourceful, detail-oriented, and energetic.
+ Outstanding writing, editing, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
+ Excellent communication and interpersonal skills, with a proven ability to handle confidential information and manage multiple priorities effectively.
+ Ability to build trusted relationships and collaborate with executive leadership and cross-functional teams.
+ Comfortable working in a fast-paced environment with a positive, proactive attitude.
+ Ability to travel up to 5% of the time.
+ Legal work authorization in the United States - sponsorship will not be provided.
**PREFERRED EDUCATION, EXPERIENCE, & SKILLS:**
+ Bachelor's degree preferred.
+ Experience supporting senior executives such as Presidents, CFOs, or Functional VPs.
+ Exposure to manufacturing or industrial sectors is a plus.
+ Budget and office management experience.
+ Experience supporting publicly traded company executives and interacting with Boards of Directors.
+ Proven ability to organize, facilitate, and execute large-scale meetings, events, or customer-facing summits.
+ Familiarity with Oracle or similar enterprise systems.
+ Experience with project management tools and methodologies (e.g., MS Project, Smartsheet, Asana) is highly desirable.
+ Ability to apply critical business insight and provide strategic recommendations.
**Why Work in St. Louis, Missouri**
Our facility is located in St. Louis, famous for its Gateway Arch standing at 630 feet tall. St. Louis is a family-friendly, historic metropolitan area with a low cost of living and first-class schools. The city offers excellent restaurants, shopping areas, art galleries, and numerous festivals throughout the year, making this an exciting place to live and work.
**About Our Location**
Our location is the host of Copeland's corporate headquarters. Our products have become household names that support the comfort and well-being of our customers. The employees at this location provide support to the various businesses within the platform, allowing for many networking opportunities across businesses.
#LI-AB2 #LI-Hybrid
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave. 
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Inclusion & Belonging**
At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.
**Work Authorization**
Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact:
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.

Our client is searching for an exceptional Executive Administrative Assistant to provide high-level support to senior leadership. This is a fully remote position, offering the flexibility to manage complex schedules, coordinate critical meetings, and handle sensitive information with precision and discretion from anywhere within the US. You will be an indispensable partner to executives, ensuring seamless operations and efficient workflow.

Responsibilities:

• Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain electronic and physical filing systems.
• Prepare agendas, take minutes, and track action items for key meetings.
• Conduct research and compile information for various projects and initiatives.
• Process expense reports and manage departmental budgets as needed.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential and sensitive information with the utmost discretion.
• Anticipate the needs of executives and proactively address them.
• Assist with event planning and coordination for team offsites or executive gatherings.
• Troubleshoot and resolve minor IT or logistical issues.
• Contribute to process improvements and administrative efficiency.

Qualifications:

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to C-level executives or senior management.
• Proven ability to manage complex calendars and coordinate multi-stakeholder meetings.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive, solution-oriented approach.
• Ability to work independently, prioritize tasks effectively, and meet deadlines in a remote environment.
• Discretion and confidentiality are paramount.
• Experience with travel booking and expense reporting systems.
• Adaptability and willingness to take on new responsibilities.

This role is designed for seamless remote collaboration, allowing you to support our executives effectively. The role is notionally based in St. Louis, Missouri, US , but is a fully remote opportunity.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in their dynamic St. Louis office. This role is pivotal in ensuring the smooth operation of executive functions and providing comprehensive support to foster productivity and efficiency. The successful candidate will manage complex calendars, coordinate domestic and international travel arrangements, prepare meeting materials, and handle confidential information with the utmost discretion. Responsibilities include preparing reports, presentations, and correspondence, as well as acting as a primary point of contact for internal and external stakeholders. You will be responsible for managing office supplies, organizing events, and overseeing general office administration. A keen eye for detail, exceptional problem-solving skills, and the ability to multitask in a fast-paced environment are essential. You will also assist with special projects as assigned, requiring adaptability and a willingness to take on new challenges. This is an exciting opportunity to contribute to a thriving organization and grow your career in a supportive and professional setting. The ideal candidate will possess strong communication and interpersonal skills, with a polished and professional demeanor. Experience with office management software and a proficiency in Microsoft Office Suite are required. This role requires a commitment to maintaining a positive and efficient work atmosphere. Located in the heart of St. Louis, Missouri, US , this position offers a blend of in-office collaboration and remote flexibility, ensuring a balanced work-life integration. We are looking for someone who is resourceful, detail-oriented, and eager to contribute to the success of our executive team.

Our client is seeking a highly organized and proactive Administrative Assistant III to support their busy office in St. Louis, Missouri, US . This role is essential for maintaining smooth office operations and providing comprehensive administrative support to management and staff. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a proven ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives and team members.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and direct phone calls, take messages, and respond to inquiries from internal and external stakeholders.
• Organize and maintain physical and digital filing systems, ensuring information is readily accessible.
• Greet visitors, manage reception area, and handle incoming/outgoing mail and deliveries.
• Assist with event planning and coordination for meetings, workshops, and company gatherings.
• Manage office supplies inventory and place orders as needed.
• Process expense reports and assist with basic bookkeeping tasks.
• Provide general administrative support to various departments as required.
• Maintain confidentiality of sensitive information.
• Support onboarding processes for new employees.
• Ensure the office environment is orderly and presentable.

Qualifications:

• Associate's degree or equivalent experience in a relevant field.
• Minimum of 3-5 years of experience in an administrative support role, preferably at a Level III or higher.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Attention to detail and a high level of accuracy.
• Professional demeanor and excellent interpersonal skills.
• Ability to work independently and collaboratively as part of a team.
• Experience with scheduling software and virtual meeting platforms.
• Familiarity with basic accounting principles is a plus.
• Knowledge of the local business community in St. Louis, Missouri, US is beneficial.

This is a key support role within the organization, offering a stable work environment and opportunities for professional development. If you are a dedicated and skilled administrative professional, we encourage you to apply.

Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize operational efficiency. This hybrid role offers a blend of remote work flexibility and necessary on-site presence for key activities. You will be responsible for managing a wide range of administrative functions, including office operations, staff supervision, budget management, and process improvement. The ideal candidate will possess extensive experience in administrative leadership, with a proven track record of streamlining workflows and enhancing productivity. Your responsibilities will include managing office supplies and vendor relationships, coordinating executive schedules, implementing and maintaining administrative policies, and ensuring a smooth and efficient work environment. You should have excellent communication, problem-solving, and organizational skills, with the ability to manage multiple priorities effectively. This role requires a detail-oriented individual with strong leadership capabilities to supervise administrative staff and contribute to strategic decision-making regarding office resources and operations. You will play a pivotal role in supporting the overall success of the organization by ensuring that all administrative functions operate seamlessly. The hybrid model allows for focused remote work on planning and analysis, combined with collaborative in-office engagement.

Responsibilities:

• Oversee day-to-day office operations and ensure efficiency.
• Manage and mentor administrative staff, providing guidance and performance feedback.
• Develop, implement, and enforce administrative policies and procedures.
• Manage office budgets, track expenses, and process invoices.
• Coordinate office supplies, equipment, and vendor services.
• Plan and manage company events and meetings.
• Support executive leadership with scheduling and administrative tasks.
• Identify opportunities for process improvement and implement solutions.
• Ensure compliance with health, safety, and security regulations.
• Serve as a point of contact for internal and external stakeholders regarding administrative matters.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• 7+ years of experience in administrative management or a similar role.
• Proven experience in staff supervision and team leadership.
• Strong understanding of office management principles and practices.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in MS Office Suite and other relevant administrative software.
• Strong communication and interpersonal abilities.
• Ability to work effectively in a hybrid environment.

This hybrid role is based in **St. Louis, Missouri, US**, offering a significant opportunity to shape administrative functions.