7 Administrative Staff jobs in Cathedral City

PURPOSE

Responsible for performing a variety of general administrative and office operations support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
• Prepares routine correspondence, office forms and/or other business related documents.
• Performs data entry/retrieval functions.
• Handles Incoming and Outgoing mail and interoffice communications.
• May perform office supply inventory and replenishment services.
• May arrange meetings and conferences; maintains calendars and makes travel reservations.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Customer service skills
• Good verbal and written communication skills
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.

Builders FirstSource is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Builders FirstSource, please call ( or email: Please do not send resumes to this email address - it is intended only to be used to request an accommodation in submitting an application for a job opening.

EEO THE LAW - English/Spanish

EEO IS THE LAW - SUPPLEMENT - English/Spanish

Pay Transparency Provision - English/Spanish

Description

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

The Administrative Support is responsible for supporting the program and operation of the corps. To help maintain and keep the communication fluid for all program areas of the corps.

Essential Functions

• Directly handle and answer incoming calls for corps and Corps Officers, direct calls to appropriate persons, assist with information, take proper messages.
• Assist in directing individuals (clients, volunteers, public, etc.) seeking information to the correct staff member. Providing approved applicable information as directed by supervisor.
• Assists key staff by providing clerical support which includes, but is not limited to statistics, attendance rosters, program fee receiving, mail distribution, relaying information to different departments, etc.
• Attends staff and program related meetings, advisory board meetings, seasonal event meetings, conferences, and training as needed and required. Cooperates with supervisors in any other special projects as needed.
• Assist with preparing of agenda for councils/board and special meeting and finalize meeting minutes.
• Prepare Sunday bulletin and make copies ready for Sunday (making calls and confirming all participants).
• Maintain statistics for all programs, complete monthly reports as required, maintain proper records and statistics keeping up to date with corps weekly programing and data entry with Corps Management software, as well as maintain physical records.
• Maintain corps filing system and corps directory.
• Create and design corps flyers, promotional materials, update marquee sign, maintain bulletin boards and corps websites/social media sites.
• Process orders of supplies and equipment's needed for office supplies and property maintenance request as needed.
• Assist with the daily incoming deliveries and mail, process and take outgoing mail in a timely manner.
• Provide necessary paperwork to individuals interested in volunteering to corps and social services program. Submit accurate volunteer paperwork to DHQ. Maintain volunteer files including PTM.
• Assist with portfolio, CDS, log and mail appropriately, assist officers with proper correspondence letters/ cards.
• Maintain a hospitable, supportive, safe, and secure atmosphere for staff, clients, and volunteers.
• Prepare correspondence invoices, requisitions, and other paperwork for approval and processing.
• Prepare and maintain all correspondence, creation of letters, emails and documents as required.
• Supervise volunteers and interns, maintain volunteer paperwork in compliance to P&P.
• Run errands and support with transportation needs for programs and events as necessary
• Be familiar with and follow all Salvation Army Policies (P&P).
• Perform all other duties as assigned by Corps Officers

Working Conditions

• Ability to walk, stand, bend squat climb, kneel and twist on an intermittent or sometimes continuous basis.
• Ability to be able to lift up to 50lbs.
• Ability to grasp, push, pull objects such as file cabinet drawers and reach overhead.
• Ability to operate computer, fax, and telephone.

Minimum Qualifications

• Minimum high school graduate or equivalent; BA degree preferred.
• Minimum two years previous/similar experience preferred
• Ability to read, write, and communicate well in English and Spanish preferred.
• Must maintain a valid California Driver's License.
• Must successfully complete Decision Driving Safety Test before driving for The Salvation Army and annually recertify as required.
• Must meet certification by and participation in The Salvation Army's Fleet Safety Program.
• Must have or acquire and maintain Food Handlers Card within two weeks.

Skills, Knowledge & Abilities

• Ability to operate standard office equipment in efficient and effective manner.
• Ability to prioritize and address projects, which may conflict, in a time-sensitive manner.
• Ability to meet deadlines and work under pressure
• Ability to communicate effectively; ability to interact with co-workers, management, leadership, and the general public in a positive, productive manner.
• Ability to analyze problems and to reach acceptable and workable solutions.
• Ability to implement solutions and bring projects to fruition.
• Ability to present oneself in a professional manner
• Ability to maintain confidentiality and sensitivity in relation to information and documentation.
• Ability to work independently, with minimum supervision, and strong leadership skills required
• Ability to type a minimum of 35 words per minute.
• Must have a sense of confidence in dealing with clients.
• Must be able to oversee volunteers.
• Ability to use programs (including MS Word, Excel, Publisher, PowerPoint, and outlook).
• Ability to use electronic media for internal and external communication.
• Working knowledge of integrated database applications and ability to use new software programs, including proprietary Salvation Army Programs with basic training
• Be willing to pray with clients or referrer them to Corps Officers

Qualifications
Experience Must have or acquire and maintain Food Handlers Card within two weeks. (required)
Minimum two years previous/similar experience preferred (required)
Minimum high school graduate or equivalent; BA degree preferred. (preferred)
Licenses & Certifications Driver's License (required)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

Description

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

The Administrative Support is responsible for supporting the program and operation of the corps. To help maintain and keep the communication fluid for all program areas of the corps.

Essential Functions

• Directly handle and answer incoming calls for corps and Corps Officers, direct calls to appropriate persons, assist with information, take proper messages.

• Assist in directing individuals (clients, volunteers, public, etc.) seeking information to the correct staff member. Providing approved applicable information as directed by supervisor.

• Assists key staff by providing clerical support which includes, but is not limited to statistics, attendance rosters, program fee receiving, mail distribution, relaying information to different departments, etc.

• Attends staff and program related meetings, advisory board meetings, seasonal event meetings, conferences, and training as needed and required. Cooperates with supervisors in any other special projects as needed.

• Assist with preparing of agenda for councils/board and special meeting and finalize meeting minutes.

• Prepare Sunday bulletin and make copies ready for Sunday (making calls and confirming all participants).

• Maintain statistics for all programs, complete monthly reports as required, maintain proper records and statistics keeping up to date with corps weekly programing and data entry with Corps Management software, as well as maintain physical records.

• Maintain corps filing system and corps directory.

• Create and design corps flyers, promotional materials, update marquee sign, maintain bulletin boards and corps websites/social media sites.

• Process orders of supplies and equipment’s needed for office supplies and property maintenance request as needed.

• Assist with the daily incoming deliveries and mail, process and take outgoing mail in a timely manner.

• Provide necessary paperwork to individuals interested in volunteering to corps and social services program. Submit accurate volunteer paperwork to DHQ. Maintain volunteer files including PTM.

• Assist with portfolio, CDS, log and mail appropriately, assist officers with proper correspondence letters/ cards.

• Maintain a hospitable, supportive, safe, and secure atmosphere for staff, clients, and volunteers.

• Prepare correspondence invoices, requisitions, and other paperwork for approval and processing.

• Prepare and maintain all correspondence, creation of letters, emails and documents as required.

• Supervise volunteers and interns, maintain volunteer paperwork in compliance to P&P.

• Run errands and support with transportation needs for programs and events as necessary

• Be familiar with and follow all Salvation Army Policies (P&P).

• Perform all other duties as assigned by Corps Officers

Working Conditions

• Ability to walk, stand, bend squat climb, kneel and twist on an intermittent or sometimes continuous basis.

• Ability to be able to lift up to 50lbs.

• Ability to grasp, push, pull objects such as file cabinet drawers and reach overhead.

• Ability to operate computer, fax, and telephone.

Minimum Qualifications

• Minimum high school graduate or equivalent; BA degree preferred.

• Minimum two years previous/similar experience preferred

• Ability to read, write, and communicate well in English and Spanish preferred.

• Must maintain a valid California Driver's License.

• Must successfully complete Decision Driving Safety Test before driving for The Salvation Army and annually recertify as required.

• Must meet certification by and participation in The Salvation Army's Fleet Safety Program.

• Must have or acquire and maintain Food Handlers Card within two weeks.

Skills, Knowledge & Abilities

• Ability to operate standard office equipment in efficient and effective manner.

• Ability to prioritize and address projects, which may conflict, in a time-sensitive manner.

• Ability to meet deadlines and work under pressure

• Ability to communicate effectively; ability to interact with co-workers, management, leadership, and the general public in a positive, productive manner.

• Ability to analyze problems and to reach acceptable and workable solutions.

• Ability to implement solutions and bring projects to fruition.

• Ability to present oneself in a professional manner

• Ability to maintain confidentiality and sensitivity in relation to information and documentation.

• Ability to work independently, with minimum supervision, and strong leadership skills required

• Ability to type a minimum of 35 words per minute.

• Must have a sense of confidence in dealing with clients.

• Must be able to oversee volunteers.

• Ability to use programs (including MS Word, Excel, Publisher, PowerPoint, and outlook).

• Ability to use electronic media for internal and external communication.

• Working knowledge of integrated database applications and ability to use new software programs, including proprietary Salvation Army Programs with basic training

• Be willing to pray with clients or referrer them to Corps Officers

Qualifications

Licenses & Certifications

Required

• Driver's License

Experience

Required

• Must have or acquire and maintain Food Handlers Card within two weeks.

• Minimum two years previous/similar experience preferred

Preferred

• Minimum high school graduate or equivalent; BA degree preferred.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.

**Description:**
Thompson Palm Springs is seeking a highly organized and detail-oriented Sales & Executive Office Administrative Assistant to support both the Sales team and General Manager. This individual will play a key role in ensuring smooth departmental operations, managing critical sales processes, and delivering exceptional service to both internal and external clients.
Situated in the heart of Palm Canyon Drive, Thompson Palm Springs offers 168 bungalow-inspired guest rooms and suites, 8,000 sq. ft. of meeting space, multiple bespoke dining and lounge experiences, and a vibrant cultural connection to the local community.
We are looking for a candidate who thrives in a fast-paced environment, demonstrates refined communication skills, and brings a proactive approach to operational excellence.
**Primary Responsibilities**
- Departmental Support & Coordination - Serve as the liaison between Sales, Events, and other hotel departments, ensuring seamless communication and follow-through on client and guest needs.
- Lead Management - Monitor and respond to voicemail and sales inbox leads, assign Envision leads/referrals as needed, and ensure no leads are abandoned.
- Envision Systems Administration & Sales Support - Create sales booking leads for Sales Managers, add and terminate user accounts, perform SIP adjustments, and follow SOPs including; reviewing and approving sales contracts, turning bookings to definite status in Envision and coordinating group booking details with applicable departments.
- Reporting & Analysis - Create and distribute the weekly corporate sales report by integrating data from multiple sources; run reports in Envision and support leadership with actionable insights.
- VIP Support - Manage VIP stays including submitting individual reservation requests (rooms and F&B), coordinating in-room amenity orders, coordinate client gifts (including inventory management) and sending follow up correspondence.
- Expense & Accounting Support - Use Oracle to prepare and submit expense reports for Sales Managers and GM; process purchase orders and confirm POs in BirchStreet; assist accounting with receivables follow-up, etc.
- Collateral & Marketing Support - Maintain in-room collateral, press kits, invitations, and event materials; coordinate with brand designers as needed.
- Operational Process Improvement - Create and maintain departmental forms, SOPs, and tracking tools to streamline workflows and enhance efficiency.
- Service Excellence - Provide thoughtful, thorough customer service in person, over the phone, and via email; respond to inquiries and special requests with courtesy, accuracy, and urgency.
This is a **nonexempt (hourly)** role. The budgeted rate for this role is **$23.00 - $25.00** . This is the annual hourly rate for this position that Thompson Palm Springs reasonably expects to pay. Decisions regarding individual hourly rates will be based on a number of factors including experience, and education.
**Why work for Thompson Palm Springs?**
- Health, Dental, Vision Insurance eligibility after 30 days of employment
- Paid Time Off (PTO)
- Compassionate Leave
- Life Insurance
- Paid Holidays
- 401k Retirement Savings Plan & Company Match
- Paid Parental Leave & Adoption Assistance Program
- Free & Discounted Hotel Rooms at Hyatt Hotels around the World!
- Tuition & Wellness Reimbursement
**Qualifications:**
- Strong organizational and multitasking skills with the ability to manage competing priorities.
- Computer proficiency must include Microsoft Office Suite and Outlook; experience with Hyatt Envision, Opera PMS and BirchStreet preferred.
- Exceptional verbal and written communication skills.
- A proactive, solutions-oriented approach to problem-solving.
- Prior hotel or hospitality experience preferred; luxury or lifestyle brand experience a plus.
Thompson Palm Springs team members work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment, or a supportive work environment, if you are ready for this challenge, then we are ready for you.
Our Vales: Empathy | Integrity | Respect | Inclusion | Experimentation | Wellbeing
All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
**Primary Location:** US-CA-Palm Springs
**Organization:** Thompson Palm Springs
**Pay Basis:** Hourly
**Job Level:** Full-time
**Job:** Administrative
**Req ID:** PAL001159
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

Job Opportunity: RN - Administrative

Position Details
Specialty: RN - Administrative
Location: Orange, California
Facility: Pulse Healthcare Services
Employment Type: Temporary
Contract Length: 13 weeks

Job Description
Coordinates total nursing care for patients.
Participates in patient and family teaching.
Provides leadership by working cooperatively with ancillary nursing and other patient team personnel.
Maintains standards for professional nursing practice in the clinical setting.
Patient Population: Adult-Geriatric

Requirements
Experience:
2+ years of RN - Administrative experience required.
Travel healthcare experience preferred.
Strong clinical skills and patient care abilities.

Licensing:
California state license required.
Current BLS certification required.
Additional certifications may be required based on specialty.

Transportation:
Candidate must have reliable transportation for travel assignments.

Additional Information
Scheduling:
Work 40 hours per week with 8-hour shifts.
Contract start date: August 11, 2025.
Competitive monthly compensation: $11171.

Benefits:
Travel and housing provided.
Health insurance and 401(k) matching.
Professional development opportunities.
Flexible scheduling options.

Compliance:
All medical/occupational health compliance items must be completed within 5 days of offer acceptance.
Background check and drug screening required.

Apply now to join our team of travel healthcare professionals!

THE TORRES MARTINEZ DESERT CAHUILLA INDIANS

JOB DESCRIPTION

For Posting Purposes Only

JOB TITLE: Tribal Administrative Specialist

DEPARTMENT: Administration

SALARY: $27.63 per hour non-negotiable

FLSA STATUS: Non-Exempt

SUMMARY : Under the direction of the Tribal Administrator ("Supervisor") this position will primarily be responsible to specialize and assist the Supervisor in the development stages of assigned Tribal programs and projects (Social, Economic, Governance).

ESSENTIAL DUTIES AND RESPONSIBILITIES: Including but not limited to the following duties and responsibilities.

• Leads in all phases of the development of the planning process for tribal programs, projects, and services, including assessment, design, implementation and evaluation stages
• Conducts community assessments and outreach
• Assists Supervisor in all phases of the development of applicable Tribal policies, procedures, ordinances, and regulations
• Applies applicable Tribal, Federal, State and local standards and practices to daily operations
• Assists Supervisor in the drafting and implementation of Tribal Government directives, records of motion, and resolutions
• Prepares documents such as correspondence, reports, and meeting minutes
• Attends meetings, activities, and workshops to conduct governmental business
• Acts as liaison to Supervisor when assigned
• Works as point-of-contact to assist Supervisor in management of assigned projects and programs

SUPERVISORY RESPONSIBILITIES:

• Non-Supervisory

OTHER DUTIES:

• Maintains public trust

• Attend mandatory trainings, workshops, and conferences
• Travel as required to perform duties
• Perform related duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

K NOWLEDGE OF:

• Ability to rapidly acquire knowledge of the Tribal policies and procedures for tribal operations
• Working knowledge of advising programs, ability to provide consistent information in an advising environment
• Working knowledge of the principles of individual and group behavior
• Basic understanding of applicable programs, projects, and departments standards and phases of development

A BI L I T Y TO:

• Apply cultural sensitivity to cultural relevant programming, primarily Native American
• Plan and implement effective operations
• Demonstrate leadership skills, including negotiation, problem solving, and decision making
• Apply sound professional judgment and problem-solving skills
• Work independently
• Gather and analyze data
• Reason logically, draw valid conclusions, and make appropriate recommendations
• Communicate with a diverse constituency in both verbal and written form
• Experience in Microsoft Word, Excel, Access, email, internet, website design, and maintenance
• Observe and follow regulations and standards

• Work cooperatively with others, including engaging good interpersonal and organizational skills
• Maintain files

E DUCATION and/or EXPERIENCE: An equivalent combination of education and related work experience may be considered. Two (2) years of related work experience will be equal to 30 college credits and vice versa.

• Bachelor's degree from an accredited college or university and 2 (two) years related experience working in Tribal administration with Tribal staff, administrators, and especially in partnership with Tribal members or related field. OR

• Associates in Arts Degree from an accredited college or university preferred and six (6) years related experience working in Tribal administration with Tribal staff, administrators, and especially in partnership with Tribal members or related field. OR

• High School Diploma or equivalency certificate required and eight (10) ten years of related experience working in Tribal administration with Tribal staff, administrators, and especially in partnership with Tribal members or related field.

CERTIFICATES, LICENSES, AND REGISTRATIONS: To perform and to continue to be qualified for this position, the requirements listed below must be met at a time of hire or may be obtained within a specific amount of time depending on the position requirements. Costs for required certifications, licenses, and registration are to be covered by employee, unless offered by the Tribe.

• Prior to hiring and throughout employment must possess a valid California Class C Driver's License and maintain insurability under the Tribe's vehicle insurance policy

• Acquire during employment OMB Circular Certificate
• Acquire during employment Project Management Certification

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hearing and speaking to exchange information and make presentations
• Dexterity of hands and fingers to operate a computer keyboard
• Seeing to read a variety of materials
• Sitting, walking, and standing for extended periods of time
• Bending at the waist, kneeling, and crouching to file materials
• Lifting heavy items at times (up to 10 lbs.)

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Driving a vehicle
• Indoor office environment
• Outdoor activity
• Dealing with difficult people

TMDCI Member/Indian Preference Policy:

The Tribe shall, to the greatest extent feasible, give preference in employment to Indian applicants who meet the required qualifications in accordance with applicable law, including the TERO Ordinance. "Indian preference in employment" as used in this policy, applies in all aspects of the employment relationship including, hiring, termination of employment, promotion, training, transfer, and related issues.

Notice of Drug Free Workplace Act Requirements:

The Torres Martinez Desert Cahuilla Indians are required to implement the Drug Free Workplace Act of 1988 (41 U.S.C. §741). As such, it is unlawful for employees to manufacture, distribute, dispense, possess, or use a controlled substance on the job site. Employees that are reasonably suspected of violating this Act may be subject to drug testing as a condition of employment. A drug screening test will be given to all applicants prior to employment.

Essential Government Functions:

All work performed under this job classification is in support of essential governmental functions of the Torres Martinez Desert Cahuilla Indians.

Job Description Subject to Change

Regular Schedule shall be Monday-Thursday 7am-5pm. Schedule subject to change.