Administrative Assistant

60477 Tinley Park, Illinois US Tech Solutions

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**Schedule** - Onsite 5 days / week
**Job Description:**
+ Performs administrative and office support activities for multiple supervisors.
+ Duties may include fielding phone calls, receiving and directing visitors, typing, filing, and faxing.
+ Skills in word processing, spreadsheet and presentation software required.
+ Internet research abilities are also important. Staff in this category may also have the title of dept. asst, coordinator or associate.
+ Previous experience within HR department is helpful but not required.
+ Experience scheduling meetings/interviews/attention to detail is critical.
+ Must have exceptional communication skills (written and verbal) as well as excellent organization skills.
+ Answer door and welcome guests and customers
+ Ensure customer experience is high during Factory Acceptance Testing
+ Log and track shipments in and out of the office
+ Track office supplies and ensure everything is stocked
+ Track and Pay incoming office expenses and bills
+ Manage all visiting vendors and cleaning crews
+ Track engineers drug testing and PPE equipment / requirements
+ Manage badge and access to the building
+ Monitor / Track parts inventory
+ Asist with new hire and onboarding process.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.
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Administrative Assistant

60505 Aurora, Illinois EMCOR Group

Posted 1 day ago

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**Description**
**Who We Are**
Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.
Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 90+ year Shambaugh success story.
At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry's highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.
**Job Summary**
Shambaugh & Son L.P. is looking for a Service Coordinator. In this role you will be responsible for performing a wide variety of customer service and administrative tasks, including managing customer information, preparing, scheduling, and closing out documents for inspections, work orders, and billings as well as assisting sales, office, and field personnel. Success in this role requires strong organizational and communication skills as well as attention to detail.
**Essential Duties and Responsibilities**
+ Accurately review, save, and file paper and electronic copies of service acknowledgements, work orders, inspection reports, internal agreements, and customer documentation.
+ Maintain confidentiality of customer and employer information
+ Utilize AS400/Trueline accounting system to pull work order numbers, enter agreements, and prepare billings.
+ All completed service requests are to be reviewed and submitted to the Billing Specialist within one week of the service
+ Review and upload inspections to local municipalities to maintain customer compliance.
+ Take customer service requests in a professional manner and obtain needed information to efficiently dispatch appropriate
+ Grow and maintain a personal knowledge base of the industry.
+ Follow the company-endorsed business process and best practices and make recommendations on system/process
+ Other duties as assigned
**Qualifications**
+ Proficiency in computer programs including Smartsheet's, Microsoft Office and Windows; must be tech savvy.
+ Strong and professional verbal and written communication skills to interact effectively with customers and team members.
+ Ability to retain and access training and apply it in an organized manner.
+ Experience in administration and scheduling a
+ Proven ability to multi-task and manage time effectively.
+ Must be organized, self-motivated, and adaptable.
+ Strong attention to detail, ability to problem solve, and work
+ Experience with CRM platform is a plus
+ Familiarity with AS400/Trueline accounting system a plus
+ Regular and reliable attendance, including the ability to work extended hours and weekends as required
**Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies** list open positions here. ( **Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.**
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
#shambaugh
#LI-TS
#Onsite
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
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Administrative Clerk Shift 2

60435 Joliet, Illinois Neovia Logistics

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**JOB SUMMARY**
Performs clerical, administrative, and general office duties involving, typing, records and file maintenance, document creation, mail distribution, and telephone reception. Has an understanding of the function and role of the department and method of operation.
**JOB RESPONSIBILITIES**
+ Organizes and maintains files, correspondence, records and follows up on pending matters.
+ Receives and screens telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save time.
+ May schedule appointments and coordinate arrangements for meetings and conferences.
+ May prepare routine letters and memoranda for review.
+ May assist in preparing regular reports, gathering and summarizing data.
+ May produce correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets.
+ May communicate and/or coordinate information with various individuals and/or departments.
+ Other duties as assigned.
**QUALIFICATIONS**
+ High School Diploma
+ 1 - 3 years' relevant experience.
+ Ability to read/write and interpret documents.
+ Associates Degree from an accredited College or University or equivalent.
+ Warehouse experience.
+ Logistics experience.
**PHYSICAL REQUIREMENTS**
+ Work is primarily sedentary. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting item weighing up to 15 pounds.
**ADDITIONAL INFO**
#LI-DNP
155IND
Neovia is committed to the principles of equal employment opportunity, inclusion, and respect. Neovia does not tolerate unlawful discrimination against anyone - employees, customers, business partners, or others - on the basis of race, color, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, marital status, military service, or any other status protected by the laws and regulations in the locations where we operate.
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(Korean bilingual) Office Administrator

60436 Joliet, Illinois Harmonious Hiring LLC

Posted 18 days ago

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Job Description

Permanent

About the Role

We are seeking a Bilingual Office Administrator (English/Korean) to manage office operations, vendor relationships, and administrative support functions. This role will oversee facility maintenance, coordinate with landlords and service providers, and assist with licenses, permits, and expense management. The ideal candidate will be highly organized, detail-oriented, and comfortable working in a fast-paced environment.

Requirements

Key Responsibilities

Manage office supplies, equipment, and facility maintenance.Coordinate with vendors and service providers (e.g., cleaning, utilities) to ensure timely and reliable services.Manage employee ID badges, office access, and security processes.Oversee the corporate apartment lease program, coordinating with landlords and property managers to address concerns and resolve lease issues.Assist with applications for required licenses and permits related to business and warehouse operations.Record, track, and process office expenses.Support additional administrative tasks as assigned.

Qualifications

Associate’s or Bachelor’s degree preferred.Strong organizational, communication, and time management skills.Ability to multitask and adapt in a fast-paced environment .High attention to detail and problem-solving abilities.Bilingual proficiency in English and Korean required. Benefits

Compensation & Benefits

Full-Time Employee Benefits:

Health, Dental, and Vision PPO InsuranceLife, Short-Term Disability (STD), and Long-Term Disability (LTD) Insurance401(k) Retirement PlanPaid Time Off (PTO)Additional Paid Leave (Bereavement, Wedding, Birth of a Child, etc.)Years of Service AwardsEducation Assistance Program (based on eligibility)
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Warehouse Administrative Assistant 1st Shift

60517 Woodridge, Illinois Ryder System

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Job Description

**Position Description**
Ryder is immediately hiring a Permanent Full Time Warehouse Customer Service Representative in Woodridge, Illinois
Warehouse Positions Pay Weekly
+ Hourly Pay $19.00 per hour
+ Overtime Pay $28.50 per hour
+ Schedule: Day Shift Monday - Friday 8:00 am - 4:30 pm
Apply Here with Ryder Today
Click here to see and hear it from a Ryder Supply Chain Employee:
want the right Warehouse Associate to join us at Ryder and work in the Safest Supply Chain Environment with State of the Art Equipment
+ Products Being Handled: Computers, paperwork, phones
Various warehouse fulfillment specialist roles at Ryder support distribution across the US. Apply here with Ryder today
We have all benefits other Warehouse Distribution Facilities offer WITHOUT the WAIT!
+ On the Job Paid Training
+ Medical, Dental, Vision, 401 K etc. Start at 30 Days
+ Paid Time Off
+ 401 K offers a company match
+ HIGH VALUED Stock at 15 % Employee Discount
+ Employee Discounts that save you money on Tools, Cars, Hotels, Electronics/Appliances, Cell Phones, Travel, and much more
+ Safety Gear PROVIDED
+ Safety is Always the First Priority
+ State of the Art Equipment and Caring Leadership
Your drive. Your career. Start driving your future with Ryder today. Click Here to See All Ryder Careers: want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday
EEO/AA/Female/Minority/Disabled/Veteran
**Requirements**
+ High school diploma or equivalent
+ Experience as a clerk in a warehouse/distribution environment performing duties such as transportation coordination, inventory, shipping/receiving, coordinating with various carriers, vendor and customers strongly preferred
+ Has the ability to make quick, reliable decisions that represent both the customer and Ryder
+ Has strong written, organizational, and verbal communication skills
+ Intermediate knowledge of MS Office products (Excel, Word, and PowerPoint)
+ Knowledge of WMS systems preferred
+ Experience operating forklift equipment preferred
+ Equipment certification may be required
**Important Note:** Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
**Responsibilities**
+ Performs adminstrative tasks for area or shift
+ Maintains filing systems and documents per Standard Operating Procedure (SOP)
+ Interacts with customers and contractors, answering questions regarding shipment times, product cuts, loads not picked up by the carrier, and damage claims
+ Coordinates processing of export orders, filling out export paperwork, generates export labels, maintaining export paperwork
+ Processes returns in Warehouse Management System (WMS) and maintains paperwork
+ Pallet management: orders CHEP and white wood pallets for the site, conducts reconciliation of pallet count, researches large pallet system variances
+ Using the location's WMS system, updates area or shift metrics as needed
+ Additional duties as assigned, overtime as needed
_Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability._
**Posted Date** _2 days ago_ _(10/6/ :48 AM)_
**_Requisition_** _ _
**_Location (Posting Location) : State/Province_** _IL_
**_Location (Posting Location) : City_** _Woodridge_
**_Location (Posting Location) : Postal Code_** _60517_
**_Category_** _Logistics/Distribution/Transportation Management_
**_Employment Type_** _Regular-Full time_
**_Travel Requirements_** _0-10%_
**_Position Code_** _ _
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Administrative Assistant Warehouse 1st Shift

60540 Aurora, Illinois Ryder System

Posted today

Job Viewed

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Job Description

**Position Description**
Ryder is immediately hiring a Permanent Full Time Customer Service Coordinator in Naperville, Illinois
Warehouse Positions Pay Weekly
+ Hourly Pay $19.00 per hour
+ Schedule: Day Shift Monday - Friday 8:00 am - 4:30 pm
Hear from a Ryder Supply Chain Warehouse Employee Here:
want the right Warehouse Associate to join us at Ryder and work in the Safest Supply Chain Environment with State of the Art Equipment
+ Products Being Handled: Food products
+ Equipment: Office Equipment such as computer, phone, etc.
We have all benefits other Warehouse Distribution Facilities offer WITHOUT the WAIT!
+ Warehouse Positions Pay Each Week
+ On the Job Paid Training
+ Medical, Dental, Vision, 401 K etc. Start at 30 Days
+ Paid Time Off
+ 401 K offers a company match
+ HIGH VALUED Stock at 15 % Employee Discount
+ Employee Discounts that save you money on Tools, Cars, Hotels, Electronics/Appliances, Cell Phones, Travel, and much more
+ Safety Gear PROVIDED
+ Safety is Always the First Priority
+ State of the Art Equipment and Caring Leadership
Various warehouse fulfillment specialist roles at Ryder support distribution across the US. Apply here with Ryder today
Your drive. Your career. Start driving your future with Ryder today. Click Here to See All Ryder Careers: want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday
EEO/AA/Female/Minority/Disabled/Veteran
**Requirements**
+ High school diploma or equivalent
+ Experience as a clerk in a warehouse/distribution environment performing duties such as transportation coordination, inventory, shipping/receiving, coordinating with various carriers, vendor and customers strongly preferred
+ Has the ability to make quick, reliable decisions that represent both the customer and Ryder
+ Has strong written, organizational, and verbal communication skills
+ Intermediate knowledge of MS Office products (Excel, Word, and PowerPoint)
+ Knowledge of WMS systems preferred
+ Experience operating forklift equipment preferred
+ Equipment certification may be required
**Important Note:** Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
**Responsibilities**
+ Performs adminstrative tasks for area or shift
+ Maintains filing systems and documents per Standard Operating Procedure (SOP)
+ Interacts with customers and contractors, answering questions regarding shipment times, product cuts, loads not picked up by the carrier, and damage claims
+ Coordinates processing of export orders, filling out export paperwork, generates export labels, maintaining export paperwork
+ Processes returns in Warehouse Management System (WMS) and maintains paperwork
+ Pallet management: orders CHEP and white wood pallets for the site, conducts reconciliation of pallet count, researches large pallet system variances
+ Using the location's WMS system, updates area or shift metrics as needed
+ Additional duties as assigned, overtime as needed
_Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability._
**Posted Date** _1 week ago_ _(10/1/2025 2:02 PM)_
**_Requisition_** _ _
**_Location (Posting Location) : State/Province_** _IL_
**_Location (Posting Location) : City_** _NAPERVILLE_
**_Location (Posting Location) : Postal Code_** _60563_
**_Category_** _Logistics/Distribution/Transportation Management_
**_Employment Type_** _Regular-Full time_
**_Travel Requirements_** _0-10%_
**_Position Code_** _ _
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Warehouse Administrative Assistant 1st Shift

60540 Aurora, Illinois Ryder System

Posted 1 day ago

Job Viewed

Tap Again To Close

Job Description

**Position Description**
Ryder is immediately hiring a Permanent Full Time Customer Service Coordinator in Naperville, Illinois
Warehouse Positions Pay Weekly
+ Hourly Pay $19.00 per hour
+ Schedule: Day Shift Monday - Friday 8:00 am - 4:30 pm
Hear from a Ryder Supply Chain Warehouse Employee Here:
want the right Warehouse Associate to join us at Ryder and work in the Safest Supply Chain Environment with State of the Art Equipment
+ Products Being Handled: Food products
+ Equipment: Office Equipment such as computer, phone, etc.
We have all benefits other Warehouse Distribution Facilities offer WITHOUT the WAIT!
+ Warehouse Positions Pay Each Week
+ On the Job Paid Training
+ Medical, Dental, Vision, 401 K etc. Start at 30 Days
+ Paid Time Off
+ 401 K offers a company match
+ HIGH VALUED Stock at 15 % Employee Discount
+ Employee Discounts that save you money on Tools, Cars, Hotels, Electronics/Appliances, Cell Phones, Travel, and much more
+ Safety Gear PROVIDED
+ Safety is Always the First Priority
+ State of the Art Equipment and Caring Leadership
Various warehouse fulfillment specialist roles at Ryder support distribution across the US. Apply here with Ryder today
Click Here to See All Ryder Careers: want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday
EEO/AA/Female/Minority/Disabled/Veteran
**Requirements**
+ High school diploma or equivalent
+ Experience as a clerk in a warehouse/distribution environment performing duties such as transportation coordination, inventory, shipping/receiving, coordinating with various carriers, vendor and customers strongly preferred
+ Has the ability to make quick, reliable decisions that represent both the customer and Ryder
+ Has strong written, organizational, and verbal communication skills
+ Intermediate knowledge of MS Office products (Excel, Word, and PowerPoint)
+ Knowledge of WMS systems preferred
+ Experience operating forklift equipment preferred
+ Equipment certification may be required
**Important Note:** Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
**Responsibilities**
+ Performs adminstrative tasks for area or shift
+ Maintains filing systems and documents per Standard Operating Procedure (SOP)
+ Interacts with customers and contractors, answering questions regarding shipment times, product cuts, loads not picked up by the carrier, and damage claims
+ Coordinates processing of export orders, filling out export paperwork, generates export labels, maintaining export paperwork
+ Processes returns in Warehouse Management System (WMS) and maintains paperwork
+ Pallet management: orders CHEP and white wood pallets for the site, conducts reconciliation of pallet count, researches large pallet system variances
+ Using the location's WMS system, updates area or shift metrics as needed
+ Additional duties as assigned, overtime as needed
_Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability._
**Posted Date** _2 weeks ago_ _(9/24/2025 2:35 PM)_
**_Requisition_** _ _
**_Location (Posting Location) : State/Province_** _IL_
**_Location (Posting Location) : City_** _NAPERVILLE_
**_Location (Posting Location) : Postal Code_** _60563_
**_Category_** _Logistics/Distribution/Transportation Management_
**_Employment Type_** _Regular-Full time_
**_Travel Requirements_** _0-10%_
**_Position Code_** _ _
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Administrative Support Worker - Plainfield Community Consolidated School District #202

60544 Plainfield, Illinois ARAMARK

Posted 1 day ago

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**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $17.00 to $17.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
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