112 Administrative Staff jobs in Charlestown

Springwell is seeking an experienced Administrative Assistant to join our growing Administrative Team

DESCRIPTION:

• The Administrative Assistant will provide overall administrative support for designated Springwell staff. Responsibilities for this position may include:
• Administrative duties such as data entry, mailing, faxing, phone calls, e-mails, scanning, copying and filing
• Providing coverage for other administrative assistants and the receptionist as needed
• Providing administrative support for projects, which may include compiling materials, data entry, and running reports
• Maintaining cleanliness and organization of supply rooms, meeting rooms, and common areas
• Performance of other office duties as requested

QUALIFICATIONS:

• Associates Degree or 2 years of administrative experience in an office setting preferred
• Previous experience in the human services or healthcare field preferred
• Ability to effectively prioritize responsibilities and maintain flexibility with assigned tasks
• A positive attitude and willingness to support others
• Ability to work independently as well as part of a team
• Knowledge of computer software applications such as word processing, spreadsheets, and databases

GENEROUS BENEFITS:

• 3 weeks of vacation in first year
• Birthday off
• 13 paid holidays
• 3 paid personal days
• 15 paid sick days per year (You can accumulate up to 450hrs/12weeks)
• Health & dental insurance with employer contribution
• Life and long-term disability insurance at no cost to employee
• Flexible Spending Plan
• Employee Assistance Plan
• 401K Retirement Savings Plan w/ employer contribution
• Mileage reimbursement
• Flexible Work Options available after 6 months for most positions; alternate start time between 8:00 and 9:30 a.m., 4 day work week, 4.5 day work week, telecommuting work option, remote work option
• Employee referral bonuses
• Free parking
• Commitment to promoting from within

ABOUT US:

For more than 40 years, Springwell has worked to help ensure that seniors and individuals with disabilities have the village they need and the support that is necessary for them to live at home with dignity and independence.

We are committed to our employees. We are focused on creating a supportive, open environment that values the people who make a difference – each and every member of our staff. We are fiercely committed to creating equal opportunities for all regardless of race, color, sex, gender identity, sexual orientation, gender expression, national origin, age, language, and physical or mental disabilities.

We believe in and are looking for new staff who embrace:

• Accountability: At every level of the organization we are accountable: to the people we serve, to our funders, to our employees, to community professionals who rely on our support.
• Continuous Quality Improvement: We honor the fact that each of us is human, and we embrace a desire to examine the value and quality of our work and ask how we can provide a higher quality of service.
• Transparency: While we don't claim to be 100% transparent (there are certain things, like salaries and performance evaluations that are private) we continuously strive to be as open as possible.

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Trinity Care Associates is growing and expanding our Substance Abuse services in the Lowell, Massachusetts area. As a result, there is a need of an Administrative Assistant to join our team to help run the day to day needs.

We are committed to helping our clients heal, identify useful tools, and develop skills to manage their lives and reach their goals. Our facility sees people with a range of needs including, but not limited to: anxiety, depression, sleep, pregnancy and postpartum, mental health, parenting, stress, women's health, addiction and recovery, and grief and loss.

Position Duties and Responsibilities:

• Reports to Office Manager
• Provide confidential administrative support to staff members and clientele
• Maintain daily calendars for groups and staff members
• Run insurance checks daily
• Attend Multidisciplinary Team Meetings and Supervision regularly
• Oversee Initial appointments for clientele
• Coordinate, draft, and collect emails and phone messages for staff members and deliver with appropriate timeliness

Qualifications:

• High School Diploma Minimum
• 3+ Year experience in administrative support
• Experience working independently with minimal support
• Must be personable and able to compose oneself with difficult clientele and able to handle difficult situations
• Must be detail orientated, well organized, good communication skills, and good computer skills

• Must be competent with deadlines, strong writing skills, and enjoy a growing organization

• Bilingual English/Spanish candidates encouraged to apply

Benefits of Working at Trinity Care Associates

At Trinity Care Associates, it is all about passion and dedication to helping our community. We continually offer training and have a successful on-boarding process. At our practice, we provide a safe, nonjudgmental environment where clients are supported and empowered. We offer free supervision toward licensure, training and mentoring programs, schedule flexibility, benefits and opportunities for career advancement. Work with passionate, fully licensed mental health clinicians and dedicated co-workers.

Trinity Care Associates is an Affirmative Action/Equal Opportunity Employer

Job Types: Full-time, Contract

Pay: $ $19.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Administrative Assistant

North Andover, MA

North Shore Clinicians Group is an outpatient private practice providing Mental Health treatment to individuals, couples and families. We are seeking a reliable and detail-oriented Administrative Assistant to support the daily operations of our busy office. This role is central to keeping things running smoothly and providing excellent service to both clients and staff.

Key Responsibilities

• Manage phones, emails, scheduling, and other front desk operations.
• Greet and assist clients in a professional and compassionate manner.
• Handle client intake paperwork and maintain accurate records.
• Process billing, verify insurance, and track payments.
• Ensure compliance with confidentiality and organizational policies.
• Support staff with onboarding, scheduling, and communication.
• Maintain office supplies, facilities, and technology systems.
• Assist with website updates, social media, and other outreach.
• Generate reports to help track office performance and efficiency.

Qualifications

• High School Diploma or Equivalent
• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Comfortable with computers, scheduling software, and Microsoft Office/Google Suite. Proficient in Microsoft Excel
• Ability to handle confidential information with professionalism.
• Self-motivated and self-directed with the ability to prioritize duties and work with others.

What We Offer

· Health Insurance

· Dental Insurance

· Matched 401(k)

· PTO

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• North Andover, MA Required)

Ability to Relocate:

• North Andover, MA 01845: Relocate before starting work (Required)

Work Location: In person