What Jobs are available for Administrative Staff in Chicago?

As part of our Demand Science team reporting to our Senior Vice President of Insights and Analytics, you will perform a variety of confidential administrative tasks. Responsibilities include communicating and coordinating executives' instructions with several individuals and departments, scheduling appointments, arranging meetings, conferences, and travel. Your work also involves organizing and maintaining correspondence and projects, ensuring follow-up on pending matters, and handling confidential information and files. Communicate with individuals at all levels within the organization, industry, and community.
**Your Impact:**
+ Provide comprehensive administrative support to the Demand Science team, including calendar management, meeting coordination, and travel arrangements.
+ Support the broader Demand Science team with operational needs, ensuring smooth and efficient operations across the department and act as the point person supporting the entire team ensuring effective communication and coordination among team members and departments.
+ Be a bridge between the Demand Science team and other departments, ensuring smooth communication and collaboration.
+ Ensure efficient and professional operation of the office, exercising discretion and diplomacy.
+ Communicate with individuals at all levels, handling confidential information with trust and discretion.
+ Coordinate and organize different internal and external events, ensuring all logistics are handled seamlessly.
+ Prepare and coordinate correspondence, reports, presentation materials, and other written communications.
+ Manage calendars and scheduling, create meeting agendas, and coordinate staff meetings.
+ Be the main contact for external and internal requests.
+ Coordinate logistics for travel, events, meetings, and conferences.
+ Process expense reports and invoices with high accuracy and efficiency.
+ Manage office supplies and other special business requests, ensuring the smooth operation of the team and office.
+ Identify and implement continuous improvements in administrative processes.
**Your Experience:**
+ High School Diploma required; or Bachelor's or Associate's degree in business or related field.
+ 5+ years of experience supporting multiple leaders and their broader teams.
+ Experience producing high-quality, timely, and accurate work under tight deadlines.
+ Excellent organizational skills with keen attention to detail.
+ Experience handling workload in a fast-paced environment with a high degree of tact, discretion, flexibility, and diplomacy.
+ Experience handling confidential information with the highest degree of attention.
+ Ability to anticipate needs and make decisions with minimal direction.
+ Strong working knowledge of Microsoft Outlook, SharePoint, Word, Teams, and PowerPoint.
+ Experience learning new software programs with limited training.
Number of Days in Office: 4
#LI-Hybrid
#LI-Associate
#LI-PM1
**Compensation:**
Pay Range:$67,900-$90,900
_The annual salary listed above is the expected offering for this position. An employee's actual annual salary will be based on but not limited to: location, relevant experience/level and skillset, while balancing internal Conagra employees' equity. Conagra Brands will comply with applicable law regarding minimum salaries for exempt employees._
**Our Benefits:**
We care about your total well-being and will support you with the following, subject to your location and role:
+ Health: Comprehensive healthcare plans, wellness incentive program, mental wellbeing support and fitness reimbursement
+ Wealth: Great pay, bonus incentive opportunity, matching 401(k) and stock purchase plan
+ Growth: Career development opportunities, employee resource groups, on-demand learning and tuition reimbursement
+ Balance: Paid-time off, parental leave, flexible work-schedules (subject to your location and role) and volunteer opportunities
**Our Company:**
At Conagra Brands, we have a rich heritage of making great food. We aspire to have the most impactful, energized and inclusive culture in food. As a member of our 18,000+ person team across 40+ locations, you are empowered to reach your potential, make an impact and own your career. We're in the business of building champions - within our people and our iconic brands like Birds Eye ®, Slim Jim® and Reddi-Wip®.
Our focus on innovation extends beyond making great food, it also reflects our commitment to embracing new solutions that positively impact our team, the communities we serve and the health of our planet. Foodies Welcome.
Conagra Brands is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state or local law. Reasonable accommodation may be made upon request.

Description
Are you a detail-oriented individual with strong organizational skills and a knack for administrative tasks? A property management company in the Edgewater area is seeking a Part-Time Administrative Assistant (16 hours) to support their operations. This role offers flexibility and an opportunity to work in the dynamic property management field. If you enjoy multitasking and thrive in an administrative role, we'd love to hear from you!
Responsibilities:
- Oversee the front desk area to ensure a welcoming and detail-oriented environment.
- Receive and sign for packages and direct visitors to appropriate personnel or locations.
- Handle incoming calls, providing prompt and courteous assistance to callers.
- Perform various administrative tasks, including data entry and email correspondence.
- Schedule appointments and maintain accurate calendar records.
- Utilize Microsoft Office applications such as Excel, Outlook, Word, and PowerPoint for document preparation and reporting.
- Assist with organizing and coordinating meetings as needed.
- Provide support for inbound and outbound call management.
- Maintain accurate records and ensure data is properly filed and accessible.
Requirements
- Proven experience in answering inbound and outbound calls with a focus on detail and accuracy.
- Strong customer service skills with the ability to interact effectively with clients and team members.
- Proficiency in data entry and maintaining accurate records.
- Excellent email correspondence skills, ensuring clear and precise communication.
- Familiarity with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
- Ability to prioritize tasks and manage schedules effectively.
- Attention to detail and organizational skills to maintain a streamlined workflow.
- Previous experience in scheduling appointments and managing calendars is preferred.
Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.
The position is based in Chicago, IL with a 100% remote work model!
Apply today! Step forward and embrace the challenge to make a difference. Robert Half invites you to be part of an exciting journey.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Title: Bilingual HR Administrative Clerk
Weekly Pay + Benefits + PTO
MUST HAVE Skills
+ Bilingual in English and Spanish.
+ Minimum of 2 years of experience in a clerical or administrative role.
+ High School Diploma required; Associate's or Bachelor's degree in HR or related field is a plus.
+ Strong understanding of HR compliance and regulatory requirements.
+ Excellent organizational and multitasking skills.
+ Professional demeanor and customer service mindset.
Job Description
Join a dynamic HR team during a time of transformation as a Bilingual HR Administrative Clerk. You will play a key role in enhancing HR operations, focusing on reception area management and file system organization. This is a temp-to-hire position with a clear path to full-time employment after a 90-day probation period. The role offers a consistent weekday schedule and the opportunity to contribute to compliance and operational excellence.
Responsibilities
+ Provide front-desk support and administrative assistance to the HR team.
+ Transform and reorganize the current file system for improved efficiency.
+ Ensure weekly filing is completed and maintained accurately.
+ Support HR compliance and regulatory documentation specific to Chicago.
+ Prioritize and manage multiple clerical tasks effectively.
+ Suggest improvements to office and administrative processes.
+ Deliver professional and courteous service to internal and external stakeholders.
Additional Skills & Qualifications
+ Experience with data entry and administrative support.
+ Proficiency in Microsoft Office applications.
+ Familiarity with HR administration tasks including onboarding, recruiting, payroll, and filing.
+ Experience in answering phones and managing clerical duties.
Work Environment
The position is based in Chicago, IL, with a schedule of Monday to Friday, 7:30 AM - 4:30 PM. The role is set in a plant environment, offering a professional and fast-paced atmosphere where your contributions are valued.
Job Type & Location
This is a Contract to Hire position based out of Chicago, IL.
Pay and Benefits
The pay range for this position is $22.50 - $22.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Chicago,IL.
Application Deadline
This position is anticipated to close on Nov 6, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

**Job Description**
Location: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: Medical Physics
**Work Type:** Full Time (Total FTE between 0.9 and 1.0)
**Shift:** Shift 1
**Work Schedule:** 10 Hr (8:00:00 AM - 6:30:00 AM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page ( Range:** $25.20 - $39.69 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
**Summary:**
The Administrative Assistant 3 works independently on multiple tasks simultaneously maintaining the highest level of confidentiality. The Administrative Assistant 3 must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines. Provides administrative duties including composition of letters and reports as well as planning, developing and completing assignments with minimal direction. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
**Other information:**
**Required Job Qualifications:**
- High School Diploma.
- Five years' administrative experience in a healthcare setting.
- Strong project and time management skills.
- Proactive and resourceful.
- Customer-focused.
- Excellent written and verbal communication skills.
- Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
- Ability to coordinate and prioritize multiple tasks, projects and schedules.
- Ability to work independently.
- Ability to interact effectively and efficiently with all levels.
**Preferred Job Qualifications:**
- Bachelor's degree.
**Responsibilities:**
1. Administrative Assistant work that includes typing of correspondence, work with PowerPoint presentations and computer problem solving,
2. Prepare and schedule meetings.
3. Manages and administers the daily operations, organizes work, sets priorities, meets critical deadlines and follows-up assignments with minimum direction.
4. Exercises discretion and independent judgment in daily activities and executive administrative details of a confidential nature.
5. Completes special assignments requiring collecting, organizing and analyzing data basis of significant decisions.
6. Manages multiple calendars requiring extensive attention to detail and the ability to make decisions regarding appointment priorities; organizes and schedules meetings; arranges and prepares agendas and provides background information for various complex internal and external meetings and projects as requested or necessary.
7. Prepares confidential correspondence. Prepares reports and other documents.
8. Reconciles accounts payable requests.
9. Answers administrative phone calls; receives and screens patients and visitor's telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures.
10. Arranges travel (registration, airline, accommodations) and prepares itineraries for leadership to attend meetings; prepares and tracks reimbursement submissions.
11. Coordinates conference room reservations.
12. Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems.
13. Performs other work-related duties or projects as assigned, such as facility and relocation projects.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
**Position** Administrative Assistant 3
**Location** US:IL:Chicago
**Req ID** 21560

**Job Description**
Location: Chicago, Illinois
Business Unit: Rush Medical Group
Hospital: Rush University Medical Center
Department: Plastic Surgery - Office
**Work Type:** Full Time (Total FTE between 0.9 and 1.0)
**Shift:** Shift 1
**Work Schedule:** 8 Hr (7:30:00 AM - 4:00:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page ( Range:** $18.87 - $29.73 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
**Summary:**
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
**Other information:**
**Required Job Qualifications:**
- High School Diploma.
- Three years of progressive experience in an administrative role, preferably in Healthcare.
- Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
- Excellent communication written and oral skills.
- Ability to analyze data.
- Ability to prioritize multiple initiatives.
- Ability to produce accurate documents and reports.
- Ability to work in complex administrative systems.
- Ability to interact effectively with internal and external customers.
**Preferred Job Qualifications:**
- Baccalaureate Degree.
**Physical Demands:**
- Ability to move throughout the Medical Center.
- Ability to lifting or carrying objects 35-40 pounds.
**Responsibilities:**
1. Meets the administrative needs of department management and staff members.
2. Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.
3. Assists management with budgetary issues.
4. Composes business documents as assigned.
5. Designs reports to support operations.
6. Independently creates correspondence such as follow up to meetings, response to employees etc.
7. Plans employee and departmental special events.
8. Writes, edits and formats content of departmental communication.
9. Provides instruction to departmental staff regarding computer applications.
10. Assures appropriate resources are available for staff to be successful in their role.
11. Maintains a calendar for staff availability and schedules.
12. Provides support for select quality and operational committees including recording and distributing minutes.
13. Appropriately follow-ups on action between meetings.
14. Distributes reports, agendas and other materials for programs.
15. Maintains attendance records and prepares reports as necessary for the program.
16. Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units.
17. Creates and maintains expense files for the Accounting Unit activities.
18. Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process.
19. Identifies and implements improvements in office efficiencies
20. Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers.
21. Independently makes travel arrangements for the management.
22. Prioritizes incoming communication, requests for meeting and escalates appropriate items to management's attention.
23. Maintains a working knowledge of Rush standard computer applications.
24. Coordinates manager and staff office space, such as telephone changes, movement of equipment, maintenance requests, etc. which support administrative operations.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
**Position** Administrative Assistant 2
**Location** US:IL:Chicago
**Req ID** 21999

**Job Description**
Location: Chicago, Illinois
Business Unit:
Hospital: Rush University Medical Center
Department: Neurosurgery - Office
**Work Type:** Full Time (Total FTE between 0.9 and 1.0)
**Shift:** Shift 1
**Work Schedule:** 8 Hr (8:30:00 AM - 4:30:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page ( Range:** $18.87 - $29.73 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
**Summary:**
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
**Other information:**
**Required Job Qualifications:**
- High School Diploma.
- Three years of progressive experience in an administrative role, preferably in Healthcare.
- Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
- Excellent communication written and oral skills.
- Ability to analyze data.
- Ability to prioritize multiple initiatives.
- Ability to produce accurate documents and reports.
- Ability to work in complex administrative systems.
- Ability to interact effectively with internal and external customers.
**Preferred Job Qualifications:**
- Baccalaureate Degree.
**Physical Demands:**
- Ability to move throughout the Medical Center.
- Ability to lifting or carrying objects 35-40 pounds.
**Responsibilities:**
1. Meets the administrative needs of department management and staff members.
2. Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.
3. Assists management with budgetary issues.
4. Composes business documents as assigned.
5. Designs reports to support operations.
6. Independently creates correspondence such as follow up to meetings, response to employees etc.
7. Plans employee and departmental special events.
8. Writes, edits and formats content of departmental communication.
9. Provides instruction to departmental staff regarding computer applications.
10. Assures appropriate resources are available for staff to be successful in their role.
11. Maintains a calendar for staff availability and schedules.
12. Provides support for select quality and operational committees including recording and distributing minutes.
13. Appropriately follow-ups on action between meetings.
14. Distributes reports, agendas and other materials for programs.
15. Maintains attendance records and prepares reports as necessary for the program.
16. Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units.
17. Creates and maintains expense files for the Accounting Unit activities.
18. Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process.
19. Identifies and implements improvements in office efficiencies
20. Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers.
21. Independently makes travel arrangements for the management.
22. Prioritizes incoming communication, requests for meeting and escalates appropriate items to management's attention.
23. Maintains a working knowledge of Rush standard computer applications.
24. Coordinates manager and staff office space, such as telephone changes, movement of equipment, maintenance requests, etc. which support administrative operations.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
**Position** Administrative Assistant 2
**Location** US:IL:Chicago
**Req ID** 17680

Job Responsibilities:
+ Maintain detailed calendars for multiple team members
+ Coordinate visitor access and handle logistics
+ Organize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportation
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate domestic and international travel for multiple team members
+ Process T&E expenses for multiple team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Handle regular activities without prompting, and advise in advance with possible issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding for client meetings
+ Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
+ Lead and coordinate on ad hoc projects as requested
Required qualifications, skills and capabilities
+ Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
+ Advanced calendar management
+ Advanced ability to organize and prioritize
+ Tact and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Candidates should have Expense, Invoice and Charitable Contributions knowledge
+ Proficiency within Microsoft Office Suite, including Excel and PowerPoint
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
+ Ability to learn procedures and processes quickly
This position does not support hybrid options. It is on-site Monday-Friday,
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour

**Job Description**
Location: Chicago, Illinois
Business Unit: Rush Medical Group
Hospital: Rush University Medical Center
Department: IM Geriatrics - Office
**Work Type:** Full Time (Total FTE between 0.9 and 1.0)
**Shift:** Shift 1
**Work Schedule:** 8 Hr (8:00:00 AM - 4:30:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page ( Range:** $18.87 - $29.73 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
**Summary:**
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
**Other information:**
**Required Job Qualifications:**
- High School Diploma.
- Three years of progressive experience in an administrative role, preferably in Healthcare.
- Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
- Excellent communication written and oral skills.
- Ability to analyze data.
- Ability to prioritize multiple initiatives.
- Ability to produce accurate documents and reports.
- Ability to work in complex administrative systems.
- Ability to interact effectively with internal and external customers.
**Preferred Job Qualifications:**
- Baccalaureate Degree.
**Physical Demands:**
- Ability to move throughout the Medical Center.
- Ability to lifting or carrying objects 35-40 pounds.
**Responsibilities:**
1. Meets the administrative needs of department management and staff members.
2. Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.
3. Assists management with budgetary issues.
4. Composes business documents as assigned.
5. Designs reports to support operations.
6. Independently creates correspondence such as follow up to meetings, response to employees etc.
7. Plans employee and departmental special events.
8. Writes, edits and formats content of departmental communication.
9. Provides instruction to departmental staff regarding computer applications.
10. Assures appropriate resources are available for staff to be successful in their role.
11. Maintains a calendar for staff availability and schedules.
12. Provides support for select quality and operational committees including recording and distributing minutes.
13. Appropriately follow-ups on action between meetings.
14. Distributes reports, agendas and other materials for programs.
15. Maintains attendance records and prepares reports as necessary for the program.
16. Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units.
17. Creates and maintains expense files for the Accounting Unit activities.
18. Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process.
19. Identifies and implements improvements in office efficiencies
20. Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers.
21. Independently makes travel arrangements for the management.
22. Prioritizes incoming communication, requests for meeting and escalates appropriate items to management's attention.
23. Maintains a working knowledge of Rush standard computer applications.
24. Coordinates manager and staff office space, such as telephone changes, movement of equipment, maintenance requests, etc. which support administrative operations.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
**Position** Administrative Assistant 2
**Location** US:IL:Chicago
**Req ID** 20381

Become an integral part of the Wholesale Credit Risk team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Wholesale Credit Risk, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour