124 Administrative Staff jobs in Chicago

We are actively partnering with a small tax firm in Woodridge who is seeking a new Office Administrator! This person will be supporting the partners and accountants by answering phones, working daily within their accounting software CCH Axcess, handling billing, coordinating the signing of tax returns and more. This company pays 100% for healthcare benefits and offers long term stability with a full time and flexible work schedule.

The Role:

• Answering phones and greeting visitors
• Preparing & sending invoices
• Importing new clients into our system
• Coordinating the signing of tax returns
• Submitting signed tax returns electronically
• Posting tax returns to client portals
• Scanning/ filing forms
• Billing
• Other administrative support duties as assigned

You:

• 3+ years of administrative experience, ideally in accounting, tax or legal
• Highly proficient in Microsoft Office Suite
• Familiarity with accounting software, specifically CCH Axcess, is highly preferred, but not required
• Strong communication and organizational skills with the ability to work in a fast-paced environment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant.

As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity.

BENEFITS AND COMPENSATION

• Career advancement opportunities
• Competitive compensation
• A great work environment with a team atmosphere
• Benefits for qualified individuals

• Overseeing general office operation
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers
• Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc.
• Answer all incoming sales, service, and vendor phone calls
• Coordinate the installation and service department
• Maintain databases such as Contact Management System, Access, etc.
• Manage customer mailings, incoming mail, and email
• Manage calendar of events
• Update and manage various reports and programs (sales, phone, loyalty, etc.)
• Order inventory and supplies

• 2+ of experience in office administration
• Outstanding organizational skills manage multiple priorities in a timely fashion
• Exposure to customized Customer Relationship Manager (CRM) systems
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Word, Excel, and Powerpoint
• Problem solver and systematic in approach

What you'll do here:

The fulltime Office Administrator role will empower you to have the opportunity to provide valuable solutions and administrative support to clients, fellow employees and referral sources through the coordination and administration of the front office activities. The ideal candidate will have a background in an administrative role with strong computer proficiency, and customer service skills

• Present a professional, courteous, and confident demeanor via verbal and written communications.
• Take ownership in assisting, researching, resolving, escalating, and documenting customer and employee issues
• Respond timely, efficiently, and accurately to client inquiries, explain possible solutions, and ensure that clients feel supported and valued
• Utilize computer knowledge, software, databases, scripts, and tools appropriately
• Make sales or recommendations for products or services that may better suit client needs.
• Use multiple tools, knowledgebase, and communication skills to effectively research and provide accurate information with the goal of recommending the customer's next best action to take towards service completion.

• 1- 3 years previous office experience
• Reliable, punctual attendance is a crucial function of the position
• Robust experience with MS Office suite (e.g., outlook, excel, word, .etc.)
• High School Diploma/GED or equivalent related business experience preferred
• Strong problem solving and decision-making ability
• Excellent communication skills; including written and verbal
• Outstanding interpersonal and rapport building skills
• Strong time management and organizational skills
• Phone skills, including familiarity with complex or multi-line phone systems

• College degree
• Strong Computer Skills and the ability to troubleshoot and diagnose IT problems
• In-depth knowledge and troubleshooting of hardware issues
• Prior experience with working in a fast-paced environment

1. Communication : Clear, concise, and professional communication-both written and verbal-is essential. The AA often serves as the liaison between executives and stakeholders, making strong interpersonal skills critical.
2. Emotional Intelligence : The ability to read people, manage emotions, and navigate sensitive situations fosters trust and strengthens workplace relationships.
3. Problem-Solving & Critical Thinking : AAs frequently handle unexpected challenges, requiring quick thinking and resourcefulness to resolve issues independently.
4. Adaptability : The capacity to pivot quickly, reprioritize tasks, and remain composed under pressure is invaluable in Giant Steps' dynamic environment.
5. Discretion & Trustworthiness : Integrity in handling confidential information is non-negotiable.
6. Personal qualities include integrity, credibility, accountability, and commitment to the mission of Giant Steps

1. Time Management & Prioritization : Effectively managing complex calendars, meeting deadlines, and juggling different priorities to ensure smooth operations.
2. Organizational Excellence : Meticulous attention to detail in managing documents, schedules, and logistics to ensure workplace efficiency.
3. Technological Proficiency : Proficiency in tools like Microsoft Office, Google Workspace, Canva, Donor Search, and project management platforms (e.g., Trello).
4. Project Management : Overseeing projects from inception to completion, including coordinating resources and timelines.
5. Social Media Coordination : Expertise in writing (using storyboard process), scheduling, and tracking the impact and statistics of social media posts,

1. Anticipation & Proactivity : Foreseeing and addressing needs before they arise.
2. Strategic Thinking : The ability to understand the broader business context allows AAs to align their support with organizational goals.
3. Networking & Relationship Management : Building and maintaining professional relationships can open doors and facilitate smoother relationships.
4. Professionalism & Representation : AAs may occasionally act as the face of Giant Steps, requiring a polished demeanor and the ability to represent the company in a positive light.
5. Interpersonal Skills : The ability to engage new individual, corporate, and foundation donors in the mission of Giant Steps; the ability to strategically move relationships along a continuum of commitment
6. Action Oriented : Enjoys working hard and looks for challenges; able to act and react as necessary, even when limited information is available; not afraid to take charge of a situation; can overcome resistance and take unpopular stances when necessary.
7. Flexible ; can work in an ambiguous, fast-moving environment, while also driving toward clarity and solutions; demonstrates resourcefulness
8. Commitment: Willing to attend meetings and events, including nights and weekends

• Calendar & Schedule Management: Helps coordinate and manage calendars, including scheduling meetings, appointments, and occasionally, travel arrangements.
• Communication Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring timely and effective communication.
• Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
• Document Preparation: Draft, review, and manage correspondence, reports, presentations, and other documents as needed.
• Social Media: Plans, writes, and schedules social media outreach.
• Classroom Support: If needed, the AA will provide coverage in the classroom.
• Confidentiality: Handle sensitive information with care and maintain confidentiality at all times.
• Project Support: Support the CEO in planning and executing special projects and initiatives.
• Attendance: Observe attendance blackout time (the two weeks before and after a major event).

• Education: A bachelor's degree in business administration, communications, or a related field is preferred.
• Experience: Minimum of four years of experience in an AA or similar administrative role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Canva) and familiarity with project management tools, such as Trello.
• Communication Skills: Excellent verbal and written communication abilities.
• Organizational Skills: Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Interpersonal Skills: Demonstrated ability to build relationships and work collaboratively across all levels of the organization.
• Adaptability: Ability to adapt to changing priorities and manage different tasks efficiently.

• Pre-employment physical, drug screening, and criminal background check
• Possesses appropriate professional credentials

• AA is exempt under the Fair Labor Standards Act (FLSA).

• Salary is commensurate with the level of education and experience.

• The AA follows the Central Administration Calendar.

• Work is typically performed indoors within the school facility
• Moderate physical movement is required for the job
• Minimal exposure to physical risk is anticipated

• The AA will schedule his/her formal annual review meeting with the CEO by April 1st of each year.
• The AA will complete a draft personal evaluation by March 15th of each year to be used during the formal review.
• The CEO will conduct the EA performance review by April 15th of each year.

RESPONSIBLE FOR: CHURCH OFFICE ADMINISTRATION LOCATION: JESUS HOUSE CHICAGO CHURCH OFFICE JOB SUMMARY: To provide comprehensive administrative support to the Church, ranging from general, day-to-day administrative duties and the administration of weekly helpline calls including all services assigned by the Services to Management. Responsibilities ADMINISTRATIVE RESPONSIBILITIES: Answer all incoming telephone calls by answering general queries and taking messages as required Responsible for incoming and outgoing correspondence Prepare various documentation for Sunday services as required Update and maintain various administrative records Responsible for office inventory Provide support for special church projects and events Undertake all administrative functions as directed by the Head of Support Services PASTORAL CARE RESPONSIBILITIES: Update the new guests and new converts database including sending out weekly follow-up letters Send out weekly list of new guests and new converts to welcome and Discipleship departments respectively Provide administrative support to all pastoral care events Provide administrative support for Small Groups, Sunday school, etc. EVENT ADMINISTRATION RESPONSIBILITIES: Provide administrative support for all Church special events as assigned by the Head of Support Services Establish and maintain appropriate management support systems for events and associated projects hosted by the Church REQUIRED KNOWLEDGE, SKILL AND ABILITIES: Must be committed to the church’s mission and message Must be a self-starter with an innovative approach to administration and a keen eye for detail Must exercise exceptional judgment in dealing with sensitive and personal issues and information Must be able to handle light bookkeeping Must be professional and polite Have excellent verbal and written communication skills Proficient computer skills; Microsoft Word, Excel, PowerPoint, Outlook, etc. Has initiative, and can be trusted to work with minimal supervision EDUCATION AND EXPERIENCE: Associate’s degrees or Bachelor’s degree recommended At least 2 years administrative experience In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from Jesus House Chicago you will be required to share proof of a COVID-19 vaccination. This requirement is subject to accommodation in compliance with applicable laws. BENEFITS: 401(k) Health insurance Paid time off Physical Setting/Location: Office environment Schedule: Tuesdays to Sunday (Off on Saturday & Mondays) #J-18808-Ljbffr

We're looking for motivated, engaged people to help make everyone's journeys better.
The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities.
Target hourly pay rate: $22.00 to $23.98 per hour

Benefits

• Paid time off

• 401k, with company match

• Company sponsored life insurance

• Medical, dental, vision plans

• Voluntary short-term/long-term disability insurance

• Voluntary life, accident, and hospital plans

• Employee Assistance Program

• Employee Discounts

• Free hot healthy meals for unit operations roles

Main Duties and Responsibilities:

• Ensure that all menu specifications are up to date (paper specs or e-specs) and the operators have up to date visual guides for daily operations. Become an expert in the unit on e-specs.
• Work with the commercial team to get cycle change information distributed throughout the unit.
• Attend to the tool room at key points throughout the day. Maintain a visual inventory of tools to ensure all items are returned by the end of each shift. Maintain a physical inventory of all tools and have available for audits
• Become a member of the "Temperature Team". Report on time to your scheduled shifts and take the temperature of fellow employees and log each employee admitted on the internal application.
• Work with the M&P department to ensure the production plan is correct and in place. Work with the M&P employees to confirm the specifications that show on their tablets are 100% accurate. If issues are found, document them and work with the SACS team to resolve. Work with SACS to get this information properly tagged for launch days.
• Work with the Interior Managers to assist on any ongoing projects.

• High School Diploma or GED is required

• Minimum of 3 years of experience with clerical duties and responsibilities
• Minimum of 2 year customer service

• Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint
• Ability to work in a fast paced, deadline driven environment
• Excellent time management skills required
• Strong organizational, analytical and leadership skills required

• Must have excellent written and oral communication skills

• Thinking - Information Search and analysis & problem resolution skills
• Engaging - Understanding others, Team Leadership and Developing People
• Inspiring - Influencing and building relationships, Motivating and Inspiring, Communicating effectively
• Achieving - Delivering business results under pressure, Championing Performance Improvement and Customer Focus

• We treat each other with respect and we act with integrity
• We communicate and keep each other informed
• We put our heads together to problem solve and deliver excellence as a team
• We have passion for our work and we pay attention to the little details
• We foster an environment of accountability , take responsibility for our actions and learn from our mistakes
• We do what we say we will do, when we say we are going to do it
• We care about our coworkers, always taking an opportunity to make someone's day better

Company Overview:

Brookstone Capital Management, a rapidly growing national Turnkey Asset Management Platform (TAMP) with over $11B in Assets Under Management (AUM), provides personalized and comprehensive wealth management services to over 700 Advisors and 50,000 clients. We have been one of the fastest-growing TAMPs in the country since its inception by providing a comprehensive, and flexible open-architecture platform. Brookstone has found success by providing an all-inclusive support system that will help Advisors start, build, and grow their Advisory businesses.

Job Overview:

The Administrative Associate will play a key role in supporting our internal teams and affiliated Advisors. The ideal candidate will have excellent organizational and communication skills, be proficient in office software, and be able to handle a variety of administrative tasks with precision.

Responsibilities:

• Provide administrative support including handling phone calls and emails
• Provide operations/administrative support to Financial Advisors and Insurance Agents
• Prepare and process account applications, transfers, and other client forms
• Maintain accurate and organized records and documentation
• Respond to Advisor inquiries and follow up on service requests
• Monitor and track account activity to ensure timely processing
• Liaise with custodians, teams, or financial institutions as needed
• Prepare and edit documents, reports, and presentations.
• Manage confidential information with discretion and professionalism

Qualifications:

• Proven experience in an Administrative Associate or similar role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Detail-oriented with a high level of accuracy
• Ability to work independently and collaboratively within a team
• Strong Project Management skills
• Professional and friendly demeanor
• Bachelor's degree in Finance, Business, or a related field preferred

Position: Full-time

Location: Wheaton, IL (100% onsite - not a remote/hybrid/WFH position)

Benefits: Medical, Dental, Vision, 401(k) w/match, Life, Maternity, Paternity, and PTO (paid vacation, sick, and personal time off)