29 Administrative Staff jobs in Clermont

Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world?

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Your Opportunity

Your role will be to provide key administrative support to our team of internationally recognized designers. You will also be a front-line ambassador for Stantec as you welcome and receive visitors to the office.

Your Key Responsibilities

• Attend to Front Desk

• Sign/accept deliveries & distribute

• Welcome and sign in visitors to the office

• Manage office inventory

• Office Supplies

• Kitchen Supplies

• Print room supplies

• FedEx envelopes, boxes, & shipping supplies

• Schedule meetings, book meetings rooms, handle any special requests

• Including lunch & learns, product presentations

• Process invoices and orders

• Liaise with property management for any concerns with the office and/or facilities

• Serve as point of contact for office vendors/suppliers

• Monitor office security system

• Office Equipment organization

• Office Safety Environment Coordinator

• OSEC

• Health, Safety, Security, and Environment Trainer

• HR Office Contact - Onboarding of new employees, I-9 Processing, Separation Checklist

• Expense Reports & Travel arrangements for office leadership

• Assist with convention & event planning

• Update Office Library

• Perform clerical tasks including data entry, filing, photocopying, scanning etc., shipping of items for staff using Fedex

• Receive and distribute mail

• Point of Contact for Stantec in the Community (Annually)

• Point of Contact/Planning for extra activities: Monthly Team Building, International Woman's Day, etc.

• Monthly ARC Printer Reporting

• Additional duties as assigned In addition to the administrative duties, we offer growth in areas like marketing, project management assistance, specification editing, etc. These duties would be assigned based on ability and willingness to take on additional responsibilities beyond the typical office administrative role.

Your Capabilities and Credentials

• Excellent organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Versatility, flexibility, and willingness to work within frequently changing priorities.

• Must be willing and able to take initiative when needed.

• Flexibility to learn new skills.

• Proficiency in MS Office Suite.

Education and Experience

• High School Diploma with minimum of 2-3 years of experience; or post-secondary degree in related field; or equivalent combination of education and experience

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location: United States | FL | Orlando
Organization: BC-2194 Buildings-US Florida Architecture
Employee Status: Regular
Travel: No
Schedule: Full time
Job Posting: 25/07/2025 02:07:35
Req ID: REQ250001ZA

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

Job Details

Level
Entry

Job Location
THE ORLANDO BRIDGE - ORLANDO, FL

Position Type
Administration

Education Level
High School Diploma or GED

Salary Range
$14.50 - $14.50 Hourly

Travel Percentage
None

Job Shift
Any

Job Category
Admin - Clerical

Description

Progress your career with Florida's largest and fastest growing Community Re-Entry services provider. Bridges International is the oldest and most successful private non-profit provider of re-entry services in the state of Florida, providing a continuum of care in Residential Substance Abuse Treatment Programs, Transition Centers, and Community Release Centers, for ex- offenders and probation populations. At Bridges of America we "Believe a Man Can Change. "Join us in changing lives at our Orlando Bridgelocation. We are looking for individuals with strong leadership skills and a passion for inspiring, helping and challenging people and we want you to be a part of our team as an Office Administrator. .

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

1. Acts as a liaison between the site and the various corresponding corporate departments.
2. Responsible for all client Food Stamp procedures acting as the "Accounting Clerk" based on the regional policies and procedures.
3. Intake and discharge of clients, as directed by the Facility Director.
4. Maintain client files, including closed files, and all center related documentation by placing filing materials in the designated file folder and drawer.
5. Responsible for working with the Facility Director on facility repairs and maintenance by locating vendors and pricing quotes for work needed.
6. Responsible for working with the Facility Director to facilitate any outside agency audits.
7. Assist center in DC monitors and Children & Family Services audits.
8. Responsible for gathering all receipts and invoices and submitting them to the accounting department.
9. Conduct any tasks, as required by the Facility Director, for the receiving of new inmates.
10. Update Count Logs, Population Logs, etc. as required by the Facility Director.
11. Maintain the Clinical Rosters as required by the Facility Director.
12. Maintain paperwork required for the daily operations of the center.
13. Responsible for collecting intake & discharge paperwork and sending it to the corporate trust account supervisor
14. Responsible for MIS and Department of Corrections data input, as instructed by Facility Director.
15. Schedule, attend and take minutes at monthly staff meetings as directed by the Facility Director.
16. Responsible for keeping inventory on all office supplies and ordering monthly with the Facility Director's approval.
17. Responsible for documentation of all petty cash expenses.
18. Responsible for filing of documentation, including the "Yearly File Drawer".
19. Responsible for all copying and faxing of center documentation as needed.
20. Responsible for distributing faxes and/or mail.
21. Answering of telephone lines as directed by the Facility Director.
22. Responsible for the cleanliness of the administrative offices.
23. Clock in and out utilizing the company time and attendance system
24. Must be able to perform the major functions of job with or without an accommodation.
25. Required to attend all mandatory training specified by policy
26. Must be able to speak, read write and understand English.
27. Report all workers compensation injuries, whether they require medical attention or not, to the Facility Director immediately.
28. Report all breaches of company policy or code of ethics that you have knowledge of, hear about or see regardless of who is involved in the breach to the Facility Director immediately. Or the HR Department when necessary.
29. Report all unsafe conditions that could affect clients/inmates or employees which you become aware of to the Facility Director immediately.
30. To be eligible for a promotion you must demonstrate organizational abilities and must have good written and oral communication skills.
31. To be eligible for promotion to a supervisory position you must complete supervisory/team building training. This can be accomplished by checking out "How to Supervise People" CD from the corporate office and passing all tests with a minimum score of 80%.
32. Ensure that all applicable policies and procedures that fall within the scope of this job description are adhered to.
33. Ensure that any other duties as assigned by immediate supervisor are completed.

Qualifications

The following qualifications apply:

• A minimum of a High school diploma or GED with two (2) years' experience in an administrative or assistant capacity.
• Must have intermediate to advanced computer skills especially in Microsoft Excel and Word.

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant.

As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity.

BENEFITS AND COMPENSATION

• Career advancement opportunities
• Competitive compensation
• A great work environment with a team atmosphere
• Benefits for qualified individuals

RESPONSIBILITIES

• Overseeing general office operation
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers
• Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc.
• Answer all incoming sales, service, and vendor phone calls
• Coordinate the installation and service department
• Maintain databases such as Contact Management System, Access, etc.
• Manage customer mailings, incoming mail, and email
• Manage calendar of events
• Update and manage various reports and programs (sales, phone, loyalty, etc.)
• Order inventory and supplies

REQUIREMENTS

• 2+ of experience in office administration
• Outstanding organizational skills manage multiple priorities in a timely fashion
• Exposure to customized Customer Relationship Manager (CRM) systems
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Word, Excel, and Powerpoint
• Problem solver and systematic in approach

Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.

Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world?
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
**Your Opportunity**
Your role will be to provide key administrative support to our team of internationally recognized designers. You will also be a front-line ambassador for Stantec as you welcome and receive visitors to the office.
**Your Key Responsibilities**
+ Attend to Front Desk
+ Sign/accept deliveries & distribute
+ Welcome and sign in visitors to the office
+ Manage office inventory
+ Office Supplies
+ Kitchen Supplies
+ Print room supplies
+ FedEx envelopes, boxes, & shipping supplies
+ Schedule meetings, book meetings rooms, handle any special requests
+ Including lunch & learns, product presentations
+ Process invoices and orders
+ Liaise with property management for any concerns with the office and/or facilities
+ Serve as point of contact for office vendors/suppliers
+ Monitor office security system
+ Office Equipment organization
+ Office Safety Environment Coordinator
+ OSEC
+ Health, Safety, Security, and Environment Trainer
+ HR Office Contact - Onboarding of new employees, I-9 Processing, Separation Checklist
+ Expense Reports & Travel arrangements for office leadership
+ Assist with convention & event planning
+ Update Office Library
+ Perform clerical tasks including data entry, filing, photocopying, scanning etc., shipping of items for staff using Fedex
+ Receive and distribute mail
+ Point of Contact for Stantec in the Community (Annually)
+ Point of Contact/Planning for extra activities: Monthly Team Building, International Woman's Day, etc.
+ Monthly ARC Printer Reporting
+ Additional duties as assigned In addition to the administrative duties, we offer growth in areas like marketing, project management assistance, specification editing, etc. These duties would be assigned based on ability and willingness to take on additional responsibilities beyond the typical office administrative role.
**Your Capabilities and Credentials**
+ Excellent organizational skills and attention to detail.
+ Strong written and verbal communication skills.
+ Versatility, flexibility, and willingness to work within frequently changing priorities.
+ Must be willing and able to take initiative when needed.
+ Flexibility to learn new skills.
+ Proficiency in MS Office Suite.
**Education and Experience**
+ High School Diploma with minimum of 2-3 years of experience; or post-secondary degree in related field; or equivalent combination of education and experience
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
**About Stantec**
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | FL | Orlando
**Organization:** BC-2194 Buildings-US Florida Architecture
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 25/07/2025 02:07:35
**Req ID:** REQ250001ZA
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

HR Administrative Assistant Position at Thriving Construction Company in Apopka, Florida

Our client in Apopka, Florida is currently seeking a meticulous HR Administrative Assistant to join their dynamic Human Resources team. This pivotal role offers an excellent opportunity for professional development within the construction industry and involves providing crucial support for HR operations to ensure seamless administrative functions on a day-to-day basis.

Our client is a well-established player in the construction sector known for their unwavering dedication to excellence, safety, and employee growth. With a strong foothold in the industry and a firm commitment to continuous improvement, they foster a collaborative and fast-paced work environment that encourages professional advancement. The company is highly respected for its promotion of innovation, growth, and operational excellence throughout all levels of the organization.

Key Responsibilities of the HR Administrative Assistant:

• Assist with onboarding and offboarding processes, including document collection and new hire orientation
• Maintain precise employee records in both physical and digital formats
• Support payroll preparation, timekeeping, and attendance monitoring
• Conduct accurate data entry with a keen eye for detail
• Generate HR reports utilizing Microsoft Excel
• Provide administrative assistance to HR and safety teams
• Address employee queries and escalate issues when necessary
• Coordinate training sessions, certifications, and compliance documentation
• Assist in the management of job postings, resume screening, and interview scheduling

Qualifications and Requirements for the Ideal Candidate:

• Minimum of 1 year of administrative or office experience required (experience in HR or the construction industry is preferred)
• High School Diploma or GED required; Associate degree or coursework in HR is a plus
• Bilingual proficiency in English/Spanish is advantageous
• Solid proficiency in Microsoft Excel (formulas, filters, sorting, basic pivot tables)
• Experience with HR systems; familiarity with UKG is a bonus
• Strong organizational skills and exceptional attention to detail
• Ability to handle sensitive information with discretion and professionalism

Company Perks and Benefits:

• Comprehensive medical, dental, and vision benefits
• Paid time off, holidays, and other leave programs
• Supportive, team-oriented culture
• Opportunities for career growth in HR and operations
• Exposure to a reputable and expanding construction organization

Expanding professional business located in Lake Mary has an immediate need for a full-time Administrative Quality Assurance Specialist.

In this role, you will be responsible for performing initial information searches, social media searches, validating accuracy within a variety of investigative reports, reviewing & supplying evidence to clients. Entering data into database software and checking to ensure the accuracy of the data that has been inputted. Resolving discrepancies in information and obtaining further information for incomplete documents along with other quality control related duties prior to the final product being delivered to our clients. 

You must possess a high level of attention to detail, strong work ethic and be a team-oriented person who is open minded, willing to learn and has the ability to function effectively in a detailed focused work environment. 

This role will be in office to start but with a high level of proven performance you can transition to a remote environment. 

For company information, please visit

Desired Skills:

• Attention to Detail (High level of focus)

• Strong computer skills (Microsoft Office Suite with strong skills in Word and Outlook)

• Excellent written and verbal communication skills

• Internet and Social Media savvy

• Investigative mindset (questioning the out of place)

• High School diploma a must

Benefits Include:

• Medical, dental and vision insurance

• 401K

• Full-time employment

• Growth within a national company

Powered by JazzHR

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start **Caring. Connecting. Growing together.**
This is high volume, customer service environment. You'll need to be efficient, productive and thoroughly dealing with our members over the phone.
**Schedule** : Monday to Friday, 8 AM- 5 PM
**Location** : Onsite - 7242 W Colonial Dr, Orlando, FL 32818
**Primary Responsibilities:**
+ Manage administrative intake of members
+ Work with hospitals, clinics, facilities and the clinical team to manage requests for services from members and/or providers
+ Process incoming and outgoing referrals, and prior authorizations, including intake, notification and census roles
+ Assist the clinical staff with setting up documents/triage cases for Clinical Coverage Review
+ Handle resolution/inquiries from members and/or providers
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
**Required Qualifications:**
+ High School Diploma/GED (or higher)
+ 1+ years of customer service experience including working with referrals and prior authorization
+ Intermediate level of proficiency in MS office (Words, Excel, Outlook, Teams, etc.)
**Preferred Qualifications:**
+ Experience working within the health care Industry and with health care insurance
+ Experience working in a hospital, physician's office or medical clinic setting
+ A clerical or administrative support background
+ Knowledge of ICD-9 and CPT codes
+ Ability to prioritize and manage time
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $17.74 to $31.63 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._
_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._
#RPO #RED

**Description:**
You will be the Senior Administrative Assistant for Lockheed Martin Missiles and Fire Control (MFC) in Orlando.
**What You Will Be Doing**
We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our three Production Operations Directors. The successful candidate will be a strategic partner responsible for handling a wide range of clerical and organizational tasks to ensure the smooth operation of their organizations. This is an excellent opportunity for a self-motivated, forward thinker and skilled administrative professional to join our team and contribute to the success of our production operations.
As the Senior Administrative Assistant, you will be responsible for:
- Manage calendars and coordinate meetings in Outlook
- Make travel arrangements and submit expense reports in Concur
- Prepare and edit documents, reports, and presentations as needed
- Provide general administrative support, including answering phone calls, responding to emails, and greeting visitors
- Assist with event planning, including coordinating logistics, arranging catering and accommodations, and sending invitations
- Manage office supplies, including ordering and maintaining inventory
- Develop and implement effective filing systems, both physical and digital, to ensure easy access and retrieval of information
- Provide exceptional customer service to internal and external stakeholders
- Perform other administrative tasks as needed to support the Production Operations Directors
**Why Join Us**
We're looking for a collaborative and forward-thinking Senior Administrative Assistant to join our team. As a highly organized and detail-oriented individual, you will have the opportunity to make a significant impact on our production operations and contribute to the success of our team. If you're a self-motivated and skilled administrative professional who is passionate about providing exceptional customer service, we encourage you to apply. This role offers a unique opportunity to work with a dynamic team and develop your skills in a fast-paced and supportive environment.
**Further Information About This Opportunity:**
This position is in Orlando. Discover more about our Orlando, Florida location.
**Basic Qualifications:**
- Experience providing administrative support to senior executives
- Strong communication, organizational, and technical skills
- Experience with document management and creating status reports
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Familiarity with calendar management and meeting support activities
- Familiarity with making travel arrangement and expense reporting
- Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
- Excellent attention to detail and ability to maintain confidentiality
- Strong interpersonal skills and ability to work effectively with internal and external stakeholders
- Must be willing to work overtime as needed
**Desired Skills:**
- Experience working in a production or operations environment
- Knowledge of event planning and coordination principles
- Experience with digital document management through SharePoint, shared drives, MS Teams and Channels
- Experience setting up and running VTC meetings including solving technical challenges quickly
- Ability to solve problems under pressure
- Experience in Concur (Travel/Expense reporting)
**Clearance Level:** None
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** MISSILES AND FIRE CONTROL
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First

Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in Orlando, Florida, US . This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a self-starter, capable of anticipating needs and providing comprehensive administrative support to ensure the smooth functioning of executive operations. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. This position involves liaising with internal and external stakeholders, screening calls and emails, and preparing correspondence. Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and potentially Google Workspace, is essential. The ability to manage projects, conduct research, and maintain organized filing systems, both physical and digital, is also crucial. A professional demeanor and a commitment to providing a high level of service are paramount. You will play a key role in ensuring that executive tasks are completed efficiently and effectively, allowing leadership to focus on strategic objectives. This is an excellent opportunity for an experienced administrative professional seeking to contribute to a dynamic organization. We are looking for someone who is adaptable, resourceful, and possesses a strong work ethic. Your ability to maintain confidentiality and handle sensitive information with the utmost integrity will be highly valued.

Responsibilities:

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and expense reporting.
• Schedule and coordinate meetings, conferences, and appointments, ensuring all logistical details are handled.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Manage and maintain electronic and physical filing systems, ensuring information is easily accessible.
• Screen incoming communications, prioritize urgent matters, and respond to inquiries as appropriate.
• Coordinate with internal departments and external parties to facilitate communication and resolve issues.
• Conduct research and compile data for reports and projects as needed.
• Handle confidential information with discretion and professionalism.
• Assist with event planning and coordination for executive-level meetings and functions.
• Proactively identify and address administrative needs to ensure executive efficiency.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and a high level of confidentiality.
• Experience with travel arrangements and expense reporting.