48 Administrative Staff jobs in Collinsville

Description
Roseann Mabry from Robert Half is partnering with a growing company in St. Louis to place an Operations Specialist on a direct hire basis. The Operations Specialist will assist with daily administrative support behind the scenes.dat to day. This important position as an Operations Specialist will work with customers to schedule their service, coordinate with vendors, and manage workflow communications to the team. You will work in the database and Excel to communicate workflow. This position will also handle all follow up calls or emails regarding service, process work orders. This is a high volume , fast paced position. Prior logistics experience, accurate data entry into company databases, and excellent communication skills are necessary to interview for this opportunity. The annual salary for the Operations Specialist position will be up to 50K. Great culture and good benefits plus 401K! Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In!
Responsibilities:
- Manage and maintain daily schedules, calendars, and appointments for team members and executives.
- Coordinate logistics for deliveries, meetings, and other operational activities.
- Handle inbound calls professionally, providing information and resolving inquiries.
- Schedule and oversee work orders to ensure timely completion.
- Dispatch assignments and communicate effectively with relevant stakeholders.
- Assist with project coordination, tracking progress, and ensuring deadlines are met.
- Organize and support the planning of special events or team gatherings.
- Ensure accurate record-keeping and documentation for administrative processes.
- Collaborate with departments to streamline scheduling and operational workflows.
- Provide general administrative assistance to support day-to-day business needs.
Requirements - Minimum of 3 years of experience in administrative coordination or a similar role.
- Proficient in calendar management and scheduling tools.
- Strong communication skills, both verbal and written, for handling calls and correspondence.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with logistics coordination and dispatching tasks.
- Familiarity with project coordination, including tracking and reporting.
- Detail-oriented with excellent organizational skills.
- Proficiency in using office software such as Microsoft Office Suite. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**City/State:** Saint Louis, Missouri **Categories:** Support Services **Job Status:** Full-Time **Req ID** : 94363 **Pay Range:** $43,056.00 - $70,096.00 / year (Salary or hourly rate is based on job qualifications and relevant work experience) **Additional Information About the Role** BJC is hiring for an Administrative Fellow. We are looking for candidates with a Master's in Healthcare Administration. This is a 1 year program that will start June 2026. **Overview** **BJC Medical Group** is the multi-specialty physician-led organization of BJC HealthCare and includes over 600 doctors and advanced practice providers who are affiliated with top-ranked hospitals in the Midwest region. Since 1994, BJC Medical Group has provided access to extraordinary care in over 145 locations and over 25 specialties in the greater St. Louis, mid-Missouri and southern Illinois areas. Our providers are nationally recognized for excellent patient satisfaction, quality health care, and improving the health and well-being of the communities we serve. The Operations Department provides support to the strategic and operational objectives of BJC Medical Group practices and is located in Town & Country. **Preferred Qualifications** **Role Purpose** Provides an administrative resource for the organization in terms of analytic skill for identified needs and targeted outcomes. Also provides planning for the organization and identified needs within service lines. **Responsibilities** + Assists with operations of unit services and integration with other departments. + Provides input and creates effective work plans needed for the work unit. + Provides consultative support and integrates services and programs with other units or departments. + Participates in building an effective work unit through hiring, supervising and evaluating staff. **Minimum Requirements** **Education** + Bachelor's Degree - Business/HC Admin **Experience** + <2 years **Supervisor Experience** + No Experience **Preferred Requirements** **Education** + Master's Degree **Experience** + 2-5 years **Benefits and Legal Statement** **BJC Total Rewards** At BJC we're committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being. + Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date + Disability insurance* paid for by BJC + Pension Plan*/403(b) Plan funded by BJC + 401(k) plan with BJC match + Tuition Assistance available on first day + BJC Institute for Learning and Development + Health Care and Dependent Care Flexible Spending Accounts + Paid Time Off benefit combines vacation, sick days, holidays and personal time + Adoption assistance **To learn more, go to ( *Not all benefits apply to all jobs The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer

Description
Administrative Assistant
Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)
We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.
How you will make an impact
· Fielding telephone calls
· Receiving and directing visitors
· Word processing, filing and faxing
· Support on diverse projects for other employees as needed
Please apply online or through our Robert Half app
Requirements
What we're looking for
- Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
- Internet research skills
- Excellent written, verbal and social communication skills highly desired
- At least 1 year of Administrative Assistant experience preferred
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Administrative Assistant
Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)
We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.
How you will make an impact
· Fielding telephone calls
· Receiving and directing visitors
· Word processing, filing and faxing
· Support on diverse projects for other employees as needed
Please apply online or through our Robert Half app
Requirements
What we're looking for
- Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
- Internet research skills
- Excellent written, verbal and social communication skills highly desired
- At least 1 year of Administrative Assistant experience preferred
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Our client is looking for a detail-oriented and proactive Office Administrator to manage and enhance the day-to-day operations of their office in St. Louis, Missouri, US . This role is vital for ensuring a smooth and efficient working environment. The Office Administrator will be responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings, handling correspondence, and maintaining office supplies and equipment. You will serve as the first point of contact for visitors and callers, providing a professional and welcoming presence. Key responsibilities include organizing travel arrangements, preparing reports and presentations, managing databases, and assisting with event planning. The ideal candidate will have a High School diploma or equivalent, with at least 3 years of experience in an administrative or office management role. Excellent organizational and time-management skills are essential, along with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong written and verbal communication skills, a friendly demeanor, and the ability to multitask effectively are crucial. Experience with bookkeeping or basic accounting tasks is a plus. This position offers a competitive salary, benefits package, and the opportunity to be an integral part of a supportive team in a well-established company located in beautiful St. Louis, Missouri, US . Help us keep our operations running seamlessly.

**About Us**
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead. 
Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
If you are an **Executive Administrative Professional** looking for an opportunity to grow, we have an exciting opportunity for you! Based in **St. Louis, MO** , this role will provide excellent, comprehensive administrative, operational, and strategic support. The highly motivated, customer-centric candidate will be responsible for traditional executive assistant duties as well as project management, operational leadership, and acting as a Chief of Staff partner to senior executives.
**AS AN EXECUTIVE ADMINISTRATIVE PROFESSIONAL, YOU WILL:**
+ Prepare and manage complex travel scheduling for executives, including domestic and international arrangements.
+ Answer and direct incoming calls; greet, direct, and assist visitors with professionalism.
+ Maintain and create office documents, department reports, customer files, including legal contracts, with accuracy and discretion.
+ Manage and audit department expenses using multiple company cards and enter capital purchases into Oracle.
+ Schedule and coordinate meetings and appointments including team meetings, gate reviews, customer visits, lab tours, and executive calendars.
+ Coordinate the purchase and maintenance of office equipment, supplies, and technology systems.
+ Serve as a trusted partner to executives by managing key projects, initiatives, and cross-functional priorities from inception through completion.
+ Facilitate communication and alignment across departments, proactively identifying and resolving issues to enable effective decision-making.
+ Assist in strategic planning, preparing executive briefings, and synthesizing information for leadership discussions.
+ Support preparation and follow-up for Board meetings, executive committees, and senior leadership forums.
+ Document meeting actions, track commitments, and ensure timely follow-up to move initiatives forward.
+ Draft and prepare correspondence for internal communications, executive announcements, and external stakeholder engagement.
+ Coordinate and help execute off-site leadership meetings, team summits, and customer events.
+ Act as a liaison between executives and internal/external stakeholders to streamline workflows and improve operational efficiency.
+ Be responsive and available to support executives' needs via email, text, and phone calls, including outside normal business hours when necessary.
**REQUIRED EDUCATION, EXPERIENCE, & SKILLS:**
+ Minimum 5 years of relevant experience or equivalent combination of education and experience.
+ Demonstrated project management skills, including the ability to manage timelines, drive initiatives, and coordinate across multiple stakeholders.
+ Superior organizational skills; self-motivated, resourceful, detail-oriented, and energetic.
+ Outstanding writing, editing, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
+ Excellent communication and interpersonal skills, with a proven ability to handle confidential information and manage multiple priorities effectively.
+ Ability to build trusted relationships and collaborate with executive leadership and cross-functional teams.
+ Comfortable working in a fast-paced environment with a positive, proactive attitude.
+ Ability to travel up to 5% of the time.
+ Legal work authorization in the United States - sponsorship will not be provided.
**PREFERRED EDUCATION, EXPERIENCE, & SKILLS:**
+ Bachelor's degree preferred.
+ Experience supporting senior executives such as Presidents, CFOs, or Functional VPs.
+ Exposure to manufacturing or industrial sectors is a plus.
+ Budget and office management experience.
+ Experience supporting publicly traded company executives and interacting with Boards of Directors.
+ Proven ability to organize, facilitate, and execute large-scale meetings, events, or customer-facing summits.
+ Familiarity with Oracle or similar enterprise systems.
+ Experience with project management tools and methodologies (e.g., MS Project, Smartsheet, Asana) is highly desirable.
+ Ability to apply critical business insight and provide strategic recommendations.
**Why Work in St. Louis, Missouri**
Our facility is located in St. Louis, famous for its Gateway Arch standing at 630 feet tall. St. Louis is a family-friendly, historic metropolitan area with a low cost of living and first-class schools. The city offers excellent restaurants, shopping areas, art galleries, and numerous festivals throughout the year, making this an exciting place to live and work.
**About Our Location**
Our location is the host of Copeland's corporate headquarters. Our products have become household names that support the comfort and well-being of our customers. The employees at this location provide support to the various businesses within the platform, allowing for many networking opportunities across businesses.
#LI-AB2 #LI-Hybrid
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave. 
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Inclusion & Belonging**
At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.
**Work Authorization**
Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact:
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.

Driven by integrity and united by the people-and-pet bond, we find strong purpose in the work we do and an even greater joy in those we get to work alongside. Together, we harness the expertise of our long-standing tradition of excellence to embrace possibility and continuously push to do what's never been done before in pet care. Discover your purpose and fuel your passions when you bring your love of pets to a team that prides itself on the power of togetherness-We are Proudly Connected. Purely Driven.
**Position Summary**
We're comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations. Collectively, we're an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward. With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment. Join us and discover endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience.
As our Executive Administrative Assistant, you'll provide essential administrative support to our VP of eCommerce, ensuring business dynamics are met and day-to-day operations are supported. We're looking for a proactive coordinator who can anticipate and solve challenges before they arise, ensuring our team operates smoothly. If you are detail-oriented, eager to learn the ins and outs of a large multi-national corporate environment, and passionate about making even the most challenging requests seem routine, this role is perfect for you!
+ Manage and maintain calendar for the Vice President of eCommerce, schedule meetings, and travel arrangements
+ Receive phone calls & emails for the VP, and act as the liaison between the office and internal customers, company executives, and outside firms
+ Maintain the confidentiality of sensitive information and materials
+ Coordinate and provide meeting support for team events including luncheons and off-site meetings (i.e., scheduling meetings rooms, coordinating food, logistics)
+ Organize Leadership Team meetings and Operational Reviews
+ Provide clerical assistance including mail distribution, document reproduction & distribution, and invoice & expense report processing
+ Assist the team in processing purchase orders, ensuring accuracy and adherence to company policies
**Requirements**
+ High school degree/GED equivalent plus 5+ years of professional experience as an executive assistant at a large organization with 1+ of those years supporting one or more top-level executives **OR** Bachelor's degree plus 3+ years of experience in executive and/or administrative support
+ 1+ year of experience working with Microsoft Suite, including Outlook, Word, Excel, Teams, and PowerPoint
The approximate pay range for this position is $65,000 to $95,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and abilities as well as geographic location of the position. Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with Company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at About Us | Nestlé Careers (nestlejobs.com).
It is our business imperative to remain a very inclusive workplace.
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestlé home.
The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at or please dial 711 and provide this number to the operator: 1- .
This position is not eligible for Visa Sponsorship.
Review our applicant privacy notice before applying at .
Job Requisition: 366110

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering flexibility and the opportunity to manage administrative functions efficiently from anywhere. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong command of communication and time management. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing reports and presentations. You will act as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication. Key duties involve screening calls and emails, organizing and maintaining digital files, processing expense reports, and assisting with special projects as needed. The Executive Administrative Assistant must be proficient in office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. Discretion, professionalism, and the ability to handle confidential information are paramount. This role requires strong problem-solving abilities and the capacity to anticipate needs and work independently with minimal supervision. A minimum of 5 years of experience supporting C-level executives is required. This position is 100% remote, emphasizing efficiency and productivity in a virtual work environment.

Key Responsibilities:

• Manage and maintain executive calendars, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Screen phone calls, emails, and requests, redirecting as necessary.
• Organize and maintain electronic filing systems.
• Process expense reports and invoices accurately.
• Assist with the planning and execution of special projects and events.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion.
• Anticipate executive needs and proactively address potential issues.

Our client is seeking an experienced and highly organized Administrative Operations Manager to oversee and streamline their office operations. This hybrid role offers the flexibility to work both remotely and in the office, supporting the smooth functioning of our business. You will be responsible for managing administrative staff, optimizing operational processes, and ensuring the efficient day-to-day running of the office. This is a critical role that supports the entire organization.

Key Responsibilities:

• Manage and mentor administrative support staff, including receptionists and administrative assistants.
• Oversee office operations, including facilities management, supply procurement, and vendor relations.
• Develop and implement efficient administrative processes and procedures.
• Coordinate internal and external meetings, including scheduling, logistics, and preparation.
• Manage company calendars, travel arrangements, and expense reporting for the leadership team.
• Ensure the office environment is well-maintained, organized, and productive.
• Manage company records, filing systems, and databases.
• Assist with HR-related administrative tasks, such as onboarding new employees.
• Oversee the organization and execution of company events and special projects.
• Serve as a liaison between departments and management to ensure smooth communication.
• Identify opportunities for cost savings and efficiency improvements in administrative functions.

The ideal candidate will possess strong leadership and management skills, with a proven ability to manage a team and optimize workflows. Exceptional organizational, planning, and time-management abilities are essential, along with excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and experience with project management or CRM software is required. You should have a proactive approach to problem-solving and a keen eye for detail. Previous experience in a similar role, preferably with exposure to both remote and in-office coordination, is highly desirable. This role is based in St. Louis, Missouri, US , and requires regular presence in the office.