2 Administrative Staff jobs in Dalton
Sr Administrative Assistant
37404 Ridgeside, Tennessee
CommonSpirit Health
Posted 3 days ago
Job Viewed
Job Description
**Responsibilities**
This is an **IN OFFICE** role based in Chattanooga, TN. Not considering remote candidates at this time.
Job Summary / Purpose
Bringing subject matter knowledge and expertise in healthcare, the CE Senior Administrative Assistant will provide broad program coordination and support to the Clinical Engineering programs, customers and support teams. Performs complex, specialized function-related administrative tasks with little to no supervision.
**Essential Key Job Responsibilities**
**Training and Onboarding (10%)**
+ Onboard new employees by familiarizing them with the facilities, staff, Kronos, Team specific Programs such as TEAM, Worday, etc.)
+ Ensure all logins are received/created for necessary systems
+ Departmental orientation
**Service Contracts/Contract support (10%)**
+ Work with Clinical Engineering leadership to enter new contract requests, revisions or renewals in appropriate systems
+ Work with vendor to ensure terms are accurate and agreeable (this includes working with HPG or legal as necessary)
+ Ensure appropriate PO creation and billing/payment terms (make sure billing is accurate and payments are set-up appropriately in the respective program)
**Vendor relationships (15%)**
+ Coordinate vendor visits to markets (ensure market staff are aware of visit)
+ Ensure Field Service Reports or other necessary documentation is received
+ Ensure terms of agreement/service are met
+ Coordinate regular business review meetings for market and regional leadership with vendors
**Work Order Coordination (50%)**
+ Create/assign work orders
+ Work scheduling as appropriate
+ Be liaison between CE team and market customers
+ Assign PM work orders and CM work orders as appropriate understanding the skill sets of technicians and productivity requirements
+ Data entry into CE database and other software programs for work orders, purchase orders, equipment updates, etc.
**Financial reporting (Open PO reports, variance reports, accruals, etc.) (15%)**
+ Assist CE leaders with reviewing regular financial reports to ensure compliance and timeliness
+ Review open PO reports to assist in obtaining and processing invoices, review variance reports for resolutions, etc.
+ Billing discrepancy - Ensure proper discounts received, credits, etc. and ensure contract compliance for parts and services purchased (as appropriate)
+ Other duties as assigned
**Qualifications**
**Required Education and Experience:**
+ Associates Degree required
+ Four (4) years of administrative experience or six (6) years of administrartive experience in lieu of degree
+ Outstanding computer skills to include Microsoft Office tools; proficient in Excel, PowerPoint, Word, Live Meeting, SharePoint, Web-based CMMS preferred
**Overview**
Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation's largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.
**Pay Range**
$8.74 - 25.77 /hour
We are an equal opportunity employer.
This is an **IN OFFICE** role based in Chattanooga, TN. Not considering remote candidates at this time.
Job Summary / Purpose
Bringing subject matter knowledge and expertise in healthcare, the CE Senior Administrative Assistant will provide broad program coordination and support to the Clinical Engineering programs, customers and support teams. Performs complex, specialized function-related administrative tasks with little to no supervision.
**Essential Key Job Responsibilities**
**Training and Onboarding (10%)**
+ Onboard new employees by familiarizing them with the facilities, staff, Kronos, Team specific Programs such as TEAM, Worday, etc.)
+ Ensure all logins are received/created for necessary systems
+ Departmental orientation
**Service Contracts/Contract support (10%)**
+ Work with Clinical Engineering leadership to enter new contract requests, revisions or renewals in appropriate systems
+ Work with vendor to ensure terms are accurate and agreeable (this includes working with HPG or legal as necessary)
+ Ensure appropriate PO creation and billing/payment terms (make sure billing is accurate and payments are set-up appropriately in the respective program)
**Vendor relationships (15%)**
+ Coordinate vendor visits to markets (ensure market staff are aware of visit)
+ Ensure Field Service Reports or other necessary documentation is received
+ Ensure terms of agreement/service are met
+ Coordinate regular business review meetings for market and regional leadership with vendors
**Work Order Coordination (50%)**
+ Create/assign work orders
+ Work scheduling as appropriate
+ Be liaison between CE team and market customers
+ Assign PM work orders and CM work orders as appropriate understanding the skill sets of technicians and productivity requirements
+ Data entry into CE database and other software programs for work orders, purchase orders, equipment updates, etc.
**Financial reporting (Open PO reports, variance reports, accruals, etc.) (15%)**
+ Assist CE leaders with reviewing regular financial reports to ensure compliance and timeliness
+ Review open PO reports to assist in obtaining and processing invoices, review variance reports for resolutions, etc.
+ Billing discrepancy - Ensure proper discounts received, credits, etc. and ensure contract compliance for parts and services purchased (as appropriate)
+ Other duties as assigned
**Qualifications**
**Required Education and Experience:**
+ Associates Degree required
+ Four (4) years of administrative experience or six (6) years of administrartive experience in lieu of degree
+ Outstanding computer skills to include Microsoft Office tools; proficient in Excel, PowerPoint, Word, Live Meeting, SharePoint, Web-based CMMS preferred
**Overview**
Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation's largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.
**Pay Range**
$8.74 - 25.77 /hour
We are an equal opportunity employer.
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0
Sr Administrative Assistant
37404 Ridgeside, Tennessee
UNUM
Posted 11 days ago
Job Viewed
Job Description
Job Posting End Date: August 26
When you join the team at Unum, you become part of an organization committed to helping you thrive.
Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide:
+ Award-winning culture
+ Inclusion and diversity as a priority
+ Performance Based Incentive Plans
+ Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
+ Generous PTO (including paid time to volunteer!)
+ Up to 9.5% 401(k) employer contribution
+ Mental health support
+ Career advancement opportunities
+ Student loan repayment options
+ Tuition reimbursement
+ Flexible work environments
**_*All the benefits listed above are subject to the terms of their individual Plans_** **.**
And that's just the beginning.
With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today!
**General Summary:**
Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff. May also coordinate, train and mentor other administrative staff.
This role supports an executive who works onsite five days a week. As such, a minimum of four days in-office attendance is required, with the potential for a fifth day based on business needs.
This role is located in Chattanooga.
**Principal Duties and Responsibilities** :
+ Proactively manages their managers' time, travel, and expenses. Understands what is going on in the organization in order to anticipate needs. May also support the same for manager's direct reports.
+ Act as liaison/represent manager with the Board, customers and others.
+ Manages internal and external communications from and through the manager's office.
+ Provide data and information in preparation for meetings and to keep manager apprised of business issues. May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences.
+ Manage special projects as assigned, could include: coordinating projects, status updates, coordinating communications, as well as SharePoint/database management.
+ Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review, and research of issues/discrepancies. Reach out to appropriate individuals to gather information that explains variances and issues. Make recommendations for resolution of issues. May authorize payments for various expenses for department.
+ Provides support to manager at performance management, compensation and talent planning. Manage confidential information and know when and what to provide to direct reports. Understand timeline and ensure the manager is well prepared.
+ Serves as a resource for manager's direct reports to ensure resolution of issues and effective, efficient use of managers' time. This includes screening of phone calls, voicemail, correspondence, and other materials and requests directed to the manager's attention.
+ Performs other duties as assigned.
**Job Specifications**
+ High school diploma or Associates/Bachelor's degree
+ 6+ years of administrative assistant experience
+ Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for technology and internet research skills
+ Excellent written/verbal communication skills and ability to clearly articulate information
+ Ability to develop strong partnerships with all levels of internal management and staff, as well as outside customers and vendors
+ Strong customer service skills that exhibit the highest ethical standards at all times
+ Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail
+ High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
+ Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations
+ Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities
+ Demonstrated project management abilities
Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.
Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.
The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience.
$45,600.00-$86,200.00
Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.
Company:
Unum
When you join the team at Unum, you become part of an organization committed to helping you thrive.
Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide:
+ Award-winning culture
+ Inclusion and diversity as a priority
+ Performance Based Incentive Plans
+ Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
+ Generous PTO (including paid time to volunteer!)
+ Up to 9.5% 401(k) employer contribution
+ Mental health support
+ Career advancement opportunities
+ Student loan repayment options
+ Tuition reimbursement
+ Flexible work environments
**_*All the benefits listed above are subject to the terms of their individual Plans_** **.**
And that's just the beginning.
With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today!
**General Summary:**
Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff. May also coordinate, train and mentor other administrative staff.
This role supports an executive who works onsite five days a week. As such, a minimum of four days in-office attendance is required, with the potential for a fifth day based on business needs.
This role is located in Chattanooga.
**Principal Duties and Responsibilities** :
+ Proactively manages their managers' time, travel, and expenses. Understands what is going on in the organization in order to anticipate needs. May also support the same for manager's direct reports.
+ Act as liaison/represent manager with the Board, customers and others.
+ Manages internal and external communications from and through the manager's office.
+ Provide data and information in preparation for meetings and to keep manager apprised of business issues. May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences.
+ Manage special projects as assigned, could include: coordinating projects, status updates, coordinating communications, as well as SharePoint/database management.
+ Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review, and research of issues/discrepancies. Reach out to appropriate individuals to gather information that explains variances and issues. Make recommendations for resolution of issues. May authorize payments for various expenses for department.
+ Provides support to manager at performance management, compensation and talent planning. Manage confidential information and know when and what to provide to direct reports. Understand timeline and ensure the manager is well prepared.
+ Serves as a resource for manager's direct reports to ensure resolution of issues and effective, efficient use of managers' time. This includes screening of phone calls, voicemail, correspondence, and other materials and requests directed to the manager's attention.
+ Performs other duties as assigned.
**Job Specifications**
+ High school diploma or Associates/Bachelor's degree
+ 6+ years of administrative assistant experience
+ Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for technology and internet research skills
+ Excellent written/verbal communication skills and ability to clearly articulate information
+ Ability to develop strong partnerships with all levels of internal management and staff, as well as outside customers and vendors
+ Strong customer service skills that exhibit the highest ethical standards at all times
+ Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail
+ High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
+ Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations
+ Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities
+ Demonstrated project management abilities
Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.
Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.
The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience.
$45,600.00-$86,200.00
Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.
Company:
Unum
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