23 Administrative Staff jobs in Delmont
Administrative Assistant
15025 Jefferson Hills, Pennsylvania
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to provide essential support in an organized office setting. Based in Jefferson Hills, Pennsylvania, this long-term contract position offers an opportunity to contribute to organizational efficiency and ensure smooth day-to-day operations. The ideal candidate will have a strong command of administrative tasks and be comfortable managing multiple priorities.
Responsibilities:
- Respond to inbound calls in a courteous manner and address inquiries or direct them appropriately.
- Provide exceptional customer service to ensure client satisfaction and positive interactions.
- Perform accurate data entry and maintain organized records.
- Manage email correspondence, including composing, sending, and responding to various communications.
- Handle both inbound and outbound calls to assist with scheduling and general inquiries.
- Create and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.
- Schedule appointments and maintain updated calendars for team members or departments.
- Support team members with administrative tasks and ensure timely completion of assignments.
- Maintain confidentiality and uphold high standards in all communications and documentation. Requirements - Minimum of 1 year of experience in an administrative role.
- Proficiency in answering inbound and outbound calls with professionalism.
- Strong customer service skills with the ability to handle diverse inquiries.
- Competence in data entry with attention to accuracy and detail.
- Familiarity with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational skills and the ability to manage schedules effectively.
- Strong written and verbal communication skills for email correspondence.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Respond to inbound calls in a courteous manner and address inquiries or direct them appropriately.
- Provide exceptional customer service to ensure client satisfaction and positive interactions.
- Perform accurate data entry and maintain organized records.
- Manage email correspondence, including composing, sending, and responding to various communications.
- Handle both inbound and outbound calls to assist with scheduling and general inquiries.
- Create and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.
- Schedule appointments and maintain updated calendars for team members or departments.
- Support team members with administrative tasks and ensure timely completion of assignments.
- Maintain confidentiality and uphold high standards in all communications and documentation. Requirements - Minimum of 1 year of experience in an administrative role.
- Proficiency in answering inbound and outbound calls with professionalism.
- Strong customer service skills with the ability to handle diverse inquiries.
- Competence in data entry with attention to accuracy and detail.
- Familiarity with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational skills and the ability to manage schedules effectively.
- Strong written and verbal communication skills for email correspondence.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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0
Administrative Assistant
15222 Pittsburgh, Pennsylvania
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description
We are seeking a contract Administrative Assistant/Service Dispatcher to provide coverage during a medical leave. This client is located in East Pittsburgh area, free parking. We are wanting the candidate to start on November 3rd. This role will run for approximately 16 weeks to ensure there is room for cross training before this individual goes out on leave. The ideal candidate will be detail-oriented, organized, and comfortable handling clerical and dispatch-related tasks in a fast-paced service environment. Pay: $18-20 depending on experience. Hours: 7:30AM-4:30PM with 1 hour lunch unpaid.
Responsibilities:
Manage service dispatch functions, including scheduling and coordinating service calls.
Enter and maintain accurate information in company software systems.
Prepare and update quotes and other clerical documentation.
Assist with general administrative duties such as filing, data entry, and correspondence.
Ensure all records and reports are completed in a timely and accurate manner.
Communicate effectively with technicians, customers, and internal team members.
Requirements
Qualifications:
Previous administrative, scheduling, or dispatch experience preferred.
Strong organizational skills and attention to detail.
Proficiency with standard office software and comfort learning company-specific systems.
Excellent written and verbal communication skills.
Ability to multitask and adapt to changing priorities
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are seeking a contract Administrative Assistant/Service Dispatcher to provide coverage during a medical leave. This client is located in East Pittsburgh area, free parking. We are wanting the candidate to start on November 3rd. This role will run for approximately 16 weeks to ensure there is room for cross training before this individual goes out on leave. The ideal candidate will be detail-oriented, organized, and comfortable handling clerical and dispatch-related tasks in a fast-paced service environment. Pay: $18-20 depending on experience. Hours: 7:30AM-4:30PM with 1 hour lunch unpaid.
Responsibilities:
Manage service dispatch functions, including scheduling and coordinating service calls.
Enter and maintain accurate information in company software systems.
Prepare and update quotes and other clerical documentation.
Assist with general administrative duties such as filing, data entry, and correspondence.
Ensure all records and reports are completed in a timely and accurate manner.
Communicate effectively with technicians, customers, and internal team members.
Requirements
Qualifications:
Previous administrative, scheduling, or dispatch experience preferred.
Strong organizational skills and attention to detail.
Proficiency with standard office software and comfort learning company-specific systems.
Excellent written and verbal communication skills.
Ability to multitask and adapt to changing priorities
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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1
Administrative Coordinator
15222 Pittsburgh, Pennsylvania
Robert Half
Posted 9 days ago
Job Viewed
Job Description
Description
Our client in East Pittsburgh is seeking an Administrative Coordinator role to report to the CEO to represent and support the CEO's duties and responsibilities. The role will contribute to the efficiency of our client's Business Office and Administration by establishing, organizing, and coordinating office procedures and processes. Pay ranges $23-$26 hourly. A background check and clearances will be required.
Job Qualifications:
● High School Diploma/GED required, Associate's or Bachelor's Degree preferred
● Minimum 3 years experience as an executive assistant/office manager
● Work experience in a school or non-profit environment is helpful
● Grant writing experience preferred
Competencies
● Excellent interpersonal skills
● Strong written and verbal communication skills; ability to effectively communicate and coordinate actions with CEO, leadership team, Board of Trustees, and other staff and third party vendors/contractors
● Superior knowledge of punctuation and grammar
● Strict adherence to confidentiality and ability to handle sensitive information
● Attention to detail and accuracy
● Ability to perform multiple assignments without immediate supervision
● Time Management; ability to prioritize tasks to meet deadlines
● Superlative organizational and planning skills
● Able to perform basic arithmetic and use basic numeric concepts to perform job tasks
● Expertise using spreadsheet, word processing, e-mail, database, and presentation software
Responsibilities will include:
● Acting as a representative of the organization's chief executive in interactions with third parties.
● Assuming the role of Secretary to the organization's governing board.
● Conducting and directing specialized research projects for top-level management and board members.
● Assisting with the production and curation of public speaking or panel discussion materials.
● Overseeing the creation, editing, prioritization, and proofreading of sensitive documents.
● Implementing and maintaining organizational administrative and office procedures.
● Coordinating the various needs and schedules of board meetings.
● Supporting the work of a youth-focused initiative.
● New staff onboarding duties.
● Overseeing ordering needs for the office and facilities.
● Managing the executive's calendar.
● Coordinating travel and event arrangements for staff.
● Assisting with duties such as filing, tracking, correspondence, reports, and research.
● A valid driver's license may be required for running certain errands.
Requirements
In regards to meetings and events, the individual should also be available for:
● Regular check-ins with the chief executive.
● Regular meetings with the chief executive.
● Smooth coordination of various internal and external events.
● Providing hospitality to all visitors, internal and external stakeholders.
● Assisting in the organization and documentation of board meetings.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Our client in East Pittsburgh is seeking an Administrative Coordinator role to report to the CEO to represent and support the CEO's duties and responsibilities. The role will contribute to the efficiency of our client's Business Office and Administration by establishing, organizing, and coordinating office procedures and processes. Pay ranges $23-$26 hourly. A background check and clearances will be required.
Job Qualifications:
● High School Diploma/GED required, Associate's or Bachelor's Degree preferred
● Minimum 3 years experience as an executive assistant/office manager
● Work experience in a school or non-profit environment is helpful
● Grant writing experience preferred
Competencies
● Excellent interpersonal skills
● Strong written and verbal communication skills; ability to effectively communicate and coordinate actions with CEO, leadership team, Board of Trustees, and other staff and third party vendors/contractors
● Superior knowledge of punctuation and grammar
● Strict adherence to confidentiality and ability to handle sensitive information
● Attention to detail and accuracy
● Ability to perform multiple assignments without immediate supervision
● Time Management; ability to prioritize tasks to meet deadlines
● Superlative organizational and planning skills
● Able to perform basic arithmetic and use basic numeric concepts to perform job tasks
● Expertise using spreadsheet, word processing, e-mail, database, and presentation software
Responsibilities will include:
● Acting as a representative of the organization's chief executive in interactions with third parties.
● Assuming the role of Secretary to the organization's governing board.
● Conducting and directing specialized research projects for top-level management and board members.
● Assisting with the production and curation of public speaking or panel discussion materials.
● Overseeing the creation, editing, prioritization, and proofreading of sensitive documents.
● Implementing and maintaining organizational administrative and office procedures.
● Coordinating the various needs and schedules of board meetings.
● Supporting the work of a youth-focused initiative.
● New staff onboarding duties.
● Overseeing ordering needs for the office and facilities.
● Managing the executive's calendar.
● Coordinating travel and event arrangements for staff.
● Assisting with duties such as filing, tracking, correspondence, reports, and research.
● A valid driver's license may be required for running certain errands.
Requirements
In regards to meetings and events, the individual should also be available for:
● Regular check-ins with the chief executive.
● Regular meetings with the chief executive.
● Smooth coordination of various internal and external events.
● Providing hospitality to all visitors, internal and external stakeholders.
● Assisting in the organization and documentation of board meetings.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
2
Administrative Assistant
19010 Oakmont, Pennsylvania
Robert Half
Posted 14 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.
Responsibilities:
- Manage inbound and outbound calls with professionalism and efficiency.
- Coordinate schedules and appointments using calendar management tools.
- Perform data entry and maintain accurate records of administrative tasks.
- Handle email correspondence and respond promptly to inquiries.
- Assist with ordering office supplies and maintaining inventory.
- Provide receptionist support by greeting visitors and managing front desk duties.
- Scan and organize documents for easy access and record-keeping.
- Support business development efforts by preparing materials and coordinating meetings.
- Maintain basic office functions, ensuring a well-organized and productive environment.
- Collaborate with team members to streamline administrative processes. Requirements - Bachelor's degree in a related field.
- Proven experience in administrative assistance, preferably in a healthcare setting.
- Proficiency in Microsoft Outlook and other office software applications.
- Strong skills in calendar management and scheduling.
- Excellent communication abilities, both written and verbal.
- Ability to handle multiple tasks with attention to detail and accuracy.
- Self-starter with the ability to work independently and take initiative.
- Familiarity with receptionist duties and office organization.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage inbound and outbound calls with professionalism and efficiency.
- Coordinate schedules and appointments using calendar management tools.
- Perform data entry and maintain accurate records of administrative tasks.
- Handle email correspondence and respond promptly to inquiries.
- Assist with ordering office supplies and maintaining inventory.
- Provide receptionist support by greeting visitors and managing front desk duties.
- Scan and organize documents for easy access and record-keeping.
- Support business development efforts by preparing materials and coordinating meetings.
- Maintain basic office functions, ensuring a well-organized and productive environment.
- Collaborate with team members to streamline administrative processes. Requirements - Bachelor's degree in a related field.
- Proven experience in administrative assistance, preferably in a healthcare setting.
- Proficiency in Microsoft Outlook and other office software applications.
- Strong skills in calendar management and scheduling.
- Excellent communication abilities, both written and verbal.
- Ability to handle multiple tasks with attention to detail and accuracy.
- Self-starter with the ability to work independently and take initiative.
- Familiarity with receptionist duties and office organization.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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3
Administrative Assistant
15222 Pittsburgh, Pennsylvania
System One
Posted 16 days ago
Job Viewed
Job Description
Title: Administrative Assistant
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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4
Administrative Assistant
15222 Pittsburgh, Pennsylvania
Robert Half
Posted 16 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team in Pittsburgh, Pennsylvania. This Contract-to-Permanent position will support a large-scale airport project, offering an exciting opportunity to work directly on-site in a dynamic environment. The ideal candidate will bring strong organizational skills, proficiency in administrative tools, and a proactive approach to managing tasks.
Responsibilities:
- Provide administrative support to the team, ensuring smooth daily operations within the on-site field trailer.
- Manage and organize data using tools such as Microsoft Excel and Microsoft Access.
- Create and edit documents and visual content using Adobe Photoshop and Adobe editing tools.
- Collaborate with team members on construction-related tasks, utilizing Bluebeam Revu software when applicable.
- Maintain clear communication and coordination through Microsoft Teams and Outlook.
- Assist in preparing reports, presentations, and other materials as needed.
- Ensure accurate record-keeping and documentation to support project workflows.
- Troubleshoot minor technical issues with software and provide basic support to the team.
- Adapt to evolving project needs and prioritize tasks effectively. Requirements - Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Experience with Adobe Photoshop and basic editing tools.
- Familiarity with data management systems such as Microsoft Access.
- Ability to learn and use construction-related software, with knowledge of Bluebeam Revu being a plus.
- Strong organizational and multitasking skills in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- Attention to detail and a proactive attitude towards problem-solving.
- Previous experience in an administrative role is preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Provide administrative support to the team, ensuring smooth daily operations within the on-site field trailer.
- Manage and organize data using tools such as Microsoft Excel and Microsoft Access.
- Create and edit documents and visual content using Adobe Photoshop and Adobe editing tools.
- Collaborate with team members on construction-related tasks, utilizing Bluebeam Revu software when applicable.
- Maintain clear communication and coordination through Microsoft Teams and Outlook.
- Assist in preparing reports, presentations, and other materials as needed.
- Ensure accurate record-keeping and documentation to support project workflows.
- Troubleshoot minor technical issues with software and provide basic support to the team.
- Adapt to evolving project needs and prioritize tasks effectively. Requirements - Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Experience with Adobe Photoshop and basic editing tools.
- Familiarity with data management systems such as Microsoft Access.
- Ability to learn and use construction-related software, with knowledge of Bluebeam Revu being a plus.
- Strong organizational and multitasking skills in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- Attention to detail and a proactive attitude towards problem-solving.
- Previous experience in an administrative role is preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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5
Administrative Assistant
Greensburg, Pennsylvania
Adelphoi Village Inc
Posted today
Job Viewed
Job Description
Administrative Assistant -Dr. Robert Ketterer Charter School Adelphoi is looking for a dedicated individual with excellent communication and organizational skills to join our team as an Administrative Assistant! This position is responsible for supporting the operations of the Admissions Department in our charter school. This is a school environment. DUTIES AND RESPONSIBILITIES of our Administrative Assistant : Interview new youth by completing intake forms. Request documents from county and/or school such as court orders, social summaries, etc Produce Handbook, County Letter and Medical/Dental Consent packets. Prepare client documentation. Verify Youth Insurance Coverage on EVS system. Enter client intake data into the Electronic Health Records system. Scan external information into the appropriate systems and help to report out missing information. Complete data entry and data reports. Pull, prepare, and send release of information by communicating with internal/external individuals requesting client information. Prepare documentation needed for the educational enrollment of residential, foster care youth. Document required information and complete required reports in a timely manner. REQUIREMENTS of the Administrative Assistant: High School Diploma A minimum of three years of experience in an office setting Proficient with Microsoft Word and Excel pursureexcellence Compensation details: 17-17 Hourly Wage PI68137e79a3ca-
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6
Administrative Assistant
15260 Pittsburgh, Pennsylvania
Professional Service Industries Inc
Posted 1 day ago
Job Viewed
Job Description
Administrative Assistant - Pittsburgh, PA office
Minimum Requirements & Qualifications:
Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Administrative Assistant to join our Professional Services Industries, Inc. (Intertek-PSI) team at our Pittsburgh, PA office . This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.
Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.
What are we looking for?
The Administrative Assistant will support the Building & Construction Business by performing dispatching and scheduling of Field Technicians for various projects, as well as a full range of administrative duties.
Salary & Benefits Information
In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.
What you'll do:
- Receive calls from clients and perform dispatching by scheduling Technicians for various projects
- Create various documents, spreadsheets, etc. utilizing Microsoft Office Software.
- Perform various general office duties including faxing, copying, mailing, filing, etc.
- Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments
- May assist with developing, updating and/or reviewing local operating procedures and/ or work instructions
Minimum Requirements & Qualifications:
- High School Diploma/GED required
- Minimum of 1+ year experience in an Administrative role required
- Experience dispatching and scheduling field personnel is preferred
- Excellent communication skills, both verbal and written
- Excellent prioritization, organization, and time management skills
- Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
- Ability to analyze and solve problems
- Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames
Intertek: Total Quality. Assured.
Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.
Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.
We Value Diversity
Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email or call (option #5) to speak with a member of the HR Department.
#LI-HB1 CA-HB
* Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.
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7
Administrative Resident - HSD
15222 Pittsburgh, Pennsylvania
UPMC
Posted 3 days ago
Job Viewed
Job Description
The UPMC Health Services Division (HSD) Summer Residency is a 500-hour, paid internship starting in mid-May 2026. Working 40-hours a week on-site, Summer Residents will have a unique opportunity to learn and contribute to the UPMC Health Services Division, while pursuing their health care career interests. Summer Residents receive mentorship from Executives and Fellows in the Administrative Fellowship Program. The Summer Residency Program will offer opportunities to:
+ Gain broad exposure to various aspects of the UPMC HSD.
+ Better understand the role of the HSD as it relates to UPMC and its function as part of a fully integrated academic medical center.
+ Strengthen health care experience through work on various projects.
+ Observe executive-level meetings.
+ Improve management, leadership, communication, networking, and analytical skills.
Each Resident will be assigned to a preceptor at the executive administrative level or above and will be exposed to different areas within the HSD (and UPMC) that lie outside of their immediate department assignment. Upon successful completion of the Summer Residency Program, participants will be invited to apply to the post-graduate Administrative Fellowship Program.
Past Service Line Placements:
+ Department of Radiology - Pittsburgh, PA
+ UPMC Hamot - Erie, PA
+ Nursing Leadership - Pittsburgh, PA
+ Women's Health Operations - Pittsburgh, PA
+ Department of Medicine - Pittsburgh, PA
+ UPMC Mercy - Pittsburgh, PA
+ Heart & Vascular Institute - Pittsburgh, PA
+ Children's Hospital of Pittsburgh - Pittsburgh, PA
+ Community Medicine, Inc. - Pittsburgh, PA
+ Transplant Operations - Pittsburgh, PA
This is a paid internship opportunity with a set rate of $21.22/ hour.
Responsibilities:
+ Represent UPMC internally and externally
+ Standard Responsibilities: Performs in accordance with system-wide competencies/behaviors. Performs other duties as assigned.
+ Present to senior leadership
+ Participate in service and social activities
+ Complete function specific tasks and assignments
Qualifications
+ Students must be pursuing an MBA, MHA, MPH, or equivalent master-level degree. Preference will be given to students attending an accredited degree program.
+ Candidates are required to be proficient in Microsoft Office software, hardworking, conscientious, self-motivated, and exemplify excellent communication and interpersonal skills.
+ Preference will be given to candidates that have demonstrated leadership ability through their studies, employment, or extracurricular activities.
Licensure, Certifications, and Clearances:
+ Act 34
+ Acts 31, 33, 73 (if applicable)
Required Documents to Upload at Time of Application
Applicants must attach the following in a single PDF: resume, undergraduate transcripts and proof of current enrollment in a graduate program, and personal statement (2-page limit). The personal statement must include the following:
+ Describe how the UPMC Residency Program aligns with your professional career goals.
+ Discuss your first work experience (college or earlier) and describe the valuable skills it provided to you.
+ Provide a brief summary of hobbies and personal interests.
Recruitment Timeline Expectations
+ Applications due by November 7, 2025 for Summer 2026 Residents.
+ Applications will be reviewed
+ Interviews to be conducted in subsequent weeks.
+ Verbal offers to be extended by mid-December 2025*
*Subject to change
UPMC is an Equal Opportunity Employer/Disability/Veteran.
+ Gain broad exposure to various aspects of the UPMC HSD.
+ Better understand the role of the HSD as it relates to UPMC and its function as part of a fully integrated academic medical center.
+ Strengthen health care experience through work on various projects.
+ Observe executive-level meetings.
+ Improve management, leadership, communication, networking, and analytical skills.
Each Resident will be assigned to a preceptor at the executive administrative level or above and will be exposed to different areas within the HSD (and UPMC) that lie outside of their immediate department assignment. Upon successful completion of the Summer Residency Program, participants will be invited to apply to the post-graduate Administrative Fellowship Program.
Past Service Line Placements:
+ Department of Radiology - Pittsburgh, PA
+ UPMC Hamot - Erie, PA
+ Nursing Leadership - Pittsburgh, PA
+ Women's Health Operations - Pittsburgh, PA
+ Department of Medicine - Pittsburgh, PA
+ UPMC Mercy - Pittsburgh, PA
+ Heart & Vascular Institute - Pittsburgh, PA
+ Children's Hospital of Pittsburgh - Pittsburgh, PA
+ Community Medicine, Inc. - Pittsburgh, PA
+ Transplant Operations - Pittsburgh, PA
This is a paid internship opportunity with a set rate of $21.22/ hour.
Responsibilities:
+ Represent UPMC internally and externally
+ Standard Responsibilities: Performs in accordance with system-wide competencies/behaviors. Performs other duties as assigned.
+ Present to senior leadership
+ Participate in service and social activities
+ Complete function specific tasks and assignments
Qualifications
+ Students must be pursuing an MBA, MHA, MPH, or equivalent master-level degree. Preference will be given to students attending an accredited degree program.
+ Candidates are required to be proficient in Microsoft Office software, hardworking, conscientious, self-motivated, and exemplify excellent communication and interpersonal skills.
+ Preference will be given to candidates that have demonstrated leadership ability through their studies, employment, or extracurricular activities.
Licensure, Certifications, and Clearances:
+ Act 34
+ Acts 31, 33, 73 (if applicable)
Required Documents to Upload at Time of Application
Applicants must attach the following in a single PDF: resume, undergraduate transcripts and proof of current enrollment in a graduate program, and personal statement (2-page limit). The personal statement must include the following:
+ Describe how the UPMC Residency Program aligns with your professional career goals.
+ Discuss your first work experience (college or earlier) and describe the valuable skills it provided to you.
+ Provide a brief summary of hobbies and personal interests.
Recruitment Timeline Expectations
+ Applications due by November 7, 2025 for Summer 2026 Residents.
+ Applications will be reviewed
+ Interviews to be conducted in subsequent weeks.
+ Verbal offers to be extended by mid-December 2025*
*Subject to change
UPMC is an Equal Opportunity Employer/Disability/Veteran.
View Now
8
Administrative Assistant, Associate
15222 Pittsburgh, Pennsylvania
UPMC
Posted 6 days ago
Job Viewed
Job Description
Are you ready to make a difference in the lives of cancer patients? Mary Hillman Jennigs Radiations Oncology is seeking a full-time Administrative Assistant, Associate who thrives in a dynamic environment and is passionate about providing exceptional care. As part of our team, you'll play a crucial role in ensuring the smooth operation of our office, supporting our dedicated clinical staff, and making a positive impact on patient experiences.
Schedule/Shift: This position works Monday through Friday, daylight hours from 7:30am - 4:00pm. No evenings, weekends, or holidays are required!
Why Choose Us?
+ Meaningful Work: Every task you perform contributes directly to patient care.
+ Collaborative Environment: Work alongside compassionate professionals who share your commitment.
+ Growth Opportunities: Expand your skills and advance your career in the field of oncology.
+ Patient-Centered Approach: Be part of a team that prioritizes patient well-being above all else.
If you are detail-oriented, organized, and committed to providing excellent administrative support, we encourage you to apply for this position. Join our team and contribute to our mission of delivering exceptional patient care and support in the field of oncology!
Purpose:
Under direct supervision, provides general administrative support to a department or group of professionals.
Responsibilities:
+ Under direct supervision, provides general administrative support to a department or group of professionals.
+ Orders office supplies and maintains office equipment.
+ Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
+ Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
+ Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
+ Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
+ Answers, screens, and routes incoming calls and messages. Responds to routine questions.
+ Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
+ Greets, screens, and directs visitors to appropriate staff member.
+ High School diploma or equivalent.
+ Up to one year administrative experience preferred.
+ Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
+ Ability to use applicable MS Suite products
+ Knowledge of business processes and procedures
+ Ability to use basic reasoning skillsLicensure, Certifications, and Clearances:
+ Act 34UPMC is an Equal Opportunity Employer/Disability/Veteran
Schedule/Shift: This position works Monday through Friday, daylight hours from 7:30am - 4:00pm. No evenings, weekends, or holidays are required!
Why Choose Us?
+ Meaningful Work: Every task you perform contributes directly to patient care.
+ Collaborative Environment: Work alongside compassionate professionals who share your commitment.
+ Growth Opportunities: Expand your skills and advance your career in the field of oncology.
+ Patient-Centered Approach: Be part of a team that prioritizes patient well-being above all else.
If you are detail-oriented, organized, and committed to providing excellent administrative support, we encourage you to apply for this position. Join our team and contribute to our mission of delivering exceptional patient care and support in the field of oncology!
Purpose:
Under direct supervision, provides general administrative support to a department or group of professionals.
Responsibilities:
+ Under direct supervision, provides general administrative support to a department or group of professionals.
+ Orders office supplies and maintains office equipment.
+ Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
+ Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
+ Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
+ Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
+ Answers, screens, and routes incoming calls and messages. Responds to routine questions.
+ Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
+ Greets, screens, and directs visitors to appropriate staff member.
+ High School diploma or equivalent.
+ Up to one year administrative experience preferred.
+ Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
+ Ability to use applicable MS Suite products
+ Knowledge of business processes and procedures
+ Ability to use basic reasoning skillsLicensure, Certifications, and Clearances:
+ Act 34UPMC is an Equal Opportunity Employer/Disability/Veteran
View Now
9