Administrative Assistant

33417 Lake Belvedere Estates, Florida Kimley-Horn

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Job Description

**Overview**
Kimley-Horn is looking for an Administrative Assistant to join our team in West Palm Beach, FL! This is not a remote position.
**Responsibilities**
+ Receptionist/Front Desk duties
+ Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
+ Assist with producing plans, project manuals, and reports
+ This can consist of copying, printing, binding, filing, and scanning documents
+ Compile meeting agendas, minutes, and other miscellaneous documents
+ Proactively manage Outlook calendars (meetings/call scheduling)
+ Book travel arrangements and manage expense reports
+ Support the office's monthly invoicing activities
+ Partner with other administrative staff firm leaders
+ Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
+ Order supplies
+ Maintain and upkeep production rooms, supply rooms, and common areas
+ Assist with event planning and coordination
+ Run occasional errands
**Qualifications**
+ 4+ years in a corporate/professional environment in an Administrative role
+ Strong verbal and written communication skills (grammar/proofreading)
+ Strong proficiency in MS Office Suite
+ Professional, organized, client-oriented, and deadline driven
+ Proven ability to maintain confidentiality
+ Able to anticipate needs and manage competing priorities
+ Positive team player with commitment to quality
+ Self-starter who can thrive in an environment where leaders often travel off site serving clients
+ Contract management and billing experience preferred
+ Graphics and PowerPoint skills preferred
**Why Kimley-Horn?**
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!
_Key Benefits at Kimley-Horn_
+ Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
+ Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
+ Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
+ Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
+ Professional Development: Tuition reimbursement and extensive internal training programs.
+ Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
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_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE ( to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. ( must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
**Posted Date** _7 days ago_ _(7/24/2025 2:44 PM)_
**_ID_** _2025-18684_
**_Education_** _High School Diploma/GED_
**_Discipline/Focus_** _Admin Support Production_
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ADMINISTRATIVE COUNSEL

33336 Fort Lauderdale, Florida Broward County Schools

Posted 3 days ago

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Job Description

ADMINISTRATIVE COUNSEL

School / Department: GENERAL COUNSEL

FT LAUDERDALE, FL, USA, 33301

Req Id: 17187

Posting Closing Date:

School Year: 2025-2026

POSITION GOAL

To render legal services and supply legal advice to the Superintendent in the area of employee discipline and the administrative staff.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

MINIMUM QUALIFICATIONS & EXPERIENCE
• An earned Juris Doctor degree (J.D.) from an accredited law school.
• Minimum of three years of experience, public or private, with two years of litigation experience.
• Admitted and duly licensed to practice law in the State of Florida
• Eligible to become a member of the Florida Bar for the Federal District Court for the Southern District of Florida and for the United States Circuit Court of Appeals for the Eleventh Judicial Court.
• Demonstrated strong oral and written communication skills.
• Computer skills as required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE

SIGNIFICANT CONTACTS-frequency, contact, purpose

PHYSICAL REQUIREMENTS

TERMS OF EMPLOYMENT

LINK TO JOB DESCRIPTION

To review the complete job description for this position, access the following website: and search by Job Code. The Job Code for this position is: A-031

SKILLS

COMPETENCIES

CERTIFICATIONS

LOCATION PREFERENCES/ADDITIONAL INFOR

Advertisement Window: DATE - ((postClosingDate))

Work Calendar: 12 Month / 244 Days

Classification: Exempt

Compensation:

Educational Support Management Association of Broward, INC. (ESMAB)

PAY ((cust_gradeBand)) - SALARY RANGE

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Administrative Assistant

33313 Sunrise, Florida EMCOR Group

Posted 3 days ago

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Job Description

**Description**
Harry Pepper is seeking a Administrative Assistant for our location in Martin County, Florida.
+ Duties:
+ Process invoices
+ Code invoices
+ Enter and upload invoices into system
+ Track delivery tickets
+ Prepare time sheets for weekly payroll
+ Submit all time to payroll department
+ Enter daily reports
+ General office duties; including filing, answering phones
+ Clerical duties for the QC department
+ Various duties as requested by managementRequirements:
+ Minimum of three (3) years AP experience, a plus
+ Cost coding experience, to include job costing
+ Strong computer skills required
+ Knowledge of accounts payable
+ Prior construction office experience a plus
**Notice to prospective employees:** **There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled** **#hpepper**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
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Administrative Assistant

33417 Lake Belvedere Estates, Florida EMCOR Group

Posted 3 days ago

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Job Description

**Description**
Harry Pepper is seeking a Administrative Assistant for our location in Martin County, Florida.
+ Duties:
+ Process invoices
+ Code invoices
+ Enter and upload invoices into system
+ Track delivery tickets
+ Prepare time sheets for weekly payroll
+ Submit all time to payroll department
+ Enter daily reports
+ General office duties; including filing, answering phones
+ Clerical duties for the QC department
+ Various duties as requested by managementRequirements:
+ Minimum of three (3) years AP experience, a plus
+ Cost coding experience, to include job costing
+ Strong computer skills required
+ Knowledge of accounts payable
+ Prior construction office experience a plus
**Notice to prospective employees:** **There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled** **#hpepper**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
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Office Administrator

33412 Royal Palm Estates, Florida Lessing's

Posted 1 day ago

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Job Description

Description:
***Please apply on our Career page directly:

Position: Office Administrator

Job Duties & Responsibilities:
Manage daily operations of the office including billing, employee on-boarding, payroll submission, and other tasks as assigned
Review and upload invoices through PlateIQ
Perform bank deposit drops as needed and entering deposits into Accounting program
Assist with the onboarding process of new employees in our ATS and Onboarding system
Work with HR/Payroll Manager to ensure all time and attendance information is accurate to ensure weekly payroll is accurate
Communicate with Corporate office regarding new vendors, insurance forms, permit information, etc.
Process weekly packet with petty cash/pay out receipt, copies of invoices, deposit tickets to be sent to the Corporate Office in NY
Support Catering and Operations teams by communicating with clients as needed

Qualifications:
1-3 years experience in Office Administration or similar position
Strong computer skills: Microsoft Office products (Word, Excel, Gmail)
Effective interpersonal and customer service skills
Excellent organization skills with the ability to prioritize multiples tasks simultaneously
Excellent oral and written communication skills

The Company: Lessing's Hospitality Group is comprised of over 100 locations throughout the Northeast and Florida. Lessing's operates 20 wedding and catering venues, 20 full-service restaurants, 2 pop-up kitchen concepts, over 60 corporate and academic dining centers, and a historic inn. Steeped in over 130 years of tradition, but adapting to a constantly changing industry, Lessing's Hospitality Group's focus is on providing each guest with unique, personalized experiences and remarkable hospitality.
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Office Administrator

33441 Deerfield Beach, Florida Gmi Stone Llc

Posted 1 day ago

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Job Description

Benefits:

401(k)

Health insurance

Opportunity for advancement

Paid time off

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

KIVA STONE is wholesale stone distributor of granite, marble & quartz slabs for residential & commercial construction. At KIVA STONE, we owe our success to the efficiency of our organizational processes. To help maintain and grow this standard, we’re seeking an experienced Office Administrator to support the daily operations of our company.

We are seeking a motivated and outgoing Office Administrator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls, processing payments, invoicing and closing sales orders, filing completed paperwork, confirming-scheduling & routing deliveries. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. You will be providing administrative support to our management & sales departments.

Responsibilities:

Assisting with the management of daily operational activities

Answering phones and responding to client requests and inquiries

Maintaining operational documents, reports, client records, and company databases

Update, and maintain relevant office procedures

Drafting and E-mailing customer correspondence, memos and letters and distribute them appropriately

Providing administrative support to other departments or projects as needed

Organizing and scheduling truck runs for daily deliveries

Create and maintain an organized filing system

Address and resolve customer concerns with a professional attitude

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Operations Coordinator or in a similar position

Understanding of basic bookkeeping principles

Excellent computer skills and knowledge of Google, Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects

Must be able to speak Spanish

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Receptionist (Administrative Office)

33412 Royal Palm Estates, Florida The Salvation Army USA Southern Territory

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Job Description

Location: Palm Beach Area Command/Administrative Office - WPB, FL

Position Type: Receptionist - Full Time

Pay Rate: $17.00 p/h

About this opportunity:

Answers the telephone and transfers calls to the appropriate destination; responds to callers questions and provides accurate information.

Records accurate and complete messages; ensures the timely and accurate distribution of messages through telephone and/or E-mail.

Receives, greets, and announces visitors in a courteous and tactful manner; provides assistance to callers and visitors by answering questions and providing instructions and referrals; screens sales representative soliciting to The Salvation Army.

Receives, responds to, and assists people requesting social service assistance; assists in registering clients; and phone numbers for social services; locates appropriate personnel to assist visitors.

Notify individuals when visitors or clients have arrived; ensures that visitors and clients have signed in.

Adds/deletes names and extensions to the phone list to ensure the list remains up-to-date on a daily basis; proof reads telephone lists for mistakes before list is printed.

What we are looking for in you:

High school diploma or G.E.D. required,

or

any equivalent combination of training and experience which provides the necessary knowledge, skill, and abilities.

Physical Requirements and Working Conditions:

Ability to meet attendance requirements.

Ability to read, write, and communicate the English language.

Ability to operate a telephone and/or switchboard.

Ability to sort documents alphabetically and numerically.

Ability to perform routine mathematical computations.

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Employee Benefits
  • Medical, Dental and Vision Insurance
  • Paid Time Off (PTO) and Holiday Pay
  • Life Insurance
  • Retirement Plans and more!
To learn more about the name of program or location, click here!



Why work for us?

The Salvation Army offers a broad range of career opportunities, particularly targeted toward those motivated by our mission, to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army strives to do the "Most Good" for its employees by offering a greater sense of purpose in the work performed, by training and mentoring employees and by offering competitive compensation and benefit plans. Whether employed as a truck driver, administrative support team member or the director of a program, our employees understand at the core of their work is the opportunity to be an integral part of an organization that is Doing the Most Good.

Five values at the heart of everything we do.We are.
  • Passionate
  • Compassionate
  • Uplifting
  • Brave
  • Trustworthy

Additional Information:

All employees recognize The Salvation Army is a church and agree they will do nothing as an employee of The Salvation Army to undermine its religious mission.

To apply, click on the "Apply Now" icon at the bottom of this posting.

Application Submittal Period: April 22, 2025 - May 22, 2025

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!
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Accounting / Administrative Clerk

33024 Tamarac, Florida Associa

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Job Description

Accounting / Administrative Clerk

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Accounting / Administrative Clerk and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer:

At Associa, we understand that our employees are the backbone of our success. Our full-time employees enjoy a wide range of benefits, including:

  • Competitive Salary: We believe in rewarding talent and dedication with a competitive compensation package.
  • Professional Development: We invest in our employees' growth through ongoing training and development opportunities.
  • Team Culture: Join a supportive and inclusive team that values teamwork, creativity, and a commitment to excellence.
  • Health and Wellness: Enjoy comprehensive health and wellness benefits to ensure you thrive both personally and professionally.
  • Personalized Benefits: Everyone is unique and has different needs, that is why we also offer additional benefits that can be tailored to each person's needs. Such benefits include; retirement 401k, Hospital indemnity, Pet Insurance, Savings & Flexible Spending Accounts and much more.
How Our Employees Make an Impact:

Our Accounting/Administrative Assistants are the heart of our property management operations, making a significant impact through:
  • Efficient Operations : Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
  • Communication Hub : Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
  • Documentation : Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
  • Scheduling and Coordination : Manage calendars, schedule appointments, and coordinate meetings to optimize the team's productivity.
  • Client Relations : Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.
Position Requirements:

To succeed in this role the ideal candidate should possess:
  • Accounting Experience: Strong understanding of the accounting principles, and a minimum of 3 years accounting experience.
  • Organizational Skills : Strong organizational and multitasking abilities are essential for managing diverse administrative responsibilities.
  • Communication Skills : Clear and effective communication, both written and verbal, is crucial for interacting with team members and stakeholders. Bi-lingual, Spanish speaker required.
  • Tech proficiency : Proficient in Microsoft Office Suite and other relevant software applications, with the ability to learn various software platforms.
  • Attention to Detail : A keen eye for detail to ensure accuracy in documentation and data management.
  • Adaptability: Ability to adapt to changing priorities and handle tasks with flexibility.
  • Previous Experience : Previous administrative experience, particularly in property management or accounting, is preferred.
  • Education: High School Diploma or GED Required, and Associates Degree strongly preferred.
Position Responsibilities and Duties:

The position responsibilities may include but it is not limited to the following:
  • Answering large volume of phone calls throughout the day
  • Accounts Receivables -Scanning and posting checks
  • Answering emails, communicating with owners, board members as needed
  • Team player attitude
  • Be able to commute to a 9:00am - 5:00pm schedule
  • Ability to understand and review financial statements


If you are passionate about creating positive communities and have the skills to support our efforts, we invite you to apply for the Administrative Clerk position at Associa. Join us in shaping the future of exceptional living experiences.

Associa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All candidates that are extended an offer must be able to complete a background check with drug screening.

#LI-MA1
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Administrative Recruitment Sourcer

33412 Royal Palm Estates, Florida ClearanceJobs

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Job Description

Job Opportunity

Bluehawk, LLC. is seeking part-time, Entry-Level Administrative Recruitment Sourcers to partner with our recruitment team and find the best qualified talent to fill our national and global job opportunities. The Administrative Recruitment Sourcers will be based out of our West Palm Beach, FL headquarters. We offer a flexible schedule for people looking for part-time income.

As we continue to grow, other part and full time opportunities may be available in recruiting, human resources, accounting, writing, supervisory, training and administration based on prior experience and performance.

Responsibilities :

  • Performs searches by utilizing internet recruitment tools such as job boards and social media to search (source) for qualified talent to fill current job openings.
  • Contacts applicants to inform them of potential employment opportunities via internet recruitment resources or email.
  • Develops constructive and cooperative working relationships with others and maintains them over time.
  • May perform administrative functions or training as needed.
  • Performs other duties as assigned.

Qualifications :

  • Knowledge of Microsoft Word, Excel and Outlook.
  • Must be knowledgeable when utilizing internet search technology.
  • Ability to read and comprehend written and verbal communication.
  • Ability to write and reply to messages via email.
  • Ability to carry out written or oral instructions.
  • Adaptability and flexibility to support the organization's growth.
  • Ability to work as part of a team and independently.
  • Strong social media usage and interaction experience desired.
  • Must be over the age of 18.

Education :

  • High School Diploma or GED equivalent

Physical Requirements and Environment:

  • This employee will work on a computer in an office environment. Physical efforts: Limited, to include some standing, bending, light lifting up to 10 pounds, limited stretching and reaching.

Required Security, Certifications, Licenses and/or Registrations:

  • Must be able to pass a criminal background check and drug screening.
  • Must show proof of permanent physical home address being in a HUBZone. Must have lived at this address for 6+ months.

Bluehawk, LLC. is an Equal Opportunity/Affirmative Action Employer/ EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

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Administrative Recruitment Sourcer

33412 Royal Palm Estates, Florida Bluehawk LLC, Intelligence Services

Posted 1 day ago

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Job Description

Bluehawk, LLC. is seeking part-time, Entry-Level Administrative Recruitment Sourcers to partner with our recruitment team and find the best qualified talent to fill our national and global job opportunities. The Administrative Recruitment Sourcers will be based out of our West Palm Beach, FL headquarters. We offer a flexible schedule for people looking for part-time income. College Students Retirees Second Job As we continue to grow, other part and full time opportunities may be available in recruiting, human resources, accounting, writing, supervisory, training and administration based on prior experience and performance. Performs searches by utilizing internet recruitment tools such as job boards and social media to search (source) for qualified talent to fill current job openings. Contacts applicants to inform them of potential employment opportunities via internet recruitment resources or email. Develops constructive and cooperative working relationships with others and maintains them over time. May perform administrative functions or training as needed. Performs other duties as assigned. Knowledge of Microsoft Word, Excel and Outlook. Must be knowledgeable when utilizing internet search technology. Ability to read and comprehend written and verbal communication. Ability to write and reply to messages via email. Ability to carry out written or oral instructions. Adaptability and flexibility to support the organization’s growth. Ability to work as part of a team and independently. Strong social media usage and interaction experience desired. Must be over the age of 18. Education High School Diploma or GED equivalent Physical Requirements and Environment This employee will work on a computer in an office environment. Physical efforts Limited, to include some standing, bending, light lifting up to 10 pounds, limited stretching and reaching. Required Security, Certifications, Licenses and/or Registrations Must be able to pass a criminal background check and drug screening. Must show proof of permanent physical home address being in a HUBZone. Must have lived at this address for 6+ months. Bluehawk, LLC. is an Equal Opportunity/Affirmative Action Employer/ EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Human Resources Industries Defense and Space Manufacturing Referrals increase your chances of interviewing at Bluehawk LLC, Intelligence Services by 2x Delray Beach, FL $65,000 - $0,000 3 weeks ago Palm Beach, FL 55,000 - 80,000 11 hours ago North Palm Beach, FL 35 - 40 11 hours ago Palm Beach, FL 55,000 - 58,000 5 days ago Delray Beach, FL 40,000 - 80,000 1 week ago Delray Beach, FL 40,000 - 80,000 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

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