44 Administrative Staff jobs in Delray Beach
Administrative Assistant
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INTRODUCING DAKOTA MATTING & ENVIRONMENTAL SOLUTIONS: WHO WE ARE
With vast capital investments within the Electrical Utility Industry, Dakota Matting & Environmental Solutions stands proud in contributing to our nation’s infrastructure expansion. Through innovative access solutions, coupled with an unwavering commitment to environmental responsibility, we play a pivotal role in fostering the sustainable growth of essential utilities.
As a woman-owned and minority-owned business, we bring a unique perspective and competitive edge to the industry. We have the ability to attract and retain top talent due to our collaborative work environment and rewarding culture. As one of the very few independently owned and operated companies in this field, we are able to make common sense decisions that always put our clients first, and this is the reputation that we have garnered.
As we are continuously growing, we are looking for an Administrative Assistant to join our passionate team.
POSITION DETAILS
We’re looking for a resourceful, can-do Administrative Assistant to join our rapidly growing company. In this role, you’ll be the first point of contact for visitors and callers, creating a warm, professional, and welcoming experience. You’ll thrive in a fast-paced environment, pivot quickly when priorities shift, and proactively solve problems to keep business operations running smoothly. The right candidate is adaptable, detail-oriented, and eager to contribute across a variety of responsibilities — from greeting guests and managing office operations to coordinating travel, events, and communications.
RESPONSIBILITIES
Office Operations
- Greet guests; Answer and route company calls/voicemails to the various departments.
- Receive, sort, and distribute incoming mail; manage outgoing mail and packages (FedEx labels, stamps/supplies).
- Maintain headquarter inventory (snacks, beverages, kitchen and office supplies).
- Coordinate any issues or maintenance requests with property management.
- Order catered lunches and perform lunch pick-ups for manager and client meetings.
Administrative Support
- Scan and electronically file documents on SharePoint.
- Send documents to employees and/or clients via DocuSign for e-signatures and file accordingly
- Order annual appreciation gifts for customers and holiday gifts for employees.
- Send e-gift cards for President’s Call employee recognition awards.
- Send company announcements on employee birthdays and work anniversaries.
Travel & Event Coordination
- Arrange travel and lodging for visiting managers, clients, and interviewees: book flights, hotels, and rental cars; book dinner reservations.
- Coordinate Meetings and Events: schedule hotel blocks for national conferences, VIP Customer events, and internal meetings; reserve private dining rooms at restaurants; book excursions and entertainment activities.
- Plan office Holiday parties and employee birthday lunches
- Track confirmations and create itineraries for travelers; communicate promptly with travelers regarding any changes or issues.
Marketing & Communications Support
- Create/format PowerPoint presentations, as needed, for President’s Call and occasional internal meetings
- Create/order marketing materials for annual conferences and expositions as needed
- Bi-Weekly, create marketing posts for LinkedIn
- Quarterly, create invites and flyers for North American Matting Association
- Make occasional edits to company website as needed
Operations Support
- Support safety/compliance mailings (e.g., mail safety training cards and vehicle registration renewals to employees).
- Order toll transponders for company vehicles and maintain list, ensuring accurate charges to correct business units
- Register trailers and vehicles with the DMV on occasion
JOB REQUIREMENTS
At Dakota, we take on and execute some of the most challenging access projects in the country. To help us successfully execute our projects, we are looking for a DOT and Fleet Compliance Specialist with these qualifications:
- Bachelor’s or Associate’s degree preferred, but not required. Equivalent experience or a demonstrated ability to perform the responsibilities of the role will also be considered.
- Prior administrative or office coordination experience preferred, but not required – strong organizational skills and a willingness to learn are essential.
- Valid driver’s license, reliable transportation, and comfort driving locally for errands on occasion.
- Welcoming and approachable, with strong interpersonal skills to greet visitors and interact professionally with employees and clients.
- Excellent Communication skills: Friendly, professional, and concise - on the phone, in person, and in writing.
- Highly organized with strong attention to detail; able to prioritize tasks effectively and maintain accurate records
- Composed and adaptable – does not get flustered easily and is comfortable adjusting to change or shifting priorities.
- Proficient with Microsoft 365 (i.e., Outlook, Teams, SharePoint, Word, Excel, PowerPoint).
- Ability to lift up to 25 lbs occasionally (i.e., packages and office supplies).
- Experience coordinating travel/hotel blocks and working with corporate rate programs (preferred).
- Experience supporting executives or multi-department teams (preferred).
THE GREAT BENEFITS OF WORKING HERE
The Heart and Soul of Dakota are our people. We want to provide you with the best possible employee experience, so you can be happy and effective within your job. Some of the great benefits of joining our team include the following:
- Comprehensive Benefits Package: Your health and well-being matter to us. As part of our commitment to your health and financial security, we offer comprehensive benefits, including health insurance, dental insurance, vision insurance, an Employee Assistance Program, and a 401(k)-retirement plan.
- Fast Growing Company with Great Career Growth Opportunities: Dakota is a fast-growing company that offers excellent career growth opportunities. As we continue to expand and thrive, you’ll have the chance to advance your career and take on new challenges.
- Work with a Diverse and Inclusive Team: Dakota Matting prides itself on fostering a diverse and inclusive work culture. This diverse exposure will enhance your skillset, broaden your expertise, and position you as a well-rounded professional.
- Paid Vacation and Holidays: We offer paid time off (PTO) so you can relax, recharge, and maintain a healthy work–life balance. In addition, the Company observes eight paid holidays each year for you to enjoy with family and friends.
EQUAL OPPORTUNITY EMPLOYER
Dakota Matting & Environmental Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Administrative Assistant
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Job Overview:
As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Your Responsibilities:
- Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
- Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
- Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
- Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
- Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
- Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
- Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
- Sets up meetings for Board Approval process.
- Keeps packages updated with new memos and policies as required.
- Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
- Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
- Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
- Follows safety procedures and maintains a safe work environment.
- Other duties as required.
Skills & Qualifications:
- Associates degree with concentration in business preferred, or equivalent combination of education and experience.
- Three (3) to Five (5) plus years of related work experience.
- Computer literacy: Intermediate proficiency in Microsoft Windows software.
- Must possess strong administrative background.
- Strong working knowledge of customer service principles and practices.
- Excellent interpersonal, office management and communications skills.
- Self-starter with excellent communication, interpersonal and customer service and telephone skills.
Physical Requirements:
- Physical demands include the ability to lift up to 50 lbs.
- Standing, sitting, walking and occasional climbing.
- Required to work at a personal computer for extended periods of time.
- Talking on the phone for extended periods of time.
- Ability to detect auditory and/or visual emergency alarms.
- Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
- Driving when necessary.
Additional Information
- Schedule: Monday-Friday 8:00am – 4:30pm
What We Offer:
As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation: $19 -$23 per hour
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
Administrative Assistant
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We are partnering with a construction services company in Delray Beach, FL seeking an entry-level Project Coordinator to join their team. This position is ideal for someone looking to grow in the construction industry while gaining valuable experience in dispatching, work order management, and field coordination.
Schedule: 100% in-office, Monday-Friday, 7:30 AM - 4:30 PM, with occasional overtime depending on project flow.
Key Responsibilities
- Dispatch crews and coordinate daily maintenance schedules.
- Receive, review, and track work orders for accuracy and timely completion.
- Verify employee timecards, ensuring accuracy before submission.
- Serve as a point of contact between project managers, field crews, and office staff.
- Maintain organized records of equipment, materials, and production activity.
- Assist with vendor scheduling and communication as needed.
- Prepare reports and provide updates to leadership on project progress.
Qualifications
- At least 1 year of professional experience in an office or coordination role (construction industry experience a plus).
- Bachelor's degree preferred, but not required with relevant experience.
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent verbal and written communication skills.
- Ability to thrive in a fast-paced, busy environment with competing priorities.
- Detail-oriented, organized, and eager to take ownership of tasks.
- Experience with Vista ViewPoint a major plus!
This is a great opportunity for someone with a strong work ethic who is eager to learn and grow in construction operations. If you do well in fast-paced environments, are dependable, and ready to own your role, this position offers a direct path to building a career in the industry.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Administrative Assistant
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Job Description
**Job Summary**
Responsible for acting as a personal and confidential administrative support to senior management and his/her staff. Contacts Company personnel at all levels of the organization to gather information to prepare reports. Maintains knowledge of corporate activities to assist in policy, procedure and administrative matters. Performs responsibilities in such a way as to project the appropriate professional image of the Company. Has developed specialized knowledge/skills in own area. May act as a resource for colleagues with less experience.
**Job Description**
**Core Responsibilities**
+ Screens telephone calls, visitors and letters; answers routine questions and furnishes information.
+ Responsible for the coordination and scheduling of internal meetings and presentations; gathers and prepares necessary materials and/or equipment.
+ Assures the planning and coordination of the executive's calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations etc.
+ Assures the maintenance of travel and expense account and records, including form preparation and figure reconciliation.
+ Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
+ Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.
+ Other duties and responsibilities as assigned.
**Employees at all levels are expected to:**
+ Understand our Operating Principles; make them the guidelines for how you do your job.
+ Own the customer experience - think and act in ways that put our customers first, give them seamless digital options at every touchpoint, and make them promoters of our products and services.
+ Know your stuff - be enthusiastic learners, users and advocates of our game-changing technology, products and services, especially our digital tools and experiences.
+ Win as a team - make big things happen by working together and being open to new ideas.
+ Be an active part of the Net Promoter System - a way of working that brings more employee and customer feedback into the company - by joining huddles, making call backs and helping us elevate opportunities to do better for our customers.
+ Drive results and growth.
+ Support a culture of inclusion in how you work and lead.
+ Do what's right for each other, our customers, investors and our communities.
**Disclaimer:**
+ This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications.
Comcast is an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law.
**Skills:**
Microsoft Office; Punctuality; Administrative Support; Event Planning; Scheduling; Expenses; Presentations
Base pay is one part of the Total Rewards that Comcast provides to compensate and recognize employees for their work. Most sales positions are eligible for a Commission under the terms of an applicable plan, while most non-sales positions are eligible for a Bonus. Additionally, Comcast provides best-in-class Benefits to eligible employees. We believe that benefits should connect you to the support you need when it matters most, and should help you care for those who matter most. That's why we provide an array of options, expert guidance and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially and emotionally through the big milestones and in your everyday life. Please visit the compensation and benefits summary ( on our careers site for more details.
**Education**
High School Diploma / GED
**Relevant Work Experience**
5-7 Years
**Job Family Group:** Functional Operations
Administrative Assistant
Posted 1 day ago
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We are looking for a dedicated Administrative Assistant to join our team on a contract and part time basis in Deerfield Beach, Florida. This role requires a flexible and detail-oriented individual to provide essential support in a busy medical office environment. If you are organized, adaptable, and thrive in a fast-paced setting, we encourage you to apply.
Responsibilities:
- Greet and assist patients at the front desk, ensuring a welcoming and efficient environment.
- Answer and direct incoming calls while maintaining excellent communication skills.
- Perform data entry tasks, including updating patient records and managing documentation.
- Verify insurance information and handle related inquiries with accuracy and efficiency.
- Oversee patient check-in and check-out processes, ensuring smooth workflow.
- Schedule and coordinate appointments using electronic health records (EHR) and practice management systems.
- Provide coverage on an as-needed basis, demonstrating flexibility with work hours.
- Support administrative tasks to ensure the office operates seamlessly.
- Assist with training sessions to familiarize with office procedures and software.
- Utilize Microsoft Office Suite, including Excel, to complete various administrative functions.
Requirements - Prior experience in a medical office or similar administrative role is strongly preferred.
- Proficiency in electronic medical records (EMR), particularly Allscripts, is highly desirable.
- Strong computer skills, including Microsoft Office and Excel.
- Exceptional organizational and multitasking abilities in a fast-paced environment.
- Excellent communication skills, both verbal and written.
- Ability to work part-time hours with flexibility for additional coverage as needed.
- Familiarity with patient scheduling, insurance verification, and front desk operations.
- High level of professionalism and attention to detail. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 1 day ago
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Job Description
Responsibilities:
- Handle general office administrative duties, ensuring smooth day-to-day operations.
- Manage and respond to inbound calls with professionalism and accuracy.
- Perform data entry tasks to maintain and update records and databases.
- Provide receptionist support, including greeting visitors and managing front desk activities.
- Assist with scheduling and coordinating meetings or appointments.
- Prepare and organize documents, reports, and correspondence as needed.
- Maintain an orderly workspace and ensure office supplies are adequately stocked.
- Support colleagues with various administrative tasks as required.
- Occasionally assist with weekend responsibilities, depending on business needs. Requirements - Proven experience in administrative support or a similar role.
- Strong proficiency in data entry and office management systems.
- Excellent communication skills, both verbal and written.
- Ability to manage inbound calls and deliver customer service with a focus on detail.
- Familiarity with receptionist duties and front desk operations.
- Competence in organizing schedules, documents, and meeting arrangements.
- High level of attention to detail and organizational skills.
- Availability to work occasional weekends when needed. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 1 day ago
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Consider the possibilities of joining a Great Place to Work!
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB** **RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
Postal Code: 33064
Category (Portal Searching): Administration and Clerical
Job Location: US-FL - Lighthouse Point
Job Profile ID: F00200
Time Type: Full time
Location Name: Horizon Funeral & Cremation Services
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Administrative Coordinator
Posted 1 day ago
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**_About_** **_this_** **_Position_**
At Henkel, you'll be part of an organization that's shaping the future through innovation, sustainability and collaboration. With our trusted brands like Persil®, 'all®, Loctite®, Snuggle®, and Schwarzkopf® and our cutting-edge technologies, you'll have countless opportunities to explore new paths and grow.
This position is with our Adhesive Technologies business unit - where we empower our people to transform industries and provide our customers with a competitive advantage through adhesives, sealants and functional coatings.
**Dare to learn new skills, advance in your career and make an impact at Henkel. **
**What you´ll do**
+ Work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling
+ Work with speed and decisiveness to make the right decisions in high-pressure situations
+ Exhibit sound judgment with the ability to prioritize and make decisions
+ Energetic and eager to tackle new projects and ideas while always thinking ahead
+ Understand the big picture and anticipate relevant opportunities & challenges you can proactively build solutions
+ Display excellent emotional intelligence and communication skills with the ability to interact & collaborate effectively with others
+ Contribute to the excellent reputation of the company and the leadership team through professional, respectful interactions with all internal and external stakeholders
+ Coordinate complex travel and expense reporting using Concur, inclusive of the submission of expense reports after each trip or event
+ Liaise with Operation Manager's direct reports for meeting requests, workshop arrangement and assist with all logistics, room reservations, catering.
+ Liaise with external vendors, payment arrangement while being cost efficient
+ Assist with on-site recruiting, assessment centers and onboarding
+ Daily administrative tasks and ad hoc requests
**What makes you a good fit**
+ High school diploma / GED required.
+ 1-2 years of experience in a similar role preferred.
+ The environment is fast-paced and the person in this role will need to be proactive, hardworking, highly organized, and an independent critical thinker.
+ Experience in a corporate environment.
+ Ability to build strong relationships.
+ Strong computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and SAP, Excel), Concur, Ariba and Microsoft Teams, and Scheduling.
+ Proficient in Microsoft office Outlook, Word, and Excel.
+ Excellent communication skills.
+ Ability to multitask and prioritize tasks.
+ Ability to collaborate effectively.
**Some benefits of joining Henkel**
+ Health Insurance: affordable plans for medical, dental, vision and wellbeing starting on day 1
+ Work-Life Balance: Paid time off including sick, vacation, holiday and volunteer time, and vacation buy / sell program
+ Financial: 401k matching, employee share plan with voluntary investment and Henkel matching shares, annual performance bonus, service awards and student loan reimbursement
+ Family Support: 12-week gender neutral parental leave (up to 20 weeks for parents giving birth), fertility support, adoption & surrogacy reimbursement, discounted child and elderly care, and scholarships
+ Career Growth: diverse national and international growth opportunities, access to thousands of skills development courses, and tuition reimbursement
The salary for this role is $ - $ . This is the range that we in good faith anticipate relying on when setting wages for this position. We may ultimately pay more or less than the posted range and this range. This salary range may also be modified in the future.
Henkel does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Henkel property and therefore, Henkel will not pay a fee for any placement resulting from the receipt of an unsolicited referral.
Henkel is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.
**JOB ID:**
**Job Locations:** United States, FL, Riviera Beach
**Contact information for application-related questions:**
Please do not use this email address for sending your application or CV. To apply, please click on the "Apply for this role" button below. Applications sent via e-mail will not be accepted.
**Application Deadline:** As long as the vacancy is listed on our Career Site, we are happy to receive your application
**Job-Center:** If you have an application already, you can create or log in to your accounthere ( to check the status of your application. In case of new account creation, please use your email address that you applied with.
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How is work at Henkel
Administrative Assistant
Posted 1 day ago
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Harry Pepper is seeking a Administrative Assistant for our location in Martin County, Florida.
+ Duties:
+ Process invoices
+ Code invoices
+ Enter and upload invoices into system
+ Track delivery tickets
+ Prepare time sheets for weekly payroll
+ Submit all time to payroll department
+ Enter daily reports
+ General office duties; including filing, answering phones
+ Clerical duties for the QC department
+ Various duties as requested by managementRequirements:
+ Minimum of three (3) years AP experience, a plus
+ Cost coding experience, to include job costing
+ Strong computer skills required
+ Knowledge of accounts payable
+ Prior construction office experience a plus
**Notice to prospective employees:** **There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled** **#hpepper**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
Administrative/CEO Physician
Posted today
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Location: Boynton Beach, FL
Relocation Assistance: Available
Position Summary:
We are seeking a Physician Advisor (PA) to serve as a key clinical liaison between the medical staff, case management, and hospital leadership. This role is focused on optimizing hospital utilization, ensuring compliance with federal and state regulations, and improving clinical outcomes.
The Physician Advisor works collaboratively with case managers, social workers, and admitting physicians to ensure patients are placed at the correct level of care and that medical necessity is well-documented. The PA also addresses issues around clinical documentation, billing compliance (including CMS 2-Midnight Rule), length of stay, readmissions, and quality metrics. This position reports through a matrix structure to the Corporate Physician Advisor, Chief Quality and Integration Officer (CQIO), and entity-level CMO/CEO.
Key Responsibilities:
Provide real-time clinical guidance to ensure appropriate level of care and utilization
Support accurate clinical documentation to reflect severity of illness and medical necessity
Collaborate with providers and hospital staff to improve care transitions and reduce LOS/readmissions
Conduct post-discharge audits and respond to payer reviews or appeals
Educate medical staff on CMS regulations, InterQual/MCG criteria, and billing requirements
Drive clinical practice improvements that enhance patient care and hospital performance
Promote interdepartmental collaboration and communication through education and support
Maintain knowledge of current compliance standards and payer guidelines through ongoing education
Qualifications:
MD or DO degree from an accredited institution
Active medical license in Florida
Minimum 3 years of clinical practice experience
Experience with medical necessity reviews and use of MCG or InterQual criteria
Knowledge of CMS Conditions of Participation, billing regulations, and the 2-Midnight Rule
Strong communication, organization, and critical thinking skills
Certifications:
Board Certification by ABQAURP (or equivalent) required within 1 year of hire
Physician Advisor Certification preferred at time of hire
Additional Skills:
Ability to manage multiple deadlines and shifting priorities
Proficiency in relevant technology and EMR systems
Ability to lead and educate in both individual and group settings
Demonstrated professionalism and sound clinical judgment