7 Administrative Staff jobs in Deltona

Our client in Apopka, Florida is currently seeking a meticulous HR Administrative Assistant to join their dynamic Human Resources team. This pivotal role offers an excellent opportunity for professional development within the construction industry and involves providing crucial support for HR operations to ensure seamless administrative functions on a day-to-day basis.

Our client is a well-established player in the construction sector known for their unwavering dedication to excellence, safety, and employee growth. With a strong foothold in the industry and a firm commitment to continuous improvement, they foster a collaborative and fast-paced work environment that encourages professional advancement. The company is highly respected for its promotion of innovation, growth, and operational excellence throughout all levels of the organization.

• Assist with onboarding and offboarding processes, including document collection and new hire orientation
• Maintain precise employee records in both physical and digital formats
• Support payroll preparation, timekeeping, and attendance monitoring
• Conduct accurate data entry with a keen eye for detail
• Generate HR reports utilizing Microsoft Excel
• Provide administrative assistance to HR and safety teams
• Address employee queries and escalate issues when necessary
• Coordinate training sessions, certifications, and compliance documentation
• Assist in the management of job postings, resume screening, and interview scheduling

• Minimum of 1 year of administrative or office experience required (experience in HR or the construction industry is preferred)
• High School Diploma or GED required; Associate degree or coursework in HR is a plus
• Bilingual proficiency in English/Spanish is advantageous
• Solid proficiency in Microsoft Excel (formulas, filters, sorting, basic pivot tables)
• Experience with HR systems; familiarity with UKG is a bonus
• Strong organizational skills and exceptional attention to detail
• Ability to handle sensitive information with discretion and professionalism

• Comprehensive medical, dental, and vision benefits
• Paid time off, holidays, and other leave programs
• Supportive, team-oriented culture
• Opportunities for career growth in HR and operations
• Exposure to a reputable and expanding construction organization

Expanding professional business located in Lake Mary has an immediate need for a full-time Administrative Quality Assurance Specialist.

In this role, you will be responsible for performing initial information searches, social media searches, validating accuracy within a variety of investigative reports, reviewing and supplying evidence to clients. Entering data into database software and checking to ensure the accuracy of the data that has been inputted. Resolving discrepancies in information and obtaining further information for incomplete documents along with other quality control related duties prior to the final product being delivered to our clients.

You must possess a high level of attention to detail, strong work ethic and be a team-oriented person who is open minded, willing to learn and has the ability to function effectively in a detailed focused work environment.

This role will be in office to start but with a high level of proven performance you can transition to a remote environment.

Desired Skills:

• Attention to Detail (High level of focus)
• Strong computer skills (Microsoft Office Suite with strong skills in Word and Outlook)
• Excellent written and verbal communication skills
• Internet and Social Media savvy
• Investigative mindset (questioning the out of place)
• High School diploma a must

Benefits Include:

• Medical, dental and vision insurance
• 401K
• Full-time employment
• Growth within a national company

• Compiles, proofs, and revises legal documents, contracts, briefs, motions, and pleading.
• Files and maintains electronic and non-electronic case files.
• Opens and closes case files.
• Retrieves information as requested from records, files, and other related documents
• prepares written summaries of data when needed.
• Schedules meetings, conferences, and depositions
• maintains attorneys' calendars with appointments, court appearances, and other deadlines as requested.
• Responds to and resolves administrative inquiries and questions.
• Performs other related duties as assigned.

• 2+ years of experience in a legal administrative role.
• Knowledge and proficiency in MS Office (Outlook, Word, Excel and PowerPoint)
• Excellent grammar and communication skills
• Knowledge of court and agency processes and procedures
• Exceptional client service, discretion, and judgment to ensure client confidentiality
• Ability to be flexible and work collaboratively in a fast-paced environment
• Proactive, organized and detail-oriented

Claims Administrative Support

Remote

At Frontline Insurance, we are on a mission to Make Things Better, and our Claims Administrative Support plays a pivotal role in achieving this vision. We strive to provide high quality service and proactive solutions to all our customers to ensure that we are making things better for each one.

What makes us different? At Frontline Insurance, our core values - Integrity, Patriotism, Family, and Creativity - are at the heart of everything we do. We're committed to making a difference and achieving remarkable things together. If you're looking for a role, as a Business Process Analyst, where you can make a meaningful impact and grow your career, your next adventure starts here!

Our Claims Administrative Support enjoys robust benefits:

• Health & Wellness: Company-sponsored Medical, Dental, Vision, Life, and Disability Insurance (Short-Term and Long-Term).
• Financial Security: 401k Retirement Plan with a generous 9% match
• Work-Life Balance: Four weeks of PTO and Pet Insurance for your furry family members.

• Answer claims phone lines, handle status inquiries, and route calls to the appropriate team, escalating issues when necessary.
• Receive First Notice of Loss (FNOL) calls and enter information into the system.
• Monitor Root's AI/Cockpit system and provide input or corrections as needed.
• Send all urgent claims correspondence using XPS Shipper.
• Oversee outgoing mail through the O'Brien printing service.
• Support onboarding for new claims hires, including equipment QA and creation of claims accounts.
• Assist during CAT events, managing increased phone volume and completing special assignments from CAT management.
• Process all incoming mail and packages (UPS, USPS, FedEx, and Priority Mail), and handle the remailing of returned mail as needed.
• Process voids/stop payments, including potential reissues.
• Support the legal team by monitoring all litigated files for closure.
• Process invoices for independent adjusters, 1099 employees, defense counsel, and other vendors.
• Share claims and underwriting files with defense counsel via SharePoint.
• Process refund checks and recoveries; post to the claim file and issue deductible reimbursements.
• Share claim documents with carrier appraisers through SharePoint.
• Assist the accounting department with unclaimed property related to claims.
• Process AS400/Legacy Portal submissions through the Claims Web Form queue.
• Participate in special projects to support the claims department.
• Perform additional duties as assigned by the manager.

• Exceptional customer service skills.
• A high school diploma or GED required
• 620/720 adjusters license preferred but not required.
• Notary preferred but not required.
• 1-4 years of related experience and/or training are preferred.

• Maintains and Retrieves information as requested from records, emails, reports, and other related documents.
• Creates and maintains a records management system.
• Scan and upload files to create digital copies and attach to appropriate records management system.
• Conducts routine audits to ensure integrity of records management system.
• Answers telephone and provides information and assistance.
• Assist with collection of documentation and file in appropriate locations.
• Assist with monthly healthcare paperwork as needed.
• Ensures that all instances of abuse are reported and investigated as specified in the abuse policy and in accordance with the policy and procedure manual.
• Attends and participates in interdisciplinary team meetings, in-services, and competency-based trainings.
• Understands and adheres to all policies and procedures.
• Reports instances of abuse in accordance with specified guidelines in the abuse policy.
• Other duties as assigned.

• High school or equivalent (Required)
• Minimum of three (2) years' experience in Office experience preferred.
• Strong MS Office Suite Knowledge.

• Pass a level II background
• Valid FL driver's license
• Strong communication & organizational skills
• Must be able to read and write American English proficiently
• Ability to prioritize work for timely completion in a fast-paced environment with minimal supervision.
• Knowledge of Center for Medicaid Services rules and regulations and applicable laws and regulations.
• Possession of a valid Driver's License with required endorsement, along with an acceptable driving record for the past three years is required to transport.