107 Administrative Staff jobs in Elizabeth

Job Title

US Administrative Assistant- Temporary and Part Time Hours

Job Purpose

This role is expected to handle day-to-day administrative work, HR & Onboarding support, and ad hoc functions. You will act as the first point of contact for office administrative requests and queries. This position works with highly confidential information and the assistant must be a self-starter, dependable and disciplined employee who can multi-task and be a team player.

Duties and Responsibilities

• Main POC for all office management related queries/issues in coordination with Building Manager
• Answers phone calls, schedules meetings and supports visitors
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results
• Process expense report submissions and assist on coordination of expense management
• Coordinate and complete special projects for Operations, Compliance, Accounting and Human Resources departments
• Sensitivity to confidential matters
• Requires some accounting knowledge for tracking budgets and expenses
• Assist with development and submission of new business proposals
• Makes travel arrangements for senior staff and others as requested such as booking flights, cars, and hotel or restaurant reservations
• Exhibits polite and professional communication via phone, e-mail, and mail
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Main POC for all office management related queries/issues in coordination with Building Manager
• Responsible for logistical coordination with Hiring Manager, HR and IT of new hire setup or admin related issues of current employees
• Responsible for office program/event coordination, announcement & notifications

Qualifications

• High school diploma or equivalent education required
• Prior administrative experience required
• Experience supporting executive level positions preferred
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Must be comfortable speaking on the phone
• Exceptional communication and interpersonal skills
• Excellent analytical and assessment capability
• High level of attention to detail
• Ability to learn and utilize new skills and programs quickly
• Ability to multitask and meet tight deadlines

Additional Requirements:

• Must have basic understanding of travel logistics
• Possesses the understanding of customer service & coordination
• Has the ability to apply sense of urgency and verse in business acumen
• Excellent work ethic and able to work independently
• Valid driver’s license and current automobile insurance

Hours and Benefits:

This position requires an employee to work a schedule with a minimum of 3 days on site with flexibility should there be business need to modify.

25 hours a week, temporary, with potential to go full time.

Can look at the $20/hr range depending on experience.

IF/when full time - Mindlance offers its employees a comprehensive benefit package including, but not limited to: Major Healthcare insurance including medical, dental, vision, and pharmacy; Short Term Disability Insurance, Basic Life Insurance, Accident Insurance, Critical Illness Insurance, etc.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. Providing administrative support to ensure efficient operation of the bakery/kitchen.  Someone who is upbeat and pleasant who would be a good addition to our growing team.

Ideally, we are looking for a responsible long-term employee who can learn and take on more responsibilities over time. 

Duties:
Perform general clerical duties, including but not limited to:

• Make sales calls to potential new clients with appropriate follow up;
• Send and follow up on outstanding invoices;
• Filing necessary documents with entities in connection with food licenses, etc.;
• Answering and directing phone calls;
• Take and process new orders;
• Assist with project coordination; and
• Provide excellent customer service to clients and visitors.

Qualifications:
- Some experience as a secretary or administrative assistant;
- Proficient in Apple Software (Pages, Numbers) and other software applications;
- Strong organizational skills with the ability to prioritize tasks effectively;
- Excellent written and verbal communication skills;
- Attention to detail and problem-solving abilities;
- Ability to handle confidential information with discretion; and
- Experience with QuickBooks a plus.

If you are a motivated individual with strong administrative skills, we would love to hear from you.

Job Type: Part-time with flexible hours

Pay: $18.00 - $20.00 per hour

Work Location: In person

More detail about Claudio's Kitchen, please visit

Administrative Coordinator
**POSITION DETAILS**
CUNY's Accelerated Study in Associate Programs (ASAP) and Accelerate, Complete, and Engage (ACE) are comprehensive college degree completion programs. CUNY ASAP|ACE provides comprehensive and personalized support and resources to students that help remove barriers to full-time study, support academic momentum, and build a connected community. Support and resources include personalized advisement, career counseling, tutoring, tuition gap scholarships, andadditional financial resources.
The ACE Program at Queens College (ACE QC) is seeking an Administrative and Student Resource Coordinator to support the program's administrative operation and ensure the timely dissemination of student resources. Reporting to the Senior Director for Transfer Success and Partnerships or their designee, in addition to the duties outlined in the CUNY Title Overview, the Administrative Coordinator will:
+ Facilitate the distribution of student financial resources, including program scholarships, stipends, and transportation assistance (e.g., OMNY cards, parking decals).
+ Communicate with students regarding the status and processing of financialresources, andcoordinate with campus offices, such as Financial Aid and the Bursar, to resolve issues.
+ Support program leadership and campus partners in reconciling financial aid disbursements and preparing reports for the CUNY Central Office.
+ Process budget requisitions, monitor expenditures, and manage invoice payments in collaboration with administrative and finance teams.
+ Conduct student outreach using various platforms-including email, messaging tools, and social media-to share important updates and opportunities.
+ Coordinate logistics for meetings, workshops, and events, including scheduling, preparing materials, and providing on-site support.
+ Serve as a primary point of contact for students, visitors, and the broader college community, offering accurate information and responsive assistance.
+ Represent the program at internal and external events, such as open houses, transfer fairs, and CUNY Central Office meetings.
+ Contribute to special projects and initiatives that support the program's mission and evolving priorities.
**QUALIFICATIONS**
Minimum Qualifications: Bachelor's degree in a relevant discipline.
Preferred Qualifications:Minimum of two years of experience in a higher education setting, with a strong understanding of the challenges faced by urban college students.
+ Demonstrated understanding of the interconnectivity of key higher education functions: admissions, financial aid, student financials, and student success programs.
+ Proficient computer skills, particularly Microsoft Office Excel and Access, Student Information System (e.g.,CUNYfirst/PeopleSoft), Student Success Management System (e.g., Navigate360).
+ Exceptional organizational, written, and verbal communication skills, with the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
+ Experience advising or mentoring students, particularly in public service, education, or social service programs; commitment to promoting college access and student success.
+ Strong interpersonal skills and the ability to work both independently and collaboratively with diverse student, faculty, and staff populations; flexibility to work occasional evenings and weekends.
**CUNY TITLE OVERVIEW**
Supports projects, initiatives, and activities that impact an academic or administrative department.
- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
- May supervise office staff and student workers.
- Performs related duties as assigned.
Job Title Name: Administrative Coordinator
**CUNY TITLE**
Assistant to HEO
**FLSA**
Non-exempt
**COMPENSATION AND BENEFITS**
$54,725-$63,003;commensuratebased on education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff alsobenefitsfrom the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
**HOW TO APPLY**
If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:
- Go to cuny.jobs
- In the box under "job title/ keyword", enter "31110"
- Click on "Administrative Coordinator "
- Click on the "Apply Now" button and follow the instructions.
Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats: .doc, .docx, or .pdf format.
**Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.
**CLOSING DATE**
10/27/2025
**JOB SEARCH CATEGORY**
CUNY Job Posting: Managerial/Professional
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
31110
Location
Queens College

**Overview**
The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.
**Pay: $21.86 per hour.**
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.
**Benefit Information:**
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM
ABM Employee Benefits | Staff & Management ( Responsibilities:**
+ **Administrative Support:** Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
+ **Document Management:** Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
+ **Communication:** Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
+ **Office Coordination:** Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.
+ **Data Entry and Reporting:** Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
+ **Project Assistance:** Support special projects and provide assistance to various departments as needed.
**Qualifications:**
+ **Valid driver's license required.**
+ **Education:** High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
+ **Experience:** Minimum of 2 years of administrative or office management experience.
+ **Skills:**
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Excellent organizational and time management skills.
+ Strong written and verbal communication skills.
+ Ability to multitask and prioritize workload effectively.
+ Attention to detail and problem-solving skills.
+ Ability to work independently and as part of a team.
**Working Conditions:**
+ **Environment:** Office setting, Monday to Friday.
+ **Physical Requirements:** Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

Description We are looking for a motivated and detail-oriented Administrative Assistant to join a leading real estate management firm in Fairfield, New Jersey. This Contract-to-permanent position offers an excellent opportunity to contribute to the efficient operations of residential property management while supporting the team in delivering outstanding tenant experiences. If you thrive in a dynamic environment and excel at multitasking, we encourage you to apply.
Responsibilities:
- Process and code invoices from vendors and contractors with precision and attention to detail.
- Input tenant, vendor, and maintenance service request data into property management software systems.
- Reconcile monthly vendor statements against invoices within the accounting system.
- Organize and maintain property management records, including contracts, insurance certificates, invoices, permits, and operating budgets.
- Prepare and update daily, weekly, and monthly property reports such as leasing activity and stacking plans.
- Support monthly and quarterly financial close activities and reporting processes.
- Assist in the development and preparation of financial reports for management review.
- Perform clerical tasks such as scanning, copying, drafting correspondence, and arranging meetings.
- Manage general office duties, including retrieving mail and answering inbound calls.
- Take on additional responsibilities to support the office and commercial property management team as needed. Requirements - Prior experience in administrative assistance or office management roles.
- Proficiency in data entry and familiarity with property management software.
- Strong organizational skills with the ability to maintain accurate records and documentation.
- Excellent communication skills for drafting correspondence and interacting with tenants and vendors.
- Comfortable handling receptionist duties, including answering calls and managing mail.
- Ability to manage multiple tasks efficiently in a fast-paced environment.
- Familiarity with basic accounting tasks, such as invoice reconciliation and financial reporting.
- Willingness to adapt and tackle challenges in a growing company environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.
Responsibilities:
- Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.
- Assist with the client intake process, including gathering relevant information and documentation.
- Obtain and manage medical records from clients as part of case preparation.
- Help clients with completing applications for Social Security disability benefits.
- Answer inbound and outbound calls, addressing client needs and scheduling appointments.
- Maintain accurate records through data entry and document management.
- Coordinate and manage email correspondence in a timely and organized manner.
- Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.
- Ensure schedules are organized and appointments are confirmed for clients and staff.
Requirements - Bilingual proficiency in English and Spanish is required.
- Strong customer service skills with the ability to interact professionally with diverse clients.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience in handling inbound and outbound calls effectively.
- Ability to manage data entry and maintain accurate records.
- Familiarity with client intake processes and application assistance, particularly for Social Security disability.
- Excellent organizational skills and attention to detail.
- Previous experience in a legal or non-profit setting is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Location
VYV - 474 Warren Street
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Provides operational and administrative support to the Property Manager for assigned communities. Coordinates, enhances and maintains positive resident relations. Oversees portions of building operations, including resident ledgers, bill pay and vendor management. Monitors regulatory compliance and company policies and procedures related to property management.
Essential Job Functions
1. Enhance Resident Relations: Fosters good tenant relations by managing requests/complaints. Receives tenant services requests and takes appropriate action to resolve issues. Manage resident service using property management systems, directing inquiries as required to the appropriate building operations departments.
2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distributes to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
3. Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewals. Ensures effective and appropriate implementation in accordance with Corporate Office and Fair Housing policies and procedures. Makes follow-up calls, sends follow-up literature and pursues rental status.
4. Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
5. Collects rent from residents, verifies amount paid, accounts for discrepancies, deposit rent checks, sends verifying information to Corporate Office and follows up on any delinquent rents, initiating eviction procedures as necessary.
6. Records and files: Maintain records and files of building office operations including contracts, purchasing records, notifications, permit renewals and violations. May prepare purchase orders, code and process vendor invoices for payment, send documentation to Corporate Office and follow up on vendor payment inquiries.
7. Maintain Certificates of Insurance: Ensure all tenant and vendors working within the building meet certificate of insurance requirements. Review and file all certificate of insurances submitted to building office.
8. May perform other duties as necessary.
Education
This position requires a(n) High school diploma / GED
Additional degree(s) that are preferred for this position include:
Associate Degree in Property management
Work experience
1-2 Years Leasing, Bookkeeping, Operations
Compensation
Commensurate with Experience
$20.48 - 28.67 hourly
Great Incentives!
Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.

Description
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is based in Brooklyn, New York, and offers an excellent opportunity to support daily office operations while enhancing efficiency and organization. The ideal candidate will excel at multitasking and delivering high-quality administrative services.
Responsibilities:
- Manage day-to-day administrative tasks to ensure smooth office operations.
- Answer and direct inbound calls with accuracy and a focus on excellent communication.
- Perform data entry tasks to maintain and update company records.
- Provide receptionist support, including greeting visitors and managing front desk activities.
- Coordinate meetings, appointments, and schedules for team members.
- Assist in preparing documents, reports, and presentations as needed.
- Maintain organized filing systems for easy access to records and information.
- Handle incoming and outgoing correspondence in a timely manner.
- Support various office projects and ensure deadlines are met.
Requirements - Proven experience in administrative assistance or a similar role.
- Strong ability to answer and manage inbound calls efficiently.
- Proficiency in data entry with attention to detail.
- Familiarity with receptionist duties, including front desk management.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Proficiency in using office software, such as Microsoft Office Suite.
- Ability to maintain professionalism and confidentiality in all interactions. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .