94 Administrative Staff jobs in Elizabeth

Job Details

Job Location
Long Island City - Long Island City, NY

Position Type
Full-Time Non-Exempt

Salary Range
$26.37 - $6.37 Hourly

Description

Title: Receptionist

Unit: Admissions

Reports: Director of Admissions

Salary: 26.37 per hour(Approximately 48,000 annually)

Status : Full- Time; Regular; Non-Exempt

Location: Long Island City, NY

Position Summary:

Responsible for greeting our participant's and visitors. Logging in current participants in and out of system. Assuring all new participants completed a Tier 1 form and Informing Admissions Supervisor that we have new Intakes waiting to be processed. Overseeing the reception area.

Essential Duties and Responsibilities:

• Greet agency clients, volunteers and visitors in a friendly and respectful manner, determine their purpose for coming to the agency and refer them to appropriate staff;
• Maintain daily logs of clients, volunteers/interns and visitors;
• Operate agency switchboard, responding to incoming telephone calls, providing information in response to caller inquiries, routing calls to appropriate staff and taking clear, detailed written telephone messages where appropriate;
• Distribute Tier 1 Assessment forms to incoming clients and escort them to Admissions;
• Operate fax machine, copier and agency postage machine;
• Ensure agency mail delivery/pick-ups to and from agency's two locations;
• Date stamp and route incoming mail to appropriate staff;
• Maintain and update staff telephone directory and mailboxes;
• Maintain and update reception area bulletin boards; and
• Monitor the weapon detection system to ensure safety and compliance, promptly identifying any incidents involving detected weapons. Notify the supervisor immediately of any incidents and communicate with the individual possessing the weapon to address the situation appropriately.
• Perform other related duties as needed.

Qualifications

Qualifications:

• High school diploma, GED/HSE and/or appropriate education, training or experience preferred;
• Basic skills using a computer in a professional environment, including using Microsoft Office;
• Excellent verbal communication skills, Bi-lingual English/Spanish a plus;
• Excellent interpersonal skills and telephone manner; and
• Ability to stay calm in a fast paced environment and always maintain a courteous manner.

The Fortune Society encourages individuals to apply who have successfully made the transition from incarceration and/or substance abuse into a stable, productive lifestyle in the community.

Physical Demands:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required. Reasonable accommodations may be made to enable intervals with disabilities to perform the essential functions of the job.

The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.

**Position Purpose:**
This position will provide administrative support to one or more District Managers and/or district. They will perform a broad range of administrative and clerical duties to support the daily business operations including filing, data entry, fielding calls and scheduling meetings. In addition, this position must be able to manage confidential business, associate, and candidate information.
**Key Responsibilities:**
+ Administrative Duties: Handles District Manager calendar, processes expenses, maintain files and department supplies. Researches and compiles information for weekly, monthly and yearly reports.
+ Performs other administrative duties as assigned.
+ Project Coordination: Handles meeting schedule, agenda, preparation, and presentation ensuring that all meeting materials are prepared in advance and accessible to the leaders. Coordinates the on-boarding process for new associates.
+ Event Planning: Coordinates and executes internal and external events; including securing locations, handling logistics, meeting set up and catering as needed.
+ Travel Planning: Assists with internal and external event planning; including securing locations, handling logistics, meeting set up and catering as needed.
**Direct Manager/Direct Reports:**
+ May support one or more District Managers and/or districts
+ Duties are broad in nature and require exercise of sound judgment related to assignments
+ No direct reports.
**Travel Requirements:**
+ Typically requires overnight travel less than 10% of the time.
**Physical Requirements:**
+ Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
**Working Conditions:**
+ Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
**Minimum Qualifications:**
+ Must be eighteen years of age or older.
+ Must be legally permitted to work in the United States.
**Preferred Qualifications:**
+ Previous experience supporting District Manager and above, preferably within a larger corporate professional environment.
+ Ability to work well under pressure with composure.
+ High-level proficiency in Microsoft Office suite of products.
+ Strong teamwork skills and a strong ability to offer suggestions to improve processes.
+ Ability to work collaboratively with others.
+ Ability to be flexible and adaptable in responses to changing Priorities and needs
**Minimum Education:**
+ The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
**Preferred Education:**
+ No additional education
**Minimum Years of Work Experience:**
+ 2
**Preferred Years of Work Experience:**
+ No additional years of experience
**Minimum Leadership Experience:**
+ None
**Preferred Leadership Experience:**
+ None
**Certifications:**
+ None
**Competencies:**
+ None
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Apply End Date: 08/11/2025
- $25.00 - $30.00

Description
We are looking for an Administrative Assistant to join our team in Newark, New Jersey. In this long-term contract position, you will play a key role in supporting billing, accounts receivable, and general administrative tasks. This opportunity is ideal for individuals who excel in organization, communication, and multitasking within a fast-paced manufacturing environment.
Responsibilities:
+ Perform a variety of clerical tasks, including data entry, document scanning, and filing.
+ Demonstrate strong multitasking abilities; experience with shipping processes (e.g., UPS WorldShip, common carriers) is a plus.
+ Handle incoming and outgoing mail to ensure prompt and accurate distribution.
+ Deliver exceptional customer service by professionally managing inbound calls and providing solutions to inquiries.
+ Organize and maintain schedules by setting appointments and coordinating calendars.
+ Draft, format, and send email communications with clarity and professionalism.
+ Utilize Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint, to complete administrative assignments.
+ Provide additional administrative support to team members as needed.
Requirements - Proven experience in administrative or clerical roles, preferably within the manufacturing industry.
- Proficiency in Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint.
- Strong organizational skills and high attention to detail.
- Ability to handle multiple tasks efficiently and meet deadlines.
- Excellent communication skills, both written and verbal.
- Familiarity with customer service practices, including answering inbound and outbound calls.
- Capability to perform data entry tasks with precision.
- Knowledge of billing and accounts receivable processes is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York. This is a Contract position offering an excellent opportunity to support daily office operations and enhance organizational efficiency. The ideal candidate will be skilled in administrative tasks, communication, and data management.
Responsibilities:
- Manage and organize office operations, ensuring smooth day-to-day administrative functionality.
- Handle inbound calls professionally, providing accurate information and directing inquiries as needed.
- Perform data entry tasks with precision, maintaining the accuracy and integrity of records.
- Serve as the first point of contact for visitors, managing receptionist duties with a welcoming attitude.
- Assist in scheduling meetings and maintaining calendars for team members.
- Prepare and distribute correspondence, reports, and other important documents.
- Maintain office supplies inventory and coordinate purchases as necessary.
- Support team members in various administrative tasks to improve overall productivity. Requirements - Proven experience in administrative roles, demonstrating strong organizational skills.
- Proficiency in handling phone calls and providing excellent customer service.
- Ability to perform accurate and efficient data entry.
- Familiarity with office equipment and basic receptionist duties.
- Competence with common office software and tools, such as Microsoft Office Suite.
- Strong communication skills, both written and verbal.
- High attention to detail and ability to multitask effectively.
- Flexibility and adaptability to meet changing priorities in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Location
Two Blue Slip - 41 Blue Slip
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Overview:
Performs basic administrative, secretarial, and other support duties including word processing, basic report running and preparation, file maintenance/records control, and telephone reception. Some work may require analysis and use of initiative and independent judgment; however, most assignments are specific, well-defined and supervised. Contacts both inside and outside of company are general in nature, involving a basic and courteous exchange of information with little exposure to information which is regarded as sensitive or confidential. Prepares routine reports or correspondence to support daily operations of the department/business/sector.
+ Provides administrative assistance to department or supervisor and staff to support daily ongoing business needs. May prepare regular recurring reporting needs as well as certain inputs to recurring report requirements to support department/business/sector requests.
+ Creates, edits, and proofreads routine letters and/ or reports as well as other documentation including e-mail, presentations, and spreadsheets.
+ Performs support duties as assigned by supervisor following established workflow and working on multiple tasks and projects as determined by business priority.
+ Maintains routine entries in calendar for supervisor and department/business unit.
+ Prepares common reports such as expense reports and departmental p-card reports. May use corporate accounting system such as SAP, corporate reporting system such as BW.
+ Performs miscellaneous support duties including mailing, faxing, copying, and travel arrangements. Schedules meetings and arranges use of conference rooms and/or outside facilities.
+ In conjunction with immediate supervisor or other department/business unit employees, collaborates with other staff/departments to complete administrative, analytical and ad hoc tasks required of various special projects.
Requirements:
+ This position requires a High School Diploma/GED.
+ 1-2 years of required experience in an administrative role.
+ Required skills for this position include: communication, customer service, interpersonal, close attention to detail, and ability to maintain confidentiality.
Compensation:
Commensurate with Experience
$20.48 - 28.67 per hour
Great Incentives!
+ Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 400 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.

Description
We are looking for a dedicated Administrative Professional to support the Leasing and Property Accounting team near Livingston, New Jersey. This on-site role offers an exciting opportunity to work in the dynamic field of real estate property management. The ideal candidate is detail-oriented and eager to contribute to the success of our leasing and accounting operations.
Responsibilities:
- Perform data entry and ensure accuracy of lease-related information.
- Assist with billing processes, including invoice generation and tenant correspondence.
- Maintain organized records and documentation for leasing and accounting activities.
- Coordinate with internal departments to facilitate seamless operations.
- Provide administrative support to the property accounting and leasing teams.
- Handle accounts payable and receivable tasks, including reconciliation.
- Process invoices and ensure timely payments.
- Support the department manager with day-to-day administrative tasks.
- Utilize Yardi software for property management tasks, with training provided as needed.
- Collaborate on CAM reconciliation and other financial reporting activities.
Requirements - Minimum of 3 years of experience in accounting or administrative support roles.
- Proficiency in Microsoft Office, particularly Excel.
- Familiarity with accounts payable, accounts receivable, and invoice processing.
- Experience with QuickBooks and data entry.
- Strong organizational skills and attention to detail.
- Effective communication skills for tenant and team interactions.
- Prior experience in the real estate industry or property management is preferred.
- Willingness to learn and adapt to new software and processes, including Yardi.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

The salary for this position is between $60,000 and $80,000 depending on experience
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**

The salary for this position is between $60,000 and $80,000 depending on experience
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**

Location
VYV - 474 Warren Street
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Provides operational and administrative support to the Property Manager for assigned communities. Coordinates, enhances and maintains positive resident relations. Oversees portions of building operations, including resident ledgers, bill pay and vendor management. Monitors regulatory compliance and company policies and procedures related to property management.
Essential Job Functions
1. Enhance Resident Relations: Fosters good tenant relations by managing requests/complaints. Receives tenant services requests and takes appropriate action to resolve issues. Manage resident service using property management systems, directing inquiries as required to the appropriate building operations departments.
2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distributes to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
3. Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewals. Ensures effective and appropriate implementation in accordance with Corporate Office and Fair Housing policies and procedures. Makes follow-up calls, sends follow-up literature and pursues rental status.
4. Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
5. Collects rent from residents, verifies amount paid, accounts for discrepancies, deposit rent checks, sends verifying information to Corporate Office and follows up on any delinquent rents, initiating eviction procedures as necessary.
6. Records and files: Maintain records and files of building office operations including contracts, purchasing records, notifications, permit renewals and violations. May prepare purchase orders, code and process vendor invoices for payment, send documentation to Corporate Office and follow up on vendor payment inquiries.
7. Maintain Certificates of Insurance: Ensure all tenant and vendors working within the building meet certificate of insurance requirements. Review and file all certificate of insurances submitted to building office.
8. May perform other duties as necessary.
Education
This position requires a(n) High school diploma / GED
Additional degree(s) that are preferred for this position include:
Associate Degree in Property management
Work experience
1-2 Years Leasing, Bookkeeping, Operations
Compensation
Commensurate with Experience
$20.48 - 28.67 hourly
Great Incentives!
Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 400 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.