7 Administrative Staff jobs in Eustis

Fidelity National Financial: Florida Agency, located in Maitland, Florida, is seeking a talented Administrative Receptionist to join our growing team! This position offers you the opportunity to serve as a welcoming and efficient point of contact for our customers, assisting with administrative tasks and handling daily front-office responsibilities.

• Answer and direct incoming phone calls.
• Welcome guests and assist them with any meeting or visitation needs.
• Manage facility tasks, such as setting up meeting rooms, organizing the break room, and ordering supplies.
• Help sort and ship mail and courier packages.
• Assist other departments with their assignments and projects.

• High school diploma or equivalent as a minimum.

• Familiarity with office management systems and procedures.
• Experience in the title insurance industry is a plus.
• Proficiency in Microsoft 365 applications (Outlook, Word, and Excel).

Requirements

• This position is in our Maitland, Florida office and is not remote or hybrid.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Effective time management skills with the capability to organize and coordinate multiple concurrent projects.
• Proficiency in office productivity tools and a willingness to learn new software and systems.
• A flexible team player, adaptable to change and willing to face challenges.
• Openness to taking on additional duties as assigned or deemed appropriate.

Mechanical One is a growing company owns and operates five leading local brands in the HVAC, plumbing, and electrical services industries. Our mission is to provide exceptional home services to our communities while fostering a supportive and collaborative environment for our individual companies. Our centralized marketing department is the driving force behind the growth and success of each of our brands, and we are looking for a motivated and organized Marketing Administrative Assistant to join our team.Job Summary:We are seeking a highly organized and proactive Marketing Administrative Assistant to provide crucial support to our bustling marketing department. The ideal candidate will be a master of multitasking, possess a keen eye for detail, and have a passion for marketing and administrative excellence. This role is essential in ensuring the smooth and efficient operation of our marketing initiatives across all five of our home service companies. You will be the organizational backbone of the department, enabling the team to focus on creating and executing impactful marketing strategies.Administrative & Organizational Support:Maintain and organize marketing calendars, scheduling meetings, appointments, and project deadlines for the marketing team.Manage and organize digital assets, including photos, videos, and marketing collateral for each of the five subsidiary companies.Prepare and distribute marketing reports, presentations, and correspondence.Assist in budget tracking, processing invoices, and maintaining records of marketing expenses.Answer and direct phone calls and emails to the appropriate marketing team members.Order and maintain inventory of marketing materials and office supplies.Marketing & Communications Support:Assist in the coordination and execution of marketing campaigns across various channels (social media, email, direct mail, etc.).Help create and schedule social media content for each of the five company brands.Assist with updating website content, including blog posts, service pages, and promotional offers.Support the creation and distribution of internal and external newsletters.Conduct basic market research on industry trends and competitors.Assist in gathering and organizing customer testimonials and reviews.Team & Inter-Company Collaboration:Serve as a key point of contact between the central marketing department and the five individual companies.Facilitate the flow of information and marketing materials to ensure brand consistency across all entities.Assist in coordinating marketing efforts for local events, trade shows, and community sponsorships for each company.Collaborate with other departments as needed to support overall business goals.RequirementsQualifications and Skills:High school diploma or equivalent; Associate's or bachelor's degree in marketing, Business Administration, or a related field is a plus.Proven experience as an administrative assistant, marketing assistant, or in a similar role.Excellent organizational and time-management skills with the ability to prioritize tasks2 and manage multiple projects simultaneously.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with marketing software and social media platforms (e.g., Hootsuite, Mailchimp, WordPress).Experience with graphic design tools (e.g., Canva, Adobe Creative Suite) is a plus.A proactive and resourceful problem-solver with a strong attention to detail.Ability to work independently and as part of a collaborative team.A positive attitude and a willingness to learn and take on new challenges.Experience in the home services industry (HVAC, plumbing, electrical) is desirable but not required.Must pass a drug testWhat We Offer:•Competitive salary•Health insurance, paid time off, professional development opportunities.•A dynamic and supportive work environment with opportunities for growth.

Expanding professional business located in Lake Mary has an immediate need for a full-time Administrative Quality Assurance Specialist.

In this role, you will be responsible for performing initial information searches, social media searches, validating accuracy within a variety of investigative reports, reviewing and supplying evidence to clients. Entering data into database software and checking to ensure the accuracy of the data that has been inputted. Resolving discrepancies in information and obtaining further information for incomplete documents along with other quality control related duties prior to the final product being delivered to our clients.

You must possess a high level of attention to detail, strong work ethic and be a team-oriented person who is open minded, willing to learn and has the ability to function effectively in a detailed focused work environment.

This role will be in office to start but with a high level of proven performance you can transition to a remote environment.

Desired Skills:

• Attention to Detail (High level of focus)
• Strong computer skills (Microsoft Office Suite with strong skills in Word and Outlook)
• Excellent written and verbal communication skills
• Internet and Social Media savvy
• Investigative mindset (questioning the out of place)
• High School diploma a must

Benefits Include:

• Medical, dental and vision insurance
• 401K
• Full-time employment
• Growth within a national company

PURPOSE AND SCOPE:

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

 Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.