21 Administrative Staff jobs in Grayslake
Administrative Director
60025 Glenview, Illinois
Gallery Park Dental
Posted today
Job Viewed
Job Description
Administrative Director – Gallery Park Dental
Location: Glenview, IL (On-site)
Type: Full-time
Salary: $70,000 - $90,000
Gallery Park Dental is seeking an Administrative Director to lead and coordinate the business and administrative functions of our growing dental practice. This leadership role is responsible for human resources, business staff management, patient relations, marketing, IT systems, and facility operations. The Administrative Director will play a vital role in enhancing patient experiences, supporting staff development, strengthening office systems, and driving practice growth.
Key Responsibilities
Human Resources & Team Development
- Lead recruiting, hiring, onboarding, and performance management for all staff.
- Conduct evaluations and create development plans.
- Foster employee engagement through recognition, team-building activities, and office outings.
- Ensure compliance with labor laws and HR best practices.
Business & Administrative Operations
- Supervise and support front desk, billing, and administrative personnel.
- Oversee training programs to ensure consistency and compliance.
- Monitor staff efficiency, accuracy, and adherence to office policies.
Patient & Public Relations
- Serve as the point of contact for patient feedback and concerns, ensuring timely resolution.
- Continuously evaluate and improve patient service processes.
- Uphold the practice’s reputation through compassionate and professional communication.
Marketing & Growth
- Plan and execute marketing initiatives to drive patient acquisition and retention.
- Manage digital presence, including website, social media, and online reputation.
- Collaborate with leadership on community outreach and brand growth strategies.
IT & Facility Management
- Oversee office IT systems, practice management software, and phone systems.
- Ensure HIPAA compliance and coordinate with vendors for system maintenance.
- Manage building relationships, office security, and facility needs.
Strategic Growth & Expansion
- Partner with leadership to identify opportunities for practice growth.
- Support the rollout of new services, technologies, and systems.
- Monitor business performance metrics and contribute to long-term planning.
Requirements
- Bachelor’s degree in Business Administration, Healthcare Management, or related field preferred (equivalent experience considered).
- 3–5 years of administrative or management experience in healthcare/dental settings, including supervisory responsibility.
- Proven experience in HR, staff supervision, and patient relations.
- Marketing and business development experience strongly preferred.
- Strong organizational, leadership, and problem-solving skills.
- Knowledge of dental practice management systems, IT operations, and compliance regulations.
- Excellent communication, customer service, and time-management abilities.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with dental practice management software, Microsoft Office Suite, and inventory management systems.
Our Core Values
At Gallery Park Dental, we are guided by five core principles:
- Positive Attitude in every interaction
- Clear & Respectful Communication
- Effort & Focus in all tasks
- Consistency in delivering high-quality work
- Reliability in supporting our patients and team
Why Join Us?
- Opportunity to make a meaningful impact in a growing dental practice.
- Collaborative, team-oriented environment.
- Commitment to professional development and staff growth.
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0
Administrative Assistant
60011 Cary, Illinois
Vintage Luxury Homes
Posted today
Job Viewed
Job Description
Vintage Luxury Home is seeking a qualified, professional, and energetic Construction Administrative Assistant and Project Coordinator. Vintage specializes in luxury residential building projects and developments. $25-$35 per hour
Responsibilities
Construction Administration, Organization, Project Coordination and Customer Service professional with the ability to work with co-workers in a cooperative manner while remaining flexible, resourceful, proactive, and efficient with a high level of professionalism, and confidentiality. The ideal candidate is one who can work independently with little to no supervision and has experience supporting supervisors in daily administrative construction tasks.
Candidates considered for the position must possess excellent organizational abilities, meticulous attention to detail, strong verbal and written communication skills and demonstrate success in building interpersonal relationships required to work in a fast- paced, creative and collaborative team environment.
Qualifications
Experience and knowledge in construction terms, requests for proposals, bid summaries, follow up, bidding sourcing and scheduling. Sub-Contractor and office management
- Ability to maintain a high level of confidentiality
- Working knowledge construction processes
- Strong working knowledge of Microsoft Word and Excel
- Superior organizational skills and the ability to prioritize multiple responsibilities while supporting management
- Excellent attention to detail
- Self-starter with a good attitude
- Ability to maintain a professional appearance
- Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties.
- Facilitate the subcontractor bid process to include processing, distribution and tracking of all project bidding documentation.
- Follow up to ensure timely receipt of on correspondences and outstanding requests.
- Utilize software programs and templates to process, distribute and track all project documentation.
- Setup job binders and subcontractor files
- Negotiate subcontracts.
- Plan and schedule projects
- Manage jobs in progress including subcontractor coordination, conflict resolution, documentation and ensuring quality and safety on every job.
- Assist with the support, maintenance and preparation of reports, calendars, files and spreadsheets.
- Perform project closeout.
- Preparing 3-week look ahead schedules.
- Prepare agendas and make arrangements for meetings.
- Creating/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outlines. Attending meetings when requested by PM.
- Master in Excel (Must understand and be able to enter formulas and functions)
- 2-10 years of experience in construction field
- Proven to be highly self-motivated, strong personal initiative and solid judgment
- Proven to work accurately while under pressure of deadline
- Ability to build and maintain strong working relationships
- Excellent Proficiency with the MS Office Suite including Word, Excel, SharePoint, PowerPoint, OneDrive, outlook and Project Scheduling (preferred), with emphasis on complex Excel spreadsheet capabilities and Word processing.
- Proven leadership and managerial abilities to interact with all levels of management
- Proven analytical skills as a problem predictor, not just problem solver
- Comfortable interacting/interfacing with subcontractors, suppliers and designers
- Self-Motivated with the ability to work independently and as part of a team
- Ability to manage multiple projects simultaneously and flexible in prioritizing work tasks.
- Experience working in web-based applications.
- Contract reading and Comprehension
- Timely, professional and polished in appearance
- Licenses, Bonds, COI’ s and permits knowledge
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1
Administrative Assistant
60015 Deerfield, Illinois
TEKsystems
Posted 1 day ago
Job Viewed
Job Description
Job Opportunity: Administrative Assistant! About the Role
We're seeking a proactive and detail-oriented Administrative Assistant to join our team. This role is pivotal in ensuring smooth day-to-day operations by managing communications, organizing office activities, and supporting various administrative tasks. If you thrive in a fast-paced environment and enjoy being the go-to person for keeping things running efficiently, we'd love to hear from you!
Key Responsibilities
+ Oversee general office operations including supply management, recordkeeping, and basic bookkeeping.
+ Prepare, format, and manage documents such as invoices, reports, memos, letters, and financial statements.
+ Organize and retrieve corporate records, documents, and reports.
+ Handle incoming correspondence: sort and distribute emails and faxes.
+ Draft responses to routine inquiries and assist with internal communications.
Skills & Qualifications
Must-Have Skills:
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
+ Strong verbal and written communication
+ Excellent multitasking and customer service abilities
+ High level of professionalism and discretion
+ Strong time management and self-organization
Preferred Skills:
+ Office administration and clerical support
+ Data entry and document management
Education & Experience
+ High school diploma or GED required
+ 1 -2 years of relevant administrative experience
Ready to bring your organizational superpowers to a dynamic team? Apply now and help us keep everything running like clockwork!
Pay and Benefits
The pay range for this position is $20.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Deerfield,IL.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
We're seeking a proactive and detail-oriented Administrative Assistant to join our team. This role is pivotal in ensuring smooth day-to-day operations by managing communications, organizing office activities, and supporting various administrative tasks. If you thrive in a fast-paced environment and enjoy being the go-to person for keeping things running efficiently, we'd love to hear from you!
Key Responsibilities
+ Oversee general office operations including supply management, recordkeeping, and basic bookkeeping.
+ Prepare, format, and manage documents such as invoices, reports, memos, letters, and financial statements.
+ Organize and retrieve corporate records, documents, and reports.
+ Handle incoming correspondence: sort and distribute emails and faxes.
+ Draft responses to routine inquiries and assist with internal communications.
Skills & Qualifications
Must-Have Skills:
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
+ Strong verbal and written communication
+ Excellent multitasking and customer service abilities
+ High level of professionalism and discretion
+ Strong time management and self-organization
Preferred Skills:
+ Office administration and clerical support
+ Data entry and document management
Education & Experience
+ High school diploma or GED required
+ 1 -2 years of relevant administrative experience
Ready to bring your organizational superpowers to a dynamic team? Apply now and help us keep everything running like clockwork!
Pay and Benefits
The pay range for this position is $20.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Deerfield,IL.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
View Now
2
Administrative Director
Glenview, Illinois
Gallery Park Dental
Posted today
Job Viewed
Job Description
Administrative Director – Gallery Park Dental
Location: Glenview, IL (On-site)
Type: Full-time
Salary: $70,000 - $90,000
Gallery Park Dental is seeking an Administrative Director to lead and coordinate the business and administrative functions of our growing dental practice. This leadership role is responsible for human resources, business staff management, patient relations, marketing, IT systems, and facility operations. The Administrative Director will play a vital role in enhancing patient experiences, supporting staff development, strengthening office systems, and driving practice growth.
Key Responsibilities
Human Resources & Team Development
- Lead recruiting, hiring, onboarding, and performance management for all staff.
- Conduct evaluations and create development plans.
- Foster employee engagement through recognition, team-building activities, and office outings.
- Ensure compliance with labor laws and HR best practices.
Business & Administrative Operations
- Supervise and support front desk, billing, and administrative personnel.
- Oversee training programs to ensure consistency and compliance.
- Monitor staff efficiency, accuracy, and adherence to office policies.
Patient & Public Relations
- Serve as the point of contact for patient feedback and concerns, ensuring timely resolution.
- Continuously evaluate and improve patient service processes.
- Uphold the practice’s reputation through compassionate and professional communication.
Marketing & Growth
- Plan and execute marketing initiatives to drive patient acquisition and retention.
- Manage digital presence, including website, social media, and online reputation.
- Collaborate with leadership on community outreach and brand growth strategies.
IT & Facility Management
- Oversee office IT systems, practice management software, and phone systems.
- Ensure HIPAA compliance and coordinate with vendors for system maintenance.
- Manage building relationships, office security, and facility needs.
Strategic Growth & Expansion
- Partner with leadership to identify opportunities for practice growth.
- Support the rollout of new services, technologies, and systems.
- Monitor business performance metrics and contribute to long-term planning.
Requirements
- Bachelor’s degree in Business Administration, Healthcare Management, or related field preferred (equivalent experience considered).
- 3–5 years of administrative or management experience in healthcare/dental settings, including supervisory responsibility.
- Proven experience in HR, staff supervision, and patient relations.
- Marketing and business development experience strongly preferred.
- Strong organizational, leadership, and problem-solving skills.
- Knowledge of dental practice management systems, IT operations, and compliance regulations.
- Excellent communication, customer service, and time-management abilities.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with dental practice management software, Microsoft Office Suite, and inventory management systems.
Our Core Values
At Gallery Park Dental, we are guided by five core principles:
- Positive Attitude in every interaction
- Clear & Respectful Communication
- Effort & Focus in all tasks
- Consistency in delivering high-quality work
- Reliability in supporting our patients and team
Why Join Us?
- Opportunity to make a meaningful impact in a growing dental practice.
- Collaborative, team-oriented environment.
- Commitment to professional development and staff growth.
View Now
3
Technical Administrative Coordinator
60179 Hoffman Estates, Illinois
Tate & Lyle
Posted 9 days ago
Job Viewed
Job Description
Description/Job Summary:
The Technical Administrative Coordinator will provide administrative support to the Americas Technical Service (TS) team. Reporting directly to the Vice President, Americas Application and Technical Service. The successful candidate will collaborate closely with TS team members coordinating internal events and external customer activities. The Technical Coordinator must be highly organized, creative and enjoy working with multiple internal key stakeholders. The ideal individual will have the ability to exercise good judgment in a diversity of situations, possess strong communication, administrative, and organizational skills, and maintain a realistic balance among multiple priorities.
Responsibilities:
When determining final compensation, we take into consideration: skillset, job scope, knowledge, prior experience, cost of living, market data, budget availability, and other factors as permitted by law.
The salary range for this position is: $46,000 - $67,000.
In addition to competitive pay, we offer a comprehensive Total Rewards package that includes but is not limited to:
#LI-RF1
California Consumer Privacy Act ("CCPA")
The Company is committed to complying with the California Consumer Privacy Act ("CCPA") and all data privacy and laws in the jurisdictions in which it recruits and hires employees. We collect the following categories of personal information for the purpose of hiring the best qualified applicants and to comply with applicable employment laws: Name and contact information; Job preference and work availability; Social Security Number and/or other identification information; Education and qualifications; Employment history and experience; Military service; Reference and background check information, including relevant criminal history and credit history; Social media information; Pre-employment test results; Post-offer medical examination information and results, including drug test results; Voluntary self-disclosure information regarding minority, veteran, and disability status; and Information provided by you during the hiring process.
Tate & Lyle is an equal opportunity employer, committed to the strength of an inclusive workforce.
The Technical Administrative Coordinator will provide administrative support to the Americas Technical Service (TS) team. Reporting directly to the Vice President, Americas Application and Technical Service. The successful candidate will collaborate closely with TS team members coordinating internal events and external customer activities. The Technical Coordinator must be highly organized, creative and enjoy working with multiple internal key stakeholders. The ideal individual will have the ability to exercise good judgment in a diversity of situations, possess strong communication, administrative, and organizational skills, and maintain a realistic balance among multiple priorities.
Responsibilities:
- Plan and coordinate internal meetings and customer visits in Hoffman Estate.
- Provide support to lab organization and supplies.
- Serves as a liaison to the TS leadership team; organizes and coordinates special projects and continuous improvement initiatives.
- Coordinate and organize special events in support of the business (i.e., business conferences, off-site meetings, sales meetings, large customer meetings, industry events etc.).
- Support invoice processing and projects managing lab equipment purchases
- Organize and responsible for new employee onboarding process and any large administrating project support
- Manage technical document filing process and organize SharePoint site
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of TS team.
- Bachelor's degree or equivalent job experience preferred
- 2+ years of related experience required
- Strong computer skills; advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Project coordination, planning and multi-tasking skills
- Excellent communication and time management skills
- High level of attention to detail and ability to process complex information
- Flexible hours as dictated by the needs of the business for projects and meetings.
- Established capability in managing stakeholders across a complex matrix, use of strong interpersonal, influencing, and communication skills.
- Ability to function well in a high-paced environment; performs additional duties as assigned by TS leadership.
When determining final compensation, we take into consideration: skillset, job scope, knowledge, prior experience, cost of living, market data, budget availability, and other factors as permitted by law.
The salary range for this position is: $46,000 - $67,000.
In addition to competitive pay, we offer a comprehensive Total Rewards package that includes but is not limited to:
- Medical, Dental, Vision coverages
- Paid time off package, including vacation, sick time, and 16 weeks of paid parental leave
- 401K with company match
- Company paid life insurance
- Additional benefits at not cost to employee such as: Lifestyle Spending Account, Identity Theft protection, Employee Assistance Program, telemedicine and more!
#LI-RF1
California Consumer Privacy Act ("CCPA")
The Company is committed to complying with the California Consumer Privacy Act ("CCPA") and all data privacy and laws in the jurisdictions in which it recruits and hires employees. We collect the following categories of personal information for the purpose of hiring the best qualified applicants and to comply with applicable employment laws: Name and contact information; Job preference and work availability; Social Security Number and/or other identification information; Education and qualifications; Employment history and experience; Military service; Reference and background check information, including relevant criminal history and credit history; Social media information; Pre-employment test results; Post-offer medical examination information and results, including drug test results; Voluntary self-disclosure information regarding minority, veteran, and disability status; and Information provided by you during the hiring process.
Tate & Lyle is an equal opportunity employer, committed to the strength of an inclusive workforce.
View Now
4
Office Administrative Assistant
60089 Buffalo Grove, Illinois
Wabtec Corporation
Posted 1 day ago
Job Viewed
Job Description
It's not just about your career or job title. It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.
At Wabtec Bus Solutions, we draw strength from our differences while we revolutionize the way the world moves for future generations. And you can too! Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "Unlock our customers' potential by delivering innovative and lasting transportation solutions. Sound like a team you would like to be part of. Come build your career with Wabtec Bus Solutions.
Wabtec is seeking a qualified **Office Administrative Assistant** to join our team in **Buffalo Grove, Illinois.** The ideal candidate will enhance executive's effectiveness by providing information management support, representing the executive to others, including Sr. Staff members when necessary. Will generate reports, presentations, and other communication. Will assist in coordinating and planning company functions.
**Office Administrative Assistant**
+ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. This will be completed through PowerPoint, Word and Excell.
+ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
+ Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
+ Maintains customer confidence and protects operations by keeping information confidential.
+ Completes projects by assigning work to clerical staff, following up on results.
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
+ Ability to Multitask and priorities projects and complete work responsiblities in timely manner.
+ To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Database software and Contact Management systems. Understand Microsoft Office Suite, (Excel, Word, Power Point). Ability to handle adhoc requests.
**Education:**
+ Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Must have Oracle or similar application experience.
Think you have what it takes to join our team? We would love to meet you and share with you our extensive array of employee benefits here at Wabtec.
Salary Range:
$23.00 - $27.00 per hour
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.
At Wabtec Bus Solutions, we draw strength from our differences while we revolutionize the way the world moves for future generations. And you can too! Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "Unlock our customers' potential by delivering innovative and lasting transportation solutions. Sound like a team you would like to be part of. Come build your career with Wabtec Bus Solutions.
Wabtec is seeking a qualified **Office Administrative Assistant** to join our team in **Buffalo Grove, Illinois.** The ideal candidate will enhance executive's effectiveness by providing information management support, representing the executive to others, including Sr. Staff members when necessary. Will generate reports, presentations, and other communication. Will assist in coordinating and planning company functions.
**Office Administrative Assistant**
+ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. This will be completed through PowerPoint, Word and Excell.
+ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
+ Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
+ Maintains customer confidence and protects operations by keeping information confidential.
+ Completes projects by assigning work to clerical staff, following up on results.
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
+ Ability to Multitask and priorities projects and complete work responsiblities in timely manner.
+ To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Database software and Contact Management systems. Understand Microsoft Office Suite, (Excel, Word, Power Point). Ability to handle adhoc requests.
**Education:**
+ Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Must have Oracle or similar application experience.
Think you have what it takes to join our team? We would love to meet you and share with you our extensive array of employee benefits here at Wabtec.
Salary Range:
$23.00 - $27.00 per hour
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.
View Now
5
Administrative Assistant IV
60064 North Chicago, Illinois
US Tech Solutions
Posted 1 day ago
Job Viewed
Job Description
**Length of Contract:** 6 months-1 year (starting with six months; may go longer than a year if all works out for the candidate/STAR Team.
Supporting: VPs, SVPs, Managers, Directors, Heads
**Job Duties and Requirements:**
**Concur expense** and travel reporting, travel arrangements (domestic/international), Microsoft Outlook calendaring and is at expert level, catering and event planning, intermediate to Expert experience in Microsoft Products Excel, PowerPoint, Word, SharePoint, tech savvy.
Prefer experience supporting multiple leaders simultaneously, experience working in fast-paced corporate setting, and leaders at **VP/SVP level.**
**Behavior Preferences:**
Detail oriented, communicates appropriately with different leadership styles, takes initiative, proactive, productive, wants to take on projects and tasks, is ambitious and always wants to learn new things, creates a positive environment when placed on assignments, enjoys and is passionate about what they are doing, anticipates obstacles, flexible, multitasks, outgoing and professional, the face of the STAR Program, retains clients and meets expectations consistently.
+ The Contract Admin Assistant will be hired on an as need basis to fulfill Admin requests for short-term assignments.
+ Must be comfortable to adapt to different leadership styles.
+ Contract Admin Assist. may be filling in for other admins when on vacation, medical leave, sick time, or require additional admin support on their team to meet project deadlines. Must be available and flexible for these assignments.
+ As this is on an as needed basis, specific number of hours available to work each week may vary and are not guaranteed throughout the duration of the Floater Role assignment
+ All the leaders are looking for sharp, experienced admins with a pro-active approach to doing their work.
+ One who would learn and understand the leader's priorities, be the eyes and ears of the leader, connect with the business and others to get things done.
+ If they don't know how to do something to figure it out by reaching out to others etc., reach out to meeting requests to get more info on why they need time from the leader and so on. Work effectively with other admins and keep leader and team organized.
+ We need candidates with good stable work histories.
+ Open to being coached and developed by STAR Executive Admins and leadership team. Performance will be reviewed by leader/admin supporting and assessed to appropriately continue your short-term contract.
+ Assignment locations will vary within our Lake County, IL. or Irvine Locations.
+ Must report onsite (Lake County, IL), unless otherwise stated by the leader/admin requesting support.
+ STAR Admin Training and shadowing will be provided prior to being placed on an assignment.
+ Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, Teams Meetings and Telepresence setups, acting as a liaison for remote access issues.
**Key Responsibilities Include:**
+ Provides general administrative support. May provide back up support to higher-level management as needed.
+ Effectively monitors manager and team calendars, proactively solves conflicts
+ Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
+ Interacts with high-level executives and handles confidential or business-sensitive information.
+ May include some support for tracking budget expenditures.
+ Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
+ Orders business cards and stationery.
+ Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
+ Coordinates new employee office set-ups and onboarding.
+ May train/coordinate work for new administrative assistants.
+ Operates with general instruction and some supervision
+ Safeguard's confidential information
**Leadership and Interpersonal Skills:**
+ Fully understand assigned tasks and any associated expectations.
+ Ask for clarification as needed
+ Understand the deadlines and deliverables
+ Communicate any obstacles that prevent completion of any deadline
+ Provide status updates prior to any deadline
+ Be a good listener
+ Demonstrate strong Problem-Solving Skills
+ Be Accountable and Responsible for actions/mistakes
+ Challenges the team to always do better
+ Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others
**Requirements**
+ Some college preferred.
+ Experience working in pharmaceutical company or CRO strongly preferred.
+ 7+ years previous admin experience supporting executives
+ Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
+ "Make it happen" spirit & attitude as well as persistence.
+ Learns fast, grasps the "essence" and can change course quickly where needed
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Supporting: VPs, SVPs, Managers, Directors, Heads
**Job Duties and Requirements:**
**Concur expense** and travel reporting, travel arrangements (domestic/international), Microsoft Outlook calendaring and is at expert level, catering and event planning, intermediate to Expert experience in Microsoft Products Excel, PowerPoint, Word, SharePoint, tech savvy.
Prefer experience supporting multiple leaders simultaneously, experience working in fast-paced corporate setting, and leaders at **VP/SVP level.**
**Behavior Preferences:**
Detail oriented, communicates appropriately with different leadership styles, takes initiative, proactive, productive, wants to take on projects and tasks, is ambitious and always wants to learn new things, creates a positive environment when placed on assignments, enjoys and is passionate about what they are doing, anticipates obstacles, flexible, multitasks, outgoing and professional, the face of the STAR Program, retains clients and meets expectations consistently.
+ The Contract Admin Assistant will be hired on an as need basis to fulfill Admin requests for short-term assignments.
+ Must be comfortable to adapt to different leadership styles.
+ Contract Admin Assist. may be filling in for other admins when on vacation, medical leave, sick time, or require additional admin support on their team to meet project deadlines. Must be available and flexible for these assignments.
+ As this is on an as needed basis, specific number of hours available to work each week may vary and are not guaranteed throughout the duration of the Floater Role assignment
+ All the leaders are looking for sharp, experienced admins with a pro-active approach to doing their work.
+ One who would learn and understand the leader's priorities, be the eyes and ears of the leader, connect with the business and others to get things done.
+ If they don't know how to do something to figure it out by reaching out to others etc., reach out to meeting requests to get more info on why they need time from the leader and so on. Work effectively with other admins and keep leader and team organized.
+ We need candidates with good stable work histories.
+ Open to being coached and developed by STAR Executive Admins and leadership team. Performance will be reviewed by leader/admin supporting and assessed to appropriately continue your short-term contract.
+ Assignment locations will vary within our Lake County, IL. or Irvine Locations.
+ Must report onsite (Lake County, IL), unless otherwise stated by the leader/admin requesting support.
+ STAR Admin Training and shadowing will be provided prior to being placed on an assignment.
+ Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, Teams Meetings and Telepresence setups, acting as a liaison for remote access issues.
**Key Responsibilities Include:**
+ Provides general administrative support. May provide back up support to higher-level management as needed.
+ Effectively monitors manager and team calendars, proactively solves conflicts
+ Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
+ Interacts with high-level executives and handles confidential or business-sensitive information.
+ May include some support for tracking budget expenditures.
+ Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
+ Orders business cards and stationery.
+ Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
+ Coordinates new employee office set-ups and onboarding.
+ May train/coordinate work for new administrative assistants.
+ Operates with general instruction and some supervision
+ Safeguard's confidential information
**Leadership and Interpersonal Skills:**
+ Fully understand assigned tasks and any associated expectations.
+ Ask for clarification as needed
+ Understand the deadlines and deliverables
+ Communicate any obstacles that prevent completion of any deadline
+ Provide status updates prior to any deadline
+ Be a good listener
+ Demonstrate strong Problem-Solving Skills
+ Be Accountable and Responsible for actions/mistakes
+ Challenges the team to always do better
+ Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others
**Requirements**
+ Some college preferred.
+ Experience working in pharmaceutical company or CRO strongly preferred.
+ 7+ years previous admin experience supporting executives
+ Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
+ "Make it happen" spirit & attitude as well as persistence.
+ Learns fast, grasps the "essence" and can change course quickly where needed
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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6
Administrative Assistant III
60064 North Chicago, Illinois
US Tech Solutions
Posted 1 day ago
Job Viewed
Job Description
Location: Prefer local to Lake County.
If remote, must be CST or EST
+ Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis.
+ Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative contact and liaison with internal and external stakeholders/business partners.
+ Ensures all administrative commitments and requirements are executed in a timely manner.
+ Will have access to confidential information and will maintain the highest level of confidentiality and exercise these principles in interfacing with both internal and external stakeholders.
**KEY DUTIES AND RESPONSIBILITIES:**
Administrative support for VP, Clinical Development & Scientific Innovation and Skincare R&D: 70%
- Proactively maintains calendar and manages schedules, appointments, determining priorities; resolve scheduling conflicts as needed, and ensures efficient management and/or organization of meetings in collaboration with senior leadership administrators as needed.
- Manage and coordinate travel requirements and conference registrations; occasionally support travel and office arrangements for visiting employees.
- Prepare expense reports, expedites, and tracks processing of all department expense reports, check requests, and purchase requisitions.
- Manage and coordinate departmental onsite and offsite events and meetings, including facilities and catering support as well as meeting logistics (videoconferencing, meeting venue, etc.).
- Manage organizational charts and contact lists as needed.
- Prepare agendas, materials, and minutes for meetings as required. Compose and prepare routine correspondence; format/edit documents as needed.
- Makes recommendations to ensure the efficient handling of administrative matters and tracks special projects/initiatives to completion.
- Exercises a high degree of diplomacy, confidentiality, tact, and professionalism.
Administrative support for scheduling aesthetics team meetings and training; collaborate with meeting managers and with administrators to schedule meetings and resolve scheduling conflicts.
Support document filing, meeting recordings and organizing as needed. Prepares administrative portion of slide decks for routine meetings. 20%
Handles administrative responsibilities for the Clinical Development & Scientific Innovation and Skincare R&D department. 10%
- Coordinate and schedule onboarding and/ or staff offboarding; works with managers, HR, space planning, and IT. Ensure proper set up/ removal of training in Compliance Wire.
- Coordinate department meetings, celebrations, and events.
- Coordinate, process, and track office supply orders for the department
- Serves as key gatekeeper for and inquiries from other external stakeholders; field and transfer calls to appropriate internal departments.
**Education and Experience**
- High school degree; college graduate preferred.
- 5+ years of increasingly responsible administrative and secretarial experience
- Advanced knowledge of Microsoft Office, Excel, PowerPoint, and Outlook. .
Essential Skills, Experience, and Competencies
- Excellent communication and interpersonal skills with the ability to effectively interface with all levels
- Creative, flexible, well organized, resourceful, and proactive.
- Outstanding attention to detail
- Budget tracking and management experience
- Excellent judgement in handling confidential, legal, or sensitive information.
- Ability to work independently, anticipate needs, set priorities, and handle multiple tasks with a high level of efficiency and little or no supervision.
- Possess team spirit, can-do attitude, and entrepreneurial style.
- Open to business Travel 1-2 times/ year (?10%)
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If remote, must be CST or EST
+ Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis.
+ Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative contact and liaison with internal and external stakeholders/business partners.
+ Ensures all administrative commitments and requirements are executed in a timely manner.
+ Will have access to confidential information and will maintain the highest level of confidentiality and exercise these principles in interfacing with both internal and external stakeholders.
**KEY DUTIES AND RESPONSIBILITIES:**
Administrative support for VP, Clinical Development & Scientific Innovation and Skincare R&D: 70%
- Proactively maintains calendar and manages schedules, appointments, determining priorities; resolve scheduling conflicts as needed, and ensures efficient management and/or organization of meetings in collaboration with senior leadership administrators as needed.
- Manage and coordinate travel requirements and conference registrations; occasionally support travel and office arrangements for visiting employees.
- Prepare expense reports, expedites, and tracks processing of all department expense reports, check requests, and purchase requisitions.
- Manage and coordinate departmental onsite and offsite events and meetings, including facilities and catering support as well as meeting logistics (videoconferencing, meeting venue, etc.).
- Manage organizational charts and contact lists as needed.
- Prepare agendas, materials, and minutes for meetings as required. Compose and prepare routine correspondence; format/edit documents as needed.
- Makes recommendations to ensure the efficient handling of administrative matters and tracks special projects/initiatives to completion.
- Exercises a high degree of diplomacy, confidentiality, tact, and professionalism.
Administrative support for scheduling aesthetics team meetings and training; collaborate with meeting managers and with administrators to schedule meetings and resolve scheduling conflicts.
Support document filing, meeting recordings and organizing as needed. Prepares administrative portion of slide decks for routine meetings. 20%
Handles administrative responsibilities for the Clinical Development & Scientific Innovation and Skincare R&D department. 10%
- Coordinate and schedule onboarding and/ or staff offboarding; works with managers, HR, space planning, and IT. Ensure proper set up/ removal of training in Compliance Wire.
- Coordinate department meetings, celebrations, and events.
- Coordinate, process, and track office supply orders for the department
- Serves as key gatekeeper for and inquiries from other external stakeholders; field and transfer calls to appropriate internal departments.
**Education and Experience**
- High school degree; college graduate preferred.
- 5+ years of increasingly responsible administrative and secretarial experience
- Advanced knowledge of Microsoft Office, Excel, PowerPoint, and Outlook. .
Essential Skills, Experience, and Competencies
- Excellent communication and interpersonal skills with the ability to effectively interface with all levels
- Creative, flexible, well organized, resourceful, and proactive.
- Outstanding attention to detail
- Budget tracking and management experience
- Excellent judgement in handling confidential, legal, or sensitive information.
- Ability to work independently, anticipate needs, set priorities, and handle multiple tasks with a high level of efficiency and little or no supervision.
- Possess team spirit, can-do attitude, and entrepreneurial style.
- Open to business Travel 1-2 times/ year (?10%)
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
View Now
7
Administrative Assistant II
60064 North Chicago, Illinois
Abbott
Posted 1 day ago
Job Viewed
Job Description
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.
Our location in **Lake County, Illinois** currently has an opportunity for an Administrative Assistant.
**WHAT YOU'LL DO**
Provide advanced administrative support to Vice President and other Divisional Vice Presidents as assigned. May provide back up support to higher-level management as needed.
**Core Job Responsibilities:**
+ Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel (domestic and international); managing correspondence; process and create purchase orders; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials and handling teleconferences.
+ May include some support for tracking budget expenditures.
+ Coordinate and maintain departmental files; as assigned; in compliance with corporate and government regulations.
+ Follow purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Order business cards and stationery.
+ Use intermediate to advanced software skills to perform work assigned.
+ Use and understand Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site; Symphony (SAP) and employee performance management systems (as applicable).
+ Coordinate new employee office set-ups and onboarding.
+ May train/coordinate work for new administrative assistants.
**Position Accountability / Scope:**
+ Consistently interacts with high-level executives (including C-Suite interactions).
+ Intermediate to advanced knowledge and understanding of business processes and requirements.
+ Frequently handles high level confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
+ Maintain and manage calendars; including meeting and travel scheduling and domestic and international travel arrangements.
+ Proactively identifies and resolves scheduling conflicts.
+ Primary point of contact for manager's schedule.
**EDUCATION AND EXPERIENCE, YOU'LL BRING**
+ High School diploma or equivalent. Some college preferred.
+ 10+ years of executive administrative experience is required.
+ Operates with general instruction and some supervision.
+ Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.
**WHAT WE OFFER**
At Abbott, you can have a good job that can grow into a great career. We offer:
+ **Training and career development** , with onboarding programs for new employees and tuition assistance
+ **Financial security** through competitive compensation, incentives and retirement plans
+ **Health care and well-being programs** including medical, dental, vision, wellness and occupational health programs
+ **Paid time off**
+ **401(k)** retirement savings with a generous company match
+ **The stability of a company** with a record of strong financial performance and history of being actively involved in local communities
**Learn more about our benefits that add real value to your life to help you live fully: ** ( your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at , on Facebook at and on Twitter @AbbottNews and @AbbottGlobal.
The base pay for this position is $24.80 - $49.60 per hour. In specific locations, the pay range may vary from the range posted.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call or email
Our location in **Lake County, Illinois** currently has an opportunity for an Administrative Assistant.
**WHAT YOU'LL DO**
Provide advanced administrative support to Vice President and other Divisional Vice Presidents as assigned. May provide back up support to higher-level management as needed.
**Core Job Responsibilities:**
+ Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel (domestic and international); managing correspondence; process and create purchase orders; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials and handling teleconferences.
+ May include some support for tracking budget expenditures.
+ Coordinate and maintain departmental files; as assigned; in compliance with corporate and government regulations.
+ Follow purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Order business cards and stationery.
+ Use intermediate to advanced software skills to perform work assigned.
+ Use and understand Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site; Symphony (SAP) and employee performance management systems (as applicable).
+ Coordinate new employee office set-ups and onboarding.
+ May train/coordinate work for new administrative assistants.
**Position Accountability / Scope:**
+ Consistently interacts with high-level executives (including C-Suite interactions).
+ Intermediate to advanced knowledge and understanding of business processes and requirements.
+ Frequently handles high level confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
+ Maintain and manage calendars; including meeting and travel scheduling and domestic and international travel arrangements.
+ Proactively identifies and resolves scheduling conflicts.
+ Primary point of contact for manager's schedule.
**EDUCATION AND EXPERIENCE, YOU'LL BRING**
+ High School diploma or equivalent. Some college preferred.
+ 10+ years of executive administrative experience is required.
+ Operates with general instruction and some supervision.
+ Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.
**WHAT WE OFFER**
At Abbott, you can have a good job that can grow into a great career. We offer:
+ **Training and career development** , with onboarding programs for new employees and tuition assistance
+ **Financial security** through competitive compensation, incentives and retirement plans
+ **Health care and well-being programs** including medical, dental, vision, wellness and occupational health programs
+ **Paid time off**
+ **401(k)** retirement savings with a generous company match
+ **The stability of a company** with a record of strong financial performance and history of being actively involved in local communities
**Learn more about our benefits that add real value to your life to help you live fully: ** ( your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at , on Facebook at and on Twitter @AbbottNews and @AbbottGlobal.
The base pay for this position is $24.80 - $49.60 per hour. In specific locations, the pay range may vary from the range posted.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call or email
View Now
8
Administrative Assistant 3
60173 Schaumburg, Illinois
Humana
Posted 1 day ago
Job Viewed
Job Description
**Become a part of our caring community and help us put health first**
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.
The Administrative Assistant 3 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.
**Use your skills to make an impact**
**Required Qualifications**
+ Less than 2 years of leadership experience
+ Proficient in Microsoft Outlook, Word, and PowerPoint
+ Ability to manage multiple or competing priorities
+ Strong attention to detail
+ Capacity to maintain confidentiality
+ Strong organizational skills
+ Ability to balance multiple initiatives and prioritize workload
+ Must be passionate about contributing to an organization focused on continuously improving consumer experiences
**Preferred Qualifications**
+ Associates or Bachelor's Degree
+ Proficient in Microsoft Excel and Access
+ Previous administrative or related experiences
+ Experience with internet research and proof-reading/editing
**Additional Information**
+ **Workstyle:** This is a hybrid position, working in office at least 50% of the time. The other time would be in home office.
+ **Work Location:** **Schaumburg, IL**
+ **Typical Work Days/Hours:** Monday - Friday, 8:00 am - 4:30 pm CST
**WAH Internet Statement**
To ensure Home or Hybrid Home/Office employees' ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office employees must meet the following criteria:
+ At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested.
+ Satellite, cellular and microwave connection can be used only if approved by leadership.
+ Employees who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.
+ Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job.
+ Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information.
**Benefits**
Humana offers a variety of benefits to promote the best health and well-being of our employees and their families. We design competitive and flexible packages to give our employees a sense of financial security-both today and in the future, including:
+ Health benefits effective day 1
+ Paid time off, holidays, volunteer time and jury duty pay
+ Recognition pay
+ 401(k) retirement savings plan with employer match
+ Tuition assistance
+ Scholarships for eligible dependents
+ Parental and caregiver leave
+ Employee charity matching program
+ Network Resource Groups (NRGs)
+ Career development opportunities
**HireVue**
As part of our hiring process for this opportunity, we will be using an interviewing technology called HireVue to enhance our hiring and decision-making ability. HireVue allows us to quickly connect and gain valuable information from you pertaining to your relevant skills and experience at a time that is best for your schedule.
**SSN Alert**
Humana values personal identity protection. Please be aware that applicants may be asked to provide their Social Security Number, if it is not already on file. When required, an email will be sent from with instructions on how to add the information into your official application on Humana's secure website.
**Scheduled Weekly Hours**
40
**Pay Range**
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
$58,400 - $79,800 per year
**Description of Benefits**
Humana, Inc. and its affiliated subsidiaries (collectively, "Humana") offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.
**About Us**
Humana Inc. (NYSE: HUM) is committed to putting health first - for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health - delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.
**Equal Opportunity Employer**
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.
Humana complies with all applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, gender identity or religion. We also provide free language interpreter services. See our
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.
The Administrative Assistant 3 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.
**Use your skills to make an impact**
**Required Qualifications**
+ Less than 2 years of leadership experience
+ Proficient in Microsoft Outlook, Word, and PowerPoint
+ Ability to manage multiple or competing priorities
+ Strong attention to detail
+ Capacity to maintain confidentiality
+ Strong organizational skills
+ Ability to balance multiple initiatives and prioritize workload
+ Must be passionate about contributing to an organization focused on continuously improving consumer experiences
**Preferred Qualifications**
+ Associates or Bachelor's Degree
+ Proficient in Microsoft Excel and Access
+ Previous administrative or related experiences
+ Experience with internet research and proof-reading/editing
**Additional Information**
+ **Workstyle:** This is a hybrid position, working in office at least 50% of the time. The other time would be in home office.
+ **Work Location:** **Schaumburg, IL**
+ **Typical Work Days/Hours:** Monday - Friday, 8:00 am - 4:30 pm CST
**WAH Internet Statement**
To ensure Home or Hybrid Home/Office employees' ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office employees must meet the following criteria:
+ At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested.
+ Satellite, cellular and microwave connection can be used only if approved by leadership.
+ Employees who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.
+ Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job.
+ Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information.
**Benefits**
Humana offers a variety of benefits to promote the best health and well-being of our employees and their families. We design competitive and flexible packages to give our employees a sense of financial security-both today and in the future, including:
+ Health benefits effective day 1
+ Paid time off, holidays, volunteer time and jury duty pay
+ Recognition pay
+ 401(k) retirement savings plan with employer match
+ Tuition assistance
+ Scholarships for eligible dependents
+ Parental and caregiver leave
+ Employee charity matching program
+ Network Resource Groups (NRGs)
+ Career development opportunities
**HireVue**
As part of our hiring process for this opportunity, we will be using an interviewing technology called HireVue to enhance our hiring and decision-making ability. HireVue allows us to quickly connect and gain valuable information from you pertaining to your relevant skills and experience at a time that is best for your schedule.
**SSN Alert**
Humana values personal identity protection. Please be aware that applicants may be asked to provide their Social Security Number, if it is not already on file. When required, an email will be sent from with instructions on how to add the information into your official application on Humana's secure website.
**Scheduled Weekly Hours**
40
**Pay Range**
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
$58,400 - $79,800 per year
**Description of Benefits**
Humana, Inc. and its affiliated subsidiaries (collectively, "Humana") offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.
**About Us**
Humana Inc. (NYSE: HUM) is committed to putting health first - for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health - delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.
**Equal Opportunity Employer**
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.
Humana complies with all applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, gender identity or religion. We also provide free language interpreter services. See our
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