What Jobs are available for Administrative Staff in Hesperia?

The Administrative Assistant - Property Marketing provides essential administrative support to the Property Marketing and Guest Services departments, helping ensure efficient and organized daily operations. This role requires professionalism, discretion, and attention to detail when handling confidential and time-sensitive information. Contributes to team success by performing routine administrative tasks, assisting with departmental priorities, and supporting internal communications and documentation processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Supports department for purchasing processes for supplies and capital items. Assists with organizing records, copying, filing, scheduling, preparing documents, and assists with tracking petty cash transactions and processing reimbursements.
2. Provides marketing scheduling and oversight for photo and video shoots, in coordinating with internal departments, external agencies, influencers, and vendors.
3. Processes contracts and invoices, submits POs, and follows up to ensure projects and initiatives remain on track.
4. Manages and tracks deliveries and inventory and provides oversight for Property Marketing cage storage.
5. Assists with procurement orders, sourcing, hotel bookings and transportation requests for influences and partners, etc.
6. Assists managing the VP, Property Marketing calendar, travel arrangements and monthly expense reports.
7. Provides support for floor walks, events and projects.
8. Performs other duties as assigned to support the efficient operation of the department.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• High school diploma or GED required.
  
• Minimum two (2) years administrative experience required.
  

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

• Clerical and typing experience required
  
• Detail-oriented with basic math skills
  
• Self-motivated and ability to multitask
  
• Maintains a neat and professional appearance and consistently demonstrates courteous behavior
  
• Familiarity with word processing and spreadsheet software. (e.g. Microsoft Word and Excel)
  

LICENSES, CERTIFICATIONS AND REGISTRATIONS

• At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
  
• No Driving Responsibilities: Role does not require a driver's license or insurance.
  

PHYSICAL REQUIREMENTS/ WORKING CONDITIONS - ENVIRONMENT

The physical demands and working environment described here are representative of those that an employee encounters and must be met by an employee to successfully perform the essential functions of this job.

• Primary work environment is in a climate-controlled casino and office setting.
  
• Work requires travel to attend meetings, trade shows, and conferences.
  
• Incumbents may be required to work evening, weekend and holiday shifts.
  
• Must be able to work in a fast-paced, high-demand environment.
  
• Strength sufficient to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and/or move up to 40 pounds occasionally.
  
• Sedentary work: involves sitting most of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
  
• Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions.
  
• Hearing sufficient to hear conversational levels in person, via videoconference and over the telephone.
  
• Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, via videoconference and over the telephone.
  
• Visual acuity that meets the requirements of the position: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading and visual inspection of employees, visitors or facility.
  
• Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter, exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows and San Manuel properties.
  
• Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.
  
• The employee may be exposed to fumes or airborne particles including secondhand smoke.
  

Reasonable accommodation will be made in compliance with all applicable law.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!

Who Is Jlm Strategic Talent Partners & What Is Our Role

We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires. This is reflective in our competitive offerings to our hires including:

• Ongoing HR support
• Competitive benefits packages including- Health, Dental, Vision & Life insurance
• Our very own JLM Rewards incentive program

The Ideal Candidate

• The ideal candidate has some Administrative experience.
• They thrive in a fast paced and a team oriented environment.
• They get excited about construction projects as well as completing assignments on time.
• An individual who will do well in this position is self oriented, organized, a great communicator, and approachable.
• Comfortable working within a team environment at the project site.

Key Responsibilities/Skills

• Greet clients and visitors at reception, announce and direct them
• Answer and properly route incoming phone calls (multiple lines, two companies)
• Perform administrative duties
• Perform data entry and track I9 forms
• Assist in the review project detail reports as needed and make corrections as needed
• Submit service tickets for building and office machine repairs as needed
• Assist in the month-end close and reporting process as needed
• Maintain various logs, reports and templates
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Understand and follow oral and written instructions, including warning signs, equipment use, and other policies
• Other duties as assigned

Perks Of Joining Jlm

We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off!

Job Description

The Office Administrator will provide administrative support to all managers. These responsibilities may include route monitoring, clerical duties, filing, answering phone calls, responding to emails, assisting in driver training and onboarding documents for inexperienced drivers. Qualified candidates will have a strong ability to multi-task and a friendly demeanor.

Shift: *Saturdays may be required

• Monday-Friday 8a-4:30p
• Monday-Friday 9a-5:30p

Pay : $20.19/HR

Primary Duties:

• Analyze and organize office operations and procedures such as information management, filing systems, supply requisitions and other items as needed
• Oversee staff functions such as office supply levels, equipment maintenance, procedure manuals, forms, cross train staff as needed
• Monitor the delivery routes during shift to ensure they are on time
• Assist in the track route progress as needed; call Drivers every hour address issues as needed
• Maintain contact with customers, obtain their feedback regarding their delivery experience
• Assist in the completion of POD packets that are available at the warehouse
• Assist with loading and unloading of product
• Assist with setting next day routes
• Work well without direct supervision, professional demeanor, strong communication and customer service skills
• Perform other duties and tasks as assigned

Minimum Qualifications:

• High school diploma or GED required, post high school education a plus
• Must be able to expand work hours during events or as needed
• Must be company certified to be able to operate a forklift
• Knowledge of Microsoft office a plus
• Pass pre-employment background check
• Maintain professional and safe work environment

Skills/Competencies:

• Must be able to lift up to 75 lbs regularly and up to 150 lbs occasionally
• Strong customer service skills, attention to detail, must be able to multi-task
• Possess a mechanical aptitude, be able to follow directions and perform assigned tasks

BEWARE OF FRAUD!

Hub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages. In light of these scams, please bear the following in mind:

• Hub Group will never solicit money or credit card information in connection with a Hub Group job application.
• Hub Group does not communicate with candidates via online chatrooms such as Signal or Discord using email accounts such as Gmail or Hotmail.
• Hub Group job postings are posted on our career site

About Us

Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $5 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do. For more information, visit

Salary: $33.66 Hourly
Location : San Bernardino Valley College and/or Crafton Hills College, CA
Job Type: Substitute
Job Number:
Department: Various Departments
Opening Date: 07/04/2025
Closing Date: Continuous
Work Schedule: Various hours depending on department needs*
Work Days/Year: Various days depending on department needs*
Mission Statement: SBCCD positively impacts the lives and careers of our students, the well-being of their families, and the prosperity of our community through excellence in educational and training opportunities.

Job Description
This posting is to create a pool of qualified applicants for the current and/or upcoming academic year. While the department may not be actively recruiting at this time, applicants who meet all minimum qualifications and have submitted complete application materials will be contacted if a substitute position becomes available.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.
SUMMARY DESCRIPTION

Performs a variety of highly responsible, complex, and sensitive administrative and secretarial duties in support of the assigned executive administrator (e.g. Vice Chancellor, Associate Vice Chancellor, Executive Director, Chief of Police, and Vice President). Provides oversight and coordinates assignments for assigned staff.
DISTINGUISHING CHARACTERISTICS

The Administrative Coordinator classification is distinguished from the Administrative Assistant III by the performance of the full range of highly responsible, complex, and sensitive administrative duties in support of an executive level administrator with a broad level of responsibility for major, complex programs and functions with substantial District-wide impact. The Administrative Coordinator performs the most difficult and responsible types of duties assigned to classes within this series including the provision of lead support for assigned staff. Incumbents are required to be self-directed and to relieve the administrator of routine administrative duties.
REPRESENTATIVE DUTIES

The following duties are typical for this classification.

1. Participates and assists in the administration of the office, relieving the administrator of a variety of technical and administrative duties; serves frequently as a liaison between the administrator and the public, students, staff, and other campus/District officials; promotes and maintains positive staff, student, and community relations; handles matters of a difficult and sensitive nature.
2. Plans and organizes office support functions for the assigned office; coordinates, oversees, and evaluates the flow of office work and assures that work is performed in a timely and accurate manner; recommends and implements improvements in work flow, and procedures.
3. Reviews, updates, and informs the assigned administrator and others of essential timelines; discusses and reviews calendar of events on a regular basis with the assigned administrator to ensure timely coordination of office activities and status of assigned projects; develops schedules related to activities and services for assigned area.
4. Coordinates and assists the administrator in meeting various reporting requirements, operational responsibilities, research objectives, organizing programs, functions, and activities mandated by the District or College.
5. Assists in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs; develops standardized computer formats for reports and publications; establishes new and revised office procedures as appropriate.
6. Develops and maintains assigned calendars, schedules, and appointments; coordinates, schedules, and arranges for meetings, trainings, and inspections; coordinates activities with other divisions and departments; coordinates travel arrangements for assigned staff; processes conference reimbursement and other requests.
7. Assists with preparation of bid documents and proposals; prepares and monitors necessary permits in contracts; ensures contractual terms are in compliance with District policies.
8. Participates in the orientation of new employees when assigned.
9. Collects, researches, compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares and distributes narrative, statistical, and financial data and provides recommendations; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures.
10. Plans, coordinates, implements, and evaluates complex projects, including accounting related projects; gathers information and creates complex spreadsheets and reports; uses independent judgment to develop and provide recommendations, suggestions, or information as appropriate.
11. Responds to sensitive questions, complaints, and requests for information; communicates information in person or via email, or by telephone where independent judgment, knowledge, and interpretation of policies and procedures are necessary.
12. Oversees the preparation of Board agenda items and supporting documents; ensures Board agenda items are forwarded within District timelines and legal requirements and guidelines; assures the appropriate administrator receives timely notification of Board requests for information or action; assures that the Board receives information and notification of action taken as requested; researches and resolves discrepancies as necessary.
13. Coordinates the preparation, development, and administration of program budget(s); prepares cost estimates for budget recommendations; submits justifications for budget items; allocates funds to proper budget codes; monitors and tracks expenditures; provides regular budget reports for control of expenditures; resolves budget issues and problems; assists with deposits; processes budget/expense transfers; recommends budget revisions.
14. Recommends expenditures for equipment, materials, and supplies; initiates contact with vendors for various products and services and assures their timely ordering, receipt, and storage; schedules maintenance and repairs as needed; posts, monitors, and tracks invoices and other expenditures.
15. Provides support to assigned administrator for standing and ad hoc committees and other groups as assigned; attends meetings and takes notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate.
16. Prepares and maintains a variety of sensitive and confidential materials, transcriptions, correspondence, memoranda, reports, proposals, and other materials.
17. Composes correspondence independently; prepares preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, including faculty, students, and staff complaints, for appropriate administrator.
18. Establishes and maintains a variety of complex, interrelated filing systems including confidential files; establishes and maintains files for information, records, and reports including those related to budget and cost records; maintains manuals and updates resource materials.
19. Receives and distributes mail and identifies and refers matters to the appropriate administrator in order of priority.
20. Performs other duties related to the primary job duties.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
CORE COMPETENCIES:

Analyzing and Interpreting Data

• Apply sorting, coding and categorizing rules
• Analyze data
• Read reports
• Draw meaning and conclusions from quantitative and/or qualitative data

Customer Focus

• Attending to the needs and expectations of customer
• Seeks information about the immediate and longer term needs of the customer
• Anticipates what the customer may want or expect in a product or service
• Works across organizational boundaries to meet customer needs **

Reading Comprehension

• Understanding and using written information
• Knows the meaning of printed words; comprehend the literal meaning of text
• Make interpretations, applications, deductions, inferences, extrapolations from written information **

Professional and Technical Expertise

• Applying technical subject matter to the job **
• Knows the rudimentary concepts of performing the essential technical operations

Critical Thinking

• Analytically and logically evaluates information to resolve problems
• Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it
• May detect ambiguous, incomplete, or conflicting information or instructions**

Attention to Detail

• Focusing on the details of work content
• Shows care and thoroughness in adhering to process and procedures that assure quality
• Applies knowledge and skill in recognizing and evaluating details of work**
• Applies skilled final touches on products

Using Technology

• Working with electronic hardware and software applications
• Using basic features and functions of software and hardware
• Experiments and finds novel uses for standard features and functions **
• Adds, improves, modifies, or develops features and functionality**

Team Work/Involving Others

• Collaborating with others to achieve shared goals
• Engages others for suggestions and ideas

Writing

• Communicating effectively in writing
• Using correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structure
• Logically orders and structures ideas and progression of thought

Adaptability

• Responding positively to change and modifying behavior as the situation requires**
• Accept and adjust to changes and the unfamiliar

Innovation

• Imagining and devising new and better ways of doing things**
• Fix what is broken; find solutions and fixes with resources at hand
• Finds new approaches to performing familiar tasks
• Create and invent new ideas; envision the unexpected, unexplored, untried**

Listening

• Comprehend and verbal instructions and orally presented information
• Recalls or retrieves key points in a conversation
• Listen actively by rephrasing others' input cogently and accurately**

Valuing Diversity

• Shows acceptance of individual differences
• Welcomes input and inclusion of others who may be different from oneself
• Shows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination

**Lead, Advanced or Senior Level Positions

Qualifications
Education/Training: An Associate's degree or sixty (60) semester units in business or a related field.

Experience: Six (6) years of increasingly responsible secretarial experience involving a high level of public contact, use of computer and office applications, and providing secretarial support to executive and management staff.

Desired Education/Experience: Experience in an administrative office in an educational environment.

Equivalency Provision: In the absence of sixty (60) semester units of college level coursework, equivalent to the completion of high school and eight (8) years of increasingly responsible secretarial experience involving a high level of public contact, use of computer and office applications, and providing secretarial support to executive and management staff is qualifying.

Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment : Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision : See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing : Hear in the normal audio range with or without correction.

Employment Requirements
The person selected for hire will be required to complete the following pre-employment requirements:

• Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
• Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
• Tuberculosis (TB) risk assessment
• Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's
This position is not eligible for full-time benefits.
01

I hereby understand and declare that the statements on this supplemental questionnaire are true and complete to the best of my knowledge. As applicable, I hereby authorize the District and/or designees to contact the references listed to verify the information I have supplied. I hereby release from liability all persons and organizations furnishing such information. I understand that the District reserves the right to validate information received on the supplemental questionnaire and that I will be subject to disqualification and/or termination if any statement in this supplemental questionnaire is found to be untrue or determined to be misleading.

• Yes
• No

02

Please select the work location preference below (Please note, that the selection below may not be guaranteed):

• Crafton Hills College
• San Bernardino Valley College
• District Office

03

Select the career website you used to find this employment opportunity:

• Sbccd.edu
• Indeed.com
• HigherEdJobs.com
• EdJoin.org
• CCCregistry.org
• Other

Required Question

Benefits:

BIRTHDAY LEAVE POLICY

401(k)

Health insurance

Training & development

USA EXPRESS LEGAL AND INVESTIGATIVE SERVICES IS HIRING!

Since 1998, USA Express has taken pride in providing Attorney Support Services, assisting law firms with day to day tasks ranging from locating missing persons to serving legal documents. Our skilled legal process servers and licensed private investigators are ready to travel anywhere in the country. We are looking for a full time Administrative Assistant for our Process Department.

RESPONSIBILITIES AND DUTIES

Gathering, organizing, and preparing various documents

Managing administrative tasks, invoicing and data entry

Handle client interactions and email correspondence

Reviewing documents for accuracy.

QUALIFICATIONS

Able to positively communicate with clients daily

A "Let's do this!" attitude -- connects quickly, proactive, follows through

Must be dependable, aware and responsive

An adept multitasker

Excellent organizational skills

Previous office/ Administrative Assistant experience a plus!

Ability to work under pressure

While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent. Immediate opening. Monday - Friday from 9:30am -6:00 pm

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Non-Exempt, Full Time, Benefited position through 6/30/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $3,375.00-$3,750.00 per month.

Location: CSRI RESET San Bernardino Center.

Work Schedule

40 hours per week. Typically 8:45AM to 5:15PM Monday through Friday. Some nights and weekend work is required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the RESET Program Manager, the Administrative Support Coordinator will work independently to:

Financial & Administrative Support

• Reconcile rental assistance payments and verify financial documentation.
• Prepare, track, and process rental assistance payments in collaboration with program staff.
• Maintain accurate files of financial records, receipts, and invoices.

Program Reporting & Data Management

• Compile and organize data for quarterly progress and financial reports.
• Maintain accurate case management records in program databases.
• Support outcome tracking to ensure compliance with program and funding requirements.

Scheduling & Coordination

• Manage calendars for Housing Navigators and the Program Manager.
• Coordinate participant follow-up assessments, meetings, and community outreach events.
• Serve as the first point of contact for participants, staff, and external partners.

Office & Program Support

• Provide clerical support, including filing, correspondence, and data entry.
• Answer phones, greet visitors, and assist with general inquiries.
• Support daily office operations, ensuring an organized and professional environment.

Occasional travel may be required. Using their personal means of transportation (with reimbursement provided after the fact).

Minimum Qualifications

• Education:
  • High school diploma or equivalent required;
  
  
• Experience:
  • At least 2 years of administrative support experience.
    
  • Experience with financial reconciliation, reporting, or data entry.
    
  
  
• Other:
  • Strong organizational and administrative skills.
    
  • Knowledge of financial reconciliation and recordkeeping.
    
  • Ability to manage scheduling and coordinate multiple tasks.
    
  • Strong interpersonal and communication skills.
    
  • Proficiency in Microsoft Office Suite and case management software.
    
  • Ability to work effectively with diverse populations, including justice-involved individuals.
    
  
  
  
  

Preferred Qualifications

• Associate's degree in Business Administration, Criminal Justice, or a related field.
  
• Experience in budget management and financial tracking.
  
• Knowledge of the criminal justice system and its impact on reentry populations.
  

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at .

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

Accounting Technician (Accounting Technician II) - Finance and Administrative Services, Accounts Payable Office

California State University, San Bernardino

Job no:

Work type: Staff

Location: Southern California|San Bernardino - San Bernardino Campus

Categories: Bargaining Unit|Unit 9 - CSUEU - Technical Support Services, Job Search Category/Discipline|Administrative, Appointment Type|Probationary, Time Basis|Full Time, Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

Job Summary

The purpose of this position is to process a high volume of invoices for appropriateness of payment; obtaining payment approvals, data entry, matching, accrual of use taxes, interpretation and application of accounting policies and procedures, problem solving and extensive customer service contact. Auditing and reconciling accounts, including, but not limited to, Corporate Card reconciliation, vendor statement reconciliation, reporting and pulling files for auditors, etc.

Duties and Responsibilities

• Payment Processing, Compliance, and Financial Close
  • Audits and processes purchase order invoices, direct payments, and travel reimbursements in accordance with state, university, and departmental policies. Verify accuracy, compliance with funding sources, application of taxes or discounts, and appropriate approvals.
  • Proactively identifies and resolves discrepancies by working with vendors, departments, and procurement staff to avoid payment delays.
  • Monitors recurring or anticipated invoices to ensure timely receipt and processing, especially for ongoing services or utility payments.
  • Provides back‑up coverage for other accounts payable functions as needed to support continuity of service during staff absences or peak processing periods.
  • Audits corporate card transactions for policy compliance, ensures proper supporting documentation is submitted, and coordinates resolution of violations or late submissions.
  • Prepares and submits required tax accruals related to expenditures and ensures proper treatment of reportable payments.
  • Supports closing activities by ensuring transactions are processed by deadlines and that accruals are recorded accurately.
  • Applies relevant financial reporting standards and works collaboratively with other financial staff during year‑end processing.
• Data Entry and Financial Recordkeeping
  • Enters and maintains payment data with a high degree of accuracy, ensuring transactions are properly supported, documented, and compliant with record retention and audit requirements.
  • Exercises judgment in identifying errors and ensuring data integrity.
  • Assists with internal and external audits by preparing, organizing, and providing supporting documentation as requested.
  • Exercises discretion in maintaining high‑volume workloads and prioritizes tasks to meet deadlines.
• Vendor Coordination, Customer Service and Statement Reconciliation
  • Supports vendor setup by collecting and verifying required tax forms and documentation to ensure compliance with reporting requirements.
  • Maintains vendor records, ensures proper documentation for tax compliance, and responds to inquiries related to payment status or procedures.
  • Handles sensitive vendor and financial information with discretion and ensures adherence to data privacy and security standards.
  • Provides support and guidance to departments and vendors, acting as a liaison for resolving issues and maintaining positive working relationships.
  • Regularly reviews vendor statements to identify outstanding balances or discrepancies, including following up on missing or duplicate invoices.
  • Provides guidance to departments on accounts payable procedures and may assist with training related to payment requests, direct payments, and travel reimbursement policies.
  • Collaborates effectively with colleagues across accounts payable, procurement, and other finance‑related functions to support smooth operations and resolve cross‑functional issues.
• Problem Solving and Policy Interpretation
  • Requires frequent use of independent judgment to interpret and apply policies to non‑standard or complex payment requests.
  • Reviews unusual cases, recommends solutions, and may help refine internal procedures for efficiency and compliance.
  • May provide input on updates to payment processes, procedures, or financial systems to support efficiency and compliance.
• Payment Cycle and Audit Support
  • Prepares scheduled payment runs, audits payment batches for accuracy, and ensures appropriate distribution and supporting documentation.
  • Monitors for and resolves payment holds, errors, or mismatches.
  • Coordinates check handling, including obtaining signatures and preparing payments for mailing or pickup, as needed.
• Performs other classification related duties and responsibilities as assigned to support the operational needs of the accounts payable function.

Minimum Qualifications

• Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.
• Experience: Equivalent to three years of progressively responsible financial record‑keeping experience.

Required Qualifications

• Thorough knowledge of financial record‑keeping, mathematical and general office methods, procedures, and practices.
• Must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques; understand and apply applicable rules, regulations, policies, and procedures.
• Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and other types of records management systems.
• Work independently and make sound decisions and recommendations regarding accounting activities.

Preferred Qualifications

• Bachelor's degree in accounting, finance, or related field.
• Experience with a document imaging system and ERP system (accounts payable module) and skilled in processing a high invoice volume with accuracy.
• Ability to process a high volume of invoices and related documents.
• Analyze and resolve complex problems.
• Effective oral and written communication skills.
• Skilled in organizing work and setting priorities.
• Ability to reconcile supplier accounts.
• Ability to process invoices from onscreen images and using an online imaging system.
• Microsoft Windows Office experience including Word, Excel, and Outlook email software.
• Peoplesoft Enterprise Systems preferred.
• Ability to fit in with a large team environment.
• Working knowledge of accounting concepts such as debits, credits, accruals, refunds, payment terms and discounts.
• Understanding of tax reporting regulations (1099, 1042S and 592B) experience.
• Procurement Card reconciliation experience a plus.
• Previous experience in higher education a plus.
• A courteous, professional demeanor and excellent customer service skills.

Compensation and Benefits

Anticipated Hiring Range: $3,872 - $,500 per month.

Classification Salary Range: 3,872 - 6,428 per month.

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, a 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found.

Position Information

Full‑time/Non‑Exempt/Probationary.

Academic Year Schedule

Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer Schedule

Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

Application Deadline

9/18/2025.

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, or if it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Campus Security Authority

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities.

Smoking Policy

CSUSB is a smoke and tobacco‑free campus.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available.

Applications Close

Sat, 01 Nov :55:00 GMT.

How to Apply

To apply, please visit a recruitment site.

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Overview

Accounting Technician (Accounting Technician II) - Finance and Administrative Services, Accounts Payable Office
California State University-San Bernardino

The purpose of this position is to process a high volume of invoices for appropriateness of payment; obtaining payment approvals, data entry, matching, accrual of use taxes, interpretation and application of accounting policies and procedures, problem solving and extensive customer service contact. Auditing and reconciling accounts, including, but not limited to, Corporate Card reconciliation, vendor statement reconciliation, reporting and pulling files for auditors, etc.

Responsibilities

• Audit and process purchase order invoices, direct payments, and travel reimbursements in accordance with state, university, and departmental policies. Verify accuracy, compliance with funding sources, application of taxes or discounts, and obtain appropriate approvals. Identify and resolve discrepancies with vendors, departments, and procurement staff to avoid payment delays. Monitor recurring or anticipated invoices to ensure timely receipt and processing, especially for ongoing services or utility payments. Provide back-up coverage for other accounts payable functions as needed. Audit corporate card transactions for policy compliance, ensure proper supporting documentation, and coordinate resolution of violations or late submissions. Prepare and submit required tax accruals and ensure proper treatment of reportable payments. Support closing activities by meeting deadlines and ensuring accruals are recorded accurately. Apply relevant financial reporting standards and collaborate with other financial staff during year-end processing.
• Data Entry and Financial Recordkeeping: Enter and maintain payment data with high accuracy, ensure transactions are properly supported and compliant with record retention and audit requirements. Assist with internal and external audits by providing documentation as requested. Manage high-volume workloads and priorities to meet deadlines while maintaining accuracy.
• Vendor Coordination, Customer Service and Statement Reconciliation: Support vendor setup with required tax forms, maintain vendor records, respond to inquiries about payment status or procedures. Handle sensitive vendor and financial information with discretion and ensure data privacy and security. Review vendor statements for outstanding balances or discrepancies and follow up on missing or duplicate invoices. Provide guidance to departments on accounts payable procedures and may assist with training. Collaborate with accounts payable, procurement, and other finance functions to resolve cross-functional issues.
• Problem Solving and Policy Interpretation: Interpret and apply policies to non-standard or complex payment requests. Review unusual cases, recommend solutions, and assist with updates to processes or systems to improve efficiency and compliance.
• Payment Cycle and Audit Support: Prepare scheduled payment runs, audit payment batches for accuracy, ensure proper distribution and supporting documentation. Monitor and resolve payment holds, errors, or mismatches. Coordinate check handling, obtain signatures, and prepare payments for mailing or pickup as needed.
• Performs other classification-related duties as assigned to support accounts payable operations.

Qualifications Minimum Qualifications

• Education: Any equivalent combination of education and experience providing the required knowledge and abilities.
• Experience: Three years of progressively responsible financial record-keeping experience with the knowledge and abilities described above.

Required Qualifications

• Thorough knowledge of financial record-keeping, mathematical and general office methods and practices.
• Ability to apply accounting procedures to basic accounting problems; analyze and interpret data; solve basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use word processing, spreadsheets, web browsers, query tools, and integrated financial systems; work independently; and make sound decisions regarding accounting activities.

Preferred Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• Experience with document imaging systems and ERP (accounts payable module); ability to process a high invoice volume with accuracy.
• Ability to meet deadlines while maintaining high levels of customer service; ability to reconcile supplier accounts; proficiency with imaging systems and online document processing; strong communication and organizational skills; proficiency in Windows Office (Word, Excel, Outlook).
• PeopleSoft Enterprise Systems preferred; knowledge of accounting concepts (debits, credits, accruals, refunds, terms, discounts); familiarity with tax reporting (1099, 1042-S, 592B); procurement card reconciliation; higher education experience.

Compensation and Benefits

Anticipated Hiring Range: $3,872 - $,500 per month
Classification Salary Range: 3,872 - 6,428 per month
The salary offered will consider internal equity and experience among other factors. CSU provides a comprehensive benefits package including medical, dental, and vision plans; CalPERS; sick and vacation time; 15 paid holidays; and eligibility for the education fee waiver program.

Position Information

Full-time / Non-Exempt / Probationary

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

Application deadline: 9/18/2025

CSU Out-of-State Employment Policy and other legal notices apply. CSUSB is not a sponsoring agency for H-1B visas.

Conditions of Employment

Background check required. Campus Security Authority designation and I-9 eligibility are noted. Compliance with diversity and inclusion policies and required training.

Closing Statement

CSUSB is an Affirmative Action/Equal Opportunity Employer. Reasonable accommodations are provided upon request. For accessibility inquiries, contact

Clery Act information and campus security report available online.

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Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department