42 Administrative Staff jobs in Huntsville
Logistics Administrative Specialist
Posted 3 days ago
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Job Description
Title:
Logistics Administrative Specialist
Program Summary
KBR's Missile, Aviation, and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. As a trusted partner of the U.S. Department of Defense, MAGS provides innovative, technology-driven solutions to enhance national security. With a global presence and a strong ethical framework, KBR ensures secure, effective, and mission-ready capabilities worldwide.
Job Summary
KBR is offering a career position where your efforts on the team are expected and valued. Join Team KBR as a Logistics Administrative Specialist, where you will be the execution officer for the Director of Logistics for the Search Track Acquire and Radiate (STARE) Program Office. Your work as a Logistics Specialist will have a direct impact on US Radar System acquisition and fielding for US and FMS cases development and the establishment of Product Support. You will work closely with the director to ensure the correct information is available for informed decision making. We're seeking individuals who value the team concept, and the fostering of a collaborative environment. If you're ready to take on new challenges and be part of something extraordinary, apply now and let's build a brighter future together!
Roles and Responsibilities:
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Provide support to the Product Support Manager in development and implementation of comprehensive product support strategies for a major Army weapon system.
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Develop solutions and oversee their development into a final product.
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Ensures appropriate cost analyses are documented to validate the product support strategy.
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At the Product Support Manager's direction review product support arrangements between the Product Support Integrators and Product Support Providers to ensure the arrangements are consistent with the overall product support strategies.
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Synchronize the execution of logistics operations between the Product Support Manager and the Product Support Integrators.
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Support the Product Support Manager's Life Cycle initiatives to ensure achievement of desired product support outcomes through development and implementation of appropriate product support arrangements.
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Provide coordinated responses and assess for accuracy for senior management review. Identify erroneous decisions or recommendations that would result in failure to achieve critical project objectives.
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Develop and maintain administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. Proposes courses of action to support the procurement of products and services.
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Help prioritize, schedule and oversee the receipt, tasking, tracking and closure of all internal and external assigned tasks for Senior Management.
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Support deployment and fielding of PATRIOT Recapitalization and Modernization programs and participate in Army Integrated Air and Missile Defense (AIAMD) testing.
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Coordinate and manage Program Schedules for Senior Management Review.
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Develop and maintain Product Support Manager's presentations and Spreadsheets.
Basic Qualifications:
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Candidate must possess a bachelor's degree in Logistics Management or equivalent experience
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5-10 years of functional experience
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Candidate must have an active secret security clearance or be eligible to obtain and maintain one.
Belong, Connect and Grow at KBRAt KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team's philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver - Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
Logistics Administrative Specialist
Posted 1 day ago
Job Viewed
Job Description
Logistics Administrative Specialist
Program Summary
KBR's Missile, Aviation, and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. As a trusted partner of the U.S. Department of Defense, MAGS provides innovative, technology-driven solutions to enhance national security. With a global presence and a strong ethical framework, KBR ensures secure, effective, and mission-ready capabilities worldwide.
Job Summary
KBR is offering a career position where your efforts on the team are expected and valued. Join Team KBR as a Logistics Administrative Specialist, where you will be the execution officer for the Director of Logistics for the Search Track Acquire and Radiate (STARE) Program Office. Your work as a Logistics Specialist will have a direct impact on US Radar System acquisition and fielding for US and FMS cases development and the establishment of Product Support. You will work closely with the director to ensure the correct information is available for informed decision making. We're seeking individuals who value the team concept, and the fostering of a collaborative environment. If you're ready to take on new challenges and be part of something extraordinary, apply now and let's build a brighter future together!
Roles and Responsibilities:
+ Provide support to the Product Support Manager in development and implementation of comprehensive product support strategies for a major Army weapon system.
+ Develop solutions and oversee their development into a final product.
+ Ensures appropriate cost analyses are documented to validate the product support strategy.
+ At the Product Support Manager's direction review product support arrangements between the Product Support Integrators and Product Support Providers to ensure the arrangements are consistent with the overall product support strategies.
+ Synchronize the execution of logistics operations between the Product Support Manager and the Product Support Integrators.
+ Support the Product Support Manager's Life Cycle initiatives to ensure achievement of desired product support outcomes through development and implementation of appropriate product support arrangements.
+ Provide coordinated responses and assess for accuracy for senior management review. Identify erroneous decisions or recommendations that would result in failure to achieve critical project objectives.
+ Develop and maintain administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. Proposes courses of action to support the procurement of products and services.
+ Help prioritize, schedule and oversee the receipt, tasking, tracking and closure of all internal and external assigned tasks for Senior Management.
+ Support deployment and fielding of PATRIOT Recapitalization and Modernization programs and participate in Army Integrated Air and Missile Defense (AIAMD) testing.
+ Coordinate and manage Program Schedules for Senior Management Review.
+ Develop and maintain Product Support Manager's presentations and Spreadsheets.
Basic Qualifications:
+ Candidate must possess a bachelor's degree in Logistics Management or equivalent experience
+ 5-10 years of functional experience
+ Candidate must have an active secret security clearance or be eligible to obtain and maintain one.
Belong, Connect and Grow at KBRAt KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team's philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver - Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Responsibilities:
- Manage complex and dynamic calendars for multiple senior executives, including scheduling, rescheduling, and anticipating needs.
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa processing.
- Prepare agendas, compile materials, and take minutes for executive meetings.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding on behalf of executives as appropriate.
- Handle confidential and sensitive information with discretion and professionalism.
- Organize and prepare executive presentations, reports, and correspondence.
- Liaise with internal departments and external stakeholders to facilitate communication and information flow.
- Manage expense reporting and reconcile corporate credit card statements.
- Plan and coordinate executive events, offsites, and team-building activities.
- Maintain organized electronic and physical filing systems.
- Act as a gatekeeper and first point of contact for executives, demonstrating excellent judgment and professionalism.
- Assist with ad-hoc projects as needed to support the executive team.
- Associate's or Bachelor's degree preferred, or equivalent experience.
- Minimum of 5 years of experience providing high-level administrative support to C-suite executives or senior leadership.
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (e.g., Zoom, Teams).
- Advanced calendar management and travel coordination expertise.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and work under pressure in a fast-paced environment.
- Demonstrated ability to handle confidential information with absolute discretion.
- Proactive and resourceful with a strong problem-solving attitude.
- Professional demeanor and excellent interpersonal skills.
Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Key responsibilities include managing complex calendars, scheduling appointments, and coordinating travel arrangements (domestic and international). You will prepare correspondence, reports, and presentations, often requiring research and compilation of data. The Executive Administrative Assistant will act as a primary point of contact for internal and external stakeholders, screening calls and visitors, and resolving inquiries. You will be responsible for organizing and preparing materials for meetings, including agendas and minutes, and following up on action items. This role also involves managing office supplies, processing expense reports, and maintaining organized filing systems. Maintaining confidentiality and exercising sound judgment in all interactions are paramount. The ability to anticipate needs, proactively solve problems, and adapt to changing priorities will be highly valued. You will work collaboratively with other administrative staff and support functions to ensure seamless executive operations.
Qualifications:
- High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to handle confidential information with discretion and maintain professionalism.
- Experience with calendar management, travel arrangements, and meeting coordination.
- Proactive problem-solving skills and a high degree of initiative.
- Comfortable working in a hybrid model, with a regular presence in the Huntsville, Alabama, US office.
- Ability to multitask and prioritize effectively in a fast-paced environment.
Senior Administrative Manager
Posted 4 days ago
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Job Description
Executive Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
Key Responsibilities include:
- Managing complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements, ensuring no conflicts arise.
- Coordinating and preparing for executive meetings, including agenda preparation, material distribution, minute-taking, and follow-up on action items.
- Drafting, reviewing, and editing correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Serving as a primary point of contact for internal and external inquiries, screening calls, and directing them appropriately.
- Arranging domestic and international travel logistics, including flights, accommodation, visas, and detailed itineraries.
- Managing and organizing electronic and physical filing systems to ensure easy retrieval of information.
- Conducting research, compiling data, and preparing summaries or reports as requested by executives.
- Assisting with special projects and initiatives as assigned, demonstrating flexibility and adaptability.
- Handling confidential information with the utmost discretion and integrity.
- Proactively identifying potential issues and recommending solutions to improve administrative processes and efficiency in a remote setting.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively in a remote environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- High level of professionalism, discretion, and a strong work ethic.
- Ability to work independently, anticipate needs, and take initiative.
- A dedicated home office setup with reliable internet connectivity is essential.
This remote opportunity is based out of Huntsville, Alabama, US , and offers a competitive salary and benefits package. Join a forward-thinking organization that values its remote workforce.
Executive Administrative Assistant
Posted 7 days ago
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Job Description
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Administrative Project Coordinator
Posted 7 days ago
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Key responsibilities include assisting with project planning, scheduling meetings, managing project documentation, and tracking project progress. You will be responsible for maintaining project databases, preparing status reports, and facilitating communication between project stakeholders. The ability to anticipate needs and proactively address potential issues is essential. You will also be involved in budget tracking, invoice processing, and coordinating with vendors. A strong proficiency in project management software and standard office applications is required. This position demands excellent written and verbal communication skills, along with a professional demeanor. You will be instrumental in ensuring that projects remain on track and that all administrative aspects are handled efficiently and accurately. This is a fantastic opportunity to contribute to a variety of exciting projects within a collaborative environment in **Huntsville, Alabama**. A Bachelor's degree in Business Administration or a related field, and 2-3 years of experience in an administrative or project support role, is preferred.
Chief Administrative Officer
Posted 7 days ago
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Senior Administrative Specialist
Posted 7 days ago
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